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Home My WebLink About2010-12-01 P & R Agenda Packet CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, December 1, 2010 - 6:30 P.M. I. CALL TO ORDER 1. Roll Ca11 i II. SET AGENDA III. APPEARANCES 1. Ms. Liz Guimont, YMCA Summer Programs 2. Mr. Tom Lee, PA System IV. CONSIDERATION OF MINUTES 1. November 3, 2010 Parks & Recreation Committee Meeting Minutes � i V. COMMITTEE BUSINESS I I 1. YMCA Summer Progams j 2. PA System I 3. Youth Corps I 4. Music in the Parks i 5. Sand Volley Ball Court / Pleasure Rink Site I 6. Basket Ball on Hockey Rink j 7. Program Promotion (Seeley) � i VI. UPDATES I I 1. 8K Run Website/Domain Name / Expenditure of Funds ' 2. Skate Night / Horse Drawn Hayride ' 3. Star Gazing in Conjunction with February Skate Night (Seeley) 4. By-Laws for Committees VII. ADJOURNMENT . �i� b:y � � �. �..:i.! S" ' .er� y'M ': . • — TO: Honorable Ma or & Ci Council Members Y tY FROM: Kim Stephan DATE: September 1b, 2010 SUBJECT: Requesting $2,7Q0 8K Revenue be Reserved for Purchase of PA System At the June 2, 2010 Parks & Recreation Committee Meeting Mr. Tom I,ee suggestetl to the committee that if the Music in the Parks Program is something they would like to continue they should think about purchasing a PA system as most good bands will not play for $300 if they have to bring and set up their own PA system as it is time consuming and labor intense. If the PA system were availabie the committee would be able to attract more good bands for lesser fee. Mr. Le� said the committee could purchase everything needed for approximately $3,200 and he will put together the information for the committee to ' review. Chairperson Branch asked about storage and set up. Mr. I.ee said the equipment could be stored in a relatively small space, probably at Public Works and he would be able to train people to use i� Committee Member Haiden asked about renting equipment. Mr. Lee stated that renting at $250 each time , the equipm�nt would shortly pay for itself. ' Mr. Lee supplied the committee with information regarding wluch equipment is needed and costs associated. The committee has not had the opporh�nity to review this information as far as making a recommendation to purchase the equipment and will discuss this item fUrther at the October 6, 2010 Parks & Recreation Committee Meeting. The committee does believe a PA system would be of great benefit to the City, not just for Music in the Pazk, but for all Pazk Pmgrams and City Events, such as the Fete des Lacs Parade and the 8K Run. The revenue for the 2010 8K Run was $2,700 and the committee would like to request this amount be specifically designated towards the purchase of � PA system estimated at approximately $3,200. The committee feels it is important to use the revenue from the 8K Run to benefit Park Programs as this was the goal with the inception of the run. Motion was made by Committee Member Seeley, seconded by Vice-Chairperson Grahek to reqaest City Council allocate the $2,700 revenue from the 2010 8K Race to a fund spec�ic to buying a PA system for City Events & Park Programs to be carrled over inM 2011. All in favor. Motion carried unanimously. 8 CITY OF CENTERVILLE COUNCIL MEETING AGENDA e�� Wednesday, September 22, 2010 �"�` 6:30 p.m, or shortty thereafter OPEN FORUM 6:30 pan.: An opportunity for members of the public to address the City Council on items not on thc curre�►t agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appmpriate. You will be limited to two (2) minutes and we ask that you conduct youraelf in a professionat, courteous manner, and refrain fmm the use of profanity. Failure to abide by tlris policy may res�ilt ia the loss of yonr privilege to speak. P�ns wislung to speak will be raluired to oomplete a sign-up shcet and give it to the Mayor ar a Staffperson by 6:1 S p.m COUNCII. MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES ! � 1. September 8, 2010 City Council Meeting Minutes (Pages 1-4) � V. CONSENT AGENDA I 1. City of Centerville September 9, 2010 througL September 22, 2010 Claims I (Check #25764-25783) (Page � I 2. Centennlal F�tre District Claims throngh September 15, 2010 (Ck #4483- I 4509) (Page � � 3. Centennial Police Department Clsdms throngh September 9, 2010 (Ck � #8405-80Z3) (Page 'n � 4. Parks & Recreation Committee Request for 52,700 Reserved — Pnrchase � Public Announcement System (Revenue from 8K Run/Walks) (Page 8) ' 5. Parks & Recreation Committee's Recommendation for KLarge Gnn" Irrlgation Heads for L rbga�ion of Lsurte LaMotte Memorial Park (Page 9) 6. Encroachment Agreements —1885 Prair�ie Drive � Fence & 7335 Deer Pass Drlve � Patio & Deck (Page 10) 7. Transient MerchantJPeddlers License — Comcast, 30 Day Perlod Following Approvsl & Backgroand Checka (Page il) VI. AWARDS/PRESENTATIONS/APPEARANCES 1. Centerville Lions Member Terry Sweeney, Secretary — Use of Warming Hoase for Annual Haanted House & Food Drlve VII. OLD BUSINESS l. Stormwater Irrtgation — Authorfze B�ids City of Centerville Council Meeting Minutes September 22, 2Q10 Councilmember Fehrenbacher asked for clarification of the AnnouncementsNpdates of the additiona125 percent to be billed back to residents. � City Administrator Larson stated it should read "25 percent of the city's share divided � amongst the properties involved". Motion bv Council Member Paar, seconded bv Council Member Fehrenbacher to approve the Seatember 9. 2020 Council Meetin� Minutes as amended. All in favor. Motion carried unanimouslv. V. CONSENT AGENDA 1. City of Centerville September 9, 2010 through September 22, 2010 Claims (Check #25764-25783) 2. Centennial Fire Llepartment Claims through September I5, 2010 (Check #4483- 4509) 3. Centennial Lakes Police Department Claims through September 9, 2010 (Check #8005-8023) 4. Parks and Recreation Committee Request for $2,700 Reserved — Purchase Public Announcement System (Revenue from 8K/Run/Walks) ' 5. Parks and Recreation Committee's Recommendation for "Lazge Gun" Irrigation � Heads for Irrigation of Laurie LaMotte Memorial Park I 6. Encroachment Agreements — 1885 Prairie Drive � Fence & 7335 Deer Pass Drive ! � Patia & Deck ' 7. Transient Merchant/Peddlers License — Comcast, 30 Day Period Following � Approval & Background Checks � Motion bv Council Member Paar. seconded bv Council Member Fehrenbacher to , a,��rove the Consent Agenda Items 1-3 and 5-7. All in favor. Motion carried unanimouslv. 4. Parks and Recreation Committee Request for $2,700 Reserved — Purchase Public Announcement System (Revenue from 8K/Run/Walks� Councilmember Love questioned purchasing the equipment when there doesn't seem to be sufficient funds available to cover the expense. Park and Recreation Staff Liaison Stephan indicated this approval was to allocate the available money for purchase of the equipment so that it wouldn't be spent on something other than the Announcement System. Motion by Council Member Paar, seconded bv Council Member Fehrenbacher to �pnrove Parks �nd Recreation Committee Reauest for $2,700 Reserved-Purchase Public Announcement. All in favor. Motion c�rried unanimouslv. � Page 2 of 6 -- _ -- - - --__ I ,�� ssa�� p�"°� `.�,��?,� s� �^��n� `.�� , � ,�-a.,,,.�� P �� ».� �► � � � �� q p� o � sP�� -�,-�� 3�� I �P-�°� �`"�"^,n,00� � � �, ��', ! (� �, . /`'�'�' � � :, , � �� , �� y.��n�� `�, L5 ° ��"�S �� P�� 'J � ��'�� W �1 � / �`-' y �+G �p�y � �� "7 y �/Y ! W� � J � l</ � � �. � � � C'� � �� ,t Vl1� � 4� � � � � ��'Y"1 `�� - � !