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<br />RECORDING SECRETARY SERVICE AGREEMENT <br /> <br />THIS AGREEMENT is made between TIMESA VER OFF SITE SECRETARlAL, INC. <br />("TOSS") and the CENTENNIAL LAKES JOINT POLICE COMlvlISSION, ("CLJPC"). <br />CLJPC wishes to retain the services of TOSS to act as recording secretary for all regular <br />Centennial Lakes Joint Police Commission meetings during the term of this Agreement, and such <br />special meetings as CLJPC shall request of TOSS from time to time. <br />IT IS THEREFORE AGREED AS FOLLOWS: <br /> <br />I. Recording Secretary. TOSS shall provide a competent, experienced and professional <br />recording secretary to appear at and attend, record, transcribe, and submit minutes of <br />all CLJPC meetings and, as requested of TOSS by cupe from time to time, special <br />meetings of its Subcommittees. Minutes of each meeting shall be prepared and <br />submitted via e-mail within five (5) days after each meeting to such officer as the <br />Chair may designate from time to time. <br /> <br />2. Equivment. CLJPC shall provide for each meeting at the meeting site all tape <br />recording equipment required to record the minutes of the meeting (if desired). <br />TOS S shall provide all equipment and materials necessary to transcribe and prepare <br />the minutes and to take shorthand/machine minutes at the meeting. <br /> <br />3. TOSS Charges. TOSS shall be paid for its services as recording secretary for each <br />meeting (the highest rate will prevail), as follows: <br /> <br />a. Base Rate of One Hundred Six and 00/100 dollars ($106.00) for any meeting <br />up to one (1) hour (billable time) plus Twenty-six and 25/1 00 dollars <br />($26.25) for each thirty (30) minutes following the first one (1) hour; or <br /> <br />b. Twenty-three and 00/100 dollars ($23.00) per hour for time attending <br />meetings, and fifteen (15) minutes prior to Call to Order and fifteen (15) <br />minutes following Adjournment with a one and one-half (1.5) hour <br />minimum; and Ten and 25/100 dollars ($10.25) for each page of minutes <br />prepared from shorthand or machine notes of the recording secretary as draft <br />minutes for submission to and the review and comment of CLJPC for their <br />preparation of final minutes. <br /> <br />4. Billing. When TOSS submits the minutes of each meeting, TOSS shall bill CLJPC <br />on TOSS's standard invoice form which itemizes time in attendance at each meeting <br />and the number of pages of draft minutes prepared by TOSS of each meeting. <br />CLJPC agrees that it will submit each TOSS invoice with the next bil11ist or other <br />applicable expense authorization list to be considered by the CLJPC or the <br />authorizing official of the CLJPc. <br /> <br />dS <br />