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Home My WebLink About2011-07-06 P & R Packet i � - CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, July 6, 2011- 7:30 P.M. I. CALL TO ORDER Meeting time has been changed 1. Roll Ca11 from 6:30 p.m. to 7:30 p.m. to accommodate some of the II. SET AGENDA committee members training in the use of the PA system for Music in III. APPEARANCES the Park. 1. Mr. Rob Faust, Eagle Scout Project Update � Flagpole, Cornerstone Park IV. CONSIDERATION OF MINUTES 1. June 1, 2011 Parks & Recreation Committee Meeting Minutes V. COMMITTEE BUSINESS � 1. Lighting of Flagpole at Cornerstone Park I �� 2. Veteran's Memorial Plaque Suggestion � 3. Consideration of Centerville Lion's Special Use Permit � Fete des Lacs �, 4. Resurfacing Eagle Park Tennis Court 5. Movies in the Park — Select Movies & Equipment 6. Bulletin Board Color for Kiosk 7. Festival of the Lakes 8K Run/Walk/Skate A. Free Comfort Yoga as Part of Fete des Lacs — Add to Advertising B. Fire Department Waffle Breakfast Fund Raiser — Add to Advertising VI. UPDATES 1. Irrigation System at Laurie LaMotte Memorial Park 2. Consideration of Reserving/Renting of Parks 3. Ba1d Eagle Water Ski Shows 4. Music in the Park A. Practice Session B. Committee Members Schedule for Each Event 5. Signage for Trails 6. Concession Stand at Laurie LaMotte Memorial Park 7. Moving of the Garage to Laurie LaMotte Memorial Park 8. DNR Tree Grant 9. Trail Project VII. ADJOURNMENT .�.� _ � . TO: Parks & Recreation Committee FROM: Kim Stephan DATE: June 30, 2011 SUBJECT: Updates Lishting of Flagpole at Cornerstone Park At the June Parks & Recreation Meeting while discussing this project it was assumed that there would be electric to Cornerstone Park at some time. Mr. Paul Palzer, Public Works Director said this is not the case, as electric was removed by Council in the packages that were put out for bid, so there will not be electric at the park at all. Solar lighting may be the best option. � Email correspondence from Mr. Palzer: i I did meet with Rob last week and I also had previously provided to him the solar LED lights that are � available to be installed on the pode due to the is ue that there will not be any power to that area for �� lighting. Power could possibly come from the cabinet for the street lights, but I have not spent the money to , determine if this is possible. I told Rob that if the solar lights were not a possibility and running power to i the flag also was not possible, I would not want him to buy the lights ahead of time due to issues with proper � UL listings, style and storage. � I asked Mr. Palzer how much the solar lights he suggested to Rob Faust were and he replied: I ! I did provide Rob with a solar light that cost $159.00. Did he share this with the committee? It mounted ', from below the fl'ag so there would not be a glare or traffic issue. The gold finished ball that needs to be replaced costs $28.25. Halyards cost $.SO per foot, retainer ring costs $46.35, snap hooks are $6.50 and a cleat cover box is @244. SO The cleat box cover could be eliminated if the cleats are mounted higher up on the flag pole so it could not be easily reached, but the other parts are necessary. Veteran's Memorial Plaaue Su�sestion: Honoring all those who have served & protected our freedom. Parks & Recreation Committee Meeting Minutes 06-01-11 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, June 1, 2011- 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, June 1, 2011 at Centerville City Hall, 1880 Main Street. Present: Chairperson Patrick Branch Vice-Chairperson Jon Grahek Committee Member Suzanne Seeley Committee Member Mark Haiden �� 0 ��0�� Committee Member Kevin Amundsen aa Committee Member Bnan Peterson Absent: Committee Member Kevin Selander Council: Council Liaison Steven King Staff: Staff Liaison Kim Stephan Also present were Mary Capra, Philip Capra, Carla Faust and Rob Faust. � I. CALL TO ORDER I Roll Call ' Chairperson Branch called the June 1, 2011 Parks & Recreation Committee Meeting to order at 6:32 p.m. II. SET AGENDA Committee Member Seeley requested an update on Hidden Spring Park be added as Update #7. Motion was made by Committee Member Seeley, seconded by Committee Member Grahek, to set the June 1, 2011 Parks & Recreation Committee Agenda with the above addition. All in favor. Motion carried unanimously. III. APPEARANCES Mr. Philiu Caara. Ea�le Scout Tree Diversification Proiect Mr. Capra showed a short DVD of the tree planting project. There were approximately 50 volunteers present to help, in spite of the rainy conditions. The volunteers were from the Boy Scout Troop, the Honor Society and the community. Rum River Tree Farm, where the trees were purchased, ctonated an additional 22 bags of mulch, larger Linden trees than were purchased, as well as the time of two stafF members to help with the planting. Mr. Capra was very happy with the outcome and thanked the Parks & Recreation Committee Members for their support of his project, as well as their knowledge and guidance. 1 of 6 Parks & Recreation Committee Meeting Minutes 06-01-11 The project now goes to the Many Waters District Board for acceptance. Mr. Capra also stated he needs an inspection from a DNR Forrester and the paper work needs to be filed with Finance Director, Mike Jeziorski for his project to be completed. Mr. Rob Faust, Eagle Scout Flag Pole Proiect The committee had requested Mr. Faust look into LED lighting for the flagpole. He checked pricing with Viking Electric and determined LED lighting would be 3-4 times more expensive than halogen lights and this option is not financially feasible for his Eagle Scout Project. Mr. Palzer, Public Works Director informed Mr. Faust there will be no electrical power to the flagpole during the time frame Mr. Faust is hoping to complete this project so Mr. Faust offered the committee the options; bring the need for electric to City Council to determine if power can be supplied sooner, give the lights to Public Works to be installed at a later time or go without lights. The committee assumed when the project is