� �i � , s � �'''. a� � o �,1 � 1 W! � � � � � � p�� /� _.�.., �� ,,�1, F � � �a � �-p�� /� �u,,�� I �� (�� •,�� I __ _ -- ,e - - � � Buy Yamaha EMX5016CF / S115V / SM15V PA System � Live Sound Packages � Musici... 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And thanks to ! � Audio-Technica PRU 8HEx #�g,gg ; {eading Yamaha digital technofogy, the EMX5016CF audio mixer � Headset Mic MSRP: $105.00 � also includes a number of innovations that make it easier than �� --- � , S � 1 , � ever to achSeve top-ciass sound in just abouY any venue. An ; E _.. _ _. . ; ! impressive power output of 500 watts per channel means it can �-----------•-----.----------- _--- ! hand4e fairly large audiences, indoors or out. • ' Versatile 16-+nput configuration adapts to varied source requirements ` The EMX5016CF mixe� has a tota! of 16 input channels — eight � RESOURCES ' for monaural microphone or line input plus four stereo pairs. The i stereo channel pairs can function either as monaural microphone Musician's Friend Buying Guides inputs or stereo Iine inputs. This system gives you extra ' Manufacturer's Warranty ! microphone inputs if your sources are mostiy microphones, or if ' you need to handle more stereo sources, the EMX5016CF wili ,'- - - -- -- comforCably handle four pairs in addition to eight mono mic or line inputs. � ' Advanced channel EQ �� Q � ; 3-band EQ is availabie on all input channels, but extra versatility � http:!/pro-audio.musiciansfriend.com/productlYamaha-EMX5016CF-S 115V-SM 15V-PA-S... 7/7/2010 Buy Yamaha EMX5016CF / Sl 1SV / SM15V PA System � Live Sound Packages � Musici... Page 2 of 4 is provided on the eight mono channels with mid-frequency ' sweep controls. The mid EQ centes frequency can be continuously ! swept from 250 Hz through 5 kHz so you can precisely pinpoint ', ' frequencies in the criticai midrange. Ample I/O for expansion and integration �'� � ��,� (��, AN you need to create a powerfuf, high-perFormance five sound system is the Yamaha EMXSd16CF, a pair of speakers or two, and ' your sources. But iY does feature a range of inputs and outputs that al�ow it to be expanded with extemai gear or integrated into � ��n, (�/\-- �� (M � C�+ larger systems. Insert patch points on the mono input channels, for exampie, let you add outboard signat processing to individual (� : input channels. And although you have aIl the monitor power and ; C1@s� Q�C( ��rjC�� effects you're likely to need built in, exter�al aux and effect J sends allow you to route Yhe mixer's signals to external signal �/� � processing and/or monitor systems as required. 5tereo out, �� r� stereo sub-out, and record outputs are also provided. ; F One-knob compression on mono channels ' 7he EMX5016CF features compressors on all monaural microphone/line channels that can help to make vocals ride the mix better, give you that smooth compressed guitar sound, deliver more punchy bass, and generaily refine your mixes in a multitude of ways. These unique one-knob compressors are . surprisingly simple to use. There are no multiple attack, threshold, makeup gain, and other controls — just seC the COMP control to the amount oF compression you need. 9-band digital graphic EQ with presets & memory This advanced digital 9-band stereo grephic equa�izer goes way . beyond conventional analog types with a refiRed controt � interface, instant-recall presets, and user memory locations. It , also works with the console's innovative Frequency Response I Correction sy9tem (see below) far unprecedented response- ' shaping control. Of course you can manually adjust each band as ,. I requtred from scratch, but you can also use one of the presets — ( , vocal, dance, or speech — as a starting point and edit from there. . �`�) I( �l� ��iu� �y1 1 L' You also have three user memories into which you can store your 1 own EQ curves for instant recall whenever needed. i (,.,� 1 C4-;:% FRC (Frequency Response Correction) System R-+�G�L� `(��c L� ��')� Setting a live sound system's output equalizer to optimally match ' � room response is normally a compiicated process requiring noise � generators, calibrated microphones, real-time analyzers, and a ' /� �( �{� �� j � great deal of time and experience. The EMX5016CF mixing �l� \GL ��C �"^� �� console handies the entire process automatically, using either . � pink noise or a recorded music source you supply. To precisely ' I match the system's response to the room you're in all you need +�j� - C � v �„� y ,�� ,e`j( � to do is set up a microphone in an appropriate Iocation, connect it F�� , � j i to channel i, and press the measure/correct button once to make ' �S �� C�Jq [J. � the measurement, and then again to automatically set the ��C- w. l,� �. �O D GJ graphic equalizer for optimized response. The EQ setting can then �� be stored in one of the user memories for later recaif if needed. �� i a� l� C1�. Automatic Feedback Suppression �i°LC(.CC--�- �� Although the qrephic equalizer can be used for feedback control, �� the EMX5016CF provides a Feedback Suppressor system that is ! dedicated to the job. The Feedback 5uppressor works by detecting feedback frequencies on the stereo bus and applying : precise notch filte�s to eliminate the feedback. The Feedback Suppressor has an automatic mode that automatically keeps ' track of and attenuates feedback frequencies for you, and a sensitive manual mode that lets you pinpoint and attenuate : feedback points one by one. Multi-band "Maximizer" The "Maximizer" is an advanced 3-band compressor that can be ' applied to the stereo bus for a more punchy "up-front" overeli sound. Simply press the maximize switch to instantiy give the mix more presence and impact without sacrificing musical subtlety. Dual Yamaha SPX effect processors ' The EMX5016CF includes not one but two top-performance Yamaha SPX digital effect processors huilt in! You might oniy ; need ambience effects such as reverb and delay for live sound ' applications — and the EMX5016CF mixer inciudes some of the http:f/pro-audio.musiciansfriend.com/productlYamaha-EMX5016CF-S 115 V-SM 15 V-PA-S... 7I7/2010 „ Buy Yamaha EMX5016CF / S115V / SM15V PA System � Live Sound Packages � Musici... Page 3 of 4 finest reverb and delay effects available — but if you need other j effects as weil they're right at your fingertips, and you can use ' ' Ywo different effects simultaneously. Each effect processor offers a selection of 16 top-quality effects including reverb, echo, ' chorus, flanger, phaser, and even distortion, with editable ' ; parameters that aliow you to customize each effect. ' :� pual aux sends ' ” Aux 1 and aux 2 send controls with pre/post fader switching ' ' adjust the levei of the channel signal sent to Che auxiliary buses , " for monitoring or externat effects send. The avai4abi4ity of two I aux sends provides considerable fiexibility for efFect and monitor ' routing. You could, for example, use the channel effect controis ' to controi send level to the internai 5PX effect processor while ' using aux 2 to feed an externai effects unit, and aux 1 to feed a ' stage monitar system. 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Pubiisher does not accept Ilability for inconect speliing, printing erra•s (including prices}, incorrect manufacturer's specifications or changes, or grammatical inaccuracies in any product included in the Musician's Friend catatog or website. Prices subject to change without notice. Top Of Page http://accessories.musiciansfriend.com/product/On-Stage-Stands-Mic-Stand-Package?sku=4... 