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2010-11-10 CC Packet
CITY OF CENTERVILLE COUNCIL MEETING AGENDA e,ntervute Wednesday, November 10, 2010 arav - '6 ta Mish e, f 154; pal[. Or shor OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person by 6:15 p.m. I MEMBER — Mr. Matthew Montain 1. Roll Call 11. CANVASS RESULTS GENERAL ELECTION MUNICIPAL SEATS 11. ADJO1111'1 TO REGULARLY SCHEDULED COUNCIT MEETING I X411101[s] 1 W01 Do SWOW, 10 nill H. PUBLIC HEARING(S) 111. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. October 27, 2010 City Council Meeting Minutes (Pages 1-4) V. CONSENT AGENDA 1. City of Centerville October 28 2010 through November 10, 2010 Claims (Check #25901-25922) (Page 5) Check #25683 & 25900 VOIDED 2. Centennial Police Department Claims through October 28, 2010 (Ck #8069- 8077) (Page 6) 3. Accept Easement Agreement — 7193 Mound Trail — ,Sanitary Sewer Line (Pages 7-11) 4. Parks & Recreation Committee Request for Funding (Pages 12-13) a. Skate Nights — Not to Exceed $750 (Jan. 8 & Feb. 5, 2010) b. Star Gazing/Snow Shoeing — Not to Exceed $200 (Feb. 5, 2010) VI. AWARDS/'PRESENTATIONS/APPEARANCES VII, OLD BUSINESS VIII. NEW BUSINESS 1. Centennial Little League Proposal — Field #1, Laurie LaMotte Memorial Park - Modifications for Converting Field to Required Little League Specifications (Page 14) 2. Res. 410-OXX — Authorizing Closing of Fund 452 into Fund 349 (Page 15) 3. Res. #10-0XX — Honoring Marcel Rivard **Available g Meeting" 4, Litigation Settlement — Royal Oaks Realty, Special Assessments (Page 16) 5. Utility Billing List — Policy (M. Capra) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator X. ADJOURN TO WORK SESSION L1 3f I. CALL TO ORDER 1. Roll Call 11. ITEMS OF DISCUSSION III. ADJOURNMENT City Council Meeting ?4 20 a 0) 6:30 p.m. umill[C'd' C R Parks Recreation Committee Meeting _- E)eccrnb( 1, 201 E)301 Tp,jm, Counc J Ch.aynbers Planning & Zoning Commission Meeting 7, 22 i11 10, 6 50! Sewer & Water Utility Bills Due - Ncivembe.i 1.5, 20 � 0 City Council Meeting - Decmllbei[ '({, : 6 °30 (,'oun(.fl CITY HALL CLOSED November 11, 20 & November 25 & 26, 201 TO: Honorable Mayor and Council Members FROM: Teresa Bender, City Clerk SUBJECT: 2010 General Election — Canvassing DATE: November 10, 2010 The City had a fabulous turnout at the polls on election day, with 1,633 regular ballots and 56 absentee ballots being tallied. At 7-00 a.m. we had 2,317 registered voters, Throughout the day we registered 153 new, name or address change voters. The results for municipal election are as follows: Mayoral Seat (2 year term) Thomas Wilharber received 1,060 in-person votes, 38 absentee votes; total of 1,098 votes Mary Capra received 482 in-person votes, 19 absentee votes; total of 501 votes Write-ins received 6 in-person votes Blank Votes received 85 in-person votes, 2 absentee votes; total of 87 votes Over Votes and - under votes received 0 Council Seats-2 (4 year term) D. Love received 775 in-person votes, 28 absentee votes; total of 803 votes Steve King received 759 in- person votes, 32 absentee votes; total of 791 votes Matthew Montain received 633 in-person votes, 33 absentee votes; total of 666 votes Write-in received 17 in-person votes, I absentee vote; total of 18 votes Blank Votes received 266 in-person votes, 4 absentee votes; total of 270 votes Under Votes received 550 in-person votes, l6 absentee votes; total of 566 Over Votes received 0 Per Minnesota Statue 2040.33 and 205.185 the City Council acts as the canvassing board for their municipal election to examine and to declare the results. In the case of a tie vote, the canvassing board determines the winner by lot. Thank you for your consideration, CITY O CE TERN CITI," COUNCIL MEETING October 27, 2010 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on October 27, 201 at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Jeff Paar Council Member Ben Fehrenbacher Council Member D. Love ABSENT: Council Member Linda Broussard Vickers STAFF City Finance Director Mike Jeziorski City Attorney Kurt Glaser City Engineer Mark Matz �0 Mayor Capra called the October 27, 201 City Council meeting to order at 6:30 p.m. None. Mayor Capra made the following additions/corrections to the Agenda. Consent Agenda, Item 41, added Page 6a, (Check # 25889-25899) Award Presentations Appearances, Mr. Pat Mahr — Centennial Little League — Ball fields at Laurie LaM,otte Sergeant Aldrich, Centennial Police Department update. Motion by Council Member Paar, seconded by Council Member Love to a the a genda as amended All in, favor. Motion carried unanimously., U i I . October 13, 20 Council Meetinp, Minutes City of Centerville Council Meeting Minutes October 27, 2010 Councilmember Fehrenbacher asked to amend the minutes on page 3, #3 and to rei Ccall in favor," Motion by Council Member Fehrenbacher. seconded by Council Member Paar to approve the October 1 2010 Council MectinLy Minutes as amended. Alt in favor. Motion carried unanimously. ' 7, CONSENT AGENDA I City of Centerville October 14, 2010 through October 27, 2010 Claims (Check #25866-25899) 2. Centennial Fire Department Claims through October 15, 2010 (Check #4521 4540) 3. Centennial Lakes Police Department Claims through October 14, 2010 (Check #8034-8068) 4. Encroachment Agreement — 1970 S. Robin Lane — Fence Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Miorove the Consent ALYenda. All in favor. Motion carried unanimously. 1. Mr. Pat Mahr — Centennial Little League — Ball fields at Laurie LaMotte Mr. Pat Mahr stated that with the construction of the ball fields at Laurie LaMotte Park, the Little League would like to take this opportunity to create a little league field with a grass infield and a raised pitching mound. He added the little league board met and approved funding to assist in the costs, for the improvernents. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the partnership with Centennial Little League for the improvements at Laurie LaMotte Park ball fields. All in favor. Motion carried unanimously. 2. Sergeant Aldrich, Centennial Police Department Sergeant Aldrich gave an overview the events from the past few months including the 8K Race, parade, Nite to Unite block parties, Safety Camp, and Haunted House, He also reviewed the statistics for the last three months. 1. Massage Thera License, Ms. Chavela Avala — Tabled from. October 13, 2010 meeting — Withdrawn Page 2 of 4 3 City of Centerville Comicil Meeting Minutes October 27, 2010 VIM NEWBUStNESS Review Bids and Consider Award of Contract for Downtown Storm Water Reclamation Pro] ect —Phase I a. Contract A b. Contract B C. Contract C City Engineer Statz reviewed the bid results for the downtown storm water reclamation project phase 1. He reviewed Contract A, Contract B, and Contract C. City Attorney Glaser stated the lowest bidder for Contract C did not submit a bid security check or bond. He added, because of the omission of the security check/bond, the City is not obligated to take the lowest bid and added there is a risk in taking the lowest bid. Motion by Council Member Fehrenbacher, seconded by Council Member Love to Approve Res. #10-028 - Awarding Contract for Downtown Storm Water Keclamation project — Phase 1, Contact A base bid. All in favor. Motion carried. unanimously. Motion by Council Member Love, seconded by Council Member Paar to Approve Res. #10-029 - Awarding Contract for Downtown Storm Water Reclamation Proiect — Phase 1, Contact B. All in favor. Motion carried unanimously. Motion by Council Member Fehrenbacher seconded by Council Member Love to Approve Res. #10-030 - Awarding Contract for Downtown Storm Water Reclamation Prolect — Phase 1, Contact C Irrigation System. All in favor. Motion carried unanimously. 2. Resolution 101-027: AD Droving Joint Settlement Aareement and Stipulation for Dismissal with Preiudice, City Attorney Glaser reviewed background information regarding the Joint Settlement Agreement and Stipulation for Dismissal with Prejudice in the amount of $3,852.00 for trail easement procurement with Mr. David Fisher, 7072 Centerville Road. Motion by Mayor Capra, seconded by Council Member Fehrenbacher to AppLove Res. #101-027 - Joint Settlement Agreement and Stipulation for Dismissal with Prejudice in the amount of S3,852.00, as recommended by the City Attorney. All in favor,. Motion carried unanimously. I City Finance Director a. Canvassing of Election Results — Within 3 -10 days following the Election (November 10, 20 10) Page 3 of 4 M City of Centerville Council Meeting Minutes , October 27, 2010 b, Public Hearing Regarding Delinquent Utilities and Certification (November 24, 2010) I November 24, 2010 Council Meetin2. Mayor Capra discussed changing the November 24' City COUTICH meeting date to Monday, November 22. 3. North Metro Cable TV. Council Member Fehrenbacher stated that North Metro Cable TV will be replaying the candidate's debates on their website. Also, there will be live television coverage of the election results on Tuesday, November 2. Motion bv CouncH Member Paar, seconded bv Councit Member Fehrenbacher adlourn the October 27'. 20 ouncil Meeting at 7:57 v.m. AH in favo Motion carried unani mousiv. Mayor Capra adjourned the October 27, 2010, City Council Meeting at 7:57 p.m. Transcribed by: Barbara Suciu, Recording Secretary TinieSaver Off Site Secretarial, Inc, Page 4 of 4 5 CITY OF' NT ILL 11105110 9:37 AM Page 1 *Check Summary Register@ NOVEMBER 2010 Name Check Date Check Amt 101,00 CENTRAL BANK Paid Chk# 025683 ANDERSON, SHARON 8125/2010 ($13.39) VOIDED CHECK- ELECTION TRAINING MILEAGE REIM Paid Chk# 025900 ANOKA COUNTY 11/10/2010 $0.00 VOIDED CHECK - RECORDING FEE - CONDITIONAL US (ANOKA COUNTY CHECK 4EISSUEDTO425921625922) Paid Chk# 025901 ANOKA COUNTY CENTRAL 11110/2010 $42.56 2011 MOTORAL RADIO SERVICE, CON Paid Chk# 025902 BONESTROO, ROSENE, 11/10/2010 $34,983.97 GENERAL - SERV THRU 9 -22 -10 Paid Chk# 025903 CALIFORNIA CONTRACTORS 11/10/2010 $184.25 COATED COVERALLS & SORBENT PA Paid Chk# 025904 CENTER POINT ENERGY 11/10/2010 $185.97 1785 PELTIER LAKE DR - SERV TH Paid Chk# 025905 CHASE, RICHARD 11/1012010 $13185 CLOTHING ALLOWANCE REIMBURSEME Paid Chk# 025906 CRYSTEEL TRUCK EQUIPMENT 11/10/2010 $99.02 SPRING KIT Paid Chk# 025907 FITZGERALD, NANCY 11110/2010 $34.50 PAID TWICE ON PERMIT #P10-040 Paid Chk# 025908 GOPHER STATE ONE CALL INC 11110/2010 $82.65 SERV THRU OCTOBER 2010 Paid Chk# 025909 HUGO MILL 11/10/2010 $169.71 SUPPLIES (Paid Chk# 025310 KJOLHAUG ENVIRONMENTAL 1111012010 $186.50 2008 -067 CENTERVILLE IND PARK Paid Chk# 025911 MENARDS - FOREST LAKE 11/10/2010 $182.74 SUPPLIES Paid Chk# 025912 MINNESOTA RURAL WATER 11/10/2010 $200.00 CITY ASSOC. MEMEBERSHIP FEES Paid Chk# 025913 OTTER LAKE ANIMAL CARE 1111012010 $178.40 ANIMAL CARE - STRAY Paid Chk# 025914 PETERSON, TEDD 11/10/2010 $147.93 CLOTHING ALLOWANCE REIMBURSEM Paid Chk# 025915 PRESS PUBLICATIONS 11/10/2010 $46.50 NOTICE OF PUBLIC ACCURACY TEST Paid Chk# 025916 SWEENEY, 'KRIS 11110/2010 $55.15 MILEAGE REIMBURSEMENT THRU 11- Paid Chk# 025917 TIME SAVER 11/1012010 $157,50 10 -13 -10 CITY COUNCIL MEETING Paid Chk# 025918 UNIVERSITY OF MINNESOTA 11/1012010 $810.00 R CHASE - BLDG CLASS - 1 -10, 1 Paid Chk# 025919 US BANK CORPORATE TRUST 11/1012010 $48,498,75 #802311000 GEN. OBLG. IMPRV. B Paid Chk# 025920 ZEIGLER CAT 11/10/2010 $1,046.88 REPAIRS & MAINT, ON MACHINERY Paid Chk# 025921 ANOKA COUNTY 11/1012010 $5,000.00 ESCROW RELEASE - 7373 MAINT ST Paid Chk# 025922 ANOKA COUNTY PROPERTY 11/10/2010 $62.95 