2010-05-05 P & R Minutes Approved

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Parks & Recreation Committee Meeting Minutes 05-05-10 Fete des Lacs Parade Mayor Capra reported City Council is still considering fireworks as it was left as a line item in the 2010 budget. There is an upcoming work session where it will be discussed. Three paid parade participants are being invited, with the more expensive participants eliminated for this year. Mayor Capra is continuing to look for local bands to participate in the parade, like Centennial High School. Letters have been sent out to 144 past participants and local businesses with a registration form. Pergola Update The following motion was made by the Parks & Recreation Committee at the April 7, 2010 P & R Meeting: Motion was made by Committee Member Haiden, seconded by Committee Member Seeley to recommend City Council suggest Mr. Statz, City Engineer submit the plans for the bid process to include both options of wood timber and concrete posts for the pergola in Corner Stone Park including the footings with the pergola, having no requirement for footings if the pergola is not built. All in favor. Motion carried unanimously. Mr. Statz’s response via email (prior to City Council meeting 4/14/10) with respect to the Pergola: 1. I don’t think we can bid it with an either/or for concrete or timber posts. They would have different footing connections, etc. If we bid it as either/or, it would be up to the contractor, not us, which would be used. If we bid them as alternates, we’re then stacking alternates on top of alternates. You’d have an alternate to put the pergola in or not and then an alternate within that alternate for the selection of the posts. At any rate, it should be easy enough to get you guys some photos of each and we can decide at your next meeting. If we get it done in time, we could issue an addendum or wait and do it as a change order. Long story short, it will be more work to bid them together than it will be to change later. For now, the plans will show concrete. 2. I doubt we could put the pergola anywhere else along the trail and still use the grant money to pay for it. Our application was pretty specific about the idea of a trailhead type park. It really didn’t talk about other amenities along the trail. Also, I’m not sure this pergola would fit in to the landscape by itself. As you mention in your notes, its purpose is to provide a sense of “scale” to the park. I’m not sure how to convince people that that is important. We’ve shown everyone the sort of 3-D drawings with the pergola, etc. Aside from that, I’d just have to say: trust our Landscape Architect. Anyway, we’ll have the pergola in the bid as an alternate. The footings and everything else that goes with it, will be included in that alternate. It’s all or nothing. The following excerpt is from the City Council Meeting Minutes of April 14, 2010: Parks & Recreation Committee’s Recommendation to Council to Authorize Bonestroo Engineering to Commence Bid Process to Construct a Pergola in Corner Stone Park. City Engineer Statz reviewed background information stating he would recommend the City Council authorize bidding only the concrete posts, stating the City could decide to change after seeing samples if they wished. It was the consensus of the Council for Staff to proceed with the bid process for concrete posts for the pergola in Corner Stone Park. Earth Day Cleanup Review The committee members who participated in Earth Day Clean up reported the parks were in a lot better shape litter-wise than they had been in past years. Since the trees were trimmed up in Eagle Park there was no evidence of a ‘camp’ in the middle of the park. The committee reported a few 4 of 6