finished by September 2, 2011 there will be electrical power to the park, but Ms. Stephan will verify that item with Mr. Palzer. The possibility of not raising the flag until there is electricity available was suggested. There is no longer a requirement for flags to be Iit at night, but it is still expected by many residents. The committee discussed the option of installing the light on the pole. Mr. Faust stated he had researched that and because the pole is so big at 6" diameter, there is not an atta.chment to fit this pole. The largest available is 4". � Mr. Faust said his target date for completion of this project is sometime this summer; he needed to contact the Project Manager for the Trail Project to determine the timing of concrete in Cornerstone Park hoping to be able to use the left over concrete to fill the flag pole footing. Mr. Faust supplied the committee with some suggested verbiage for the Veteran's Memorial plaque; ' Freedom is Not Free, For All Who Have Served, Lest We Forget, and America, America, We Gave You Our Best. The committee favored `For all who have served. America, America we gave you our best.' A decision was not made at this time however; members will come back with ideas or suggestions at the � next committee meeting. Suggestions were discussed as to the type of plaque; a small bronze plaque in the ground at the base of the flag, a raised and tilted plaque located in the landscaping or placement of a I granite rock with the plaque attached. It needs to be vandal resistant. The plaque would most likely be 8 '/z" x 11 ". Mr. Faust was reminded an Electrical Permit would be required if there is electrical work involved. The committee would like to see specs on any lights prior to them being ordered. IV. CONSIDERATION OF MINUTES Mav 4, 2011 Parks & Recreation Committee Meeting Minutes Motion was made by Vice-Chairperson Grahek, seconded by Committee Member Peterson to approve the May 4, 2011 Parks & Recreation Committee Meeting Minutes as is. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS Free Comfort Yoga as Part of Fete des Lacs A local business owner Thia Casanova, Image Attitudes, contacted Ms. Stephan regarding the possibility of offering a FREE Yoga session in Hidden Spring Park during Fete des Lacs. She does this regularly 2 of 6 Pazks & Recreation Coxnmittee Meeting Minutes 06-01-11 throughout communities to bring the idea of Yoga to residents. Ms. Casanova's proposed flier was supplied to the committee. The Parks & Recreation Committee was in favor of the idea, but questioned liability insurance. Ms. Stephan stated most Yoga instructors/studios have participants sign a waiver prior to classes. The committee requested Ms. Stephan ask Ms. Casanova about her policy and also forward the question to City Administrator Larson. Motion was made by Chairperson Branch, seconded by Vice-Chairperson Grahek to recommend City Council approve the proposal as presented by Ms. Casanova for a free Yoga session at Hidden Spring Park as part of the Fete des Lacs celebration pending answers to liability issues. All in favor. Motion carried unanimously. Consideration of Reserving/Renting of Parks Staff presented the idea of the committee considering a user fee/rentaUreservation fee for the local parks. Recently City Hall received a request to reserve Hidden Spring Park for a wedding. Staff explained it was on a first come, first serve basis and they would have to arrive early to reserve it themselves if they so desired. Research was done by Staff as to what surrounding city's usage policies were. Hugo reserves pavilions for $5 and does not allow alcohol in the parks. Lino Lakes charges non-residents $25; they do not a11ow alcohol in the parks and have a 30 person minimum. Staff suggested that a minimal fee for use of Centerville Parks would offset the additional electricity, clean up, maintenance of the park and rubbish collection. Chairperson Branch suggested a variation of the Special Use Permit could be used. Committee Member Amundsen stated Washington County Parks has a really nice reservation policy and he would find out more information about it and bring it back to the next committee meeting. Committee Member Seeley stated that Anoka County Parks has different fees dependant on the number of people and whether it is a weekday or weekend. i Some ideas discussed: • Should residents be charged a fee, only non-residents or a different fee for each? • Should there be an extra charge for clean up if the park is not left as it was found? • Should there be a damage deposit instead of a fee? • Even if there is not a fee charged, there should be a name associated with the usage in the event there is a problem. A fee would not necessarily have to be charged to give permission to use and reserve an area. Chairperson Branch suggested the committee think the various options through and table this item until the next scheduled meeting. The committee would like to come up with a policy to recommend to City Council. Use of Citv Email Addresses bv Committee Members Ms. Stephan added this as an agenda item to determine if Committee Members are using their City email I accounts or would prefer to go back to using their personal emails for correspondence as sending I 3 of 6 Parks & Recreation Committee Meeting Minutes 06-01-11 correspondence to both City and personal email addresses seldom get responses from either. I Most committee members found the City email cumbersome to use and were not checking it very often. � There is a way to have the City email forwarded to the personal email, but not a11 members have been able to make this work. Committee Member Amundsen would prefer to continue using the City email, but some members would prefer going back to their personal email regardless of whether there could be potential litigation someday requiring their personal email to be looked at. Committee Member Peterson felt his personal email address was just more convenient for him. At this time Ms. Stephan will forward emails to both the City and personal email addresses of committee members. VI. UPDATES Bald Easle