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Home My WebLink About2010-09-22 CC - ApprovedCITY OF CENTERVILLE CITY COUNCIL MEETING September 22, 2010 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on September 22, 2010, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Jeff Paar Council Member Ben Fehrenbacher Council Member D. Love A/P/p 8,0yo ABSENT: Council Member Linda Broussard Vickers STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz Park and Recreation Staff Liaison Kim Stephan L CALL TO ORDER Mayor Capra called the September 22, 2010, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Mayor Capra made the following additions/corrections to the Agenda: Consent Agenda, Item #1, added Page 5a, (Check # 25785-25794) Old Business, Item # 2, Bids on Trail Project New Business, Item #5, added Pages 27a & b New Business, Item #6, Purchase of Bobcat with Attachments (Sidewalk Plowing) Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES September 8, 2010 Council Meeting Minutes City of Centerville Council Meeting Minutes September 22, 2010 Councilmember Fehrenbacher asked for clarification of the Announcements/Updates of the additional 25 percent to be billed back to residents. City Administrator Larson stated it should read "25 percent of the city's share divided amongst the properties involved". Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the September 9, 2010 Council Meeting Minutes as amended. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville September 9, 2010 through September 22, 2010 Claims (Check #25764-25783) 2. Centennial Fire Department Claims through September 15, 2010 (Check #4483- 4509) 3. Centennial Lakes Police Department Claims through September 9, 2010 (Check #8005-8023) 4. Parks and Recreation Committee Request for $2,700 Reserved — Purchase Public Announcement System (Revenue from 8K/Run/Walks) 5. Parks and Recreation Committee's Recommendation for "Large Gun" Irrigation Heads for Irrigation of Laurie LaMotte Memorial Park 6. Encroachment Agreements — 1885 Prairie Drive — Fence & 7335 Deer Pass Drive Patio & Deck 7. Transient Merchant/Peddlers License — Comcast, 30 Day Period Following Approval & Background Checks Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the Consent Agenda Items 1-3 and 5-7. All in favor. Motion carried unanimously. 4. Parks and Recreation Committee Request for $2,700 Reserved — Purchase Public Announcement System (Revenue from 8K/Run/Walks) Councilmember Love questioned purchasing the equipment when there doesn't seem to be sufficient funds available to cover the expense. Park and Recreation Staff Liaison Stephan indicated this approval was to allocate the available money for purchase of the equipment so that it wouldn't be spent on something other than the Announcement System. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve Parks and Recreation Committee Request for $2,700 Reserved -Purchase Public Announcement. All in favor. Motion carried unanimously. Page 2 of 6 City of Centerville Council Meeting Minutes September 22, 2010 VI. AWARDS/PRESENTATIONS/APPEARANCES 1. Centerville Lions Member Terry Sweeney, Secretary — Use of Warming House for Annual Haunted House & Food Drive Mr. Terry Sweeney, secretary of Centerville Lions and Chairperson for the Annual Haunted House, stated he is here tonight to request use of the warming house for the annual event. He stated this is a great community event and encouraged residents to come out and participate. It is planned for the last two weekends of October. Mayor Capra reminded Mr. Sweeney that the fire inspector needs to review the maze to avoid any fire hazards. Mr. Sweeney indicated the fire inspector has gone through the maze in the past and he plans to continue this in October. Motion by Council Member Love, seconded by Council Member Paar to approve the Centerville Lions to use the warming house for annual Haunted House and Food Drive. All in favor. Motion carried unanimously. VII. OLD BUSINESS 1. Stormwater Irrigation — Authorize Bids City Engineer Statz reviewed the Stormwater Irrigation project and stated tonight he is asking for the City Council to authorize bids for the project. He added this will be sent out for bid with a base bid with an alternate. The alternate is for a traditional in -ground irrigation system, while the base bid will be for the system with large gun type heads. Mayor Capra stated she was impressed with the demonstration of the large gun -style irrigation head and surprised at the minimal amount of noise it produced. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to authorize bids for the Stormwater Irrigation at Laurie LaMotte Memorial Park. All in favor. Motion carried unanimously. 