7/7/2010 I Buy Yamaha EMX5016CF / S115V / SM15V PA System � Live Sound Packages i Musici... Page 2 of 4 is provided on the eight mono channeis with mid-frequency sweep wntrols. The mid EQ center frequency can be continuously ' ' swept from 25� Hz thraugh 5 kHz so you can precisely pinpoint frequencies in the criticat midrange. ; Ampie I/O for expansion and integration �,s � �� g t � ; AI! you need to create a powerFul, high-perFormance live sound r ! system is the Yamaha EMX5016CF, a pair of speakers or two, and ', your sources. But it does feature a range of inputs and outputs that allow it to be expanded with external gear or integrated into � �,�� — �� (YV� 1 CS' larger systems. Insert patch points on the mono input cha�neis, for example, (et you add outboard signai processing to individuat [� input channels. And although you have all the monitor power and {�@� q�� LvjC� effects you're likely to need buiit in, external aux and effect J ' sends atiow you to route the mixer's signats to external signal � `� �} ' processing and/or monitor systems as required. Stereo out, �� / �'�� ' stereo sub-out, and record outputs are aiso provided. � One-knob compression on mono channels ' ! The EMX5016CF features compressors on all monaurai microphoneJline channels that can help to make vocals ride the ; mix better, give you that smooth cqmpressed guitar sound, defiver more punchy bass, and generatly refine your mixes in a �I multitude of ways. These unique one-knob compressors are ' surprisingiy simpie to use. 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Simply press the maximize switch to instantly give the ; mix more presence and impact without sacrificing musicai ; ; subtlety. ; Dual Yamaha SAX effect processors i The EMX5016CF indudes not one but two top-performance ; Yamaha SPX digital effect processors buift in! You might onty need ambience effects such as reverb and delay for live sound ; applications — and the EMX5016CF mixer includes some of the http://pro-audio.musiciansfriend. com/product/Yamaha-EMX5016CF-S 115 V-SM 15 V-PA-S... 7/7/2010 I Parks & Recreation Committee Meeting Minutes 11-03-10 PARKS AND RECREATION COMMITTEE MEETING MINUTES I Wednesday, November 3, 2010 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, November 3, 2010 at Centerville City Hall, 1880 Main Street. Present: Vice Chairperson Jon Grahek Committee Member Suzanne Seeley Committee Member Mark Haiden (� n��,�,.,.�� u' Committee Member Kevin Amundsen U a � Committee Member Kevin Selander Lf' Lf" Absent: Chairperson Patrick Branch Committee Member Brian Peterson Council: Mayor Mary Capra ' Staff: Staff Liaison Kim Stephan Also in attendance were Mr. Patrick Mahr and Mr. Bob Erlbeck, Centennial Little League and Mr. Mark Spitzmueller and Ms. Tina Lobin, Bald Eagle Water Ski Club. I. CALL TO ORDER Roll Call Vice-Chairperson Grahek called the November 3, 2010 Parks & Recreation Committee Meeting to order at 6:33 p.m. II. SET AGENDA I Motion was made by Committee Member Haiden, seconded by Committee Member Selander, to set the November 3, 2010 Parks & Recreation Committee Agenda as is. All in favor. Motion carried unanimously. III. APPEARANCES Mr. Patrick Mahr. Centennial Little Leasue Mr. Patrick Mahr and Mr. Bob Erlbeck, Centennial Little League, were in attendance to discuss proposed changes to field #1 at Laurie LaMotte Memorial Park. Mayor Capra updated the committee stating because of the time frame of tlze events, this proposal was not able to go before the committee prior to City Council's approval. At the mid-October City Council Meeting it was brought to City Council's attention that when the aglime was removed from the ball fields to install the drain tile the soil conditions were very poor. To correct the situation the estimate to replace with new red rock aglime was $19,000. Council felt they could not approve the funding at that time so Mayor Capra involved both Centennial 1 of 5 Parks & Recreation Committee Meeting Minutes 11-03-10 Little League and the Centerville Lions, both whom use the fields for ball games. A meeting was held at the park with representatives of both groups, as well as Mayor Capra and Mr. Paul Palzer, Public Works Director, to discuss the problem and possible solutions. � Mr. Mahr presented a proposal to City Council at the October 27, 2010 City Council meeting that would convert Laurie LaMotte Memorial Park field #1 to a grass infield and raised pitching mound. This will help Centennial Little League with their shortage of mounded fields for the major baseball program which involves 9- 11 year olds. Centennial Little League would also like to move in the outfield fence to a distance of 225 feet per Little League Guidelines and add additional fencing from the dugouts to third base and first base, which would be for spectator safety. They would also like to move the scoreboard and outfield light poles in as well. Centennial Little League will be responsible for the above items including the costs of the entire grass infield and preparation work, using A& L Sod Company. Mr. Mahr stated Centennial Little League has recommended that the City of Centerville add more drain tile to Laurie LaMotte Memorial Park field #1 to ensure better drainage. A& L Sod will be bringing in 5 trucks of high quality fine sand which will also improve drainage. The league has agreed to mow the infield grass on #1 and groom and maintain the pitching mound, but is asking the City of Centerville to groom the aglime on all three ball fields on a daily basis to maintain the integrity of the new red rock aglime. Centennial Little League has provided a new drag to the City just a few years ago with the agreement that they would be groomed regularly. With City Council's approval of the above proposal Centennial Little League also agreed to contribute $3,500 towards the cost of the aglime. This will actually reduce the City's cost of the aglime to 1/3 of the previous estimate due to the reduction of the area being covered. The Centerville Lions did not have a problem with reducing the number of fields I available to them from 3 to 2, but did not have the funds available to contribute towards the aglime. I Motion was made by Committee Member Seeley, seconded by Committee Member Amundsen to fully support the proposal as presented by Centennial Little League. All in favor. Motion carried unanimously. I Mr. Mahr stated the last time Centennial Little League was able to build a field like this was 1988 and they are very excited to be able to do this. The lights are currently brighter in the outfield which is geared for adults playing ball. By bringing the lights in to the infield they will be able to have night games potentially using the field 5 nights a week and have double headers. There are electricians who are part of Centennial Little League who have volunteered their time in the past and will most likely do so again to perform this work. Mr. Mahr also stated he talked to the representatives of the Centerville Lions who met at the park regarding their concession trailer and possibly selling concessions during Little League games. He said at other fields, parents use the concessions frequently and it has been a good fund raising tool, but the concession trailer would have to be there consistently on a daily basis for parents to count on it. Mr. Mark Snitzmueller, Bald Eagle Water Ski Club Mr. Mark Spitzmueller and Ms. Tina Lobin were in attendance to continue to discuss the potential for the Bald Eagle Water Ski Show performing from the area intended to be Trailside Park off CSAH14/Centerville Lake. While the Ski Club understands development of this area is not going to take place with the Trail Project due to budget constraints, they would still like to ski at the site if possible. 