Water Ski Shows City Administrator Larson has been working with Mr. Bill Tschida, St. Paul Water Utility and Mr. Mark Spitzmueller, Bald Eagle Water Ski Club, on what type of liability/insurance agreement will be needed. Committee members discussed the number of people, children and bikes they have seen on the Ba1d Eagle Water Ski Club's dock. It was stated by Ms. Tina Lobin at an earlier meeting that the dock was collapsible onto itself to help prevent unauthorized people from using it. Because it is public park property residents would assume the dock is open for their usage unless posted otherwise. Ms. Stephan will contact Ms. Lobin about posting the dock as private property. ' Music in the Park ' Ms. Stephan will contact Mr. Tom Lee and ask him if he has had an opportunity to order the additional I, equipments or schedule a time with his band for the committee to practice using the PA system. Signage for Trails (Seelev) Committee Member Seeley provided the committee with pictures of the new trail signage recently installed by Anoka County Parks. The committee was surprised by the detail on the signs and how many signs were placed in areas the committee thought the City would need to be responsible for. Chairperson Branch noted there is advertisement for Blue Cross Blue Shield who must have been a sponsor of the signage. Committee Member Amundsen was concerned with making the signs more vandal resistant; Anoka County's signs just have sheet metal screws which are easily extracted. The committee now needs to go around the trail system and see what other signage the committee feels would be necessary. Chairperson Branch will contact Anoka County for more information on their signs such as cost, manufacturer and whether Blue Cross contributed to the cost. Council Member King questioned whether collaboration with Lino Lakes and/or Hugo would be possible, for instance ordering signs together for a reduced bulk price. The committee needs to think about how much of Centerville or our parks/trails should be on the signs. Committee Member Seeley felt there was too much detail on the County signs; the City signs do not need that much detail. Also noted were all of the logos on the County signs actually covered up the information. 4of6 Parks & Recreation Committee Meeting Minutes 06-01-11 Concession Stand at Laurie LaMotte Memorial Park The City received donations in the amount of $1,475 from the Centerville Lions and two individuals who wish to remain anonymous, to support the concession stand. Included in the packet was a revenue/expense statement from the Finance Director, Mike Jeziorski, for the concession stand operation (without accruals). Mr. Jeziorski updated the committee via email: To date we have purchased the Nemco hot dog steamer and miscellaneous initial outlay supplies with the donation, but are not going to purchase any more equipment at this time. City Administrator Larson said he would suggest that we continue as we have been through the season. We can then assess what is needed for next year. At that point the Lion's trailer may or may not be in the mix. One suggestion the committee had for the concession stand is to have a sign placed perhaps near the warming house, on the trail or even on the end of the concession trailer facing the parking lot that says the concession trail is open and the hours. Committee Member Amundsen suggested the committee think about a safety issue with foul balls landing where spectators are seated. In a recent visit to the park he witnessed this occurrence multiple times in a short time frame. At one time Mr. DeFoe offered the committee the fence that is on the Waterworks property, but the committee really saw no need for it at the time. Committee Member Amundsen will stop by and look at what type of back stop is available with that fencing. Vice-Chairperson Grahek will draft a thank you letter to the Centerville Lions and the anonymous donors for the generous contribution to the concession stand project. Council Member King asked if the committee had given any more thought to or research on the possibility of having a trailer or some type of receptacle available to recycle cans as a fund raiser. While the committee has discussed it, nothing has been done at this time. Festival of the Lakes 8K Run I Chairperson Branch was able to have the fliers for Music in the Park and the 8K Run included in the Friday Flash distributed to elementary students for no charge to the Parks & Recreation Committee. Chairperson Branch also reported major problems with the registration company's web site for the run, they switched sites and somehow lost everything, the Fete des Lacs 8K was not even listed. Everything is fixed now, but they are uncertain as to whether registrations were lost. The committee needs a massive effort to get the word out. Chairperson Branch will email all those who have participated in the past and send a note to Deb Barnes, Citizen, as he has not seen an article he wrote for the paper published as of yet. Chairperson Branch has also been working with the Centerville Lions and Jeff Paar, Parade Committee, regazding an ad that is being developed which will run 3 times in the Citizen with the cost split in thirds, between the Lions, the pazade and the 8K. Committee Member Seeley will post the information at the Anoka County Parks. Trail Proiect Time Line & Construction Meeting Minutes This was presented to the committee as information only. There were no questions; Chairperson Branch stated everything looks to be on schedule. 