2009-03-04 P & R Packet - Laserfiche WebLink

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Meeting Agenda # Bonestroo Meeting Subject: Project Kick-Off and Visioning Session Meeting No: 1 Project No: 000616-08651-0 Meeting Location: my Hall Project Name: TE Trail Grant Project Meeting Date: 3/4/09 Meeting Start Time: 6:30 Meeting End Time: - Purpose of the Meeting: Kick off the design process for the TE Grant Trail Project. Invitees Name Representing Phone No. Email Parks and Rec. Committee City of Centerville - - Mark 5tatz 8onestroo - City Engineer 651-604-4709 mark.statz(1j)bonestroo.com Geoff Marlin 8onestroo - Landscape Architect 651-967-4545 aeoff martin@bon@stroo.com Discussion Items Item General Topic Description No 1 Project Background Mark 5tatz will give info on the nature of the grant received, what the money may be used for, and what the grant application included. Mark 5tatz will give info on the proposed design schedule based on the stimulus 2 Schedule/8udget package time frame. We will also discuss the budget for the project as outlined by the orant aoolication. Geoff Martin will describe a Design Process to define what the park could be, what it 3 Design Process/Future Meeting should include and look like, and how do we get there. Given the tight timeframe, Schedule their will be a need for additional P&R Committee Mtgs. We will ask the committee to schedule those now. 4 Park Location Selection The grant application left the site of the proposed park as an option. We will have maos available for the oarks committee to helo decide the oreferred oark location. Geoff Marlin fadlitate a brainstorming session with the Committee to generate ideas of Park 8rainstorming & what the long term vision of the park could be and the role it plays in the community. 5 We will also discuss how the park will be used, its character, site parameters/issues programming and functional considerations. To some degree, we will need to meet the functional objectives set out in the orant aODlication. 6 Park Amenities Geoff Marlin will help the committee brainstorm and prioritize a list of the amenities they wish to see in the oark. 50edfic stvles colors etc. can be chosen later. 7 Park Layout Geoff Marlin will lead a design session to help the committee generate preliminary conceots for the overalllavout of the oark. The committee should appoint a Project Liaison or Point Person as discussed at our 8 Park Committee Project Liaison recent joint meeting with the City Council. This person will help us keep the P&R Committee in the loop at all times and enable us to stay on schedule by making small dedsions without oettin~ the entire aroup toaether. The committee and 8onestroo should agree on project expectations as discussed at our 9 Project Expectations recent joint meeting with the City Council. We can fill out a sheet like the one submitted by the committee or list them out in the minutes. We should ensure that each expectation is assioned resoonsible oarties and schedules for comDletion. F:\Bonestroo Templates\Forms\Meeting Agenda - External.dot [CRW 9-2008]