2004-10-27 CC WS & Meeting - Laserfiche WebLink

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Kim Moore-Sykes From: Sent: To: Cc: Subject: Linda Broussard [Iinda@coxins.net] Tuesday, October 19, 2004 12:29 PM 'Kim Moore-Sykes'; 'Dan & Mary Capra' 'Tom Lee'; 'Jeff Paa~; 'Mary Capra'; 'Terry Sweeney' RE: Job Descriptions I'd like to revisit that resolution and review the appropriate chain of command, a copy in our next packet would be helpful. Thanks, Linda Broussard Cox Insurance Associates Ine linda@coxins.net -----Original Message----- From: Kim Moore-Sykes Imailto:ksykes@centervillemn.com] Sent: Tuesday, October 19, 2004 12:06 PM To: 'Dan & Mary Capra' Cc: Tom Lee; Jeff Paar; Linda Broussard Vickers; Mary Capra; Terry Sweeney Subject: RE: Job Descriptions Hi Mary - I certainly appreciate your reviewing the job descriptions. It always helps to have a second pair of eyes reviewing documents. The Account Clerk job description does have this position accountable to the City Administrator in the heading, but in the body of the docwnent under "Supervision Received:", it states: "Works under the direct supervision of the Finance Director and under general direction of the City Administrator." I have changed the heading to reflect that this position is "Accountable To:" the Finance Director. Both of the Receptionist/Secretary and the City Clerk job descriptions have been changed to reflect Resolution 02-065. I do have some concerns with the City Clerk reporting directly to the Finance Director as this position works more closely with the City Administrator. She (or he) is responsible for working with the Administrator to put together the Council and the Planning and Zoning agenda packets. Currently, Teresa also helps me with my correspondence, research and ordinance re-writes. These job duties do not really have anything to do with Finance and it make more sense for the City Clerk position to be under the direct supervision of the City Administrator. Thanks for the help, Mary. Have a great day! Kim -----Original Message----- From: Dan & Mary Capra [mailto:netfalcon@comcast.net] Sent: Tuesday, October 19, 2004 8:39 AM To: Moore-Sykes, Kim Cc: Lepak, Scott; Jeff Paar Subject: Job Descriptions Hi Kim, While I was looking over the job descriptions you gave me I noticed all of the office staff report to you ( the administrator) and there is no mention of the finance director. By resolution the' city council has all staff reporting to the finance director in the chain of command first and you (the administrator) after that. My personal opinion is this lack of chain of command was partly the cause of Ellie leaving. I would like the job descriptions to reflect the appropriate chain of command adopted by resolution. I personally feel this is important for staff to be made aware of with John Meyer coming into the office, that way John knows his authority and the staff can start a new with him adapting to the appropriate chain of command. 1