5 of 6 Parks & Recreation Committee Meeting Minutes 06-01-11 Hidden Sarin� Park Committee Member Seeley, Committee Member Haiden, Terry Johnson and Leah Haiden had volunteered to help brush the lake shore at Hidden Spring Park. Committee Member Seeley thanked those who helped and asked for an update on the weeding at the park. Ms. Stephan said she had not had a chance to get back to the lake shore, but all the monument signs in the 6 parks have been planted and Public Works seasonal help have been watering. The lake shore still needs work and the suggestion was made to weed, particularly looking for thistle and dandelions, whenever members have time available. Chairperson Branch said he thought the park looked great except for the weeds in the Class 5 trail. Ms. Stephan will bring that to Public Work's attention VII. ADJOURNMENT Motion was made by Committee Member Peterson, seconded by Committee Member Amundsen, to adjourn tLe June 1, 2011 Parks & Recreation Committee meeting at 8:25 p.m. All in favor. Motion carried unanimously. Transcribed by Kim Stephan 6 of 6 - , � �'� `' �.. ervi��Ce �� ' Centerville Special Event Permit Application 1. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: 2011 "Fete des Lacs" New Application: X Renewal of or Change in Application: CONTACT PERSON: Greg Kieselhorst TELEPHONE: 612-221-9122 OR 612-221-9141 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you, the applicant, to apply for this special event permit on its/their behalf. Applicant's Name: Greg Kieselhorst Title: Lion Secretarv Address: 7155 Brian Drive Centerville. MN 55038 Mailing Address: Same Affiliation: Centerville Lions Club Day Phone: 612-221-9122 Evening Phone: 612-221-9122 Emergency Phone: 612-221-9141 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial I sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. Name: Centerville Lions Club OrganizationlBusiness/Agency/Affiliation: Lions International Is this a non-profit arganization? X Yes No If you are making application under non-profit status, uroof of non-profit status must be attached to this application Non-Profit status should be on file, otherwise it will be provided. Mailing Address: Same Day Phone: Same Evening Phone: Same Title and functional responsibility with regard to the event: Lions Secretary, as part of said duties pernut applications and insurance add-ons etc. Page 1 of 10 4. REQUESTED EVENT COMPONENTS: Date requested: _July 29, 30, 31 2011_ Alternate date: NA_ Requested hours of operation: _8am (a.m./p.m.) To: ' 12am (a.m./p.m.) Set up beginning date and time: July 28 2011 Complete dismantle date and time: August 1 2011 Describe the number and type of animals (if any) to be used in this event: None Attach a draft of the entry form for participants andJor spectators. Anticipated number of participants: _100 Spectators: _2,000+ 5. INSURANCE: Received and forwarded from Hilb, Rogel & Hobbs. Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first � amendment expressive activity, insurance requirements can be waived under certain circumstances.) 6. SANITATION: Please see note after a deposit of $500. Attach your "Plan for clean-up/Material Preservation". Include number, type and location of trash containers to be provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are present daring the event. Indicate who and how many witl be responsible for cleaning up after the event. Describe the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the event.) Tnciude any other plan you have for ensuring post-event cleaniiness and material preservation of city facilities, equipment, premises and streets A denosit of $500 will be reauired for clean-u� and restoration. If premises are left in satisfactorv condition, this deposit will be refunded in full followin� inspection Waste Management is donating trash containers to be used by participants. The Lions Club will clean up any left garbage. Please waive deposit, a good standing letter can be provided from Mainstreet Bank in needed. 7. LOCATION: Laurie LaMotte Park in Centerville. I Please attach a map of your event land design. Check off below items that apply to your event and indicate them on the attached map. Use, where necessary, a"to scale" drawing. A. If a route is involved, the beginning and finish area with arrows. B. If a route is involved, the places where buses, autos or other motorized vehicles need to be considered. C. If a route is involved, attach separate maps giving two or more alternate routes. D. X Entertainment or stage locations (grandstand operators should provide you with a "to scale" drawing.) E. X Alcoholic beverage concession area. F. X Non-alcoholic concession area. G. X Food concession area. H. X General Merchandise concession azeas. Page 2 of 10 a ti I. X Portable toilet facilities (indicate number). J. X Event participant and/or spectator parking areas. K. X Event organizer's command post. L. X First aid facilities. M. X Fireworks or pyrotechnics site. N. Vehicle fuel handling sit. O. X_ Cooking areas. P. X Electrical sources to be used for cooking. Q. _X tables, enclosures, etc. R. Temporary or permanent structures constructed for the event. S. Site of electrical wiring to be installed for the event. T. X Trash receptacles (indicate number) U. Other - Please describe. 8. AVAILABILITY OF FOOD, BEVERAGES AND/OR ENTERTAINMENT: If there will be music, sound amplification or any other noise impact, please describe, including the intended hours of the music, sound or noise: Fridav Beer Garden Radio, Saturday Street Dance DJ and Band will be using amnlified sound to nrovide dance music from 6pm to 12am. Will alcoholic beverages be served? Yes X No PLEASE NOTE THAT SALES OF LIOUOR/ALCOHOL IS PROHIBITED IN CITY PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION. If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by persons 21 years and older: Upon inspection of a valid I.D., a person will be given a wristband as proof of drinkin�ag;e identification. If yes, describe how, where, when and by whom the alcoholic beverages will be served: Two �2) Beer Concession Areas, one at the Softball Fields and one at the Hockey Rink Softball Fields 3ulv 29 Snm to l lpm, Julv 3 l0am to lOpm and Julv 31 l0am to 8nm Hockey Rink July 29 Spm to l lpm, Ju1�5pm to 11:30pm. Persons will be served bv Centerville Lion Members or known Volunteers 21 or older onlv; at all times. If a casino party, a dance, or live entertainment is part of your event, please describe: Street Dance on July 30 is a DJ and the Live Band "GEL". Please describe all of the activities of your event for which a license is required, for example: a cabaret license, etc. Attach all