Loading...
HomeMy WebLinkAbout2011-01-05 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, January 5, 2011 - 6:30 P.M. L CALL TO ORDER 1. Roll Call IL SET AGENDA III. APPEARANCES IV. CONSIDERATION OF MINUTES 1. December 2, 2009 Parks & Recreation Committee Meeting Minutes V. COMMITTEE BUSINESS 1. 2010 8K Run a. Scheduling of 8K Run, Kids Run & In -Line Race (Times) b. 8K Website C. Dead Broke Saddle Club Donation $350 2. PA System, Ordering & Usage Policy 3. Youth Corps 4. Music in the Parks — Scheduling of Bands 5. Promotions — Handbook & Quarterly Flier 6. Concession Stand at Laurie LaMotte Memorial Park 7. YMCA Park Programs VI. UPDATES 1. January 8, 2011 Skate Night with Horse Drawn Hay Ride 2. February 5, 2011 Skate Night with Star Grazing and Snow Shoeing 3. Sand Volleyball Court — Dead Broke Saddle Club Donation $2,500 4. Centennial Little League's Use of Ball Fields at Laurie LaMotte Memorial Park VII. ADJOURNMENT F.Y.I. Fire Department garage being moved from old Public Works site to Laurie LaMotte Memorial Park. Mooring Balls & Fields (Branch) Parks & Recreation Committee Meeting Minutes 12 -01 -10 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, December 1, 2010 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, December 1, 2010 at Centerville City Hall, 1880 Main Street. Present: Vice - Chairperson Jon Grahek Committee Member Suzanne Seeley Committee Member Mark Haiden Committee Member Kevin Amundsen Committee Member Kevin Selander Committee Member Brian Peterson Absent: Chairperson Patrick Branch Council: Mayor Mary Capra Staff: Staff Liaison Kim Stephan Council Member Elect Steven King was also in attendance, as was Mr. Tom Lee. I I. CALL TO ORDER I Roll Call Vice - Chairperson Grahek called the December 1, 2010 Parks & Recreation Committee Meeting to order at 6:35 p.m. II. SET AGENDA Committee Member Amundsen requested an update be added as #5 — Trail Project. Vice - Chairperson Grahek requested an update be added as #6 — Tobacco in the Parks. Motion was made by Committee Member Haiden, seconded by Committee Member Selander, to set the December 1, 2010 Parks & Recreation Committee Agenda with the above additions. All in favor. Motion carried unanimously. III. APPEARANCES Ms. Liz Guimont, YMCA Summer Programs Ms. Guimont was unable to attend the meeting, but sent an email update and request which will be discussed under Committee Business. 1 of 8 Parks & Recreation Committee Meeting Minutes 12 -01 -10 Mr. Tom Lee, PA System At the September 22, 2010 City Council Meeting, Parks & Recreation's request to reserve $2,700 from the 8K Run proceeds for the purchase of a PA System was approved by Council. Mr. Tom Lee had provided the committee with a recommendation for equipment with a total of approximately $3,200. Mr. Lee was present at the December 1, 2010 committee meeting to discuss the purchase and informed the committee that the equipment he had previously recommend through the company Musician's Friend, was currently on sale. The mixer previously priced at $2,300 was now $1,850. Committee Member Peterson said he had done some research also online and was not able to find any better prices than Musician's Friend. Mr. Lee has used this company multiple times in the past and was very satisfied with their service. The only other recommendations Mr. Lee would make is to purchase extra mike stands and a microphone designed for vocals, a SM58 usually about $110. Mr. Lee said that with this company the equipment needs to be ordered online with a credit card and he offered to make arrangements with Mr. Dallas Larson to meet and help make sure the right equipment is ordered. The committee discussed the purpose of purchasing the PA system and what it will potentially be used for; Music in the Parks, Movies in the Park, the 8K Run/Walk and possibly for the Lion's Street Dance. The committee was concerned as to who would be able to use it as City property and would the committee have control over that. To rent this equipment it would be minimum $250 per Mr. Lee. The committee will develop a policy and present it to council as to use of the equipment by events /groups other than Parks & Recreation Committee events. There was discussion as to a `rental or maintenance fee' and a deposit. This item will be added on the January 2011 Agenda. There is also concern as to where the equipment will it be stored. Mr. Lee said he would teach the committee members and /or staff how to use it. The committee requested adding a policy for usage of the PA system to the January 2011 Agenda. IV. CONSIDERATION OF MINUTES November 3, 2010 Parks & Recreation Committee Meeting Minutes Committee Member Amundsen has asked that the following line on page 4 of 5 be clarified by adding `especially with the amount of funding that went into protecting the shoreline at Hidden Spring Park, the plans for the Bald Eagle Water Ski Show's usage goes against this'. Committee Member Amundsen has concerns with grading the shoreline and boats creating wakes which are going to further erode the shoreline. Motion was made by Committee Member Seeley, seconded by Committee Member Amundsen to approve the November 3, 2010 Parks & Recreation Committee Meeting Minutes with the above addition. Ayes — 5, Nays — 0, Abstain —1 (Peterson). Motion carried. V. COMMITTEE BUSINESS YMCA Summer Programs 2of8 Parks & Recreation Committee Meeting Minutes 12 -01 -10 Ms. Stephan invited Ms. Guimont to attend the meeting at the committee's request to discuss the Summer Park Programs for 2011. Ms. Guimont sent the following email for the committee's review and discussion: I would like to propose that the YMCA no longer offer Park Play Days at Centerville. We have an even better opportunity for youth in Centerville now as we are in year two of our Day Camp Heritage. We would love your support with the new camp and believe it to be a huge benefit for the community & the Y. Some of the options we offer are: Wee Backpackers, Day Camp, Wild About Nature, Theater, Archery, Fishing, Arts & Crafts, Canoe, outdoor living and many teen programs as well. We would like to ask your continued support and are wondering if at all possible we could take the dollar amount usually given to Park and apply it to Camp. Some of the ways your dollars could be used are financial assistance /scholarships for kids to attend the camp, help to build