2002-09-16 CC WS Packet - Laserfiche WebLink

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Resolution No. 00-43 Page 19 indicating the expected benefit of the event. 18.6 ALLOWABLE EXPENDITURES A. General · The City pays a TT&E participant's expenses incurred while attending a TT&E event, in accordance with policy guidelines. . The TT&E participant must pay expenses incurred by a spouse or guest attending a conference with a TT&E participant. . If an employee registers for a training event and then cancels, he/she must reimburse the City for any fees which are not returned to the City upon cancellation. This does not apply if the employee's supervisor requests that the employee cancel the training event. B. Meals . If the TT&E event is more than one day in duration, there shall be a maximum per diem (including gratuities for meals only) of $30 per day. . For partial days, the meal allowance will not exceed the following: Breakfast: Lunch: Dinner: $6.00 $9.00 $15.00 . Tips shall not exceed 15% of City reimbursed meal cost. . When an event encompasses a full day, TT&E participants may spend the daily allowance among the three meals, at their discretion, unless meals are included as part of the conference registration. In that case, the money allotted for that meal couldn't be spent. . For local and regional area training or meetings, lunch will be reimbursed if not covered in the fee for the event. No other meals will be reimbursed unless prior approval is granted. . Costs for alcoholic beverages shall not be reimbursed. . Receipts will be required for reimbursement upon return from the event, along with any unused portion of the meal allowance (if cash advance was received). Receipts must clearly state date, location, and name of restaurant. A representative of the City may occasionally be in the position of having to provide a meal for other persons who have official business with the City. The cost of providing such meals, including tax and a reasonable gratuity, will be reimbursed provided the following conditions are met: 1) Expenditure must be approved by the City Administrator or designee prior to the event; 2) Name and official capacity of each person attending must be listed; 3) Public purpose/benefit of the meeting must be described; 4) A receipt must be provided; and 5) No alcoholic beverages will be reimbursed.