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2002-09-16 CC WS Packet
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2002-09-16 CC WS Packet
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<br />Resolution No. 00-43 <br />Page 21 <br /> <br />excess miles traveled over those normally driven from the normal work <br />location to the participant's residence. When traveling from the residence <br />to a TT&E event and then returning to the residence, mileage in excess of <br />that normally driven to and from the normal work location is reimbursable. <br />If such travel occurs on a day that the TT&E participant is not scheduled <br />to work, or involves travel to evening meetings outside the normal work <br />hours, total mileage traveled is allowed. <br />Personal use of any City vehicle is prohibited, other than commuting (for <br />those TT&E participants required to commute in a City vehicle), or "de <br />minimis" personal use. The City Administrator can approve take-home <br />vehicles. <br />Air-Related Travel Policies: Air travel by authorized TT&E participants <br />must be the lowest fare routing. Lowest fare routing is the lowest fare <br />which: <br /> <br />· Requires no more than one interim stop or change of planes <br />each way <br />· Results in a layover not exceeding two hours each way. <br /> <br />Every effort should be made, when practical, to book tickets early to take <br />advantage of money saving offers. At a minimum, airfare tickets must be <br />purchased at least 20 days in advance. Frequent flier miles associated <br />with TT&E travel are property of the City. <br />If a TT&E participant wishes to drive, and the mileage allowance would be <br />greater than the airfare, the traveler may be reimbursed "equivalent <br />airfare" instead of the actual mileage costs. This would include the cost of <br />the airfare, plus shuttle service to and from the airport. The additional time <br />required to travel by car will be the employee's own time. <br /> <br />Shuttle Service and/or Parking: Costs for transportation to and from the <br />airport are reimbursed at the least expensive mode available. Ground <br />transportation may be reimbursed up to the fare from the TT&E <br />participant's normal work site to the appropriate airport. Mileage and <br />parking will be reimbursed if the TT&E participant chooses to drive a <br />personal automobile to the airport, only if the total cost of mileage <br />reimbursement and parking is less than the round-trip ground <br />transportation from the work site. Reimbursement of charges for taxis and <br />airport limousines shall be made only if other modes of transportation are <br />impractical. <br />When attending an event or business meeting where parking is limited, or <br />where parking decks are expensive, a parking meter may be used. The <br />TT&E participant will need to document the amount spent for a parking <br />meter on a form, as required by the Finance Department. <br /> <br />F. Cash Advance for, and/or Pre-payment of, Travel Expenses <br />TT&E events requiring overnight accommodations or extended time away <br />shall be eligible for a reasonable cash advance. Upon prior approval by <br />the Training Officer a travel advance may be obtained from the Finance <br />
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