a new outbuilding or shelter or to purchase kayaks to better our progressive boating program. I would be happy to come to your next meeting to present this option to you as well as take any questions or clarify anything. I've enjoyed working together for the last S years and hope to continue into our new exciting opportunities. Thank you, Liz Guimont Committee Member Haiden stated if the committee were to support the YMCA Day Camp Program financially, they would like it connected to Centerville somehow, perhaps with scholarship assistance specifically for Centerville youth. The committee agreed that they would like to support the program in some fashion, but would like to discuss it with Ms. Guimont at the next committee meeting. Ms. Stephan will contact Ms. Guimont and ask her to attend, if possible, and supply the committee with more information regarding the program such as last year's flier, if information is not yet available for 2011, along with costs associated with the program, such as registration fees. The committee would also like to see statistics of how many of those registered in 2010 were Centerville youth. PA System This item was discussed under Appearances. Youth Corps Chairperson Branch requested the committee consider the idea of setting up a Youth Corps and submitted the following comments for discussion: At our October meeting Mayor Capra suggested that we set up and sponsor a Youth Corps. In the following weeks the Mayor and I have exchanged e-mail notes and had a telephone conversation on that topic. For the December meeting please discuss the idea of a Youth Corps. I will not make that meeting, but will summarize my ideas here. 1. The first step must be to establish the purpose. What is the basic reason for setting up this Youth Corps, I can think of a few: • To make use of another resource available to the Council and Committee. Members of the Youth Corps could (I think should) be expected to make a physical contribution to the City. The two Eagle Scout projects are good examples of physical contributions. 3 of 8 Parks & Recreation Committee Meeting Minutes 12 -01 -10 • This is a good way to introduce young citizens to the roles and responsibilities of local government. • They would bring a unique perspective to the Parks & Recreation Committee as we strive to address the needs of all age groups. • This may be an excellent forum for meeting Community Service requirements that may be set by their schools or scouting programs. 2. We will need to set an age group. My suggestion is 15 - 18 years old. Over 18 they could be a regular committee member. 3. I feel strongly that each person in the Youth Corps should be assigned specific responsibilities. Specific responsibilities will give the corps members a focus and a sense of accomplishment. With specific responsibilities both they and we will know what to expect and have a basis for judging success of the program. I would set this up with a job description and objectives, much like we might set up for an new employee. It should not be long or complicated, but should be specific. 4. The Youth Corps would have to have a "home. " That is, it would have to be tied directly to the Council or assigned to one of the two committees. Two adults currently serving on the Council or a committee would need to be appointed as mentors. S. The City Council will have to approve the formation of a Youth Corps. The Council may want to (or be required to) appoint the members - as they do for the two current committees. 6 The Youth Corps will not have a budget and should not cause additional expense to the City. Here are a couple of ideas on where we might be able to use the Youth Corps. • This coming year I am going to recruit a few people to form a race committee for the three Festival of the Lakes events. Someone of high school age could be a big help in promoting these events. • We could assign a Youth Corps member to assist with specific Parks & Recreation activities. Maybe even take over these activities with oversight from a mentor. Activities such as Skate Night or Movies -in- the - Parks. What does the committee think? Are we making unnecessary work for ourselves or does this idea have merit? This is a decision that should take considerable discussion and not entered into lightly for surely we will be expected to make it work. Please do not make your decision this month, but let the idea cook for a month or two. When the committee is in agreement, it will be presented to City Council. Vice - Chairperson Grahek said his kids where in high school and required to do service work so he thought it a great opportunity for the kids involved and for the committee to consider working directly with the high school. In theory the committee likes the idea, but realistically some of the concerns to think about are; what other types of projects would the committee want them to be involved with, can the committee actually commit to keeping them busy and do we have the adult supervision which would be necessary among the committee or council members. This item will continue to stay on the agenda for discussion. 4of8 Parks & Recreation Committee Meeting Minutes 12 -01 -10 Music in the Parks When planning the Music in the Park Program for 2010, Ms. Kathi LaValle suggested booking with them, if the committee desired, earlier in the year for 2011 to guarantee the dates were available. Ms. Stephan emailed Ms. LaValle and asked for her input. Her response follows: Well, I think I remember that your meetings are band practice nights for me and I probably don't really need to be there, but thanks for the invite I would say, yes, if you let us know early, we can get the Big Band on the schedule. The 7 Cats and BBB Combo would be happy to participate again as well if you would like. Additionally, if we cannot get the BBB Jazz Orchestra, I would ask the White Bear Big Band, which I also have a connection with. If we can move the Music in the Park to Mondays, Wednesdays, or Thursdays, that would be better. Both the Cats and Big Band have a conflict on Tuesday nights with other band commitments. Let me know if there is anything more I can help with! And thanks again for your support and allowing us to entertain you. Email input from Chairperson Branch: My suggestion is that we move Music in the park to Wednesday nights starting July 13th