2009-09-02 P & R Minutes Approved

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Parks & Recreation Committee Meeting Minutes 09-02-09 Sponsors: FairviewMedical Service was our largest sponsor. They provided the T-shirts for the race participants and the volunteers. Creative Kids Academy assisted with registration and provided the goodie bags. Pre-race day pick up at Creative Kids did not work. They also ordered twice as many bags as necessary. Both are my errors. Creative Kids was a wonderful sponsor, eager to help and very responsive. I have asked them to be a sponsor again next year and we will use the remainder of the goodie bags. OSI Physical Therapy signed on late as a sponsor. They want to be involved. They were setting up at the finish line when we made the call to delay until 1:00 p.m. They never got that change. I have talked to them. They want to be a sponsor next year. Blue Heron Grill provided gift cards which we used as the awards program. This worked out very well. Thank-you Blue Heron Grill. The Liquor BarrelFestival Foods and provided the water. Northeast Eye Care of Hugo provided a gift packet which we presented to the overall male and female winners. Paul Steffel, Farmers InsuranceMike Giovinazzo, AmericanFamily Insurance and , each donated $100 which we used to purchase water bottles. We purchased 200 bottles and gave a bottle to each of our volunteers and race participants. There are about 66 bottles remaining. Financial : See separate sheet. When the final payment comes in from Midwest and assuming the return of $1500 advance to the Parks & Recreation account, the race proceeds net $1184.32. 2010 Course Changes: A noka County Parks is in the process of building a new trail between the Rice Creek Chain of Lakes Regional Park gate house and the Centerville beach. We will be expected to use that trail instead of closing the road. The trail will change the length of the course; the start or finish line will need to be adjusted to retain the full 8K distance. We will also need to have the course re-certified. When the trail is complete, I will make a recommendation for making the necessary adjustments. LESSONS LEARNED What we did well? 1.Our volunteers were wonderful. What a team! 2.We had a good plan and for the most part it held together even in the rain and thunderstorm. 3.Deb Barnes of The Citizen was a real asset. The Citizen articles obviously helped bring out all the local runners and walkers. She also provided us with 130 photos which we will pass on to the runners and use in promoting the 2010 run. 4.The Vacation Sports and our volunteers did a good job with timing and posting results. As a result we succeeded with the basic requirements for a road race. 3 of 7