2009-12-09 Addn'l Handout from Mtg.

Home Browse Search

12 -09 -09 • Procedures: With the rapidly changing nature of electronic media, and the "netiquette" which is developing among users of external on -line services and the Internet, this policy cannot lay down rules to cover every possible situation. Instead, it expresses the City's philosophy and sets forth general principles to be applied to use of electronic media, data, and services. The following procedures apply to all electronic media, data, and services, which are: A) Accessed on or from City premises; B) Accessed using City computer equipment, or via City -paid access methods; C) Used in a manner that identifies the individual with the City. 22.2 Authorization An Employee must sign a statement acknowledging that they have read, understand, and agree to comply with this policy. No Employee will be authorized to use electronic media or services until they have signed the appropriate statement and returned it to the Personnel Office. 22.3 Inappropriate Material General: Electronic media may not be used for knowingly transmitting, retrieving or storage of any communications of a discriminatory or harassing nature, or which are derogatory to any individual or group, or which are obscene or sexually explicit, or are of a defamatory or threatening nature, or for "chain letters," or for any other purpose which is illegal or against City policy or detrimental to the City's reputation. Electronic media may not be used for personal use relating to political, religious, or personal financial profit. 22.4 Personal Use Limitations General: Electronic media and services are primarily for City business use. Limited, occasional or incidental use of electronic media (sending or receiving) for personal, non - business purposes done on the Employee's personal time is understandable and acceptable — as is the case with personal phone calls. However, Employees need to demonstrate a sense of responsibility and may not abuse the privilege. Such personal use must not consume large amounts of City resources. Employees using electronic media and services for personal use waive any claims to privacy regarding that usage. Any costs incurred by the City due to personal use (such as printing costs, per - minute Internet fees or cellular phone charges) must be paid by the Employee. Excessive personal use will be determined by the individual Employee's supervisor, and may subject the Employee to disciplinary action. Personal Software: Personal software can significantly impact the operation of City equipment. Consequently, the installation and use of privately owned software is allowed only when approved in advance by the Technology Manager or City Administrator. This includes downloading software from internet sites. Games are not considered to be appropriate software for City computer equipment. If allowed, Page 40 of 50 Adopted _,2009