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Home My WebLink About2011-04-13 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING April 13, 2011 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on April 13, 2011, at City Hall, 1880 Main Street. PRESENT: Mayor Thomas Wilharber Council Member Jeff Paar Council Member Ben Fehrenbacher Council Member D. Love Council Member Steve King ABSENT: None STAFF: City Administrator Dallas Larson City Finance Director Mike Jeziorski City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Tom Wilharber called the April 13, 2011, City Council meeting to order at 6:30 p.m. II.PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Council was presented with a set agenda which contained additional checks (#26286-26304), Page 7a & 7b issued since the packet was completed on April 8, 2011. The City Administrator requested that the Closed Session that was already scheduled for his appraisal also contain discussions regarding outstanding 2009 street project contractor issues. Council Member Paar requested that an Item 7 be added under New Business to discuss the 2010 Sealcoating Project. Motion by Council Member Paar, seconded by Council Member Love to Approve the Set Agenda as modified. All in favor. Motion carried unanimously. IV. APPROVAL OF MINUTES 1.March 23, 2011 City Council Meeting Minutes Mayor Wilharber questioned whether there were additions or modifications. Council Member King requested that under Awards/Presentations/Appearances, paragraph 2, contain language that “Commissioner Sivirajah stated that only Anoka County municipalities would be utilizing this system.” Council Member King also stated that he requested that information regarding sustainable development that he provided at the previous meeting become a part of the official record and questioned whether it had. Consensus of the Council was that it was not significant to become a part of the official record. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the March 23, 2011 City Council Meeting Minutes with the sentence added to paragraph 2 in new business. All in favor. Wilharber Abstained. Motion carried. V. CONSENT AGENDA 1. City of Centerville March 23, 2011 through April 13, 2011 Claims (Check #26261-26285) & (Check #26286-26304) 2. Centennial Fire District Claims through March 4, 2011 (Check #4721- 4732) 3. Centennial Fire District Claims through March 5 through April 1, 2011 (Check #4735-4769) & Check #4728, 4733 & 4734 Voided 4. Centennial Lakes Police Department Claims through March 24, 2011 (Check #8308-8336) & Voided Check #8282 5. Ellingson Drainage, Inc. Pay Request #1 – Storm Water Supply Line (Contract A) - $83,071.80 6. P & R Recommendation to Allow the Centennial Soccer Club’s Use of the Soccer Fields @ Laurie LaMotte Memorial Park as Per Attached Schedule (Items 1 & 2) – Item 3 Was Not Recommended 7. P & R Committee’s Recommendation for Staff’s Implementation of Selling Concessions @ Laurie LaMotte Memorial Park for the Baseball Season 2011 8. P & R Committee’s Recommendation to Allow Bald Eagle Water Ski Club: Page 2 of 7 a. Parking of Their Trailer @ Trailer Park During Their Ski Show Season (May-August, 2011) as Per Attached Requirements b. Installation of a Dock @ Trailside Park as Per Attached Requirements Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES 1.Mr. Steve McDonald, ABDO, Eick & Meyers – 2010 Annual Audit Mayor Wilharber welcomed Mr. McDonald. Mr. McDonald reviewed the Management Letter and Audit with the Council. Mr. McDonald stated that the audit was completed several weeks ahead of previous years, and noticeable improvements have been by the City and its Staff to ensure legal compliance and internal controls. Mr. McDonald stated that at least one new GASB rule would affect the 2011 audit and that Staff and ABDO, Eick & Meyers will be working closely together in the next few months to ensure compliance with this new requirement. 2.Mr. Jim VanHoudt, President, Twin Town Homes of Eagle Pass Representatives from the Twin Town Homes of Eagle Pass Association were present to discuss their request to have Council consider ownership responsibilities of curb stops and reimbursement of associated expenditures endured by them this winter due to a curb stop failure. Discussion was had regarding other failures during the winter season and prior seasons with the Public Works Director reporting that approximately 5 have failed in 16 years. Council stated that several years prior they discussed this same issue and they instituted an ordinance that addressed ownership of the curbstop. Council also discussed alternative funding for these types of repairs similar to insurance or a minimal fee added to resident’s utility bills to cover similar situations throughout the community. Motion by Mayor Wilharber, seconded by Council Member Fehbrenbacher to reimburse the Twin Town Homes of Eagle Pass half of the expenditures incurred for this failure, Not to Exceed $3,800. All in favor. Motion failed. Discussion: Consensus of the Council was to treat this failure similarly to another incident that happened and the City incurred the costs. Page 3 of 7 Motion by Council Member Paar, seconded by Council Member Love to extend the same courtesy as the previous failure to another resident in an amount not to exceed $10,000 covering the repair and the driveway. All in favor. Motion carried unanimously. Representatives from the Twin Town Homes of Eagle Pass thanked Council for their consideration. VII. OLD BUSINESS 1.Downtown Intersections – Concrete Failing – Update from Engineer City Engineer Statz updated Council on the status of the intersection and premature deterioration of the joints on the north side of the intersections. Lengthy discussion was had regarding possible reasons for the colored cement’s failure and how to proceed. Mr. Statz stated that meetings have transpired with the contractor and Anoka County and no one is accepting responsibility. Mr. Statz stated that the Minnesota Department of Transportation (MNDot) has approached them/the City to participate in a research study for the deterioration of the colored concrete; however, there would not be a decision whether Centerville would be included in that study until June, 2011. Mr. Statz reminded Council that several meetings ago they were presented with a proposal to attempt to determine responsibility for the premature failure. Mr. Statz stated that the next step is to look into the cost of a viable repair or wait until June for determination from MNDot on whether this would be part of a research project. Administrator Larson suggested that Council wait for MNDot’s determination prior to moving forward on this issue and that Staff would update Council on a regular basis. VIII. NEW BUSINESS 1. Approval/Acceptance of the 2010 Annual Audit Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Approve/Accept the 2010 Annual Audit as presented. All in favor. Motion Passed Unanimously. 