and we reschedule the August P &R to Tuesday, August 2nd. I think that Wednesday is better than Monday, and Thursday is the Bald Eagle Water Ski Show night. Discussion was had as to incorporating a Children's Band into the program such as the type that plays at Pine Tree Orchard during events they sponsor. Ms. Stephan will do some research as to who plays at Pine Tree Orchard and look for same or similar bands. This could be a big draw for families with children and an offering for a different audience. To also offer something different looking for a `country' band was discussed, Ms. Stephan was contacted by a band playing country music early fall 2010 and will follow through with this contact. The committee discussed Ms. LaValle's suggestion to move the Music in the Parks night to an evening other than Tuesday. The committee is open to this idea, but did not make a decision at this time. The last two years it has been Tuesday nights, City Council and Parks & Recreation meet Wednesday nights, Bald Eagle Water Ski Shows are Thursday nights. There are pros and cons to each night. The committee would like Ms. Stephan to contact Ms. LaValle to determine which of the bands she is associated with could do Tuesday nights and which bands would it make a difference for if it was moved to Wednesday nights? Also inform Ms. LaValle the committee is purchasing a PA system that will be available for the band's use in 2011. Sand Volley Ball Court / Pleasure Rink Site Mr. Palzer has suggested the committee consider turning the pleasure rink area into a sand volley ball court instead of the site originally chosen for the court. The pleasure rink is not used very much, it is close to the picnic tables, the parking lot and the other amenities the park has to offer and it is always wet in the summer. Two full size courts would fit in this location and there would be the option to still use the site as an ice rink if it were designed for this purpose. This would also leave the site originally chosen open to further expand the soccer field into a full size field which will be possible with Centennial Little League moving the fence in for field 1. The committee found this idea worth pursuing and would like more information. Committee Member Haiden disagreed however with Mr. Palzer's opinion that the pleasure rink isn't used very much, he said he skates there with his children and the pleasure rink is used often by many. It was the committee's 5 of 8 Parks & Recreation Committee Meeting Minutes 12 -01 -10 opinion that if this area is to be used as a volley ball court it needs to be done in such a way that it can continue to be used as a pleasure rink in the winter months. The committee would like Mr. Palzer to confirm that a dual purpose would be possible. Basket Ball on Hockey Rink Mr. Palzer also suggested the committee consider a basketball court on the hockey rink during the summer months. The committee was in favor of this idea and discussed variations; size of rink, how would a basketball court fit and what type of hoops and equipment would be used. The committee would like more information from Mr. Palzer as to his ideas on the above questions. Program Promotion (Seeley) Chairperson Branch provided the committee with a draft of a Parks & Recreation Handbook for review. The objective is to create another way to publicize the Centerville social and recreation events. Chairperson Branch felt it a good idea to include the events from other organizations that the committee wants to endorse such as the Bald Eagle Water Ski Show, Centerville Lions Club Events or Wargo Nature Center Programs. Chairperson Branch discussed this idea with Committee Member Seeley who also had ideas on program promotion and presented both ideas to the committee. There will be a cost factor associated with a catalog or fliers and the committee will have to bear the cost or at least share it with some of the other groups. This can be discussed with the other groups as the promotion ideas evolve. Committee Member Seeley had spoken with representatives of the Wargo Nature Center regarding the possibility of a 2 -sided flier with Parks & Recreation Committee events on one side and Wargo events on the other. Committee Member Seeley stated that Wargo would love to get more information about their programs out into the community. This flier could be mailed quarterly with the utility bill to each Centerville residence. Wargo would consider paying for the cost of printing, with the City mailing it out. The thought is this could be done quarterly with just the specific quarter's events included. One limitation is the number of pages that can go out with the utility billing (4) and that City business such as the quarterly newsletter, Garage Sale /Clean -Up Day's Registration, Fete des Lacs, etc. would take precedence. Chairperson Branch's proposal is to create a handbook and update that handbook as the year develops; the pages in the draft were place holders intended to illustrate the idea. Chairperson Branch would coordinate with the other organizations and ask them to create their own pages in a similar format, with one idea or event per page. That keeps the pages easy to read which make them more effective. The committee is generally in favor of both these options and would like to continue discussion on the item at the January committee meeting. VI. UPDATES The committee would like a discussion of a concession stand at Laurie LaMotte Memorial Park be added to the January agenda. 8K Run Website/Domain Name / Expenditure of Funds Following is an email update from Chairperson Branch regarding the 8K Run website /domain name, with a request to expend funds. 