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2004-10-13 WW & CC Meeting
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2004-10-13 WW & CC Meeting
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<br />. The Employee must remain with the City for one year after <br />completing the class! course, or reimburse the City for the total cost <br />of any class taken in the previous one-year period. <br /> <br />Forms: Tuition Reimbursement forms are available from the Finance Director. A <br />photocopy of the completed Tuition Reimbursement form will be placed in the <br />Employee's personnel file. <br /> <br />Limit: No employee may receive in excess of $1,500 tuition reimbursement in any <br />one calendar year. The City Council may waive this limitation in unusual <br />circumstances where it is detertuined that there is a justifiable City need for an <br />Employee to take additional schooling. <br /> <br />12.3 Travel Reimbursement <br /> <br />"The City Council may authorize travel at City expense for the effective conduct of <br />City business. Authorization must be granted prior to incurring the actual expenses. <br />Employees so authorized will receive reimbursement for necessary and incidental <br />expenses according to the terms outlined in this policy and IRS requirements for an <br />"accountable plan." Receipts and! or other verification of the expenses, which sbow <br />the actual cost of lodging, meals and incidental expenses, are required for <br />reimbursement. <br /> <br />A) Automobile Expense: When Employees are required to use their own <br />vehicles to conduct City business or to attend approved training, the City will <br />reimburse the Employee for mileage at a rate established by action of the <br />City Council. The adopted rate will remain in effect until a change in rate is <br />approved. <br /> <br />B) Overnight Travel: Lodging expenses include actual teasonable cost of <br />lodging whilc away on approved travel or training. The amount of <br />reimbursement for an individual attendee of a conference or meeting will <br />normally be the least expensive single room rate available at the location of <br />the conference, or the actual cost, whiebevet is less. <br /> <br />C) Meal Allowance: Employees will be reimbursed for meals, including tax <br />and a reasonable gratuity, when on approved assignment for the City. <br />Employees will be reimbursed for meals in connection with conferences and <br />meetings only when the meals are not included in the conference registration <br />fee. In other wotds, Employees arc expected to eat at the conference if <br />meals are provided. "The maximum allowable reimbursable expense per meal <br />will be set periodically by the City Council. For meal reimbursement to be <br />considered nontaxable under the IRS rules for an "accountable plan," the <br />meal expense must be in connection with an overnight stay and a receipt <br />must be provided. Reimbursement for meal expenses not in connection with <br />an overnight stay are taxable and will be reported on the Employee's W-2 <br />form. Meal costs which are not itemized and are part of a conference or <br /> <br />28 <br />
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