2009-10-07 P & R Packet - Laserfiche WebLink

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Parks & Recreation Committee Meeting Minutes 09-02-09 5. Coordination with Centennial Lakes Police Department. CLPD played a large and very positive role in running this event. We added a water stop as CLPD recommended. We had a written contingency plan and followed it. CLPD provided contact with the national weather services on a police only service. CLPD had the flexibility to provide traffic control for our event five hours later than originally plan. The Chief of Police controlled the traffic at Main Street & Centerville Road. Contingency Plan: We had a contingency plan. We used the plan. In general the plan was useful and led to good decisions. . Propose the following change to our contingency plan. In the event that the race must be cancelled or postponed due to severe weather - we should postpone until the following Saturday and run the race at the planned time. This could avoid the hot weather we experience on a typical August afternoon. . We should implement our hot weather plan and leave it as a contingency. We will add a third water stop at mile 4 and add a cooling station at the end of the run. Where we need to improve: 1. Mile Marker signage failed. I tried balloons as mile markers, the balloons failed. 1 put them out there myself less than half hour before the race started, but they soon were popped or laying on the ground. Next year we will use hard signs. 2. Registration needs improvement. Weather was a major factor. Our volunteers did a great job of moving from the parking lot to the community center without loss of organization. 3. We need better signage. Signs for parking, signs for pre-register a-I and m-z and signs for race day registration 4. We had a lot of duplicate registration where the volunteer did not find the persons name. I am not sure how to solve this one 5. We need trash cans at registration and at the start line. Post Race Actions: 1. Thank you notes have been sent to everyone that provided assistance. . Volunteers - where I had an e-mail address . Sponsors . The Citizen . Anoka County Parks . Centennial Lakes Police Department 2. We are registered for August 7, 2010 with Minnesota Distance Running Association listing of races. 3. Vacation Sports, White Bear Lake, has agreed to return as the 2010 Fete des Lacs 8K timer. 4. An action is yet to be accomplished - I will send an e-mail note with an attached photo and feed back form to all those we can identify in Deb Barnes photos. Feedback/rom Michelle Lakso: I. Bottled water being handed out by the 4-wheeler along the way (presumably between water stops) was much appreciated. 2. At the end, have a tent for more available shade and cool down area where we can better monitor the runners. We could certainly have CERT be in charge of this area if you would like. 40f7