2010-03-03 P & R Minutes Approved

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Parks & Recreation Committee Meeting Minutes 03-03-10 Sunday. The Lions will host and pay for on their own, the Annual Softball Tournament and Street Dance. There will still be a hockey rink tent with stage, sound and lights, porta-pots, tables and chairs; but on a smaller scale. The Lion’s Club will still be doing concessions throughout the weekend, but the weekend will not be the traditional Fete des Lacs weekend, but instead the weekend prior (July 30, 31 & August 1). Discussion was had as to considering moving the parade to the same weekend as the Lion’s events, canceling the parade or continue to have the parade the traditional weekend with the 8K Run. Mayor th Capra said she was open to moving the parade to a different date or having it August 7, but felt there would be a lot of disappointed people with no parade. Mayor Capra said she would speak with Mr. Lee about possible event insurance. Committee Member Grahek felt the City should not pre-pay anyone. The consensus of the committee was to try and move the parade to the same day as the stth Lion’s events (Saturday, July 31) and have the 8K Run alone on August 7. IV. CONSIDERATION OF MINUTES February 3, 2010 Parks & Recreation Committee Meeting Minutes Motion was made by Committee Member Seeley, seconded by Committee Member Peterson, to approve the February 3, 2010 Parks & Recreation Committee Meeting Minutes as is. Ayes – 3, Nays – 0, Abstain – 1 (Grahek) Motion carried. V. COMMITTEE BUSINESS Schwan’s Super Rink ~ Skate Nights Ms. Stephan provided the committee with a copy of the complete contract from the Minnesota Amateur Sports Commission regarding the National Sports Center/Schwan’s Super Rink and the City of Centerville. The Special Terms for Scheduling Rights for the Centennial Cities is on page 3. The City has an opportunity to have one free skating event scheduled some time each fall and an additional 48 passes to use how we chose. We currently have 32 free passes at City Hall, probably from 2006. Ms. Stephan emailed Mr. Pete Carlson, Director of Operations and Programming, to ask him how to proceed with scheduling an ice event and requested 48 passes each for 2009 & 2010. He responded with the following: That works for us. I will send over more skate passes. To have an event this fall, we would need an ice request March 2010. We are working on fall 2010 as we speak.The only thing you have to do is let me know what date and time you would like to skate. I suggest you give me three dates that work for you. I will do my best to fit you in to one of them. Once we get a date and time set we can discuss what you want to do. The ice time is free. If you want to add hot chocolate and cookies there a charge for that. Let me know what you are thinking after your meeting. The Parks & Recreation Committee needs to pick 3 dates for a skating event in the fall of 2010 so they can be submitted to Mr. Carlson and determine how the free passes could be distributed. After discussion the committee requested Ms. Stephan request one of the following Saturday dates for a Centerville Skate Night; September 11, 18 or 25, 2010, preferably between noon and 7:00 p.m. 4 of 8