RECORDING FEES - CONDITINAL US Total Checks $92,476.39 NOTE: THERE WILL BE AN UPDATED LIST OF DISBURSEMENTS FOR APPROVAL ON 11- 10 -10. O k i , • n r V . .... . .. ... .. CENTENNIAL LAKES POLICE DEPT Check Register -Police GL without invoice numbers Check Issue Dates: 10116/2010 - 1.0128}2010 Report Criteria: Report type: Summary GL Check Ck No Period Issue Date Payee 10/10 10/1812010 8069 UPPER MIDWEST COMM POLpClNG 10110 10128/2010 8070 ANOKA COUNTY 10110 10128/2010 8071 CONNEXUS ENERGY 10110 10/28/2010 8072 CRABTREE COMPANIES, INC 10110 1012812010 8073 MICHELLE LAKSO 10110 10/2812010 8074 NEXTEL COMMUNICATIONS 10/10 10/2812010 807'5 PURCHASE POWER 10/10 1012812010 8076 WALLEN-FRVEDMAN & FLOYD, P.A. 10/10 10/28/2010 8077 WHITE BEAR TOWNSHIP HOLIDAY Grand Totals: 4 M = Manual Check, V = Void Check Description, OCT INTERIM DIRECTOR SEPT nNTERNET ACCESS ELECTRIC LASERFICHE SUPPORT CERT HOURS CELL PHONES POSTAGE LEGAL FEES VEHICLE WASHES Page: 1 Oct 28, 2010 04:27PIO Check Amount 9,575.00 33816 1,639.55 344.67 862-50 289.95 207.99 5,670.00 250,00 19177,92 PID No.: 223122220005 Rodney W. Hoheisel THIS EASEMENT AGREEMENT ("Agreement") made this day of 0 6 a , 201 by and between Rodney W. Hoheisel, a single person, "Grantor" and the CITY OF CENTERVILLE, a municipal corporation organized under the laws of the State of Minnesota, as Grantee, hereinafter referred to as "City". WITNESSETH: PERMANENT R��-J�LCLILWJY-Y-Kisy-1 The Grantor, in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration to them in hand paid by the City, the receipt and sufficiency of which is hereby acknowledged, do hereby grant and convey to the CITY OF CENTERVILLE, its successors and assigns, forever, a perpetual easement for public utility purposes over, across, on, under, and through land situated within the County of Anoka, State of Minnesota, legally described on the attached Exhibit A ("Permanent Easement Premises"). INCLUDING the rights of the City, its contractors, agents, servants, and assigns, to enter upon the Permanent Easement Premises at all reasonable times to construct, install, reconstruct, inspect, repair, and maintain the public utilities over, across, on, under, and through the Permanent Easement Premises, together with the right to grade, level, fill, drain and excavate the Permanent Easement Premises, and the further right to remove trees, bushes, - undergrowth, and other obstructions interfering with the construction, installation, maintenance, inspection and repair of the drainage system and public utilities. The City agrees by accepting this Grant of Permanent Easement that if, during any construction, reconstruction, maintenance, inspection or repairs of the public utilities, at its sole cost and expense will restore the property to a condition as nearly equal as reasonably possible to what previously existed, however no trees, shrubs or other special landscaping features will be replaced. 14*1 The above-named Grantors, for themselves, their successors and assigns, do covenant with the City, its successors and assigns, that they are well seized in fee title of the above- described Permanent Easement Premises; that they have the sole right to grant and convey the easements to the City; that there are no unrecorded interests in the Permanent Easement Premises except for those currently of record.; and that they will indemnify and hold the City harmless for any breach of the foregoing covenants. IN WITNESS WHEREO F, the Grantors have signed this Grant of Permanent Easement the day and year first above written. By: � �� �. Rbdney Z�Ieisel STATE OF MINNESOTA COUNTY OF ss. The foregoing instrument was acknowledged before me this a, day of 201 by Rodney W. Hoheisel a single person. Notary��' Mona moo Boom Easement accepted by the City of Centerville this day of 2010. Mary C r" Mayor STATE OF MINNESOTA ss. COUNTY OF The foregoing instrument was acknowledged before me this 201 by Mary Capra, Mayor on behalf of City of Centerville. Notary Public THIS INSTRUMENT WAS DRAFTED BY. City of Centerville 1880 Main Street Centerville, MN 55038 day of P" EXHIBIT A_ EASEMENT DESCRIPTION An easement for sanitary sewer purposes over, under and across part of Government Lot 2, Section 22, Township 31 North, Range 22 West, Anoka County, Minnesota, being 20 feet wide, 10 feet on eaeb side of the following described centerline: Commencing at an Anoka County cast iron monument at the Northwest comer of said Government Lot 2; thence North 89 degrees 43 minutes 26 seconds East (bearing based on the Anoka County Coordinate System, NAD 83, 1996), along the North line of said Government, Lot 2, a distance of 389.70 feet to the original Southeasterly Right-of-Way line of Mound Trail; thence North 55 degrees 56 minutes 36 seconds, East, along said Right-of-Way line, a distance of 80.00 feet; thence continuing North 55 degrees 56 minutes 36 seconds East, along said Right-of-Way line, also being the Northwesterly line of the property described in Quit Claim Deed Document No. '962661, a distance of 150.00 feet; thence South 34 degrees 03 minutes 33 seconds East, along the Northeasterly line of said property described in Quit Claim Deed Document No, 962661, also being the Southwesterly line of Lot 5, Block 1, Buechler Estates and its northwesterly extension, a distance of 173.18 feet to the point of beginning of the centerline to be described; thence South 18 degrees 05 minutes 17 seconds West a distance of 104.18 feet; thence South 85 degrees 42 minutes 48 seconds West a distance of 20.63 feet to the Southwesterly line of said property described in Quit Claim Deed Document No 962661, and said centerline there terminating. M `\ vo kl- / 1 � ----�--�--�----_ -____, i M TO: Honorable Mayor City Council Members FROM: Kim Stephan DATE; November 4, 201.0 SUBJECT: 2011 Parks & Recreation Committee Skate Nights The following excerpts are from the October 6, 2010 Parks & Recreation Committee Meeting Minutes: Skate Nivht / Horse Drawn Hayride Ms. Stephan contacted Bunker Stables to determine their availability and prices for a Horse Drawn Hayride on January 8, 2010. Bunker Stables responded with: We do still have availability to do your event on the 8th of January. The fee for having us out this year for- the normal two hours is $625 plus the $25 travel fee. Ms. Stephan also looked for other stables in the area that may offer the same service for less, but as of yet has not found any where else that offers this service but Bunker Stables. The committee feels this event is well attended by the public and would like to have Ms. Stephan book Bunker Stables for a horse drawn hayride on Saturday, January 8, 2011. Star GazinLy in Coniunction with February 5, 2011 Skate Nieht (Seclev) Committee Member Seeley asked the committee to consider star gazing as an addition to the February 5, 2011 Skate Night. The committee discussed where this could actually take place as it should be away from the lights of the skating rinks. Hidden Spring Park was suggested. Committee Member Seeley will ask Wargo Nature Center for information and report back at the next committee meeting. The following excerpts/motions are from the November 3, 2010 Parks & Recreation Committee Meeting Minutes: Motion was made by Comnu*ttee Member Haiden, seconded by Committee Member Seeley to request City Council approve funding not to exceed $750 for the Bunker Stable Horse Drawn Hayride scheduled for the Saturday, January 8, 2.011 Parks & Recreation Committee Skate Night. All in favor. Motion carried unanimously. Committee Member Seeley discussed the star gazing idea with Mr. Todd Murawski, Wargo Nature Center and his input was to not only offer star gazing, but also snowshoeing, that way if there was cloud cover and star gazing was not possible there would be another option. He felt his staff could provide this service for approximately $200. Committee Member Seeley also researched the idea of having Mr. Mike Lynch, WCCO Radio Meteorologist come to give a star gazing presentation. Mr. Lynch works with community it education programs. The committee however liked the idea of having snowshoeing as a backup in case the weather did not cooperate for star gazing on February 5 Niction. was made by Committee M.ember Haiden, seconded by Committee Member Seeley to request Cjt� Corned approve funding not to exceed $200 for a Wargo Nature C enter Star Gazing/Snowshoeing Program in conjunction with the Saturday, February 5, 2011 Parks & Recreation Committee Skate Night. All infavor. Motion carried unanimously. 13 PAI-'U( ""7A III -yam 2L 550 Huriker 9 211x, BIN biiafling: 5676 - I '/0T]- k(T. HUGO, III/J - 1111! Bill 1 - 0 City of C"enterville 1880 Main 51. Centmille, MN 5503c• Description Travel bay rack I /S/ I I travel Cee sales Tax Daic Invoice 10/25'!201 0 T 102 NI 0 V u b'I 4P a Total: 62MOT 25.00 44,53 $694,53 1 14 550 F'Llt LF.,ke Edvd, N\/V Andover, MN 55304 2 7 C /`Lddress- 506 FlUg 0, l 3 t@ 550 Phone: 763757-9445 1=ax- 763-757-8641 Date: ID t l_ I I 1) _4 4 To: _6_19adzatl�,n Na e Contact Name & Number n Thank you for choosing Bunker Park Stable! This letter is to confirm your travel reservation for the following: I e ( : _� �) 0 Ti MC. rate: Q I D Activity: C Location/Addres La°r'- L 1 6 4� Please insure dates and times are correct. The price, is $ Wl�� plus tax and $ travel fee. We must receive the following at least; one week prior to your event: 1. A signed copy of this form. 2. A deposit of $1.00.00 or a credit card number, 3. Deta Red ' directions to the location and a map of the route (route clearance must be at least 12 high by 12' wide), including where to park and set up (an area of approximately 100'x 60' is needed for this). 4° FOR THOSE WITH SALES TAX EXEMPT STATUS: A copy of your Form ST17 Tax Exempt Number', or you will be charged sales tax. 5. Name and cell number of person who will meet us upon arrival. Please remember you are responsible to obtain any special permits required for your activity by you city or location. We will be happy to supply you with the needed information, You or your organizati wM assume all risk and hazards and do hereby release and agree to hold harmless all agents and employees of Bunker Park Stable from all liabillity for personal injury or property damage. I 1. Deposits are fully refundable only if your cancellation is made one week prior to your event. 2. If you choose to cancel on the day of your evenit, please call at least four hours prior to your reserved time or your deposit will be forfeited. 3�. For same day cancels, you will have sixty days to reschedule your event or your deposit will be forfeited, 4. We reserve the right to cancel a tr activity if road and weather conditions dictate, Our goal is to provide you with a safe and fun ride, Our drivers reserve the right to alter an) route to ensure its safety. If you have any additional questions, please call us at 763-757- Sincerely, ,` �"� 4 (Agent of Bunker Park Stable) I have read the above and agree to its contents, Signature Phone Date �*� 4 O'% <>0 04 04,0 4, 0 IUSe Total amount due: ;(j I N - CC# . Exp. Deposit Amount: Date Received: Check #: Balance Due: Tax Exempt #: CIL 15 To: Honorable & City Council Members F'R.OM: Kim Stephan SKIWO SUBJECT: Parks & Recreation Committee's Support of Centennial Little League Proposal Excerpt from the November 6 2010 Parks & Recreation Committee Meeting: Mr. Pat Mahr and Mr. Bob Erlbeck, Centennial Little League were in attendance to disc proposed changes to Field #1 at Laurie LaMotte