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<br />f. Written personnel policies shall dictate the acconnting for vacations, holidays, <br />sick leave and other benefits. <br /> <br />g. A list of payroll checks written, with appropriate taxes withheld, will be <br />maintained in a separate payroll register. <br /> <br />III. Petty Cash <br /> <br />Goal <br /> <br />The goal ofthe city council in establishing an internal control system for a petty cash <br />fund is to safeguard the assets ofthe city and to ensure an appropliate level of fiduciary <br />responsibility. <br /> <br />Obiective <br /> <br />The objective of the city council in meeting this goal is to provide guidelines for the use, <br />safekeeping and reporting standards of the petty cash fund, while allowing for small <br />purchases or reimbursements to be made from said fund. <br /> <br />Procedures <br /> <br />1. Sel!rel!ation of Duties <br /> <br />The petty cash fund is available to staff to make small purchases or reimbursements, <br />in cash, for items such as stamps, office supplies, parking, etc., using the following <br />guidelines: <br /> <br />a. The Account Clerk shall be the custodian of the Petty Cash Fund and will be <br />the only person to have access to the cash. <br /> <br />b. The Receptionist! Account Clerk shall be the custodian of the change fund. <br /> <br />c. The custodian (Account Clerk) ofthe Petty Cash Fund shall be responsible for <br />reconciling the fund on a monthly basis and submitting an expense report to <br />the City Administrator. <br /> <br />d. The Finance Director will make the appropriate entries to record the expenses <br />and will arrange for replenishment of the Petty Cash Fund. <br /> <br />e. The City Administrator must approve all withdrawals from the Petty Cash <br />Fund. <br /> <br />5 <br />