2009-08-26 Handouts @ Mtg. - Laserfiche WebLink

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,- ! Missinl! Checks The petitioners noticed gaps ranging in number from 3 to 23 in the sequence of checks from January 2008 through October 2008 from each Check Summary Register listing posted on the City of Centerville's website as a part of the City Council agenda packets. The petitioners were concerned that these checks were missing. We discussed with City personnel the process of preparing Check Summary Register listings for the purpose of including them in City Council agenda packets and reviewed the Check Summary Register listings provided to us by the City for January through October 2008. The following items were noted. 1. There are two Check Summary Register listings prepared for every City of Centerville Council meeting. The first listing is provided to City Council members and the Mayor in their agenda packets approximately one week before the City Council meeting to allow Council members and the Mayor time to review the proposed disbursements before the Council meeting takes place. A second Check Summary Register listing is then prepared as of the day of the Council meeting, which includes additional checks to be issued that were identified after the first listing was prepared. 2. The Check Summary Register listings provided to us for the time period of January 1 through October 31, 2008, included all checks in numerical order, except for one. That one check was indicated on the Check Summary Register listing as "void." We viewed that original check, which corroborated the Check Summary Register listing as "void." Based on this review, all checks issued by the City of Centerville were included on the Check Summary Register listings for the time period of January I through October 31, 2008. Special Assessments The petitioners were concerned that the City's special assessments for local improvements were spread City-wide instead ofto only those directly affected. Special assessments for local improvements can generally be spread to benefitted parcels of property. The special assessment process allows individual property owners to raise objections to the assessment at a public special assessment hearing according to Minn. Stat. ch.429. The law provides that, "[a]ll objections to the assessment not received at the assessment hearing . . . are waived" unless due to a reasonable cause. Minn. Stat. S 429.061, subd. 2. We reviewed whether proper notice was given by the City prior to assessing property owners. Page 6