required licenses to this application. Please note that certain licensing mav be repuired bv Citv, Countv and State a�encies, such as a Lar�e Assemblv License for gatherings over 1,000 peonle. some types of food handling licensing. Gambling Page 3 of 10 � License, Cabaret License. etc. It is Your resoonsibilitv to check with the Citv Clerk or local authorities to determine what licensing is reauired nrior to submitting this application Event Noise, Fireworks, 1-4 DaY Temp On Sa1e Liquor Transient Merchant and Raffle Pernut Will food and/or non-alcoholic beverages be served? Yes X No If yes, describe sanitation measures, food handling procedures and the nature of the food (such as pre-packaged foods, hot dogs, pre-mixed soda, unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.) The Centerville Lions alwavs use the health �uidelines layed down b�the Anoka County Health Department in handlin s� torin�transporting and cookin� of foods and bevera e�s. If ves. vou will need a nermit from the Anoka Countv Denartment of Environmental Health. Please attach a copv of the nermit to this application. It will be forwarded once applied for, approved and received. 9. SECURITY AND SAFETY PROCEDURES: Describe your proposed procedures for set up, operation, internal security and crowd control: As '! in the past, the Festival Committee plans on working with Centennial Lakes Police and Reserves to insure the whole Festival has the proper security and safety for all events. � I If the event is to occur at night, describe how you are going to light the event area in order to increase the safety of participants and spectators coming to and leaving the event: Alrighty I installed LaMotte Park Iighting. � � If your event includes vehicles or animals, describe the minimum and maximum speeds of the event and the minimum and maximum intervals of space to be maintained between units: N/A Attach to this application a copy of your building permit(s) if you are installing any electrical wiring on temporary or permanent basis and/or if you are building any temporary or permanent structures such as bleachers, scaffolding, a grandstand, stages or platforms. Attach a copy of your fire department permit(s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures); tents, air supported stxuctures, canopies, or fabric shelters. Give the name, address and phone numbers of the agency or agencies which will provide first aid ' staff and equipment if required. Attach additional sheets if necessary. � I Page 4 of 10 I , . Name of agency: Centennial Lake Police and Fire Denartments Name of Representative: Previous years, Sergeant Pat Aldrich Address: 200 Civic Heights Circle Circle Pines, MN 55014 Day phone: _763-784-2501 Evening phone: Indicate medical services (if required) that will be provided for this event: Ambulances: Doctors: Nurses: Paramedics: 10. VENDORS OR CONCESSIONAIRES: Describe what vendors/concessionaires you will a11ow in conjunction with the event, and the purpose of these concessions: All concessions will be run by the Centerville Lions, to help raise funds to pay for Festival events not covered by the City of Centerville. Describe how you intend to regulate, monitor and control the type, nuxnber and quality of vendors/concessionaires whom you may permit to operate in conjunction with the event: N/A I 11. CITY SERVICES/EQUIPMENT: � Describe city services and/or equipment requested for this event: City barricades, cones, signs, I picnic tables and other equipment which may be borrowed on an as-available basis. You should I make advance arrangements to pick up and return this equipment. If you or any volunteers �, cannot pick up and return this equipment, please attach a letter requesting these services and explaining why your organization cannot perform them. This will be reviewed, then approved or I denied by the public works foreman. , Street barricades, cones and all LaMotte Park facilities. 12. OTHER PERTINENT INFORMATION: Please list below any other miscellaneous information you feel would be important and have a bearing on the approval of this Special Event Pernut request: A earlier end time for dance music and concessions would lessen the time the Centerville Lions Club have in recouping events costs. The Club wants to be flexible but there'd be points were the event sponsorship would be in jeopardy. 13. FEE STRUCTURE / EVENT CHARGES: Page 5 of 10 4 If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from various categories of participants or spectators: Limited Festival Street Dance Tickets�urchase fee of $8 �er �erson Tickets if sold out before event make the event $10 per nerson. Ontional Fundraisin� Raffle for which tickets are $2 a ticket. 14. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants/spectators or others that they may participate in the event whether they make a donation or not: N/A Centerville Special Event Permit NAME AND TYPE OF EVENT: DAY, DATE AND TIME: I 1. PARKS AND RECREATION DEPARTMENT FINAL APPROVAL AND SIGN OFF Signature Title Date: Please check or use N/A (not applicable) where appropriate: 1. Fina1 check has been made of application requirements. 2. Event is approved by City Council. 3. All required pernuts are issued and on file. 4. Refundable clean up fee has been paid. 5. Insurance Certificate is on file with City Clerk 6. Surety Bond is on file to secure payment for applicant's obligation to the I City. 7. Application is complete. � 8. Special conditions are attached. REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if the conditions set fourth in the permit application are not being followed. Permit is hereby revoked: Signature Title Date: Page 6 of 10 } Reason(s) for revocation: TO BE REVIEWED/APPROVED AND SIGNED BY AFFECTED CITY DEPARTMENT HEADS 2. PARKS AND RECREATION DEPARTMENT Special Events Coordinator: Date: InitiaUsign-off: 3. POLICE DEPARTM ...� , Approved by: � Signa e Title Date: �,Q - o�� — ( � 1. �� Emergency vehicle access. 2. ^� Traffic/safety street closures. ' 3. �Appropriate barricades. (# Required) I 4. _�/Police personnel required/available. � I � 7. nternal security and crowd control. 