2002-10-09 CC Packet - Laserfiche WebLink

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fl. . ;j j TO: Honorable MayOT and Council Members FROM: Teresa Bender, City Clerk,;(~' SUBJECT: Additional Programmed, Playback VCR's (2); Replacement VCR; Additional Remote Camera and Replacement TV/Chambers Playback DATE: September 30, 2002 Staffhas obtained a quote for an additional remote control camera for Council Chambers: I - Pan Tilt Unit $597 I - Color Camera $418 I - Motorized Lens ~ $1,498 Excluding mounting hardware & materials' The North Metro Telecommunications Commission has agreed to install the above stated camera. Attached, please find an advertisement for the pUTchase of two (2) additional JVC SR- VI0U VCR's. These decks video tape and playback in S- VHS format which is a higher quality than a regular VCR These decks would playback several programs ;1t different times of the day, evening and weekend hoUTs. We cmrently we have two (2) JVC VCR's for playback and a general Council meeting that is video taped consmnes two (2) tapes. If staff desires to playback the Council meeting at I :00 p.m. and desires to play an additional program at 6:00 p.m., staff must manually remove the played tapes and replace them with other tapes. This limits playback events for the evening and weekend hOUTS. Staff recently purchased an inexpensive VCR for video taping the council meetings. This VCR should be replaced with a S- VHS VCR so that the City can utilize the full benefit of recording and playing back in a higher quality than regular VCR tapes. The inexpensive VCR can be used along with the TV listed below. Staff would be recommending the purchase of three (3) VCR's totaling $1,035. Also attached, please find an advertisement for a 27" Sharp US610 TV. This TV would provide a much larger screen for tape playback in Council Chambers during meetings. The City's 13" TVNCR combo is used in this capacity and is cmrently experiencing problems with the VCR portion of the combo. Staff would he recommending the purchase of a TV totaling $339.