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Memorandum <br /> DATE : November 19, 1999 <br /> TO : Honorable Mayor and Council <br /> FROM: Jim March <br /> RE : Microsoft Office Suite 2000 <br /> ************************************** ** * * * * * * * * * * * **** * * * * * * * * * * ** ** <br /> Included in your packet is a research memo that I asked Diane to prepare after <br /> discussing the topic of e-mail, web hosting and additional software. Diane has <br /> proven to be a great asset to the City with her superb software knowledge and <br /> computer proficiency. Diane currently maintains and updates eight websites in her <br /> spare time. <br /> Diane has prepared a comprehensive analysis for Council review. I concur with <br /> Diane's findings that the City should authorize switching to MTN for internet access <br /> and web hosting. Diane has a good working relationship with the staff at this facility <br /> and this switch will save approximately $650 /year. <br /> Diane has also provided an analysis on the benefits of adding Microsoft Office to the <br /> software that is used by the City. Diane has permission from the City of Stillwater to <br /> transfer many of the databases she constructed to the City of Centerville. This will <br /> save countless hours of staff time in creating these databases. The addition of <br /> Microsoft Office, a scanner and Omni Page OCR will also allow the City to archive <br /> old documents on CD -Rom. Diane also has the expertise to train existing staff in the <br /> use of this new software. I would recommend that Council authorize the purchase of <br /> the items as outlined in the attached memo to enhance customer service. I am <br /> convinced that the benefits will outweigh the costs in this matter. <br />