6of8 Parks & Recreation Committee Meeting Minutes 12 -01 -10 I have looked at both Net Solutions and Go Daddy. The cost of web hosting is $6.99 per month on both sites. Net Solutions has a capacity of 300 GB while Go Daddy at that rate is 150 MB. I don't think that we will ever test those limits so it is not a big factor. They both will renew our domain name for little or nothing. We will have to do that in June 2011. It just seems more practical for me to continue to build and publish the 8K website than to dump another job on City staff. I will go with Net Solutions only because that is where the site is hosted now and the cost is the same. I would like the Committee to approve the following motion: "Approve the expenditure not to exceed $100 for hosting and maintaining the website centervillemn8K. com " Motion was made by Committee Member Peterson, seconded by Committee Member Haiden to request City Council approve the expenditure not to exceed $100 for hosting and maintaining the website centervillemn8K.com All in favor. Motion carried unanimously. Skate Night / Horse Drawn Hayride Skate Night is scheduled for Saturday January 8 from 6 — 9 p.m. with the horse drawn hayride being provided by Bunker Stables from 6:30 to 8:30 p.m. The $100 deposit has been sent to Bunker Stables with the balance due at the time of service. Committee Member Amundsen will check supplies; popcorn, hot chocolate, popcorn tubs, stir sticks and pallets for a bonfire to see what is needed for this event. Star Gazing in Conjunction with February Skate Night (Seeley) Committee Member Seeley Suzanne has arranged for staff, a telescope and a couple dozen pairs of all size snow shoes for the February 5, 2011 Skate Night. The telescope will be placed probably at Hidden Spring Park, depending on where the best area is for minimal outside light interference. The ball fields may be used to snow shoe, Ms. Stephan will check to see if it is possible to turn the ball field lights on for the event. The cost is dependant on the number of staff people required, $100 for one staff person with telescope and snow shoes, two staff people will be $200. The committee opted for two staff people as help will be needed for both the telescope and the snow shoes. Committee Member Seeley will coordinate this with Wargo. By -Laws for Committees A copy of the Committee By -Laws was provided as some of the newer members had not previously seen them. No discussion was had, simply an F.Y.I. Mayor Capra did inform the committee that Council would be re- appointing all members at the first meeting in January and re- affirming each member's intention to remain on the committee for 2011. All committee members expressed a desire to stay. Trail Proiect Update Committee Member Amundsen attended a pre - construction meeting on the Trail Project held Tuesday, November 30, 2010 and updated the committee. Committee Member Amundsen stated there were representatives from all aspects of the project in attendance; Administration, Public Works, Bonestroo, Viet, Anoka County Parks, Xcel, Comcast, Connexus and MNDOT. The project will begin work by May 15, 2011, trail grading by mid -July and will be substantially done by August 22, 2010. All permits but 7of8 Parks & Recreation Committee Meeting Minutes 12 -01 -10 one has been pulled. There will be no road closures. The construction will work around the school schedule, as well as Fete des Lacs and St. Genevieve's Annual Chicken Dinner. The contractor is aware of the location of these events as well as the dates. Committee Amundsen reported utilities started early in some areas like Mill Road, and are partially completed. Connexus only has a few wires that need to be moved. Qwest and Comcast have not done anything on Mill Road yet, but are talking about using the same trench. There are very strict requirements for this project because it is Federal money, for instance; all product has to be from the US, all venders have to be approved by the DOT, and all cement, sand etc. have to pass tests. Mr. Greg Burmeister will be project overseer for the City. Tobacco in the Parks Vice - Chairperson Grahek had asked Ms. Stephan if a ban on tobacco products in the parks had ever been discussed at the Parks & Recreation Committee level. Ms. Stephan researched previous minutes as well as discussed it with Mr. Tedd Peterson, previous Chairperson of the committee. It was discussed in 2006 and was decided at the time that while it would be preferable to not have smoking in the parks, it was not something the committee felt was enforceable so no action was taken. It is posted No Smoking at Wheels Skate Park, but Mr. Peterson said he is continually asking teenagers to put out their cigarettes or at minimum do not smoke around the small children at the park. While some current committee members feel strongly that tobacco should be banned from parks, others were not in support feeling it was too much government control telling people they cannot smoke outside and most smokers are considerate and do not smoke around the children's sporting events at the parks. No action was taken at this time. VII. ADJOURNMENT Motion was made by Committee Member Selander, seconded by Committee Member Haiden to adjourn the December 1, 2010 Parks & Recreation Committee meeting at 8:20 p.m. All in favor. Motion carried unanimously. Transcribed by Kim Stephan 8 of 8 MEMO TO: Parks & Recreation Committee FROM: Kim Stephan DATE: December 29, 2011 SUBJECT: Updates 2010 8K Run City Council approved the following motion at the December 8, 2011 City Council meeting. Motion was made by Committee Member Peterson, seconded by Committee Member Haiden to request City Council approve the expenditure not to exceed $100 for hosting and maintaining the website centervillemn8K.com All in favor. Motion carried unanimously. Ms. Teresa Bender, City Clerk had discussed sponsoring the 8K Race with Mr. Mark Larson, Dead Broke Saddle Club. Dead Broke Saddle Club donated $350 towards the event, but because of their Charitable Gambling status they cannot actually be a sponsor, the funds are intended to help the community organize a health related event which benefits the community. PA System, Ordering Email correspondence from Mr. Tom Lee December 6, 2010: I stopped in today to meet with Dallas to order the P.A. and the sale ended last week sometime, so the cost is back up to $2,400. The representative I spoke with at Musician's Friend said the package will probably go back on sale again in the next month or two, so we did NOT order anything just yet. The only comparable equipment was either junk brands or way out of the budget. The quality equipment still within budget is "undersized" for the intended use. I will be VIGILANT in watching the site, should it go on sale again, I'll be ALL over it. (I'll secure it with my credit card, and then just transfer the billing to the city.) If by March it doesn't go on sale again, I'll re- visit with P &R to come up with plan B. Once the city has possession of the system, I will make myself