2002-02-27 CC Packet - Laserfiche WebLink

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Ms. Moore-Sykes indicated there would be an Anoka County elected officials meeting at Majestic Oaks on January 29,2002, and asked those Council Members interested in attending to notify her as soon as possible. Ms. Moore-Sykes indicated that the Tri-City meeting would be held on January 30, 2002 at the Lino Lakes City Hall and provided a copy ofthe agenda for review. She noted she had also attached a copy of an article concerning the widening of Highway 8. Ms. Moore-Sykes indicated the board of review meeting would be held in April of2002. Ms. Moore-Sykes provided a hiring update indicating that she has been considering hiring someone who is experienced in the finance area but noted she is not sure whether the budgeted salary for the secretarial position would cover that type of a position. Council Member Nelson commented that she did not think it was a very good idea to combine the clerk/treasurer position. She then commented that the person's salary would need to be changed to reflect that she is no longer doing the treasurer's job because the salary was increased when those duties were added to the position. Ms. Moore-Sykes explained the City Clerk is responsible for a lot more than secretarial service. She is responsible for the elections, public notifications and other very specialized duties. Council Member Capra suggested researching whether the clerk's salary is in line with a typical clerk's salary. She then commented that she does not feel the City is getting the best service by having those positions combined. Ms. Moore-Sykes indicated Ms. Bender does both jobs but was at City Hall until after 6:00 p.m. again tonight to assist with getting ready for the meeting. She then commented that there are more duties than can be accomplished in a work day. Ms. Moore-Sykes noted she had mentioned codification in her Week in Review and suggested talking to the League of Minnesota Cites to get some help. She then indicated that Ms. Bcndcr thought that this may have been done. Council Member Broussard Vickers indicated she thought that $10,000 was approved to have it done and noted there was a notebook with notes on wording suggestions that were to be used in an attempt to keep costs down. She then asked that Staff look for that list and figure out the priorities. Ms. Moore-Sykes indicated that someone with legal expertise would need to review the ordinances and determine whether they are necessary or need changes. She then commented that Ordinance #4 is vcry complex. Council Member Broussard Vickers indicated that the City had just finished revising Ordinance #4 and had paid big money for it. Page 27 of28