2005-01-04 P & Z Agenda - Laserfiche WebLink

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Ci1y of CenIerville Ordinance #72 Effective: December 31, 2002 Committee and City Clerk. This notice shall be delivered personally to each member, or left at the member's place of residence. Similar written notice shall be mailed at least three days prior to the meeting date to those who have requested notice of special meetings. This request must be in writing and filed with the City Clerk, designating an official address where notice may be mailed. Such request will be valid for one (1) year. 3. EMERGENCY MEETINGS Any three (3) members of the Committee may call an emergency meeting of the Committee when circumstances require the immediate consideration of the Committee. Notice may be in writing personally delivered to Committee members or may be in the form of personal telephone communication. Notice must include the date, time place, and purpose of such a meeting. Where practical, the Clerk shall make an effort to contact news-gathering organizations that have filed a request to receive notice of special meetings. SECTION 7. PUBLIC NOTICE & OPEN MEETING PUBLIC NOTICE: The City Clerk must post written notice of the date, time, place, and purpose of the meeting on the City Hall bulletin board. Notice of meetings must be posted at least three days before the date of the meeting. The City will publish public notice in the official newspaper, at least three days before the meeting for all special meetings: When the performance of an act is ordered within a "fixed period of time", the time is computed as excluding the first day and including the last day of the prescribed or "fixed time period", unless the last day falls on a Saturday, Sunday or legal holiday. For example, if a meeting is scheduled for a Thursday, uotice has to he given on Monday to meet the tJuee.<fay notice provision. In this scenario, Tuesday is day one, Wednesday is day two, and Thursday is day three. Monday is not included in the time computation. Similarly, if a special meeting is planned for Monday, notice must he given on Friday; Saturday and Sunday are included in the time computation since they are not the last day of the fixed period. If the Committee meets where a quorum is in attendance, the City must make public notice. OPEN MEETING LAW: Under the Minnesota Open Meeting Law, all City Committee meetings must be open to the public. The open meeting law serves three vital purposes: I. To prohibit actions from being taken at a secret meeting where the interested public cannot be fully informed of the decisions of public bodies or detect improper influences; 2. To ensure the public's right to be informed; and 3. To give the public an opportunity to present its views. The law prohibits the use of telephone conversations, e-mail, or letters in a decision- making process among a quorum of members designed to avoid an open meeting. Any person who intentionally violates the open meeting law is subject to personal liability in the form of a civil penalty up to $300 for a single occurrence. The public body may not pay the penalty. Page 3 of8