available to set it up, test it out, BEGIN training any interested parties on its use and maintenance. I suspect that it will take a few uses before any of the members will be familiar enough to run it by themselves. Please pass this information (with my apologies) onto the P &R members for me. f -- " W!W B" SaA V" P.O. BOX 441 HUGO, MINNESOTA 55038 �- U I�, N DEC 0 2010 Li Lj December 1, 2010 City of Centerville Dallas Larson 1880 Main Street Centerville, MN 55038 Dear Dallas Larson, Your Letter dated June 21, 2010 requesting funds on behalf of the Parks and Recreation Committee was approved at our November meeting. We approved $2,500 for improvements at the Laurie LaMotte Memorial Park. We need you to fill out a LG555 form and return before we can issue a check. At the same meeting we approved funds for $350.00 for your recent Marathon. Enclosed is a second LG555 for the Marathon funds. Fill out and return. H y Trails, Trish Votel Sue Bragg Donations Committee DBSC MEMO TO: Parks & Recreation Committee FROM: Kim Stephan DATE: December 29, 2011 SUBJECT: Music in the Park Music in the Parks A few options for 2011 Music in the Park follow: THE RIVERSIDE SWING BAND I emailed the following correspondence from Mr. Kyle Tennis to the committee for consideration: Good afternoon Kim! I'm not sure exactly if you're the right person to get in touch with, but I'm looking for some info on the Centerville's summer music series. I manage a great swing band (The Riverside Swing Band) that loves playing city fairs, festivals and arts in the park series. Can you possibly help me out by pointing me in the right direction? Thanks for your time! Kyle Tennis TheRiversideSwingBand (&am ail. com 651.325.8435 www.riversideswingband.com Dec 13, 2010 at 3:31 PM, Kim Stephan wrote: Hi Kyle. I am the Staff Liaison to the Parks & Recreation Committee who organizes the event. This will be our 3rd year. We don't have a huge budget, but we are buying a PA system this year hopefully to attract bands for a lesser fee knowing they can use our equipment instead of hauling their own. We had 6 events last summer in one of our parks on the lake. What is your fee? We could start there? Kim Subject: Re: Summer music in the park series Thanks for getting back to me so quickly Kim! If you provide the PA, and the concerts are on Tuesday nights (which I believe they are), then you are correct in that the fee is less. Assuming that the concert is two hours or less, we'd contract out for $500. If it's a different day of the week or we have to bring our PA, we'd have to renegotiate. Take a look at our website to hear some audio clips and let me know what you think. Have a great night! Kyle Dec 14, 2010 at 2:37 PM, Kim Stephan wrote: Our performances have been approximately an hour 6:30 to 7:30—ish, some are 1 1/2 hours - whatever we can get actually. One of the council members is in a band and plays for free (we provide ice cream, last year it was pizza) he is also mentor to some Teen Bands, two of which played for an hour each last year for $75 each. The other bands, and we have had some really nice music (one was the 35 piece Centennial Community Band) have been associated with a resident Ms. Kathi LaValle, who plays in a variety of bands 7 CAT SWING and BBB Combo. These bands traditionally receive alot more than we are able to pay, but Kathi has been instrumental in trying to get the Music in the Park Program going and has accepted what we could pay. The bands received $350 each last year. I can take your information to the committee, but I don't think we can afford $500. Kim Stephan, City of Centerville Subject: Re: Summer music in the park series Hi Kim. $350 would be a little tough, but I think I could convince the guys to do $400 and ice cream or pizza. Do you think that would be possible ?? Kyle Dec 14, 2010 at 3:11 PM, Kim Stephan wrote: Possibly. Parks & Recreation meets the first Wednesday of each month. They make the decisions; I just gather information for them. Last year I scheduled and coordinated the events as they are a volunteer committee and I am paid staff. We are ahead of the game this year too getting going on planning well in advance. I will forward your information to them. We are trying to make this bigger and better each year but with budget cuts the committee only has $1500 to work with. We raised the money for the PA system through our 2nd Annual 8K Run/Walk. Subject: Re: Summer music in the park series Maybe we can talk again in January and see where we're at with the Park and Rec committee? Is there anything else I can offer to make it more attractive to them? We can easily do 90 minutes with no break. Let me know if you have any other questions for me, and I appreciate all your time in coordinating this. Kyle TRISHA & THE TOONIES I sent the following information to the committee members but received no feedback except from Chairperson Branch. On Dec 9, 2010, Kim Stephan wrote: I was doing some research for the idea the committee had of having one of the performances in 2011 be a Children's Band. They are expensive. As I was listening to videos of The Teddy Bear Band, the City Clerk suggested Trish & the Toonies. This is a band she uses every year at the Elementary School paid for with Score Funds as they have a whole ENVIRO -SHOW — GREEN EVENTS and SCORE Funds have to do with recycling. They also have a FAMILY FUN SHOW. Their fee is $750. If we combined the Family Fun Show with the Enviro Show, SCORE FUNDS could pay a portion as it's about recycling. We haven't asked Trisha yet, but Teresa thinks we could make it work with say 3/4 recycling and 1/4 family. The whole recycling show may not keep little kids interested. We thought it would be a great family event. Check out the following website: hllp: / /www.thetoonies.com/ Correspondence from Ms. Kathi LaValle: We could certainly work around a Tuesday evening. It would most likely mean that the BBB Jazz Orchestra and the 7 Cats would only be available starting the 2 nd Tuesday in August. The BBB Combo is not effected by Tuesday conflicts, and the Centennial Community Band is not effected either, although I am not sure of their availability. I understand the benefit of keeping the night consistent year to year to help encourage the residents to be aware of the event. It was also very interesting to see your notes regarding the purchase of