2010-08-04 P & R Agenda Packet - Laserfiche WebLink

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Parks & Recreation Committee Meeting Minutes 07 -07 -10 Chairperson Branch stated the 8K sponsors have been great and most of the items are covered, with a few sponsors yet to make decisions on what they want to do. There are very few registrants at this point which is concerning, other options the committee can do to get the word out was discussed. Other races have down registrants also. Mayor Capra suggested a section on the 8K with North Metro TV City Scope. It's a free weekly news program. Chairperson Branch is unhappy with the service from Vacation Sports at this point and may look elsewhere. Volunteers should be reminded to bring and wear their glow in the dark t -shirts from last year. Approximately 25 volunteers will be needed for the race. Mayor Capra thought it might work to have the city buy reflector over vests. Because of the time -line to advertise in running magazines for 2011 at the August meeting the committee will need to discuss; what date should be used for next year and the possibility of adding an in -line and kid's race. Mr. Bob Cordel was in attendance to discuss the needs of the committee regarding the Ham Radio Club and what they had to offer to support the 8K. Mr. Cordel stated 12 radios could take care of everything along the route with a direct link to police and fire. There are multiple ways to do it, for instance a Ham Radio Operator shadowing a volunteer. This has worked well at other functions working with the County and other emergency services. Chairperson Branch said a radio was needed at the start and finish line, one at Kelly's Korner (there was a problem last year with controlling the intersection/parking lot traffic) and one at each of 3 water stops. The water stops are #1 -Water Works, #2 — Centerville Beach, #3 — Mile 4 in the middle of the park. Committee Member Amundsen added that it will be nice to have another person(s) on a 4- wheeler and it could be beneficial to have additional radios throughout the park. Mr. Cordel stated they have a Gator for transportation and can move locations fairly quickly. Committee Member Seeley reminded the committee to let Anoka County know of the 4- wheeler(s) being used within the park as part of the permit process. Music in the Park — Ice Cream Social The committee will have an ice cream social on July 27 for Mr. Tom Lee's performance at Hidden Spring Park and possibly another one at one of the other performances depending on the cost of the ice cream. Mayor Capra agreed to approach a few vendors to see if the ice cream could be donated, if not the committee authorized spending up to $150 (the amount remaining in the approved funding for the event by City Council). Fete des Lacs Parade Mayor Capra updated the committee on the status of the parade. The committee discussed having members walk in the parade and possibly hand out fliers for Park Programs and the 8K Run/Walk. A City truck could display the 8K banner. Movies in the Park Committee Member Peterson talked to Father Fitzgerald, St. Genevieve who said it would be acceptable to use the Parish Center for a Community Movie Night as long as the church had a certificate of insurance from the City. A one time showing of a movie is anywhere from $75 to $200 depending on the movie. The committee had originally intended to do this outside in one of the parks, but moving it indoors there will not be concerns with bugs, darkness or weather. In choosing a date the committee discussed interfering with summer vacations, school starting and fall sports and decided 5 of 6