2. Bids on the Regional Trail Project City Engineer Statz reviewed background information on the Regional Trail Project and presented the bids for the Regional Trail Link Project. This project was rebid with options and material substitutions. City Administrator Larson presented the proposed funding option for the base bid of the project including an internal loan from the wastewater fund. Page 3 of 6 City of Centerville Council Meeting Minutes September 22, 2010 Motion by Council Member Paar, seconded by Council Member Fehrenbacher to request Anoka County Board to approve the base bid and award the contract to Veit and Company. Motion carried. (3-1) (Councilmember Love opposed). VIII. NEW BUSINESS Final Pay Request & Change Order #3 -Old Mill Road Utility & Street Improvement Project ($31,506.33 & <$2,090.79>) City Administrator Larson reviewed background information regarding the Old Mill Road Utility and Street Improvement project from 2006-2007 and indicated the city recently received the necessary paperwork that was requested and is looking for the City Council to approve the final payment and change -order request to close out the project. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Final Pay Request & Change Order #3-01d Mill Road Utility & Street Improvement Proiect ($31,506.33 and <$2,090.79>). All in favor. Motion carried unanimously. 2. Resolution #10-024 - Authorizing Prepayment of Bonds (Debt Service Fund #312—Improvements of 2004) City Administrator Larson reviewed background information regarding the prepayment of bonds #312 -Improvements of 2004. He explained that by paying off a portion of the bonds early, the city is saving interest costs. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Resolution #10-024 - Authorizing Prepayment of Bonds (Debt Service Fund #312—Improvements of 2004). All in favor. Motion carried unanimously, ((Lunty Required) Resolution #10-025 - Authorizing the Execution of Encroachment Agreements with the Following Property Owners & Payment of Associated Fees for Recording: a. Ms. Sherwood, 1885 Prairie Drive b. Mr. & Mrs. Handahl, 1937 Eagle Trail (CC Action 8/11/10 c. Mr. & Mrs. Longhenry, 7111 Brian Drive (CC Action 7128110) d. Mr. & Mrs. Heckman, 7335 Deer Pass Drive City Administrator Larson reviewed the previous process for executing the encroachment agreements. The County has notified the city that the items could not be recorded without specific acknowledgement that they have been approved by the City Council. Motion by Council Member Paar, seconded by Council Member Love to adopt Resolution Number 10-025 approving the Execution of Encroachment Agreements. All in favor. Motion carried unanimously. Page 4 of 6 City of Centerville Council Meeting Minutes September 22, 2010 4. Planning & Zoning Commission Recommendation to Amend City Code, Chapter 156, Sections 156.021 & 156.030 City Administrator Larson stated there are properties within Centerville that will need to be rezoned in order to make the zoning on the properties correspond with the future land uses of the 2030 Comprehensive Plan. This ordinance amendment facilitates the higher density residential district and resolves issues with industrial uses that will be rezoned to Commercial B-1. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Planning and Zoning Commission Recommendations and adopting the proposed ordinance Amending City Code, Chapter 156, Sections 156.021 and 156.030. All in favor. Motion carried unanimously. Resolution #10-026 - Authorizing Conditional Use Approval to Enter Into Contract for Water Service Line Improvement Project City Administrator Larson reviewed background information regarding the Water Service Line Improvement Project. A supplemental Community Development Block Grant is expected to be approved next week which will allow the city to proceed with the work. Motion by Council Member Paar, seconded by Council Member Love to authorizing Conditional Approval to Enter Into Contract for Water Service Line Improvement Proiect. All in favor. Motion carried unanimously. 6. Purchase of Bobcat with attachments. City Administrator Larson presented a bid to trade-in the city's current Bobcat skid loader and purchase a newer model with the attachments for clearing sidewalks. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to table this item until the October 14, 2010 meeting. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES Administrator. Dallas Larson City Administrator Larson stated he has been attending meetings with a group of city and county officials to consider service/equipment sharing opportunities. He added the city already participates in many sharing agreements and there may be additional opportunities. 2. Mayor Capra stated she attended the Parade and 8K Run/Walk recap meeting and they discussed amending some of the events. Page 5 of 6 City of Centerville Council Meeting Minutes September 22, 2010 3. Councilmember Fehrenbacher stated he attended the Cable Commission meeting. There was discussion on the upcoming election coverage including candidate's debates and election night coverage. X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Love to adjourn the Se Member 22, 2010 City Council Meetinp, at 7:52 p.m. All in favor. Motion carried unanimously. Mayor Capra adjourned the September 22, 2010, City Council Meeting at 7:52 p.m. Transcribed by: Barbara Suciu, Recording Secretary TimeSaver• Off Site Secretarial, Inc. Minutes approved by City Council this 13th day of October, 2010 Teresa Bender, City Clerk Page 6 of 6