the PA. Kathi MEMO TO: Parks & Recreation Committee FROM: Kim Stephan DATE: December 29, 2011 SUBJECT: YMCA Summer Programs Following is an excerpt from the December 1, 2010 Parks & Recreation Committee meeting minutes: Committee Member Haiden stated if the committee were to support the YMCA program financially, they would like it connected to Centerville somehow, perhaps with scholarship assistance specifically for Centerville youth. The committee agreed that they would like to support the program in some fashion, but would like to discuss it with Ms. Guimont at the next committee meeting. Ms. Stephan will contact Ms. Guimont and ask her to attend, if possible, and supply the committee with more information regarding the program such as last year's flier, if information is not yet available for 2011, along with costs associated with the program, such as registration fees. The committee would also like to see statistics of how many of those registered in 2010 were Centerville youth. I emailed the above to Ms. Guimont and received the following responses: Thanks, I will discuss with our exec to see if we can get a representative there that night as I will be away at a youth in government program. I will let you know this week. Thank you Thanks Kim, I will work on pulling some reports to as how many Centerville youth participated and can you let me know when the next meeting would be? Prior to putting this packet together I have had no further response or information from Ms. Guimont, I assume because of the holidays she will supply something next week prior to the meeting. MEMO TO: Parks & Recreation Committee FROM: Kim Stephan DATE: December 29, 2011 SUBJECT: Updates January 8, 2011 Skate Night with Horse Drawn Hay Ride Skate Night is scheduled for Saturday January 8 from 6 — 9 p.m. with the horse drawn hayride being provided by Bunker Stables from 6:30 to 8:30 p.m. The $100 deposit has been sent to Bunker Stables with the balance due at the time of service. I have the check for the balance which I can either mail or give to a committee member to give to the driver of the hayride at the time of the service. I need to know what supplies are needed and will go to Sam's Club. February 5, 2011 Skate Night with Star Grazing and Snow Shoeing I will need an invoice from Wargo Nature Center to have a check issued for the event. Sand Volleyball Court — Dead Broke Saddle Club Donation $2,500 No updates at this time from Mr. Palzer. Centennial Little League's Use of Ball Fields at Laurie LaMotte Memorial Park We received a letter from Centennial Little League requesting the use of the fields for 2011. I requested information from Mr. Palzer as to the agreement for dragging and mowing the fields. Mr. Larson asked to wait and have this item brought to Parks & Recreation in February as Mr. Palzer and Mr. Larson will be meeting with Mr. Mahr, Centennial Little League to discuss the dragging and mowing agreement in the next few weeks. The Centerville Lions Club donated $1,000 in 2010 towards the maintenance of the ball fields at Laurie LaMotte Memorial Park, with an additional pledge of $500 per year for the same purpose moving forward. Et LEE L V L L C C L L L L L L L L I I . LL[ I L C L C L L L L Lt ELL L L L f . C L L C L L L L L L: L L L Lt L C L L L C C L. C L L L L l U1 Bindings and Approval. The Planning & Zoning Commission met on December 14, 2010, to consider a proposal by the City of Centerville to move a garage structure from 7087 - 20 th Avenue to LaMotte Park, 6970 LaMotte Drive. Findings: 1) The property owner, City of Centerville requests approval to relocate a garage from 7087 - 20 Avenue to 6970 LaMotte Drive. The garage measures 28 feet by 48 feet. 2) The destination property is identified as parcel number 23- 31 -22 -32 -0002. 3) The Commission finds that the architecture, age and character of the building is similar to other structures in the destination neighborhood. 4) The structure meets code requirements for new buildings or structures. 5) The Commission finds that the building is compatible with other structures on the property. 6) The building and its proposed location eets other requirements of this Chapter and the City Code. RECOMMENDATION: The Planning & Zoning Commission by motion duly passed on December 16, 2010, hereby recommends that the proposal to move the garage as outlined, be approved by the City Council. [ [ [ [ [ [ ■ [ L l It [ C f [ t [ [ [ [ C E [ [ [ L ! E E r E E L L [ E [ r [ [ [ \ ` ® [ 0 f• N 0 K [ [ V [ S i E i [ ! f ! [ [ V E E [ E I Council Action on December 22,2010: Motion by Council Member seconded by Council Member , to approve the moving of a building as recommended by Planning and Zoning Commission. The following voted in favor of the motion: Motion carried. 43 MEMO TO: Parks & Recreation Committee FROM: Kim Stephan DATE: December 29, 2010 SUBJECT: Marina Background Information Mooring Balls & Fields (Branch) Email Correspondence from Chairperson Branch: This is in regard to the Marina we have talked about on either Centerville or Peltier Lakes. This is just background information. There is not enough information here to aid in a decision. But it is good background. The writer is a friend of mine who manages a neighborhood water front area on the Chesapeake Bay. Parks there are private and owned by the neighborhood home owners association. They have a very nice facility including a small marina, a mooring ball field and canoe racks for storing small craft. One of my brothers -in -laws owns a traditional marina designed for sailboats and larger boats that require traditional peers and deep water. I think the neighborhood waterfront park makes a better model for what we might want to do. The larger traditional marina would require a major capital investment. Subject: Re: Mooring Balls & Fields "Pat Branch" < pbranch(Ycox.net > wrote: What do you know about Mooring Balls and maintaining a field of mooring balls? In our Minnesota town we have two lakes. The city owns park property on both lakes but has not developed either. I told the City staff that I would research the possibility of setting up a small municipal marina- primarily a field of mooring balls for small sailboats and other small craft. Do the mooring balls need to be pulled out of water each fall? I am sure they would in MN. What does it cost to maintain a field on Mooring