2004-05-26 WS & CC Meeting - Laserfiche WebLink

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I , . Any costs incurred by the City due to personal use (such as printing costs, per- minute Internet fees or celluhr phone charges) must be paid by the Employee. Excessive personal use will be determined by the individual Employee's supervisor, and may subject the Employee to disciplinary action. Personal Software: Personal software can significantly impact the operation of City equipment. Consequently, the installation and use of privately owned software is allowed only when approved in advance by the Technology Manager or City Administrator. This includes downloading software from internet sites. Games are not considered to be appropriate software for City computer equipment. If allowed, all personal software, including screensavers and shareware, must be legally purchased and properly licensed to the Employee. A copy of the license must be located in the Employee's office. Personal software and data may be removed without warning at any time. The City is not responsible for the back-up or recovery of files associated with personal software. If it is suspected that a personal software package is the cause of a problem with any City software, it may be removed without warrung. 22.5 Individual Privacy General: The City also reserves the right, in its discretion, to review any Employee's electrouic files, messages and usage to the extent necessary to ensure that electrouic media and services are being used in compliance with the law and with this and other City policies. Employees should therefore not assume electrouic commuuications are private and confidential and should transruit highly sensitive information in other ways. Employees should be aware that any data stored may be subject to government data practices laws which make the text accessible to the public. Respect: Employees must respect the confidentiality of other people's electronic commuuications and may not attempt to read, "haa" into other systems or other people's accounts, or "crack" passwords, or breach computer or network security measures, or monitor electrouic files or communications of other Employees or third parties except by explicit direction of City management. 22.6 Copyrights General: Anyone obtaining electrouic access to other companies' or individuals' materials must respect all copyrights and may not copy, retrieve, modify or forward copyrighted materials except as permitted by the copyright owner. Also, network users shall not delete, examine, copy or modify files and/or data belonging to other users, without their prior consent. 22.7 Passwords / Security General: The City Administrator reserves the right to overtide passwords and codes at any time. If the City Administrator requests an Employee's password(s), then the password(s) must be disclosed. Any password used on the system shall be used for 41