2010-10-06 P & R Agenda Packet - Laserfiche WebLink

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TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: Trail Project & Irrigation Updates DATE: September 29, 2010 Per Mr. Paul Palzer, Public Works Director: Some drain file work will begin on Monday, October 4, 2010 in Laurie LaMotte memorial Park The excess dirt will be piled in the area of the proposed volley ball courts. Per Mr. Mark Statz, City Engineer: Trail Proiect i Bids were taken again for the trail project. This time around, the low bid (including all alternates) was about $80,000 less than the original bid. Last time the low bid was about $1.36 Million, this time it was about $1.28 M. The bigger change was that, with more work put into the alternates, the base bid was about $184,000 less. With the base bid at about $1.12 M, this was only about $70,000 over the minimum we needed to spend to maximize our grant dollars. Therefore, at the last City Council meeting, the Council passed a motion recommending to the Anoka County Board that the project be awarded to Veit & Co., Inc. (low bidder) on the base bid amount only. This means that none of the alternates were chosen. To review, the alternates were: 1— Benches, bike racks, trash receptacle, drinking fountain; 2 — Fountain; 3 — Trailside Park (bump out); 4 — North Leg of Cornerstone Park. What will get built is the main circle with a planting bed in the middle; the engraved granite plaques with the May Peace Prevail translations; the Kiosk; and associated plantings (trees, shrubs and some perennials). We will also provide conduit under the circle of colored concrete in case a fountain was to be built in the future. I've attached a sketch of the base bid park. On the bright side, the award of the project means that we will finally be moving forward with the construction of all of the trails on the plan. The result will be a much more bike and pedestrian friendly town with lots of connectivity to the regional trail along CSAH 14 and around Centerville Lake. Technically speaking, this is an Anoka County project and so it requires the approval of the Anoka County Board. However, the federal funding for the project requires that the Equal Employment Opportunity (EEO) office review the contractor's efforts to hire "disadvantaged business enterprises" (DBEs). We cannot have the board take action until we receive word from the EEO office that everything checks out. The contractor has initially said that he probably won't do any work this fall, but will begin first thing in the spring. The completion date for the project is September of 2011.