Balls? We would want to make a profit on them. What are the safety risk/considerations? What separation is needed between the balls? Any pointers that you might have would be appreciated. Pat, Each member of our community is responsible for their own mooring ball to include the cost of installation which we do ourselves. It's easy. But the procedures are prescribed by the harbor master who manages the mooring field. He lays it out according to the needs of the boats (draft and length), the water depth, tide, and the wind. The harbor master lays out the field and it never changes. The field is laid out with rows (alpha) and balls (numbers). The separation is maintained based upon the length of the boats and their expected swing. All rows are offset from one another by 50 %. The deep draft boats are in the center of our field because that is where the water is deepest. Our harbor master does specify the design of our tackle which consists of a large mushroom anchor, galvanized swivels, heavy chain, and then light chain, and a mooring ball. The mushroom will fall over after a little wind and then rotate on the bottom if the wind is really strong. The balls are supposed to be numbered and lettered to identify ownership. The heavy chain lies on the bottom and normally buries itself in the mud and the light chain goes to the buoy. The light chain is about 1.25 times the depth of the water at high tide. I also have about 10 -12' of heavy chain. All of the connections (clamps and swivels) need to be stainless steel wired and twisted in place. This keeps them from turning out. My mooring system has been in place for three years. This year, I replaced all of the light chain. The heavy chain which is buried in the mud is pristine. The corrosion and wear from the salt water takes place near the water surface where there is more sun light and living creatures that attach themselves. In fresh water, I think you will get a lot more wear as the corrosion will not be so bad. Here, we do not remove the balls. If there is heavy ice accumulation, it will tear the ball away or crush it. A solution is to remove the ball and tie a light line to it the goes to the shore and is staked. In the spring, you follow the line back to the light chain and reattach the buoy. The cost of a buoy system for a boat around 20' is about $500.00. The material is cheap but the cost to transport heavy chain and 100# mushroom anchors is expensive. People that have really big boats have a screw anchor installed by commercial firm. That costs a lot of money. We charge $200.00 for the privilege of keeping a boat on the mooring ball. This is really the top of the charge we can make because anyone can put a ball in the water if they are approved by the county. The water belongs to the State of Maryland and anyone can place a mooring ball so long as it does not hinder navigation. OSPIA owns the license for the mooring field and manages it on behalf of the county. We use the fees to cover the cost of having a diver inspect annually each mooring and provide a report. If they are identified to be in poor condition, then the harbor master issues a letter to the owner that the mooring must be serviced. I will scan some information and send it to you later today that show the design of mooring systems. J&d Ta,jorMae A GUIDE TO PERMANENT MOORING SYSTEMS PRODUCTS- i • PERMANENT MOORING SYSTEMS: AN OVERVIEW The following is intended as a general. ' line on boat mooring systems. The primary factors in determining the configuration of a mooring are the existing focal conditions (eg: har' ;,, Vidal variations, water depth, bottom conditions, prevailing winds and so on.) To insure that you are laying down the proper mooring syste: m for your particular location, check with the local harbor master, the Coast Guard or other local governing body. As a last resort you should consult w -oh other 100 boaters to determine what mooring configuration they are using. . A permanent mooring system, when properly designed, should securely position a boat so that it can be left unattended• with little attention, for long periods of time. Each system usually consists of, a mooring buoy (to float the chain)• a mooring anchor and a length of chain (running between the anchor and the mooring buoy). Also the proper ground tackle includes correct sized galvanized shackles and swivels. Always kezp in mind, that the mooring system Is only as reliable as the 'current' conditions of the equipment. The only way to be absolutely sure that your boat will be there each time you return, Is to perform a thorough inspection of the entire mooring system at regular intervals. Again, check with the local authorities to determine what the particular inspection intervals are for your area. THE MOORING BUOY The sole purpose of the mooring buoy is to support the mooring chain. The two preferred designs for mooring buoys are hard skinned buoys or the soft inflatable type. Both offer reliable floatation and will last for several seasons, depending upon the salinity of the water. Obviously, fresh water applications will extend the usefull life of any mooring system. Taylor's Hard Skin Sur -Moonm and T3C (Tube Thru The Center) mooring buoys are constructed using a tough polyethylene shell with an integral closed cell foam core. All Taylor *Made Sur- MoorTm buoys are built to withstand the constant abuse of most mooring envirorignts..The inflatable mooring buoy is molded e a vinyl and contain Taylor's exclusive Bivalve allowing customized inflation. Since this buoy has ntal+hardware above the water -line, it off derior hull protection for people concerned about gelcoat wear on their boat. Once the type of buoy has been selected, the next question is the proper size. Buoy floatation is measured according tolhe pounds of buoyancy that they provide. A buoy floatation rating is based on the amount of weight that it can suspend while remaining afloat just below the surface of the water. As a general rule, you should select a buoy that offers slightly more than twice the amount of floatation that Is required for the weight of the anchor chain you will be using. (eg: 50 lbs. of anchor chain will require a buoy with a floatation rating of slightly over 100 lbs.) This insures that the stripe appears above the water line. The other remaining question is the color and shape of lfje buoy. In