2005-05-25 CC Agenda - Laserfiche WebLink

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The records and documents with respect to all matters covered by this contract shall be subject at all times to inspection, review or audit by the County, Federal or State officials so authorized by law during the performance of this contract and during the period of retention specified in this Part III. 3. RECORDS As required by HUD Regulations, 24 CFR pI. 570, the Agency shall compile and maintain the. following reCords: . A. Financial Manaaement - such records shall identify adequately the source and application offunds for activities within this Agreement, in accordance with the provisions of the U.S. Office of Management and Budget Circular A-102 or A-110 as appropriate. These reoords shall oontain information pertaining to grant awards and authorizations, obligations, un-obligated balances, assets, liabilities, outlays, and income. B. Citizen Participation - Narrative and other documentation describing the process used to inform citizens conceming the amount of funds available, the ranges of project activities undertaken, and opportunities to participate in funded block grant projects. C. Relocation-Indication of the overall status of the relocation workload and a separate relocation record for each person, business, organization, and farm operation displaced or in the relocation workload. D. Propertv Acauisition - Agency files must oontain (a) invitation to owner to accompany appraiser during inspection, (b) at least one property appraisal, (c) statement of basis for determination of just compensation. (d) written offer of just compensation, (e) all documents involving conveyance, (n settlement cost reporting statement, and (g) notice to surrender possession of premises. E. Eaual Opportunity - The Agency shall maintain racial, ethnic, and gender data showing the extent to which these categories of persons have participated in, or benefited from, the activities carried out under this Agreement. The Agency shall also maintain data which records its affirmative action in equal opportunity employment, and its good-faith efforts to identify, train, and/or hire lower- inoome residents of the project area and to utilize business concerns which are located in or owned in substantial part by persons residing in the area of the project. F. labor Standards - Records shall be maintained regarding compliance of all contractors performing construction work under this Agreement with the labor standards made appliceble by 24 CFR 570.603. G. Determinations of Condition of Slum and Bliaht - The agency will submit: (1) An attorney's opinion that an area designated as slum or blighted forthe purpose of qualifying a CDBG-activity meets the State or local definition of same; (2) The boundary of the area so designated; (3) A list of the conditions the CDBG-funded activity is intended to address. In the event that a single property is designated as blighted, the community must submit a certified building inspecto(s report on the conditions leading to that determination. H. Economic Development - The agency will maintain copies of financial statements that indicate the historical and projected income of a company approved for CDBG assistance. Those records will include three years of profit and loss statements, balance statements and projected income statements. The agency will also keep reoords indicating the amount and terms of assistance provided together with an explanation of how the assistance provided meets the 'necessary and appropriate" requirements communicated in the June 2, 1987 Stokvis memorandum. I. Such other records as may be required by the County and/or HUD.n -13-