2 of 5 � Parks & Recreation Committee Meeting Minutes 11-03-10 Ms. Lobin stated the ski club really wants to have a home base and be more a part of the community. They have been skiing on Centerville Lake for 10 years tucked back behind Water Works with very poor visibility to the public. They would like to be in a more visible location to better attract people to both watch their shows and potentially become members. Their goal is to get back into competing and would like to get more families and children involved. Ms. Lobin stated it is a family orientated club with positions available for people of all ages. Some discussion was started by Mayor Capra as to the potential of a future marina in that spot for maybe sailboats which may not be conducive to the Ski Club using this area for shows or practice. Mr. Spitzmueller went through a power point presentation, which will be attached to the minutes, addressing the Ski Club's needs and concerns. Mr. Spitzmueller questioned whether Trailside Park actually needs to be developed or can spectators simply sit on the grass? There is a flat spot on the top of the hill near the trail which would be suitable, although there was a concern that viewers would put chairs on the trail, blocking it. Mr. Spitzmueller said the Ski Club has a nuxnber of inembers that work in the landscape and excavation fields and a big crew of volunteer labor and they would like to explore the possibility of using their resources to help move the park project forward. The boats would continue to be launched at Water Works or the Anoka County Regional Park. The Ski Club has a 12 x 16 enclosed trailer which they would like to store on site, near the property line to the ' south, for the duration of the season. The dock, installed by the Ski Club, would be permanent for the , season, being removed in the fall. They currently have one section, but probably need two because of � the shallow depth of the lake in that area, ar perhaps eventually would like to have a second dock to stage I performances from. The Ski Club's current dock is approximately 60' in length and can be folded upon itself to disable it from use when not being used by the Ski Club. Ms. Lobin stated the Ski Club is self � supporting and is not looking for any funding from the City. � One of the first steps per Mayor Capra is to work with Mr. Paul Palzer, Public Workers Director and/or Mr. Dallas Larson, City Administrator to see what the City would be able to do or not do for this site to ' accommodate the Ski Club. Mr. Spitzmueller stated one of the Ski Club's concerns is weeds in the lake and would like to work with the City on weed control. Mayor Capra said the City is not involved in weed control on either Centerville or Peltier Lakes and the Ski Club would need to work with the DNR on that item. Mr. Spitzmueller said the DNR has treated Reshanau Lake in the past so it is a possibility. Ms. Lobin said there are DNR approved chemicals that can be purchased and applied by residents. Committee Member Seeley had a concern with putting chemicals, even DNR approved, in the lake. Discussion was had as to what property is actually owned by the city, where the property lines are, and where it can be brushed. There is a concern from the Ski Club at the vegetation on shore as well as a shoreline soil berm that is a result of ice pushing the shoreline. This berm has trees leaning into the water and roots supporting the lakeshore, it blocks viewing and access to the shore, but it is also a big part of erosion control as it stabilizes that section of lakeshore. � Committee Member Haiden stated he felt the Ski Club was a very positive addition to the City of Centerville and he personally would love to have them become a more visible influence. Committee Member Haiden will work on a PDR form with Mr. Spitzmueller and submit a draft to Mr. Palzer. 3 of 5 Parks & Recreation Committee Meeting Minutes 11-03-10 IV. CONSIDERATION OF MINUTES October 6, 2010 Parks & Recreation Committee Meeting Minutes Chairperson Branch submitted the following correction via email: In the Diva Dash paragra�h - their race distance is S miles, not SK. Motion was made by Committee Member Seeley, seconded by Committee Member Haiden to approve the October 6, 2010 Parks & Recreation Committee Meeting Minutes with the above correction. Ayes — 3, Nays — 0, Abstain — 2(Amundsen, Selander). Motion carried. V. COMMITTEE BUSINESS Laurie LaMotte Memorial Park Ball Fields Item was discussed under Appearances. Bald Eagle Water Ski Club/Shows , Committee Member Seeley expressed the concern that if the Ski Club puts in a dock and prevents others I from using it, then she felt it becomes their park and not a community park. Mayor Capra said if there is a future marina, the Ski Club's dock will just be part of that. It was felt that Cornerstone Park is for the I public and it is just right around the corner, the public is not going to miss anything in this small piece of property. Committee Member Amundsen has concerns with grading the shoreline and boats creating wakes which are going to further erode the shoreline and also with putting herbicides into the lake, both issues he feels need to be addressed. VI. UPDATES Skate Night / Horse Drawn Havride Motion was made by Committee Member Haiden, seconded by Committee Member Seeley to request City Council approve funding not to egceed $750 for the Bunker Stable Horse Drawn '� Hayride scheduled for the Saturday, January 8, 2011 Parks & Recreation Committee Skate Night. All in favor. Motion carried unanimously. Star GazinS in Coniunction with Februarv 5. 2011 Skate Night (Seelev) Committee Member Seeley discussed the star gazing idea with Mr. Todd Murawski, Wargo Nature Center and his input was to not only offer star gazing, but also snowshoeing, that way if there was cloud cover and star gazing was not possible there would be another option. He felt his staff could provide this service for approximately $200. Committee Member Seeley also researched the idea of having Mr. Mike Lynch, WCCO Radio Meteorologist come to give a star gazing presentation. Mr. Lynch works with coxnmunity education programs. The committee however liked the idea of having snowshoeing as a backup in case the weather did not cooperate for star gazing on February 5�'. Motion was made by Committee Member Haiden, seconded by Committee Member Seeley to request City Council approve funding not to ezceed $200 for a Wargo Nature Center Star Gazing/Snowshoeing Program in conjunction with the Saturday, February 5, 2011 Parks & 4of5 Parks & Recreation Committee Meeting Minutes 11-03-10 Recreation Committee Skate Night. All in favor. Motion carried unanimously. Signage for Trails (Seelev) No updates at this time per Committee Member Seeley. The committee would like this back on the agenda in the early spring 2011. Trail Proiect Uadate Update to the committee from Mr. Mark Statz, City Engineer regarding the Trail Project: The contractor has been working with the Equal Employment Opportunity (EEO) office to gain their approval of the efforts made to hire Disadvantaged Business Enterprises as subcontractors, as is required for federally