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<br />City 0/ Centervitle <br />Internal ControlProcedUres <br /> <br />The City of Centerville seeks to balance its internal accounting control in such a way as <br />to ensure public confidence and maintain the integrity of its financial systems and assets, <br />without unduly inhibiting the ability to efficiently carry out its mission. <br /> <br />I. Cash Disbursements <br /> <br />Goal <br /> <br />The goal of the City Council in establishing an internal control system for cash <br />disbursements is to safeguard the assets of the city and to ensure an appropriate level of <br />fiduciary responsibility. <br /> <br />Obiective <br /> <br />The objective of the City Council in meeting this goal is to ensure that cash is disbursed <br />only upon proper authorization of management for valid governmental purposes, and that <br />all disbursements are properly recorded. <br /> <br />Procedures <br /> <br />1. Sel!rel!ation of Duties <br /> <br />No financial transaction shall be handled by only one person from beginning to end. <br /> <br />a. Payment of all claims shall be authorized by the appropriate department <br />supervisor, the City Administrator, and the City Council. <br /> <br />b. Checks shall be signed by the City Administrator and the Mayor. In the <br />absence of the Mayor or Administrator, another council member shall be <br />designated to sign checks. In the absence of both the Mayor and <br />Administrator, two council members shall be designated to sign checks. All <br />checks shall require two signatures with the exception of payroll checks. <br /> <br />c. Payments shall be coded and recorded by the Account Clerk. In the absence <br />ofthe Account Clerk, the City Clerk may code and record payments. <br /> <br />I <br />