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<br />. ' . <br /> <br />Paying City Claims (continued) <br /> <br />8. Who controls department funds? <br />City councils control the funds of all city departments unless there is a law that <br />provides otherwise. This means that the council must approve all purchases <br />made for police, fire, pUblic works, or other similar departments. <br /> <br />9. Must cities pay bills within a certain period of time? <br />Cities are required to make a prompt payment of their bills. Generally, if a city <br />has regularly scheduled meetings at least once a month, it must pay within 35 <br />days of receipt of the bill. If a city does not have regularly scheduled meetings at <br />least once a month, it must pay interest on the late payment. <br /> <br />This interest requirement does not apply if a city disputes the bill in good faith. <br /> <br />10. Can cities have credit cards? <br />This issue is still rather uncertain. There is no specific authority for cities to use <br />credit cards. But the 2000 legislature gave this authority to counties. Cities that <br />wish to use credit cards should check with their city attorneys. <br /> <br />Summary <br /> <br />. Financial administration has been a topic of concern for at least a year, <br />but the practices and procedures in place have a long history. <br /> <br />. I believe Council, Staff, and citizens would welcome procedures and <br />policies that clarify expectations and create a credible financial <br />management system. <br /> <br />. It is clear from reading the League of Minnesota research memos that <br />not only does the City of Centerville fall short in procedure, but also the <br />required personnel to comply with state law and the recommendations of <br />the League of Minnesota Cities. <br /> <br />At our next Council Meeting on Wednesday, February 13, 2002, I trust all <br />Members and Staff will be prepared to discuss on the agenda: <br /> <br />New Business Item 1 -- Financial Reporting Recommendations. <br />