funded projects. Unfortunately, this process has moved very slowly as many federal government approvals do. Once EEO office approval is gained, the County Board will need to take action to award the contract to Veit. Then, and only then, may we begin working with the contractor. In conversations I've had with Veit representatives, they have expressed interest in having a pre- construction conference this fall, but do not intend on doing any work until spring. Update to the committee from Mr. Mark Statz, City Engineer regarding the Laurie LaMotte Memorial Park Irrigation Project: Bids were received for what's being called the "Downtown Storm Water Reclamation Project — Phase I". This project was split up into three contracts. Contract A will install a storm pipe between the pond in the Anoka County Regional Park and the southwest corner of I LaMotte Park. Contract B will install a wet well at that location and will hook to the storm line. Inside the wet well, there will be a pump which will feed the irrigation system up to 500 gallons per minute at a pressure of 80 — 100 pounds per square inch. Finally, Contract C involves the installation of the � irrigation system itself. Two different irrigation systems were bid; the gun style system and a traditional I athletic field system. The gun style system, using the irrigation head we saw demonstrated, was about $SO,OOO less expensive than the traditional system. Therefore, the City Council decided to move forward , using the large gun sprinkler system. There will be a total of 7 guns. 6 will be along the outfield fences (in right-center and left centerfield). The seventh will be placed near the parking lot and will spray the soccer field. For the infield area and the area around the playground and picnic shelter, there will be a quick-coupler that the public works deparhnent can utilize for watering with a portable sprinkler and hose. Construction of the storm line and wet well will take place this fall/winter. Construction of the irrigation system will most likely not take place until next year. We will be working with the contractor to make sure disruption to the use of the fields is minimized. Most of the irrigation pipe will be on the back side of the outfield fence, so interference with pazk activities should be as little as possible. The system will not irrigate Hidden Spring Park; however it could be expanded in the future for such a purpose. The city has hired a contractor to install drain tile in the fields as well. Paul Palzer can give you more information on that process as well as the work being done on the infields by City crews. VII. ADJOURNMENT Motion was made by Committee Member Selander, seconded by Committee Member Haiden to adjourn the November 3, 2010 Parks & Recreation Committee meeting at 8:20 p.m. All in favor. Motion carried unanimously. Transcribed by Kim Stephan 5 of 5 __ Youth Corps At our October meeting Mayor Capra suggested that we set up and sponsor a Youth Corps, In the following weeks the Mayor and I have exchanged e-mail notes and had a telephone conversation on that topic. For the December meeting please discuss the idea of a Youth Corps. I will not make that meeting, but will summarize my ideas here. 1. The first step must be to establish the purpose. What is the basic reason for setting up this Youth Corps. I can think of a few: a. To make use of another resource available to the Council and Committee. Members of the Youth Corps could (I think should) be expected to make a physical contribution to the City. The two Eagle Scout projects are good examples of a physical contributions. b. This is a good way to introduce young citizens to the roles and responsibilities of local government. c. They would bring a unique perspective to the Parks and Recreation Committee as we strive to address the needs of all age groups. d. This may be an excellent forum for meeting Community Service requirements that may be set by their schools or scouting programs. 2. We will need to set an age group. My suggestion is 15 - 18 years old. Over 18 they I �� could be a regular committee member. 3. I feel strongly that each person in the Youth Corps should be assigned specific responsibilities. Specific responsibilities will give the corps members a focus and a sense of accomplishment. With specific responsibilities both they and we will know what to expect and have a basis for judging success of the program. I would set this up with a job description and objectives, much like we might set up for an new employee. It should not be long or complicated, but should be specific. 4. The Youth Corps would have to have a"home." That is, it would have to be tied directly to the Council or assigned to one of the finro committees. Two adults currently serving on the Council or a committee would need to be appointed as mentors. 5. The City Council will have to approve the formation of a Youth Corps. The Council may want to (or be required to) appoint the members - as they do for the finro current Committees. 6. The Youth Corps will not have a budget and should not cause additional expense to the City. Here are a couple of ideas on where we might be able to use the Youth Corps. 1. This coming year I am going to recruit a few people to form a race committee for the three Festival of the Lakes events. Someone of high school age could be a big help in promoting these events. 2. We could assign a Youth Corps member to assist with specific Parks and Rec activities. Maybe event take over these activities with oversight from a mentor. Activities such as Skate Night or Movies-in-the-Parks What do you think? Are we making unnecessary work for ourselves or does this idea have merit? Pat Branch � �' I I TO: Parks & Recreation Committee FROM: Kim Stephan DATE: November 22, 2010 SUBJECT: Music in the Park When planning the Music in the Park Program for 2010, Ms. Kathi LaValle suggested booking with them, if the committee desired, earlier in the year for 2011 to guarantee the dates were available. I emailed Ms. LaValle and asked for her input. Her response follows: Well, I think I remember that your meetings are band practice nights for me and I probably don't really need to be there, but thanks for the invite. I would say, yes, if you let us know early, we can get the Big Band on the schedule. The 7 Cats and i BBB Combo would be happy to participate again as well if you would like. Additionally, if we cannot get the BBB Jazz Orchestra, I would ask the White Bear Big Band, which I also have a connection ' with. If we can move the Music in the Park to Mondays, Wednesdays, or Thursdays, that would be better. I Both the Cats and Big Band have a conflict on Tuesday nights with other band commitments. ' Let me know if there is anything more I can help with! And thanks again for your support and allowing us to entertain you. Email discussion from Chairperson Branch: My suggestion is that we move Music in the park to Wednesday nights starting July 13th and we reschedule the August P&R to Tuesday, August 2nd. I think that Wednesday is better than Monday, and Thursday is the Bald Eagle Water Ski Show night. I I TO: Parks & Recreation Committee FROM: Kim Stephan DATE: November 19, 2010 SUBJECT: Sand Volley Ball Court Research Mr. Palzer has suggested the committee consider turning the pleasure rink area into a sand volley ball court instead of the site originally chosen for the court. The pleasure rink is not used very much, it is close to the picnic