8. nighttime lighting. 9. � Other provisions as may be required by this department. � r �'�5 % 4 �� 4. LICENSING AND INSURANCE Approved by: Signature Title Date: 1. Dance andlor live entertainment. Page 7 of 10 . ' List types or permits or licenses required: 2. Alcoholic beverages. 3. Peddlers. 4. Noise abatement. 5. Other provisions as may be required: INSURANCE: Your insurance coverage must be reviewed and approved by the City's insurance carrier. 1. Public liability insurance naming City of Centerville and other public agencies additionally insured is required. 2. Hold harmless forms executed and failed. 3. List and approve/disapprove other insurance coverage as may be required. 5. FIRE DEPARTMENT Approved by: Signature Title Date: �' 1. Emergency vehicle access. I 2. Use of fireworks, pyrotechnics, vehicle fuel, open flame. 3. Cooking facilities. � 4. Occupancy and spacing of tables, enclosures. � 5. � �dQ,>floats .� � � �, � . . ;��., ��a�� .� � 6 A�• : Tents, air supported �s.t�ictures, canopies. , 7. Other provisions as my be required by this department: 6. BUILDING DEPARTMENT Approved by: Signature Title Date: Electrical: 1. Plan check/inspection of any wiring installed on a temporary or permit basis. 2. Permit(s) attached. Page 8 of 10 �� ,� Structural Plan: 1. Plan check/inspection of any temporary or permanent structures, including bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms. 2. Permit(s) attached. 3. Other provisions as may be required by this department: 7. PARKS AND RECREATION DEPARTMENT Approved by: Signature Title Date: 1. Park permit(s) required. (to be attached) 2. Ballfield Usage Permit. 3. Beach permit required. (to be attached) 4. Trash containers required. (# _� 5. Portable toilets required. (# _� 6. Applicant's plan for cleanup, site restoration and material preservation (recycling) required and attached. 7. Other provisions as may be required by this department: i 8. PUBLIC WORKS DEPARTMENT Approved by: Signature Title Date: 1. Trash containers required. (# `� 2. Portable toilets required. (# _� 3. Special animal clean up required. 4. Barricades provided, as available. (# _� 5. Cones provided, as available. (# _� 6. No parking signs provided, as available. (# _� 7. Applicant's plan for clean up and material preservation (recycling) required and attached. 8. Other provisions as may be required by this department: Page 9 of 10 9. STATE, COUNTY AND CITY HEALTH DEPARTMENT I Approved by: Signature Title I Date: � 1. Food and/or beverage served. 2. Permit(s) attached. 3. Food cooked. 4. Permit(s) attached. . 5. List other health licensing obligations as may be require: i � � I � Page 10 of 10 s 3027 Edgerton Street Utcle Canada, MN 55117 �,, _ '� p. 612 597-0544 f. 651846-4999 naarlee@gmail.com '�`q s �� yi ^� �� EOl3]�3`dTi� . �R A�L�� ! � FilS. �� - �� " r }�„�: s � ��r� �� .� . �� ' 3 �. �.,_ � �, � i � 1�[�� k- � �;�� ',�_. � ,. , Lee Sports quotes the following prices for the repair and resurfacing of one tennis courts located in Eagle Park in Centerville MN. Plexipave/Nova Premium Tennis Court Products • Power clean court surface. • Flood courts and Iocate any areas holding more then 1/16" standing water. � • Patch low areas with acrylic deep patching material. • Apply two coats of acrylic leveling material. • Apply two texture coat of Plexipave/Nova acrylic tennis court paint. • Line stripe tennis court to USTA specifications. T ennis CourtsPrice : ............................................................ $3400.00 All work would conform to the American Sports Builders Association specifications (htt�://s�ortsbuilders.or,�/index.�h�). ' Thank you for the opportunity to submit this quotation. If you have any quesuons or need additional information, please feel free to call me at (G12) 597-0544. Sincerely, ��e' � � �`�. ,�«�„� at Lee ;, �,L(.+(;,�,Q„�' President kc ori9druG. .. axd rtiuuetw sest I' �'� 1' � � �� 06I23/2011 09:04 17637657929 COURT SURFACES REPAR „_, PAGE 62 _� ""M'�► ,,aw Cot�r� Surf�r��S & Rep�lir,► ��C. 1Fay D. CarlAOn • 16215 Yaita St NE � Ham I.akB, MN 55304 • 763-783-8086 + Fax: 763-78b-7928 thcahson�msn.com « www.asr-� .com June 23, 2011 RE : RE9UR�AC1Nt� OF EXt�TiNt; TENNI$ COURT Paql / C �vf Csnterv111� — Ea le P�rlt 1 T�nnis Cpurt �s. . i'ho orac�s� to �yrtaGS courts is a�t follarw: - Hl�h-p�surs blow Mtln surf� clsan e�f dlrt �nd d�. ' » Hiph-ptwsuro w�sh and �conib cour�s �o ct�an and nmavs loass m�t�rials. � - PWme sr�s to Insurs bondln� of �aw appll�ation m�bM�ls - Prtch �nd Olend bw aroaa� (�`birdbaths") to suROUndlnp sunc��. I - Ite�lr �nd bNnd axlstlrtp cnci� with �cryNc cnck bMd�r. ' - Apply (21 bxtu�d s�nd�1111�! co�t�r af �cryllc bland�d r�unc�� a flll rem�inl� surFsc� bnp�rtrctlora. - APP�Y t2) �xtund acryllc cobr oaats to fh� surfi�c�� r.olor t� be dnrlc �nsn. - Uqon curing �pply 2" whka playing lin� p�r ASBA sp�aificatlons. "C�l� wltl need a w�tor �oerres aappllocf �ear facllily Ioa�tlan. Wa Mrfll twet� to hooltup to the flro hydnnt ion�tsd on the ths street. 'total cost to cvrr+plste court resurfadng is = 3,6�.�. ' We had a 1A96 price incra�se 6or vur ma0�rials , this se�son. CSR is fidly inaured for yau proje�t and will fssue a oerUflt�te of insurenc�e if requested. All w�ork has a one-ysar �tt�ncAecttaers an mab�ds used, If u have an astlon� call me 63 783-d068. The ebave p�tce and sAectfica�tlacts a�re se�isfaK.�ory ar�d are h�reby axept�d. CSR is authc,rized to do the above work specified. Payment is ta be made upon compledor� of above spec�ied wo�C. Nate: This propas�l ms�y be withdra+�m if nat acceptad within 15 d�ys. Dete Accepted � / I 3ignature PO � (Ple�e ass�gn a PQaI� and or mai! / fax one aign�ccf copy, Fax (763}7�6.792�. ) Th nk you, J�c�� a��.