2. Consideration of Twin Town Home Association of Eagle Pass Request for the City to Share Costs Associated w/Curbstop Failure - $7,227.17 Previously discussed and adopted. Page 4 of 7 3. Centennial Youth Hockey Association Request for Charitable Gambling License to Operate Pull-Tabs, Paddlewheel & Bar Bingo Within Kelly’s Korner Motion by Council Member Fehrenbacher, seconded by Council Member Love to Approve the Charitable Gambling Application to Operate Pull-Tabs, Paddlewheel & Bar Bingo Within Kelly’s Korner from April 15, 2011-April 14, 2012. Discussion: Council Member Parr questioned whether he should refrain from voting on this matter due to the fact that he has two children that are involved in the organization. Legal Council stated that there was no need to refrain from voting. All in favor. Motion carried unanimously. 4. Approval of Connect Anoka County Project Service Agreement – Broadband Services w/Anoka County Legal Counsel reviewed with Council the current agreement, stated that he felt that this agreement was the best possible agreement that could be obtained and it would allow cities bargaining power with the provider (Zayo) in the future and allow modifications. Legal Counsel discussed possible financial ramifications of the agreement and felt that the commitments would not exceed the value of this venture. Council questioned how other municipalities felt about approving the agreement and Mr. Glaser stated that with the exception of Columbia Heights, all would likely vote in favor of approving the contract to connect to services but not accepting the service until the network is completed. Council again felt that with the attraction of businesses, this would also be an important tool to assist that. Motion by Council Member Fehrenbacher, seconded by Council Member Love to Approve the Anoka County Project Service Agreement – Broadband Services as presented provided that service to the city buildings would be delayed until the system is built out. All in favor. Council Member King opposed. Motion carried. 5. Staff Recommendation for Replacement of Bolts (Hydrants & Gate Valves) in Advance of Trail Project – Burschville Construction, Not to Exceed $28,625 Public Works Director Palzer stated that in the past, the City experienced numerous failures of these bolts due to corosive and due to the close proximity of the hydrants and valves in the area of the trail project he would recommend Page 5 of 7 replacing these items prior to the construction of the trail alleviating future disruption of the trails and possible reconstruction expenses. Motion by Council Member Paar, seconded by Council Member King to Approve the Replacement of Bolts (Hydrants & Gate Valves) in Advance of the Trail Project – Burschville Construction, Not to Exceed $28,625 per presented proposal. All in favor. Motion carried unanimously. 6. Res. #11-008 – Authorizing the Closing of Fund #312 City Administrator Larson stated that this fund was originally established for the 2004 Street Improvement Project and bonds associated with it; however, recently the Council consolidated this bond and another during the recent refinancing bond so the fund is no longer needed. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to Approve Res. #11-008 – Authorizing the Closing of Fund #312 as presented. All in favor. Motion carried unanimously. 7.2010 Sealcoating Project (Meadow Lane – Dupre Road) Council Member Paar stated that there are a large amount of loose rocks on Dupre Road near Main Street and Meadow Lane is similar and possible down to just the sealcoating. City Engineer Statz stated that he would be looking at these areas along with Staff. IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Larson City Administrator stated that the City will be utilizing the City of Hugo’s street vacuum this season rather than street sweeping that has occurred in the past. Mr. Larson also stated that this winter straight salt was used on the streets rather than the usual salt/sand mixture. X.RECESS The meeting was at 8:20 p.m. for a Council work session The City Council, reconvened their regular meeting of this date at 9:53 p.m. and then met in a closed session. Present were Mayor Tom Wilharber, Council Members Jeff Paar, Steve King, D Love, and Ben Fehrenbacher. Also present were Engineer Mark Statz, City Attorney Kurt Glaser and Administrator Dallas Larson. The purpose of the closed meeting was to review the status of potential litigation regarding the 2009 Street Improvements and to complete the annual performance evaluation of City Administrator Dallas Larson. Page 6 of 7 The meeting was reopened to the public at 10.45 p.m. Items Discussed During Closed Session - potential litigation regarding 2009 improvement projects and the annual performance review of the city administrator. Motion by Council Member Parr, seconded by Council Member Love to approve the performance review of Administrator Larson and that Council grant 40 hours of additional PTO time for 2011 in recognition of outstanding performance and extra work during the past year. All in favor, motion passed unanimously. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to adjourn at 10:46 p.m. All in favor. Motion passed unanimously. Transcribed by Teresa Bender, City Clerk Page 7 of 7