2002-05-22 CC Packet - Laserfiche WebLink

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., f , >" ervi{{e 'Esta6fisfied 1857 STAFF REPORT DATE: May 22, 2002 TO: Mayor and Councilmembers Kim Moore-Sykes, City Administrator ~ Proposed Change in Agenda Format FROM: RE: ,........................................................................... BACKGROUND In a recent discussion with the Mayor, we discussed ways in which city hall processes can be simplified. One item I see that is in need of simplification is the Council meeting agenda. Under the current agenda fonnat, issues can come up for discussion three different times during the course of a Council meeting. For instance, if an issue requires a public hearing, that issue is considered at that time; then the issue is again discussed in the "Appearances" section of the agenda whereby the individual requesting the public hearing is asked for the second time to speak on the issue; and then the issue reappears for the third time at ''New Business", where it is again discussed at the CouncilleveI. This process can and does require a great deal of time from the Council, the petitioner and others waiting to address the City Council. I propose that the Council consider condensing the agenda so that issues are disCussed and decided once in the agenda. Using the above example, the public hearing on the issue is opened; public comments regarding the issue are received; questions of the petitioner are asked and the public hearing is closed. Then the Council discusses the issue and any further questions are directed to staff and/or the petitioner. Once the Council is satisfied that the issue has been thoroughly considered, then the Council takes action on the issue and moves to the next item. In this way the meeting continues to move forward. ~ Attached is a copy of the proposed condensed agenda furmat that Staffwill implement with the next Council meeting.