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<br />Teresa Bender <br /> <br />From: <br />Sent: <br />To: <br />Cc: <br />Subject: <br /> <br />Dallas Larson [dlarson@centervillemn.com] <br />Wednesday, June 29,20054:04 PM <br />'Dan & Ma/)' Capra'; 'Tom Lee' <br />'Bender Terese' <br />RE: Update <br /> <br />It would be a rare occurrence that we cannot hold up payments to vendors until after <br />council approval. The only exception might be if we needed a repair item from someone that <br />didn't allow an open account or if there was an early payment discount, but I can't <br />remember when I last saw one of those. There may have been an effort to be more <br />accommodating than necessary. <br /> <br />Payroll should be automatic and be allowed on the scheduled dates-normally the Wednesday <br />after the close of the pay period. <br /> <br />Dallas <br /> <br />-----Original Message----- <br />From: Dan & Mary Capra [mailto:netfalcon@comcast.net] <br />Sent: Wednesday, June 29, 2005 3:54 PM <br />To: Tom Lee <br />Cc: Bender Teresa; dlarson@centervillemn.com <br />Subject: RE: Update <br /> <br />Hi Tom, <br /> <br />I will have Theresa put this on the agenda for our next meeting. In my years on council <br />it has depended on what the council felt should be the policy. I am following the same <br />policy as when Terry was Mayor, but when Tim Swedberg was Mayor he would not sign any <br />checks unless approved by council including payroll. <br /> <br />Sometimes the way the payroll dates end, we do not have time to get the checks out and pay <br />the PARA (sp) on time if we wait for a council meeting to approve. I will go along with <br />any policy the council would like to have, but I do believe we did discuss this shortly <br />after I become Mayor. <br /> <br />Mary <br /> <br />-----Original Message----- <br />From: Tom Lee [mailto:TomLee@nol-tec.com] <br />Sent: Wednesday, June 29, 2005 1:31 PM <br />To: netfalcon@comcast.net <br />Cc: dlarson@centervillemn.com <br />Subject: Re: Update <br /> <br />I don't understand why, with a little planning, this payment issue canlt be resolved. I <br />understand that Council approval , for the most part is a formality, but it is REQUIRED. <br />I also realize that We may have to withhold payment for up to 2 weeks to give Council time <br />to approve the payment, but surely a little foresight would allow this to happen. <br /> <br />If staff is receiving invoices less than 2 weeks before they are due, the collector should <br />not expect to see payment. A phone call should resolve this problem. <br /> <br />If staff is not preparing payment early enough for Council to see it, that is also a <br />remedial problem. <br /> <br />lid like to discuss this in our next meeting. <br /> <br />1 <br /> <br />37 <br />