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<br />. I) III <br /> <br />access and use the system. Continued impedance of other users through mass <br />consumption of system resources, after receipt of a request to cease such activity, is <br />prohibited. The willful or careless introduction of programs known as computer <br />viruses, Trojan Horses and worms into the City's network or into any external <br />networks or computers can cause such excessive computer usage or even damage a <br />system and so would be a violation of this policy. <br /> <br />22.9 Data Retention <br /> <br />Records Retention Schedule: Generally, electronic messages are temporary <br />communication which are non-vital and may be discarded routinely in accotdance <br />with the City's tecotd retention policy. However, depending on the content of the <br />email message, it may be considered a more formal record and should be retained <br />pursuant to a department's record retention schedules. Examples of messages of <br />this nature are: Policy, decision-making, or other memoranda of specific public <br />business. As such, these email messages are similar to printed communication and <br />should be written with the same formality. <br /> <br />22.10 Questions Regarding Policy <br /> <br />General: City Employees who have concerns or are uncertain about ethical, legal or <br />security issues regarding the use of data communications tools are expected to <br />discuss their concerns with their supervisor who will act as the Employee's first point <br />of contact. <br /> <br />Integrity: Part of the responsibility of the City Administrator is to insure the <br />integrity of City data (an asset). Therefore, the City Administrator, in consultation <br />with the City Attorney, will resolve and answer any questions about this Acceptable <br />Use Policy or its interpretation. Until such issues are resolved, questionable use <br />should be considered "not acceptable". Questions of interpretation should be <br />submitted, in writing, to the City Administrator. Final authority for this Acceptable <br />Use Policy lies with the City Council. <br /> <br />22.11 Policy Violations <br /> <br />General: The City Administrator will review all alleged violations of this City policy <br />on a case-by-case basis. The City Attorney may be consulted for technical assistance <br />in investigating a complaint. Clear violations of the policy which are not promprly <br />remedied may result in the expulsion of the offending Employee from the City's <br />network services in addition to disciplinary action, and consistent with the Personnel <br />Policy or appropriate bargaining unit agreement. <br /> <br />23. CELLULAR PHONE USAGE POLICY <br /> <br />23.1 Application <br /> <br />44 <br />