--- Troy D. Ca�son Court Surhlces & Repair Inc. Tennis Courts • Runr�ina Tracks • Turfcpurts • Repeirs • Snowplowing N �R N ree om ort o a th Saturda Jul 30 3-4 m y y � p Hid d en S rin s Park p g Centerville MN Comfort Yoga � for Everyone! Tune in to nature by the lake and awaken your awareness to what surrounds you. Water is a valuable resource, let's celebrate it and continue to appreciate it! �' Decrease stress and observe your Yoga reflection. � Interesting fact: by weight our bodies are about 72% water. Please bring a smile and your friends too...it's for everybody!! � ma e ��tit��es � ",Joumey to �/1�e��ness - it's a L,i�esty�e" Thia Casanova 651.429.4494 Thia@ThiaFlT.com www.ThiaFlT.com ThiaFIT on facebook Liability Release Form j By signing below, I am acknowledging that by participating in this activity and the use of this facility carries a risk of personal injury. I release and discharge Thia Casanova, Image Attitudes, the City of Centerville, volunteers and employees from liability for injuries or damage, including any losses caused by the negligence or strict liability of the released parties. The i participants agree not to sue or make a claim against those agencies, and to hold hannless and indemnify them from all claims that may be brought as a result of the use of these programs, or ' facilities. 1. Participant or Guardian's Printed name Participant or Guardian's Signature Date 2. Participant or Guardian's Printed name Participant or Guardian's Signature Date I ' � � I 3. ! Participant or Guardian's Printed name I Participant or Guardian's Signature Date I � � i i 4. � Participant or Guardian's Printed name �, Participant or Guardian's Signature Date 5. Participant or Guardian's Printed name � Participant or Guardian's Signature Date � 6. Participant or Guardian's Printed name Participant or Guardian's Signature Date li i TO: Parks & Recreation Committee FROM: Kim Stephan DATE: June 30, 2011 SUBJECT: Updates Irrigation Svstem at Laurie LaMotte Memorial Park Per Mr. Palzer: The irrigation contractor notified us that he has us on his schedule for July 18` to start installing the irrigation cannon system. Xcel is installing the electrical service for the pump and the building should be on the foundation this week. Per Dallas Larson: Same. Drainage issues for downtown. Contracts have been executed for the stormwater irrigation system at LaMotte Park. Boring of the line from the pond that will feed the pump is complete and is connected to the pnmpi.ng wet well, Work on the ' inlet in the pond is complete. The pump system contractor can now return to finish his work. The field imgation system has a September, 2011 completion date, but the I contractor should begin this work around July S. We have asked the contractor to mod.ify the sprinkler control to a"two wire" system. It has a slightly higher cost, but it can be easily e�cpanded without trenching new wires from the sprinkler head to fhe control point. The cost difference is about $1800, bnt we expect this amount to be of�set by savings in other areas of the project. Sisnage for Trails The following correspondence is between Chairperson Branch and Mr. Jeff Perry, Anoka County Parks, regarding the County's signage. Pat - I will answer what I can - and then leave the rest to my park planner! She and her team handled the fabrication and creation of the signs... See my responses below! Thanks for the positive feedback. I will pass it along to the SHIl' folks who helped us finance them. Mr. Perry, Centerville's Parks & Recreation Committee is very impressed with the new park trail signs that Anoka County Parks has installed in Rice Creek Chain of Lakes Regional Park. We have been talking about putting up new trail signs for several months. In general, the committee wants to pattern Centerville's signs after those used in the county park. The county park signage is very ixnpressive. Well worth copying at the city level. What we want to do is place signs with similar design in Centerville's new Cornerstone Park and where trail users enter Centeiville from RCCLRP and from the east on the trail adjacent to County Road 14 (Main Street). We may also place signs in other City parks. Centerville signs will probably use a map similar to the County's but with the City of Centerville in the center of the sign rather than the regional park. Could you provide some basic information about the signs? 1) I noticed that there is a bit of advertising for Blue Cross Blue Shield. Did Blue Cross / Blue Shield pay for the signage or contribute to the cost? Who did the County work with at Blue Cross/Blue Shield? Do you have their contact information? We worked with them, as a part of the Step up to Health partnership agreemen� They allowed certain park agencies to utilize their graphics, capturing some of the marketing and call to action ideas presented in the "do" campaign. We thought that it brought some instant recognition to the signs 2) Who was your project officer? Could we have their contact information? At Blue Cross we worked with Sandy - she could be reached here -Sandv K Leuthner(u�,bluecrossmn.com 3) How expensive were the signs? Is this project affordable at the City level? I think that %aren could help here - we did them in two parks. The metal for the signs and the printing was provided by our highway department, and that cost was about �I100. (%aren feel free to correct me.) I The posts themselves were the most expensive part, and %aren could provide you with who we used, and their specific costs, per the details that we created I think that they could be simplified a bdt more even, to help your budge� 4) One idea that I have considered is to make trail signage an Eagle Scout Project. We are about to complete our third Eagle Scout project over the past two years. It is a nice way to accomplish smaller projects and at the same time support Centerville youth. Do you think trail signage could be managed as an Eagle Scout project or is that too ambitious? I haven't done much with the Eagle Scouts directly. But I think if you have the signs all created, and what they are working on is the fundraising and installation - absolutely! Concession Stand at Laurie LaMotte Memorial Park Per Mike Jeziorski: The little league baseball season has been extended and as such the Concession operation will be extended too. The anticipated final concession stand operation date is 7/21/I1. I know everyone is eager to see the operating results for the concession stand