Memorial Park. Mayor Capra updated the committee stating because of the time frame of the events this proposal was not able to go before the committee prior to Council's approval. At the mid-October City Council Meeting it was brought to Council's attention that while installing the drain the in the ball fields in preparation of the irrigation system it was found when the aglime was removed that the soil conditions were very poor. To correct the situation the estimate to replace with new red rock aglime was $19,000. Council felt they could not approve the funding at that time so Mayor Capra involved both Centennial Little League and the Centerville Lions, both whom use the fields for ball games. A meeting was held at the park with representatives of both groups as well as Mayor Capra and Public Works to discuss the problem and possible solutions. Mr. Mahr presented a proposal to City Council at the October 27, 2010 City Council meeting that would convert Laurie LaMotte Memorial Park #1 baseball field to a grass infield and raised pitching mound. This will help Centennial Little League with their shortage of mounded fields for the major baseball program which involves 9 — 11 year olds. Centennial Little League would also like to move in the outfield fence to a distance of 225 feet per Little League Guidelines and add additional fencing from the dugouts to third base and first base, which would be for spectator safety. They would also like to move the scoreboard and outfield light poles in as well. Centennial Little League will be responsible for the above items including the costs of the entire grass infield and preparation work, using A& L Sod Company. Mr. Mahr stated Centennial Little League has recommend that the City of Centerville add more drain the to Laurie LaMotte Memorial Park #1 base ball field to ensure better drainage. A & L Sod will be bringing in 5 trucks of high quality fine sand which will also improve drainage. The league has agreed to mow the infield grass on #1 and groom and maintain the pitching mound, but is asking the City of Centerville to groom the aglime on all three ball fields on a daily basis to maintain the integrity of the new red rock aglime, Centennial Little League has provided a new drag to the City just a few years ago with the agreement that they would be groomed regularly, With City Council's approval of the above proposal Centennial Little League also agreed to contribute $3,500 towards the cost of the aglime. This will actually reduce the City's cost of the aglime to 1/3 of the previous estimate due to the reduction of the area being covered. The Centerville Lions, did not have a problem with reducing the number of fields available to them from 3 to 2, but did not have the funds available to contribute towards the aglime. Motion was made by Committee Member Seeley, seconded by Committee Member Amundsen to fully support the proposal as presented by Centennial Little League. All in favor. Motion carried unanimously. 16 A RESG LUTION AUTHORIZIN CLOSING FUND WHEREAS, a certain special project construction fund was established to account for revenue and exppenses related to an improvement project, and WHERE AS, project costs have been paid and such fund is no longer needed, NOW T CENTERVILLE, MINNESOTA: The Council hereby authorizes closing of the following construction improvement fund into its related debt service farad. Fund Number 452 - (2007A Developments) balance of $22,836.48 shall be closed into Fund Number 349, 2007A Improvement Bond Fund Adopted by the City Council this I O 'h day of November, 2010. Mary Capra, Mayor Attest: Teresa Bender, Clerk 17 MEMORANDUM TO: Mayor and City Council FROM: Kurt B. Glaser, City Attorney DATE: November 3, 2010 RE: Recommending Settlement of Litigation Centerville v. Royal Oaks Realty, Special Assessment Summary: I am recommending the Council approve settlement of City litigation against Royal Oaks Realty. The City achieved its litigation goals and has been financially made-whole. To date, Royal Oaks paid its debt to the City (plus interest and penalty) and paid the City's litigation costs. Action: If settlement is desired, the Council must approve a resolution authorizing the Mayor to execute documents dismissing the lawsuit against Royal Oaks and satisfying liens held by the City against two parcels owned by Royal Oaks. Details: Royal Oaks asked the City to build public improvements (i.e., road, water, sewer) to serve its three commercial lots and specially assess the cost of the improvements against those lots. The City entered into a binding contract whereby Royal Oaks agreed to repay this debt plus interest in monthly payments over a ten -year period. The contract also called for Royal Oaks to provide a letter of credit to secure the debt. When payments began Royal Oaks immediately sold one lot and paid one-third of the special assessment associated with that lot. Thereafter it failed to make any monthly payments for the two remaining lots. The City moved to take its letter of credit only to discovery that the letter had been canceled without notice to the City. The City then brought suit for breach of contract. During October 2010, Royal Oaks found a buyer for the two remaining lots. However, that sale was blocked due to the City's liens and lawsuit against those parcels. In exchange for lifting the liens and dismissing the lawsuit, Royals Oaks agreed to fully pay its debt to the City and reimburse the City's litigation costs. Repayment of its debt included the principal amount of 575,379.33 plus interest and penalty. The City's litigation costs were $5,814.50 and included attorney fees, court costs, and staff time. In anticipation of the Council's approval (and to facilitate its pending