tables, the parking lot and the other amenities the park has to offer and it is always wet in the summer. Two full size courts would fit in this location and there would be the option to still use the site as an ice rink if it were designed for this purpose. This would also leave the site originally chosen open to further expand the � soccer field into a full size field which will be possible with Centennial Little League moving the fence in for ' field 1. i Mr. Panl Palzer, Public Works Director supplied the committee with the following information. I NAME OF SPORTS ORGANIZATION: United States Vollevball Association, (USVA), 1974. RECOMMENDED AREA: Ground space is 4000 square feet. '' I SIZE AND DIMENSION: Playing court is 30' x 60' plus 6' minimum, 10' preferred, unobstructed space on a11 ' sides. i ORIENTATION: Preferred orientation is for tlze long axis to be north-south. SURFACE AND DRAINAGE: Recommended surface for intensive use is to be bituminous material or concrete, but sand-clay or turf may be used for informal play. Drainage is to be end to end, side to side or corner to corner at a minimum slope of 1" in 10'. Volleyball Volleyball Court Dimensions General Specifications Court orientation; year round play long axis northwest to southeast 22 degrees off true north. April-October ptay, long axis is north to south. Slope; a slope of .05% to .15% is acceptable depending on the type of surface. Courts should be sloped side to side or end to end. _ _ � I Dimensions: traditional in the U.S. (60' long x 30' wide) or U.S. Volleyball rules (59' x 29.5'). Total area 80' x 50' Dimensions (professional): 93' x 57' Boundary lines should be brightly colored 1/4" rope or 1 1/2" webbing. No center line is required (177' needed for court lines) Net height 7' 11 5 /8" men's, 7' 4 1/8 women's, me asured at t ce nter of the playing court. Age Groups ' Females/Reverse, Mixed 6 Males/Mixed 6 10 years and under 6' 6" 7' 12 years and under ��- 7' ��7' 14years and under �~ 7' 4 1/8' �� 7' 4 1/8' � 16years and under �_�� 7' 4 1/8' �� 7' 11 5/8" �18 and up �—'� 7' 4 1/8' 7' 11 5/8" � 45 and up � 7' 2 1/8" ~� na �55 and up na 7' 9 5/8" Court marking are 2 inches wide. Net is 39" wide and a minimum of 32' long � Posts should be padded up to 6' Safety distance, 9' 10" unobstructed behind the back boundary line and on each sideline or between courts. i Sand Court Construction Leaching pipe (perforated) for drainage under the sand is necessary with a stant of 14 degrees. Wrap the pipe with flex wrap to keep sand from filling them. 12" pea gravel #56, #57 or #2 or #3 placed over the drainage pipes (approximately 110 tons). Place tandscaping fabric over the pea gravet to keep sand from filtering into it. Washed beach, plaster, masonry, or river sand is preferred for the court sand. The best is silica sand. Minimum sand depth is 19 1/2" (205 tons of washed sand) Posts should be set at a slight angle outward form the court to offset the tension from the net. For easy maintenance, place steel poles in steel sleeves for easy removal. Poles should be 14` long and buried 5' Cost varies between $6,000 and $10,000 per court. � s�-�aw►vF�c �-�ra,� a� iUOTfS: .. < �' A� +n�aouremems for caurt mltklaips an to /1� aul+lidr af W� ; , '� .-� � . '��Pl�otih�rc�rWerYrN. . �14'�''ifi�JUlfi�1 . �: ,�F AN cour� merkMngt bo be 2" wide ��eiQt �s naMad, �; � For �.ri�y�p derels p� �qun 70_ t0 '�.. . . Nei heip+n �t an��r to w: mee► 8'�4". wanen 7'-1 %". INph ad�ao� ,, . .• '.._ - r-�^. �rtarv .cha�a� 6"�9". Far n�t and pasl dbta�h Nr fpun 61 ur 6b. � � 2" SALN�1 i1�lE ` �� 5 �`•�: ' � �*''� , . �. r C6�ITIlR UME t .. �+�++�2"+YEIIfICAlT � � �'— ` MI111K�t ��' � �,� � .. NETAMfEI#M . y^ ^ �t _. . _.� � �� I �� , � r �� ` � r� e � '� � � iSOiMETR3C SROWtH4 MET 6MD uNE � i � �� 1� i �: , _ . .. OOWITL�r411i � NOTE: The City of Willcox recently completed a renovation of the main park facility for the community. Part ' of the renovation was the construction of a sand volleyball court. Through local contractors we actually found "beach" sand that made the surface almost perfect. Not only did this attract the volleyball players but kids as well for their sandbox playtime. At first it was considered as great as Grandma's Apple Pie. As the winds picked up and the consistent activity in the court the sand began to disappear as well as make a mess through the rest of the park. Other types of sand were hauled in to mix with the existing. Now what we have is a hard surface that needs to be tilled up from time to time (at least once a week) to maintain it's playing ability. We thought the use of the surface would keep it worked up enough, but this didn't happen. �� i -`� � , `� ,. r , ,, --___ � ; . � �., ., : ,.; � : f. .. ....__ ,.:�_... .a�...r,.�..-�.�:�....� ..<:« . _. �. _�,. , - _ _....: � � ; i _ � I . j � � � �. � �" , ,.� +,'!" y r . ,, " .,. . ;i ` a ,, , _ � �.,,�, -,y Y ' : �. '�,� a� ; j , �,. , f�.� - '4. i,�`" � I I � i c � I � i i _ _ � � a _� � _ u . � � " I , i .. .. � l; Y , .. :. F � s w ' / , . ..� � . � ��.._....,,.,.� �.M,.A.,....... � 1 � .. . , ,...,. . . � � � �A...�... ..,� �,.. . _ Page 1 of 1 Kim Stephan From: Pat Branch Sent: Sunday, November 28, 2010 3:03 PM To: Kim Stephan Cc: Brian Peterson Subject: Re: 8K Run Website/Domain Name Kim I have looked at both Net Solutions and Go Daddy. the cost of web hosting is $6.99 per month on both sites. Net Solutions has a capacity of 300 GB while Go Daddy at that rate is 150 MB. I don't think that we will ever test those limits so it is not a big factor. They both will renew are domain name for little or nothing. We have to do that in June. It just seems more practical for me to continue to build and publish the 8K website than to dump another job on you. I will go with Net Solutions only because that is where the site is hosted now and the cost is the same. So I would like the Committee to approve the following motion: " Approve the expenditure of not to exceed $100 for hosting and maintaining the website centervillemnBK. com Pat � On Nov 23, 2010, at 11:00 AM, Kim Stephan wrote: Hey Pat, This is on the agenda. What information would you like me to provide the committee? Can you put something together? You are going to have to have them make a motion to expend the funds. Thanks, Kim I 11 /29/2010 �S.��TT�� 3f: IIEF�4.�.'FI�'L�I�T'�'�, �Q�.I2S, �QNfI�'LIS�IEII�T� AdhTB �EII�TITTEE� S�ction 31.01 Establishment of Planning and Zoning Commission and Parks and Recreation Committee 31.02 Bylaws for committees § 3L01 ESTAB�.ISF�I�EI�T OF PI.