2002-04-24 CC Packet (2) - Laserfiche WebLink

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~ LMCIT Update Planning for summer events and celebrations Lourdes Sanchez Spring is in the air and summer is right around the comer! For many Minnesota cities, summer is the season of community celebrations and fustivals. The Leogue of Minnesota Cities Insurance Trust (LMCIT) w.mts to remind cities of the risks associated with these celebrations and how cities can make sure those risks are met with the appropriate coverage. The memos and informational materials listed in this article can be fuund on the web site (www.lmcit. Imnc.org) under LMCIT library or by calling the fax library at (651) 215- 4039. F:.~ortm If your city is planning on sponsoring a Fourth of July fireworks display, you need to contact an LMCIT underwriter to get your liability coverage endorsed. LMCIT can only provide liability coverage fur your fireworks if you apply. Cities shonld think about hiring a contractor to do fireworks and should require proof of insurance that names the city as additional insured. State certification is necessary whether the city or a contractor does the fireworks display. LMCIT underwriters can help to make sure your planned fireworks displays meet state requirements. The following memos explain this coverage in detail: . Uahility Coverage for Fireworks Displays (fax doc. 66170) . ApplicaJion for Fireworks Covemge (fax doc. 66180) Liquor r..bil~ Many cities allow beer and alcohol to be sold and served in city-sponsored events and celebrations, and sometimes these celebrations are held at city- owned parks and facilities. Also. some cities rent city-owned property for private events such as weddings and graduation parties. Cities should consider liquor liability coverage if selling beer or allowing others to seD beer in the city -even for a day. The risks associated with selling and serving alcohol are large and complex. Cities should be concerned with having a combination of appro- priate policy, training server. and adequate insurance coverage with additional limits to cover this risk exposure. A number of memos explain LMCIT's coverage and the risks associated with serving alcohol; . IMCIT Liquor LiabiUty Coverage (fax doc. 66240) . Akohol in the City - Liability and Insurance Issues (fax doc. 66870) . Loss Control Recommendations when A1a>hol is Served (fax doc. 669(0) . Legal Survey for Fire Departments (fax doc. 66570) . Community Centers - Liability and Loss Control Issues (fax doc. 66880) . Sped<11 Events Loss Control Advisory (fax doc. 66750) Staffing events with volunteers A city may use volunteers supervised by a city employee to staff an event or celebration. In addition, a group or association may organize a conununity event, staff it with volunteers and hold the event at a city-owned facility. The difference between these two situations is critical in determining who is or isn't a "city" volunteer. City volunteers work on behalf of the city, perform duties under the city's supervision, and are covered under the city's LMCIT general liability and work comp policies. It is important to make this distinction because the city must decide whether the volunteer group or association should provide coverage for the types of risks associated with the event they are sponsoring. The following memos provide infurmation on coverage and liability issues related to vulunteers: . Liability Covemge for Sped<11 Events (fax doc. 66190) . Covering the City~ Voluntem (fax doc. 66030) . Acddent Covemge for City Voluntem (fax doc. 66050) Emergency preparedness It isn't hard to imagine a number of catastrophic situations that can atise in an event where a large number of people participate. City emergency preparation is essential to be able to respond to this risk. Does your city have an emergency response plan? Does your city have mutual aid agreements and are they updated? Have you thought how you'd com- municate with residents, employees, media, and the public in general if a crisis occurs? LMCIT has a number of resources to help you think through the emergency preparation process: . Providing Assistance in Emergendes - Coverage and Liability Issues (fax doc. 66840) . Model MutualAidAgreement (fax doc. 66990) . Mutual Aid - Planning Ahead (fax doc. 66980) . BasU: Crisis Communimtions Guide (available in June at the 2002 LMC Annnal Conference) Page 10 l.MC CItfes Bulletin