Laserfiche WebLink
<br />City of Centerville <br />July 24, 2002 <br />Council Meeting Minutes <br /> <br />Ms. Paulseth indicated that the auditor did comment this past year and the year before <br />that he was concerned with the deficit balances and that proj ect accounting was not being <br />done. <br /> <br />Ms. Moore-Sykes indicated that she and Ms. Paulseth have been working on establishing <br />a procedure to ensure that this type of situation does not happen again. She then said that <br />in the past there was no closing procedure for developments and a lack of communication <br />between public works and the office staff. She further explained that Mr. Palzer will be <br />providing information to the City Clerk and Ms. Paulseth when a project is completed so <br />that Staff can review and bill the developers accordingly. <br /> <br />Ms. Paulseth explained that a multitude of things entered into the error from staff <br />turnover, to lack of training and accounting understanding as well as a lack of <br />communication. <br /> <br />Mayor Swedberg asked if both Ms. Moore-Sykes and Ms. Paulseth could assure this <br />Council of a written policy to ensure this never happens again. He then said that if an <br />audit is necessary, he would rather have the state come in and do it because he has no <br />confidence in Abdo, Abdo, Eick and Meyer. <br /> <br />Council Member Nelson said she feels that the auditors were very busy doing basic <br />accounting that they should not have had to do and that is why they maybe missed other <br />things that would have been caught. She then said she is less concerned that this will <br />continue to happen but what concerns her is that there have been several thousands of <br />dollars through the TIF audit and the deferred compensation and now this almost <br />$300,000 worth of errors and mismanagement or misuse of public funds. <br /> <br />Council Member Nelson said she is not sure what else is there that they have no clue of. <br />She then said that if money can be recouped for the residents she thinks it warrants <br />having a state audit so Council can safely and honestly say that the City did what it had to <br />do by having the state come in and audit and everything is fine with the books. <br /> <br />Council Member Broussard Vickers indicated this was found because Council hired <br />someone who found it. <br /> <br />Council Member Nelson indicated the same kinds of things could have not been billed <br />and the accounts zeroed out at the end of the year. <br /> <br />Mayor Swedberg commented that everyone on Council thought they were cost overruns <br />and, if the same thing happened to previous Council, they would have zeroed out the <br />accounts at the end of the year. He also commented that the accounts would have been <br />cleared up by transferring money out ofthe general fund. <br /> <br />Ms. Paulseth said she already knows that it has happened and knows of several funds that <br />have been closed out. <br /> <br />Page 70f22 <br />