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2004-09-22 CC Meeting
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2004-09-22 CC Meeting
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<br />6. <br /> <br />\. <br /> <br />. <br /> <br />programs. The Municipality shall keep detailed records documenting the <br />disposition of all recyclable materials collected pursuant to this agreement. The <br />Municipality shall also report the number of cubic yards or tons of yard waste <br />collected for composting or landspreading, together with a description of the <br />methodology used for calculations. Any other material removed from the waste <br />stream by the Municipality, i.e. tires and used oil, shall also be reported <br />separately. <br /> <br />b. Information regarding any revenue received from sources other than the County <br />for the Municipality's recycling programs. <br /> <br />c. Copies of all promotional materials that have been prepared by the Municipality <br />during the term of this Agreement to promote its recycling programs. <br /> <br />The Municipality agrees to furnish the County with additional reports in form and at <br />frequencies requested by the County for financial evaluation, program management <br />purposes, and reporting to the State of Minnesota. <br /> <br />BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized <br />invoices semiannually to the County for abatement activities no later than July 20, 2004 <br />and January 20, 2005. Costs not billed by January 20, 2005 will not be eligible for <br />funding. The invoices shall be paid in accordance with standard County procedures, <br />subject to the approval of the Arioka County Board of Commissioners. <br /> <br />7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement <br />for eligible expenses, less revenues or other reimbursement received, for eligible <br />activities up to the project maximum as computed below, which shall not exceed <br />$28,467.06. The project maximum for eligible expenses shall be computed as follows: <br /> <br />a. A base amount of $1 0,000.00 for recycling activities orily; <br />b. $4.51 per household for recycling activities Drily; and <br />c. unexpended funds carried over from the Municipality's 2003 allocation. <br /> <br />8. RECORDS. The Municipality shall maintain financial and other records and accounts in <br />accordance with requirements of the County and the State of Minnesota. The <br />Municipality shall maintain strict accountability of all funds and maintain records of all <br />receipts and disbursements. Such records and accounts shall be maintained in a form <br />which will permit the tracing of funds and program income to final expenditure. The <br />Municipality shall maintain records sufficient to reflect that all funds received under this <br />Agreement were expended in accordance with Minn. Stat. ~ ll5A.557, subd. 2, for <br />residential solid waste recycling purposes. The Municipality shall also maintain records <br />of the quantities of materials recycled. All records and accounts shall be retained as <br />provided by law, but in no event for a period of less than five years from the last receipt <br />of payment from the County pursuant to this Agreement. <br /> <br />3 <br />
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