sale), Royal Oaks actually paid the City in-full and our bank confirmed that its checks were fully funded. All goals of litigation against Royal Oaks have been met: 1.) The City was financially made whole. Continued litigation will not result in further financial benefit to the City. And, 2.) The City fulfilled its mandate to protect taxpayer-financed public improvements by requiring repayment by a private Developer - and did so in this case at no additional cost to the public, NO �CityofCenterville October 2010 Financial Statement Analysis Prepared November 2, 20110 The summary below was derived from observations related tothe City ofCentervillo's monthly financial statements, which should be read in conjunction with the analysis below, The City of Centerville utilizes a fund accounting system consisting of a General Fund, Debt Service Funds, Other Governmental Funds and Enterprise Funds. Staff reviewed the supporting documentation available in the areas discussed below and evaluated the key factors used to develop the actual historical data and annual budget in determining that they are reasonable in relation to the financial statements taken as a whole. Balance Sheet Assets Cash and Cash Equivalents: The City of Centerville ended the month of October with $5.037.083 in reconciled bank balances, A summary of the City's vmuh account holdings is chronicled on the attached bank reconciliation sheet. The C|tyMoo has $50,000 in depository funds being utilized otTwin Cities Community Capital Fund in order to help provide the financing needs of city businoosou. Staff anticipates receiving a majority of these funds back as TCCCF was dissolved at the end of October, Taxes Receivable: The City has tax receivables of roughly $80.707—de|ioquen{ taxes derived from balances remaining from 2OO4 through 2OD0. Snwda] Assessments Receivable: The City has apeo|M assessment receivables from various ooumma in the amount of $34,174—delinquent special anaenamen1a are derived from balances remaining from 2OO6,2Q8B and QOO9. Special Assessments Deferred: The City has future special assessment principal bo|enoen from various sources in the amount of $2,891,894. These are outstanding principal balances with annual payment ouhedu]es, which are then used to assist in the payment of there respective bond issues. General Receivables: The City has receivables cf roughly *46.154atmonth'uend. /nterfund Loans: The Sewer fund has loaned $448.828 to the General Fund. $2B3.312 to the Park C ital Project Fund $110.Q0QWo the Storm Water Fund and $371,324to the 2OO8B Bond fund $1,213,474, Inventory: The City has roughly $3.469 worth of water meters that are held and distributed ona need basis, Land/Other Fixed Assets: The City has roughly $23.332.8O0in land, infrastructure and other fixed assets (net of depreciation) at the end ofOctober, Liabilities Current Liabilities: The only rmtuinuge fee remaining is in relation to the 2009 street project and totals $48.579. Long Tenn Dek�� The City of CmntmmU|m has five outstanding bond issues as of 1031/10-2004 B, 20U5 A. 2007 A. 2009 B. and 2009 A. The total current debt (principal 10 he paid back in 2010) is $7.875. Total long term debt outstanding (principal to be paid back 2O1i through 2V25)is $10.009 Fund Balance Fund Balance: The Uty of Centerville began fiscal year 2010 with a General Fund bs|onua of $1.281.325 and has since (1/1/18 1hmmQh 10/31/10) incurred an excess of expenditures over revenues of ($705,837�—leaving the City with a total General Fund balance of $525.408a1 the end ofOctober. Revenue / Expense Statement — General Fund Revenue Property Tax and State Grants: The City received roughly $802.673 in general levy dollars through the month of October. Ovem||, property tax generated revenue: is at 5296 of the year 0o date budget. Interest Earnings: The City has received $15.19Q|n interest revenue or51%o[ the year N date budget through the month nfOctober. Administration: Administration revenue consists nf mostly fees derived from the selling nf liquor licenses. The City has received $12,539 in Administration revenue or 42% of the year to date budget through the month ofOctober, Police Aid* The City received $52.261 in Police associated revenue through the month of October ur76%of the year tu date budget. Fire Aid: The City received B101.711 in Fire Aid revenue through the month of October or81%uf the year to date budget. Building Inspection: Building inspection revenues are comprised of the various pannMm associated with building projeots--p|umbimg bw||ding, nmoohanima|, and etc. The City has received roughly $34.G41 in Building inspection revenue or 41Y6of the year ho date budget. Ovena||, general fund revenues are coming in ut roughly 52% of the year to dm8m budget through October. Expenses General Government: General Government expenditures include salaries /benefits, supplies and purchased services in conjunction, with activities performed by the Mayor, four City Council Members and City Administration. General Government expenditures total roughly 420.734or77%of the year to date budget. Public Safety: The Qty of Centerville has o joint powers agreement with Circle Pines and Lexington that funds the Centennial Lakes Police Department. A similar arrangement With Lino Lakes and Circle Pines funds the Centennial Fire District. Public Safety expenditures totaled roughly $O12,456or85%of the year 0n date budget through October, Public Works: Public Works expenditures include salaries / benefits associated with the departments five full time employees. This classification also captures expenditures of supp and purchases momioma that are used to maintain the city parks and streets. Public Works expenditures totaled roughly $457.307co8296nfthe year 8m date