�NI�ING r�NB �QNING CQ1VIl��I��IQ1\T �1lTD FARKS AND REC�E�TIO1� CQ1I�ITTEE. (A) This section establishes a City Planning and Zoning Commission, and a Parks and Recreation Committee. The purpose of these Committees is advisory and they may make recommendations to the City Council for consideration regarding matters relating to this Committee. (B) For the purpose of this chapter, the terms Commission and Committee are used interchangeably. Policy refers to Commissioners and Committee Members alike. ' (Ord. #72, adopted 12/19/2002, Ord. 2d #23, amended 12/10/2008) § 31.02 BYLAWS FOR COMMTTTEES. (A) Aufhority. The Committee has the authority to conduct investigations and to make recommendations; however, it may not make decisions on behalf of the Council. ' Committees are subject to the same rules as the City Council under the open meeting laws. The Council's final decision, however, and not the Committee's recommendation, binds the city. The Committee may not enter into a contract, employ workers or authorize expenditures. I (B) Eligibility. (1) Any resident of the city is eligible to apply as a Committee Ivlember. This individual is welcome to serve on one committee at a time. (C) Appoiniments. (1) Each member of the Committee will be appointed by the City Council via a letter of interest submitted to the City Administrator. This letter will be received by the City Administrator no later than November 1 of each year. This same action will take place if a vacancy should happen. On an annual basis, the City Administrator would ascertain those who desire to remain on the Committee. (2) Seven members shall be appointed to each City Committee. (D) Appointnaen� of o�cers. At the first meeting of the year, the Committee will appoint by majority vote a Chair and a Vice-Chair. (E} O�cers' duties. (1) (a) The Chairperson shall preserve order, enforce the rules of procedure herein prescribed and determined without debate, subject to the final decision of the Commission/Committee on appeal, all questions of procedure and order. The Chairperson will also give leadership; sign reports; write correspondence to be signed by either the City Administrator or the Mayor; compile or assist in the preparation of the agenda as authorized by the Committee; and appoint task forces as authorized by the City Council. (b) The Vice-Chairperson shall support and assist the Chairperson; preside over the Committee meetings in the absence of the Chairperson; and fill the office of the Chairperson if a vacancy should arise. {Z) Any Committee Member may appeal a decision of the Chair. To do this, a Committee Member states, "I appeal the decision of the Chair," immediately after the Chair announces the decision. Recognition from the Chair is not necessary when making an appeal. The appeal must be seconded, is debatable and cannot be amended. After the debate, the Committee votes on the Chair's decision. A majority of "yes" votes upholds the decision of the Chair and a majority of "no" votes overrule the decision. A tie vote sustains the ruling. The Chair may vote to uphold his or her own ruling. If no one appeals a ruling as soon as the Chair makes it, it becomes the rule of the Committee. � (F) Meetings. � (1) Regular meetings. Regular meetings of the Committee shall be held on the I same day of each calendar month at the same time, set by the Committee and approved by the Council. Any regular meeting falling upon a holiday shall be rescheduled by the Committee for an alternative date, with enough time to be properly noticed to the public. The Administrator shall maintain a schedule of regular meetings. This schedule shall be available for public inspection during regular business hours at the Administrator's office. All meetings, including special emergency meetings, shall be held at City Hall unless otherwise specificajly noticed. (2) Special meetings. Any three members of the Committee may call a special meeting of the Committee upon at least 72 hours' written notice to each member of the Committee and Administrator. This notice sha11 be delivered personally to each member, or left at the member's place of residence. Similar written notice sha11 be mailed at least three days prior to the meeting date to those who have requested notice of special meetings. Th'ss request must be in writing and filed with the Administrator, designating an official address where notice may be mailed. The request will be valid for one year. (3) Emergency meeting.s. (a) Any three members of the Committee may call an emergency meeting of the Committee when circumstances require the immediate consideration of the Committee. (b) Notice may be in writing personally delivered to Committee members or may be in the form of personal telephone communication. Notice must include the date, time, place and purpose of the meeting. V��here practical, the Administrator shail make an effort to contact news-gathering organizations that have filed a request to receive notice of special meetings. (G) Public notice a»d opet� meeti»g. (1) Public nolrce. The Administrator must post written notice of the date, time, place and purpose of the meeting on the City Hall bulletin board. Notice of ineetings must be posted at least three days before the date of the meeting. (a) When the performance of an act is ordered within a fixed period of time, the time is computed as excluding the first day and including the last day of the prescribed or fixed time period, unless the last day falls on a Saturday, Sunday or legal holiday. For example, if a meeting is scheduled for a Thursday, notice has to be given on I Monday to meet the three-day notice provision. In this scenario, Tuesday is day one, i, Wednesday is day two and Thursday is day three. Monday is not included in the time computation. Similarly, if a special meeting is planned for Monday, notice must be given on Friday; Saturday and Sunday are included in the time computation since they are not the last day of the fixed period. I � (b) If the Committee meets where a quorum is in attendance, the city must make public notice. , (2) Open meeting law. Under the Minnesota Open Meeting Law, all city I committee meetings must be open to the public. '� (a) The open meeting law serves three vital purposes: 1. TQ grQh.i�it aetions from being taken at a secret meeting wher� the interested public cannot be fully informed of the decisions of public bodies or detect improper influences; 2. To ensure tne public's right to be informed; and 3. To give the public an opportunity to present its views. (b) The law prohibits the use of telephone conversations, e-mail or letters in a decision-making process among a quorum of inembers designed to avoid an open meeting. (c) Any person ��rho intentionally violates the open meeting law is subject to personal liability in the form of a civil penalty. The public body may not pay the penalty. (H) Minutes. The Committee must keep a full and accurate record of its actions at every Committee meeting, The Administrator records the Committee proceedings in a minute book. In the absence of the city staff member to take the minutes, the Committee should delegate the duty of taking minutes for that meeting. (1) The minutes should be written in language and in terms the average citizen understands. (2} If the Committee finds a mistake in the minutes of the previous meeting, the minutes will be corrected during the current meeting and reflected in the minutes. (3) Once the Committee has formally approved the minutes of any meeting, the minutes should not be changed under any circumstances. � (4) Minutes are official papers of the city. Minute books are public records, ' shall be kept on file with the Administrator and must be available for public view at any reasonable time. � (5) The following information should be included in the minutes: (a) The time and place of the meeting; I (b) The members present; I (c) A summary of all decisions made by the Committee, including a copy I of each motion e�.ctly as stated, whether or not the motion had a second and, if the � motion was seconded, whether or not the Committee adopted it, and the names of the people who made and seconded the motion; and (d) The names of the Committee Member who voted either for or against each motion. (I) Order uf busii:ess. Each meeting of the Committee shall convene at the time and place appointed. (1) Committee business shall be conducted in the