2009-12-09 CC Packet - Laserfiche WebLink

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Requirements: In order for a class to qualify for reimbursement, the following conditions must be met: • The class /course must be job related; • The class /course must be taken from an accredited institution of higher teaming or vocational- technical school; • The class /course must be approved by the City Administrator prior to enrolling • The Employee must receive a passing grade (C or better) in order to receive reimbursement • The Employee must complete a Tuition Reimbursement form and provide a brief course outline; • After the class /course has been completed, the Employee must provide a photocopy of the grade form and the original receipt for tuition; • The Employee must remain with the City for one year after completing the class /course, or reimburse the City for the total cost of any class taken in the previous one -year period. Forms: Tuition Reimbursement forms are available from the Finance Director. A photocopy of the completed Tuition Reimbursement form will be placed in the Employee's personnel file. Limit: No employee may receive in excess of $1,500 tuition reimbursement in any one calendar year. The City Council may waive this limitation in unusual circumstances where it is determined that there is a justifiable City need for an Employee to take additional schooling. 12.3 Travel Reimbursement The City Council may authorize travel at City expense for the effective conduct of City business. Authorization must be granted prior to incurring the actual expenses. Employees so authorized will receive reimbursement for necessary and incidental expenses according to the terms outlined in this policy and IRS requirements for an "accountable plan." Receipts and /or other verification of the expenses, which show the actual cost of lodging, meals and incidental expenses, are required for reimbursement. A) Automobile Expense: When Employees are required to use their own vehicles to conduct City business or to attend approved training, the City will reimburse the Employee for mileage at a rate as allowed by IRS regulation.. The allowed rate will change on the first of the month following the effective date as provided in IRS regulations. B) Overnight Travel: Lodging expenses include actual reasonable cost of lodging while away on approved travel or training. The amount of reimbursement for an individual attendee of a conference or meeting will Page 27 of 51 Adopted XXX, 2009 75