order to conform to all coastal and inland regulations, your buoy must be white in color and marked with a permanent blue stripe around its circumference. The blue stripe must be visible above the buoy's waterline. All other colored buoys, Including Taylor's red moonnq.;uoyoad is very visible in early morning and evening hours) may be used in lakes, or other bodies of water, not governed by any of the above regulations. All buoy hardware should offer excellent corrosion resistance and high strength to insure a safe mooring system. It is essential to have galvanized hardware on buoys because of the harsh marine environment. All Taylor *Made buoy hardware is hot dipped galvanized. Sur -Moorm buoys are provided with special galvanized retrieval ring on the top. The sole purpose of this ring is for catching or picking up the buoy. Mooring your boat off of this loop Is an extremely unsafe pray: ce and should never be allowed under any circumstances. Always moor your boat off of the mooring chain, NOT the buoy swivel. In the even uoy hardware failure your boat will still remain attached to the chain and anchor. P• In addition to the swivel on the bottom of the buoy, be sure to always me a swivel on the anchor chain between the anchor and the mooring buoy. This helps the chain to unkink itself from constant twisting action of wlird and current. Its a good idea to put the swivel between the heavy chain (bottom) and light chain (top). In water (especially salt water), to minimize corrosion, connecting hardware should be made of the same materials. As Taylor *Made buoys have nalvanized hardware, the chain, swivel, etc: should all be galvanized. As an added conveii. attach a pick -up buoy to the lower swivel of the mooring buoy (Not needed the T3C Buoys). A rope pennant (line) should be used tr, •ick -up buoy to the mooring buoy. As a general rule the pennant can be lip to 2.5 times the height of the boat's deck off•the water. Other Fine Taylor *Made Mooring Products 1 s- Sur Moor® Buoys Special Shapes A Member of The Taylor Made Qroup 0 Taylor *Made and Sur Moor are Registered Trademarks of the Nelson A. Taylor Co., Inc. Taylor Made Products is a division of the Nelson A. Taylor Co., Inc. THE ANCHOR The permanent anchor should be heavy enough to prevent drag during foul weather or strong currents. Consult with the Harbor Master or other local authority in your area to determine the correct configuration of your ground tackle. THE ANCHOR CHAIN The anchor chain should be strong enough to hold the moored boat to the moving anchor, but not so heavy as to create a problem of having to use an oversized mooring buoy, Length of the chain is important due to the variation of weather, tide and the direction of the windand curren 1, The boat will drift to the maximum distance allowed by the chain and pennant for a radius of 360 degrees around the anchr. ri.atC should be taken that there are no underwater obstructions or boats within the circular turning area of your boat and mooring. Remember when positioning your mooring to allow a safety margin for possible anchor drag and other local conditions. Chapman's Piloting Seamanship and Small Boat Handling recommends the following as a guide to determining chain length LOCATIO LENGTH OF ANCHOR CHAIN Inland Lake 1 -1/4 times normal water depth Inland River 2 times normal water depth Tidal Water 2 -1/4 times normal water depth In many instances, this amount of "extra" chain leads to interference with other nearby moorings. Common sense must be applied when considering the amount of clearance that you allow for your boat on its mooring. FINALLY Each mooring location has a unique set of problems that must be addressed. Ask your local Harbormaster, Coast Guard station or marina for information on the variations in conditions that you can expect. Remember to include a margin of safety in the final sizing and selection of your mooring system. MOORING SYSTEM DIAGRAM Sur Moor"' Sur Moo* Hard Skin Buoy T3C Mooring Buoy Mooring Pennant (Anechet to boat Galvanized shack a Mooring Shackle) DIAGRAM Light Chain — (Not shown to scale) Light Chain Galvanized shackles l Mushroom Anchor / or block Shackle & Swivel I Foam Filled Buoy Warranty: Floatation for 3 Years CAUTION: FOAM FILLED BUOYS CAN BE DAMAGED FROM ICE. FAILURE TO REMOVE A BUOY FROM FREEZING WATER VOIL r HE WARRANTY. This product is warranted to be free of defects in materials and workmanship. The float of the buoy is warranted for three years from the date of sale: that It will maintain its floatation when used for its intended purpose underexposure to normal sun, wind, weather, and water conditions. It is NOT warranted against acts of vandalism. It is NOT warranted against attack by animals, birds, fish, or people. The hardware of the buoy is warranted for one year from date of sale: that it will maintain its structural integrity when used for Its intended purpose, under normal exposure to weather and water conditions. The blue stripe is warranted for one year from date of sale: that It will remain adhered to the buoy under normal exposure to weather and water conditions. IT IS NOT IMPLIED THAT THIS PRODUCT WILL WITHSTAND UNUSUAL CONDITIONS SUCH AS, FROZEN IN ICE, SEVERE STORMS, SEVERE TIDES, OR HURRICANES. THE USER SHOULD CHECK THE MOUNTING HARDWARE TO BE SURE THAT IT IS SECURE AND THE DOCK HAS NOT DETERIORATED TO A LEVEL WHERE IT MAY ALLOW THE MOUNTING FASTENERS TO PULL THROUGH THE WOOD. A copy of the original sales receipt, documenting the date of purchase, must accompany all warranty claims. Obligation under this warranty is limited to repair, replacement, or credit for the defective buoy at our discretion. Taylor Made Products reserves the right to request return of the product for inspection. No return merchandise will be accepted without prior authorization. TAYLOR MAKES NO EXPRESS OR IMPLIED WARRANTIES OTHER THAN WARRANTIES SET FORTH HEREIN, INCLUDING, WITHOUT LIMITATION, THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR FROM ANY COURSE OF DEALING OR TRADE USAGE. TAYLOR SHALL NOT BE LIABLE FOR SPECIAL, INDIRECT, INCIDENTAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF OPPORTUNITY OR BUSINESS PROFITS, BUSINESS INTERRUPTION OR ANY OTHER LOSS EVEN IF TAYLOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL TAYLOR BE LIABLE FOR ANY AMOUNT IN EXCESS OF THE PURCHASE PRICE PAID.