following order: (a) Call to order; (b) Approval of agenda; (c) Awards/presentations/appearances; i I (d) Fublic he�rings; (e) Committee business; (� Consent agenda; (g) Approval of Committee minutes; (h) Announcements/updates; and (i) Adjournment. (2) The order of business may be varied by the presiding officer, but all public hearings shall be held at the time specified in the notice of the hearing. (3) The Chairperson/staff liaison shall prepare an agenda of business for each regular Committee meeting and file a copy in the office of the Administrator. The agenda shall be prepared in accordance with the order of business and copies shall be delivered to each Committee member and to others as far in advance of the meeting as time for preparation will permit� No item of business shall be considered unless it appears on the agenda for the meeting or is approved for addition to the agenda by majority vote of the Committee present. (4) (a) The Chairperson/staff liaison shall see that at least one copy of printed materials relating to agenda items is available to the public in the meeting room while the Committee considers the subject matter. ' (b) The agenda item shall not be considered unless this provision is complied with. (c) This section does not apply to those materials that are classified as other than public under the Minnesota Data Practices Act or materials from closed meetings. (� Molions. (1) Generally. The Committee transacts business through motions made by Committee Members. These motions are seconded, and subsequently passed or rejected by Committee vote. (a) The Committee -Member states his or her motion (usually in the following form: "I move ...[text of the motionJ"). The Committee Member making a motion does not need to favor it or vote for it. The Committee Member may wish to put the issue before the Committee so a decision can be made. I I I I (b) f�.nother Committee Member then seconds the motion by saying: "I second the motion." (c) The Chair recognizes the motion and opens the pending motion to discussion. The presiding o�icer calls for the vote at the end of the discussions and announces the result of the vote. (2) Motio» to reconsider. This motion enables a Committee to set aside a vote it previously took, and to reconsider the matter as though it had not voted on the issue. Only a person who originally voted on the prevailing side may move to reconsider. Make the motion by saying, "I move to reconsider ...[stating the motion to be reconsidered]." The Committee may debate the motion. If the Committee passes the motion to reconsider, it must then reconsider the original motion and take another vote. If the Committee defeats a motion to reconsider, no further action is necessary. (3) Motion to postpone inde�nitely. There is an important difference between the motion to postpone indefinitely and the motion to postpone temporarily. The motion to postpone temporarily is more commonly called a motion to "lay on the table" or "to table." The motion to postpone postpones consideration of the motion until some undetermined, future time. The Committee may consider a tabled motion whenever a majority of the members decide to do so. A motion to postpone indefinitely, however, is the equivalent to a negative vote on the main motion. Thus, the issue can be raised again ,, only by a motion made by someone on the prevailing side of the vote since, unless ', someone changes his or her mind, the motion to postpone will once again prevail. , (4) Motion to limit debate. A Committee may limit debate by placing a time limit on debate, such as a limit of three minutes to consider a particular motion; or limiting the number of people who may speak for and against a certain motion, such as a limit of three speakers in favor and three speakers opposed. (5) Motion to amend. Committee Members may offer amendments to a main motion at any time. In addition, it is possible to amend an amendment currently under consideration. Beyond this, Committee Members can offer no further amendments. When a member has made a motion to amend, the vote on the amendment must precede the vote on the original motiot�. A.fter the Committee has accepted or rejected the amendment, another vote on the original motion is necessary. (6) 11�otion to substitute. This is a motion to replace one motion with another on the same subject. A Committee Member may move to substitute a main motion or an amendment to a main motion. One form for making a substitute motion is to say, "I wish to introduce the following substitute motion ...[present the substitute motionJ." When a substitute motion is before the Committee, the Committee must decide which of the two motions, the original motion or the substitute motion, to consider. The Committee must vote on the question. A"yes" vote favors considering the substitute motion. A"no" vote favors considering the original motion. The Committee must then discuss and vote on the selected motion. I (K) Quori4m. At all Committee meetings, a majority of the appointed members shall constitute a quorum for the transaction of business, but a smaller number may adjourn from time to time. (L) Yoting. The votes of the members on any questions may be taken in any manner which signifies the intention of the individual members, and the votes of the members on any action taken shall be recorded in the minutes. Any member that is present but does not vote, the minutes as to that member's name shall be recorded as an abstention. (1Vkf) Council liaisof�. The Committee may request from the Council a liaison to attend their meetings. Council may elect to appoint a Council Liaison to the Committee. The liaison will act as a communicator to and from the Council/Committee. (N) Removal from Committee pa��ficipation. Any member of the Committee may remove himself or herself from participation in the Committee by a letter of resignation being submitted to the City Administrator. Any member of the Committee may be removed by Council. (0) Atterldance. Any member who fails to attend three consecutive or four meetings in one year wi11 be removed by the City Council. (P) Compensation. All Committee Members shall serve without compensation � unless a stipend has been set by Council for meeting attendance and at the Council's pleasure. (Q) Budget. On or before the end of July, the Committee shall submit to Council a � budget request for anticipated expenditures for the upcoming year. (R) F,�ependitures. (1) The Committee is not allowed to expend funds, order any items or contract with vendors for services. (2) f�II requests will be forwarded to the City Admir�;strator for �ouncil approval and subsequent ordering by city staff. The Finance Director will submit to the Committee a report setting forth in detail a complete report of all expenditures incurred during the year. (S) Referral a�ui reports. Any matter brought before the Committee for consideration will be acted on promptly and forwarded to Council for consideration. (T) Ethics Policy. Committee members shall be subject to the City of Centerville Ethics Policy. I (U) h�coo��patible offices. If a Committee Member receives a certificate of election to the City Council or Mayor's office, the individual is considered to have resigned from � the Committee. (V) Ame�ldt�1er71 of rules. The city reserves the right to change the provisions of these bylaws from time to time without notice. (Ord. #72, adopted 12/1912002, Ord. 2d # 23, amended 12/IO/2008) I I � � ,