budget through October. Culture and Recreation: The Culture and Recreation budget consists of expenditures incurred by the City's committee, recreation pnmgnzmn, and the city festival. Culture and Recreation expenditures totaled roughly $15'823orB2Y6ofthe year tn date budget. Other: This classification consists of items associated with development and the city's recycling program, Other expenditures totaled roughly *11.732 or 3596 of the year to date budget. Overall, General Fund expenditures totaled roughly $1,818,132 through October or82Y6 uf the year to date budget. Analysis Prepared By: lN(nhne|Jmzimrsk Finance Director City of Centerville Bank Reconciliation Fiscal Year 2010 10/31110 Unaudited - For Management Purposes Only Contra[ Bank Main Checking 137,348.91 293,511.93 404,421,59 350,000.00 25.27 376,464.62 Flex Savings 3,937,262 62 (350,000.00) 3,161.78 3,590,424.40 CD 1,000,000.00 1,000X0.00 5,074,611.53 293,511.93 404,421 .59 - 3,187.05 4,966,886.92 Smith Barney Money Market 9,773.35 2,045.59 0.34 11,819.28 CD - Capital One Bank 90,000.00 (1,804,93) 1,804,93 90,000.00 CD - Dural Bank 96,000,00 (240.66) 240.66 96,000.00 CD - Citi Bank 62,000,00 62,000,00 257,77335 - 2,045.93 259,819.28 Total Cash per Statements 5,332,364.88 293,511.93 404,421.59 5,232.98 5,226,708,20 G xxx.1() I bO BDt' 6,,037,063.36 Outstanding 189,644.61 Total 5,226,706,20 Unreconcliet I OK CS Collateral 5,620,886.2 Unaudited - For Management Purposes Only Fund Name G xxx.10100 Cash G KO-1 0200 Petty Cash G xxx-1 0250 Cougar Cash G xxx.1 041 Twin Cities CCF G xxx-1 0450 Interest Receivable on Invest G xxx-1 0700 Taxes Receivable-Delinquent G xxx-j 0800 Allow for Uncollected Taxes G xxx-1 1500 Accounts Receivable G xxx-12200 Special Assess Ron . Delinquent G xxx.12300 Special Assess Rec-Deferred G xxx-1 3100 Due from Other Funds (3 M-14200 Invenloryfor Resale G xxx-15620 Unamorlized Bond Discount G xxx-16100 Land G xxx-16200 Buildings G xxx-16330 Streets G xxx-16331 Trails G xxx-1 6335 Slorm Water G xxx-16400 Machinery G m-16410 Depreciation G xxxA 6500 Fixed Asset - In Progress G xxx.1 6600 Fixed Assets G xxxA6999 Accumulated Depreciation RolalAomn G xxx-20600 Contracts Payable (Relainage) G xv-20800 State Sales and Use Tax G xxx•20900 Due to Other Funds G xxx-21500 Accrued interest Payable G xxx-21706 Health Insurance G xxx-21708 Disability Insurance G xxx-21715 Life Insurance G xxx-21715 IDenlal Insurance G xxx-2171 7 OPEB G xxx-231 00 Bonds Payable Non-Current G xxx-221 00 Bonds Payable Current G xxx-22200 Deferred Revenues G xxx-24500 Bld Permit Surcharge G xxx-24506 Road Repair Escrow G xxx-24508 Erosion Control Escrow G xxx-2451 0 Other Escrow Tziiwkwoors Fund Balance G m-25300 Unreserved Fund Balance at 12131✓09 Excess of Revenues over Expenses (111110 to 10/31110) Total Fund Balance tY tLf ' MLNWII 0io Fn 04 aqs aoicei City of Centerville Balance Sheet Fiscal Year 2010 10131110 Other Governmental General Fund Debt Service Funds 996143.96 1,895,355.36 267.824 199.00 150.00 18,447.06 80,707.10 (80,707 4,462,22 - 41,691.80 5,34647 23,700.60 - 118,120.53 2,640,805,54 448,827.82 (5,659.58) (135.0D) (62.08) (507.51) 123,467.00 150.00 4,400.00 3,920.50 42.980.00 2,664,506.14 617"WIM$ 168,951.00 3,253.120-00 1.627,438.00 6,149,008.00 1,310,166-00 1,745.288.00 786,741.00 4.469,754A0 (3,512,400,00) 10 308,20.63 48,579.35 283,311.88 149,776.00 14,768-00 1 UOM38.83 7,875.00 (2,599,472.52) Enterprise Funds 1,877,73g,3'- 5,127.09 132,96&Q9 1,213,4 74.00 3.469.30 186,000.00 414,000.00 8,408,623.81 (2,426,722.43) 0.77 986,323.43 (65,333.85) 1,12717 110,000.00 4,664, 355.50 41N 01:0 All Funds 5,037,063,36 19900 150.00 %000.00 18.447.06 80,707.10 46,154.02 34,174.16 2,1191.894.16 1,213,474.00 3,469.30 168,951.00 3,439,120,00 2,041 ,438.00 6,149,008.00 1,310166-00 1,745,288.00 9,195,364.81 (2,426722.43) 4,469,754.77 986,323.43 (3,577,733.85) RA VIV � 4 __ 48,579.35 1,127.17 1,213A74.00 149,776.00 (5,659,58) (135.00) (62 08) (507.51) 19,432,00 10,809.438 83 7,875,00 188,50062 15000 4.400.00 3,920,50 43,33550 0334 t 40AIrl 0" 14,27'4,pt 1,231,324.62 3,803,085.84 (705,836m) (2,279,064.78) 525,488.09 1,524,021.06 Unaudited - For Management Purposes Only 12,41141044.ND 5,839,073.98 10,927,888 04 21,801,372.48 1,834,939.11 (258,365.19) (1,408,327.39) 7,674,013.09 10,669,522.85 20,393,045.09 City of Centerville Revenue! Expense ReperL Fiscal Year 2010 111110 to 113131110 Gcheq,l Fund Revenues Account Description Properly Tax I Special Assessments f State Grants Administration Licenses - Rental I Liquor Police - Fines i Forte its / State Aid Fire Protection - Fire Relief Aid Building Inspection - Permits Electrical Inspection Animal Control - Licenses Public Works Parks Recycling Interest Earnings Other Total Revenues - General Fund Expenditures General Government Council Administration Elections Planning and Zoning Financial Administration • Audit Assessing Law and Legal City Hall/Fire Hall Total General Government Public Safety Police Protection Fire Protection Building Inspection Electrical Inspection Civil Defense Animal Control Other Protection Total Public Safety Public Works Public Works - General Public Works - Streets Public Works - Parks Maintenance Engineering Services Spec4 Project - CR 14 Special Project - Str - 09 Special Project - Trail Total Public Works Culture and Recreation Parks/Rec. Committee Parks/Rec Programs City Festival Total Culture and Recreation Other Recycling Economic Development Other Total Exoandlitures - General Fund Excess of Revenues over lExpandlitures - General Fund 2010 Activity FY 2010 YTO as a % of through 1013110 Amended Budget Budget 862,673.43 1,673,900.00 52% 12,532.45 29,850.00 42% 52,261.12 68,600-00 76% 101,711,00 125,000.00 81% 34,641,10 84,000.00 41% 3,443,25 