2002-09-16 CC WS Packet - Laserfiche WebLink

Home Browse Search

Resolution No. 00-43 Page 21 excess miles traveled over those normally driven from the normal work location to the participant's residence. When traveling from the residence to a TT&E event and then returning to the residence, mileage in excess of that normally driven to and from the normal work location is reimbursable. If such travel occurs on a day that the TT&E participant is not scheduled to work, or involves travel to evening meetings outside the normal work hours, total mileage traveled is allowed. Personal use of any City vehicle is prohibited, other than commuting (for those TT&E participants required to commute in a City vehicle), or "de minimis" personal use. The City Administrator can approve take-home vehicles. Air-Related Travel Policies: Air travel by authorized TT&E participants must be the lowest fare routing. Lowest fare routing is the lowest fare which: · Requires no more than one interim stop or change of planes each way · Results in a layover not exceeding two hours each way. Every effort should be made, when practical, to book tickets early to take advantage of money saving offers. At a minimum, airfare tickets must be purchased at least 20 days in advance. Frequent flier miles associated with TT&E travel are property of the City. If a TT&E participant wishes to drive, and the mileage allowance would be greater than the airfare, the traveler may be reimbursed "equivalent airfare" instead of the actual mileage costs. This would include the cost of the airfare, plus shuttle service to and from the airport. The additional time required to travel by car will be the employee's own time. Shuttle Service and/or Parking: Costs for transportation to and from the airport are reimbursed at the least expensive mode available. Ground transportation may be reimbursed up to the fare from the TT&E participant's normal work site to the appropriate airport. Mileage and parking will be reimbursed if the TT&E participant chooses to drive a personal automobile to the airport, only if the total cost of mileage reimbursement and parking is less than the round-trip ground transportation from the work site. Reimbursement of charges for taxis and airport limousines shall be made only if other modes of transportation are impractical. When attending an event or business meeting where parking is limited, or where parking decks are expensive, a parking meter may be used. The TT&E participant will need to document the amount spent for a parking meter on a form, as required by the Finance Department. F. Cash Advance for, and/or Pre-payment of, Travel Expenses TT&E events requiring overnight accommodations or extended time away shall be eligible for a reasonable cash advance. Upon prior approval by the Training Officer a travel advance may be obtained from the Finance