10,00.00 34% 1,072.00 1,500.00 71% 21,771,70 104,000.00 21% 2,980.00 2,400.00 124% 11,100.25 16,550.00 67% 15,199,29 30,000.00 51% 242.00 100.00 242% 1.119.634.59 2,145,800.00 52% 22,579.51 31,800,00 71% 286,175.98 368,850.00 78% 3,592.12 8,060.00 45% 951.16 3.180,00 30% 15,735.00 16,000.00 98% 11,571.75 17,500.00 66% 67,114.57 75,000.00 89% 13,013.94 27.700.00 47% 420,734.03 548,080.00 77% 574,98190 689,500.00 83% 214,465,00 237,800.00 90% 114,96535 133,900.00 86% 5,134,40 4,000D0 128% 1,505,80 1,500m 100% 357.40 1,500,00 24% 1,044.00 1,050,00 99% 912,455.85 1,069,250.00 85% 180,611.24 186,300.00 97% 175,345-34 230,600.00 76% 60,049,03 64,300.00 93% 5,,945.78 2,000.00 297% 4,553.82 11,100.00 41% 24,132.57 21,800.00 111% 6,748.96 39,800.00 17% 457,38614 555,900,00 82% 1,100.00 2,000,00 55% 8,893.56 11,850.00 75% 5,829-88 5,500.00 106% 15,823.44 19,350.00 82% 11,332.85 16,400,00 69% 398.96 16,750400 2 %© 11,731.61 33,150.00 35% 1,818,131-07 2,225,730.00 82% (698,497.28) (79,930.00) Unaudited - For Management Purposes Only Expenses by Object Area Debt Service Revenues Total Revenue - Debt Service Expenses City of Centerville 455.38 Pedestrian Trail Ways 81,082.40 Revenue I Expense Report 211.53 CSAH 14 improvements 2007 6,684,36 Fiscal Year 2010 611.85 Downtown Redevelopment - Irrigation 112,309.30 111110 to 10131110 205.99 203,560,81 Pedestrian Trail Ways 2010 Activity FY 2010 YTD as a % of Account Description through 10131110 Amended Budget Budget Salaries And Wages 429,189.38 519,600.00 83% Benefits 121,898-27 141,750.00 86% Supplies 29,832.90 37,900.00 79✓ Fees for Service 1,237,211-32 1,526,280.00 81% 1,618, 131.87 2,225,730.00 82% 20D4 B Bond 92,148.95 N/A 2005 A Bond 40,704-22 NIA 2009B Bond 151,706.134 N/A. 2007 A Bond 506,169.28 N/A 2009 A Bond 233,155.72 NIA 1,023,904.81 N/A 2004 B Bond 199,096.25 N/A 2005 A Bond 67,646.56 N/A 2009B Bond 2,676,602.28 N/A 2007 A Bond 191,414.50 N/A 2009 A Bond 166,210,00 N/A Total Expenditures • Debt:Servico Excess of Revenues over Expenditures - Debt Service Other G ove m me nta I Funds Revenues Total Revenue - Other Govemmental Funds Expenses 3,302,96949 (2,279,064.78) Park 455.38 Pedestrian Trail Ways 81,082.40 2006 Municipal Improvement 211.53 CSAH 14 improvements 2007 6,684,36 Developments 611.85 Downtown Redevelopment - Irrigation 112,309.30 Cable TV 205.99 203,560,81 Pedestrian Trail Ways 123,032.60 Community Development 15,997.89 Public Works 1,120,815°55 2010 CDBG Water hookup 9,758,54 Cable TV 6,89089 Unallocated (2,907,873.77) Total Expenditures -Other Governmental Funds (1,631,378.30) Excess of Revenues over Expenditures - Other Governmental Funds 1,834,239.11 Enterorlse Funds Revenues Total Revenue - Enterprise Funds Expenses Total Expenditures • Enterprise Funds Not Income • Enterprise Funds Unaudited - For Management Purposes Only Water 200,620,78 Sewer 211 ,661.89 Storm 38,070.53 4501,353.20 Water 146,162.68 Sewer 262,722.42 Storm 299,833-29 708,710.39 (258,365.1'a) i NIA NIA NIA N/A NIA N/A NIA NIA N/A NIA NIA N/A N/A I N/A N/A N)A, NIA NIA NIA NIA r 2335 Fligh%vily 36 W St Paul, III 55113 Tel 65 Fax 651-636-1311 vvww, bonestroo. cow November 1, 2010 Mr. Dallas Larson City of Centerville 1880 Main St Centerville, MN 55038-9791 RE: 2011 Rate Schedule Dear Mr. Larson: ( ("i C" We would like to take this opportunity to say thank you for allowing us to provide you our professional services. Our partnership with you in helping your community realize its vision is one that we greatly appreciate and we look forward to continuing it with you into the future. Providing excellent quality service will always be our true personal and corporate commitment. , As the economy continues to place difficult restraints on our clients we are again proposing not to increase our hourly rates for 2011. We stay committed to keeping our technical capabilities innovative and efficient. We are sensitive to your desires to control costs and the impacts it has on your residents and business community. By holding our rates we hope to help partner with our communities in taking on the challenges in the upcoming year together and still provide service that compliments the continued commitment of providing great places to live and work For our communities. We look forward to continuing our services to you in 2011. Sincerely, BONESTROO Mark Statz, P.E. Client Service Manager 651.604.4709 Attachments: Rate Schedule 2011': FZATIE SCHEDULE Senior Principal Principal Specialist* Project Manager ,Senior Geologist I Environmental Health & Saftety Specialist I Hygienist Senior Engineerl Scientist 1I Architects (Landscape Architect I Planner Architect I Landscape Architect Land Surveyor Engineer I Planner I Scientist I Geologist I Hygienist I EH & S Speciliast Designer I GIS I Landscape Designer (Graphics Engineering Technician I Senior Project Technician Project Technician Field Supervisor Crew Chief Environmental/ArgiculturM Inspector Inspector Survey Technician GPS, Survey Equipment Total Station Equipment GIS Workstation Equipment GPS Submeter Unit (per use) Flow Meter (per week) Air Detection Equipment (per half day) 01M $ 122,00 $ 155.00 $ 116.00 - $ 145.00 $ 107.00 - $ 222.00 $ 112.00 - $ 140.00 $ 125.00 $ 149.00 $ 107,00 - $ 140.00 $ 97,00 - $ 116.00 85.00 - $ 144.00 $ 81.00 - $ 116.00 $ 81,00 - $ 101.00 $ 63.00 - $ 96.00 $ 43.00 - $ 65,00 $ 86.00 - $ 132.00 $ 66.00 - $ 104.00 $ 75.00 $ 140.00 $ 65,00 - $ 90.00 $ 45.00 - $ 65.00 $ 38.00 $, 28.00 $ 22.00 $ 80.00 $ 200.,00 $ 25.00 * Specialist: Experts in highly technical disciplines including Principal Planners, Market Analysts and Certified Industrial Hygienist will be quoted on a per project basis. These rates are adjusted annually in accordance with the normal review procedures of Bonestroo,