through June, but more than likely I wont have these completed until 7/S/11 so I will forward those onto you when they become available. Movins of the Garage to Laurie LaMotte Memorial Park Per Mike Jeziorski: � 'Th ld P 1' h e o ub ic Works ara e as been moved and was set into lace at Laurie LaMotte Memorial Park g g P 6/30/11. Mr. Paul Palzer, Public Works Director received new proposals for moving the building. The lowest cost was $3,200 which is about $2,000 less than what was estimated when the budget was approved. DNR Tree Grant Trees have been planted and staked. Jean Moelle from the DNR will be doing a final inspection and confirming the terms of the grant have been met. Reimbursement request has been completed and sent into the DNR so we anticipate receiving reimbursement sometime in July. (State shutdown pending) Trail Proiect Per Dallas Larson: New info. Trail Pro�ect. As �rantee on behalf of Centerville Anoka County has entered into a contract with Veit Constraction for our project. The Joint Powers Agreement was approved by Council and executed by the parties. The contractor has � made good pragress on the trail project. They are a few days ahead of schedule. That � could all change soon. Latest on the State shutdown is tJiat we were told o� June l4, � by A�oka Corrnty that our project will be suspended ��eless the city drposits ax � an�ount equal to tJfre u�csp�xt Federal funds (a706,800) with A�oare County. That is i not reasoriahle to 10 0� srcch slkort notice. U�cless so�e�thixg chahges today, our ' project will bc sri.spendt� if a state sh�ttdown happtn� The Cokncil cs� reevsluate I at the me�ting on. J�ly 13, what ��glkt be do�tc to restart tJi� project if s shutdown � occr�rs. , A bud et work session is lanned for Jul 27 2011 followin the re lar Council meetin . Discussion will I g P Y, g � g include the budget for 2011 including long term capital street plan. i I I Reservation of City Parks and Park Facilities � Chairperson Pat Branch 1. Purpose: When approved by the City Council, this policy statement will govern the exclusive use of City of Centerville Parks, and park facilities by private parties. This paper is preliminary in nature. This pending policy has not been presented to the City Council for consideration and is open for discussion by the Parks and Recreation Committee. The intended purpose of this paper is to focus Parks and Recreation Committee discussion. This paper will be updated after committee discussions as a means of recording that discussion. Nothing in this paper should be viewed as a decision or recommendation. Decisions are made at City Council and recorded in their minutes. 2. Current Policy: The current city policy is that all park facilities are open and available to Centerville residents on a first come first serve basis. There is no resenration policy in place for individuals. Organizations, such as the Lions Club and youth sports clubs, do reserve parks and athletic �elds by requesting a Speciat Use Permit. The City Council is the approving authority for Special Use Permits. 3. Definitions: '' A. Private Parties as used here includes, Centerville residents, non-residents of the city and private organizations (Lions, Centennial Hockey, Boy Scouts, etc.) 4. Special Use Permits: A. The Special Use Permit forms will be use to request the use of City parks and park facilities. B. The Special Use Permit form can be used by individual residents or by civic organizations C. The Special Use Permit may be modified to meet the need of the requester. Sections that do not apply for a given occurrence may be omitted. 5. Reservation System: A. Organizations/C(ubs may reserve a full or partial park or an athletic field for either single date or for a series of dates. B. Fees for the use of the park, park facility, or athletic field may be waived by the City Council. C. Request will be made via the Special Use Permit Request form. D. Families and individuals may reserve park facilities and athletic fields for a single date. If more than one date is desired, separate Special Use Permits will be required E. Individuals may reserve parks in finro hour blocks of time. Typically reservations will be for a finro or four hour permit. Longer reservations may be considered by the City Council under extenuating circumstances. F. Special Use Permits by individuals should be made 30 days prior to the desired date. G. Special Use Permits by organizations should be made at least 60 days prior to the beginning date. H. The Parks and Recreation Committee shall review Special Use Permits and make appropriate recommendations for or against approval to the City Council. I. The City Council is the approving authority for all Special Use Permits. 6. Fee Structure: A. Request by Centerville Residents 1. Single use permit of 2 hours or less $10.00 2. Single use permit of 4 hours or more $20.00 B. Request by non-resident individuals 1. Single use permit of 2 hours or less $20.00 2. Single use permit of 4 hours or more $30.00 C. Request by Clubs and youth athletic organizations for single events will be the ' same as for individual Centerville residents. D. Request by Clubs and youth athletic organizations for multiple dates shall be $100 for a one to three month season. E. Fees may be waived by the City Council. 7. Restrictions: A. Alcohol: As a general rule alcohol is not allowed in any City Park. City Council may make exceptions for special events such as the Lion's Fete de Lacs Street Dance. B. Before consideration of waiver, the Special Use Permit Request must include a plan to preclude under age drinking and drinking and driving incidents. Such permits will be coordinated with the Centennial Lakes Police Department. 8. Responsibilities: Individuals who submits (signs) the Special Use Permit Request for park or park facility reservation is responsible for: A. leaving the park facility as clean as they found it. B. damage that may occur. The City reserves the right to pass repair cost back to that individual. C. safety of individuals using the facility under this reservation. ` t� tervil�e "�`'�`�'�� `�� CONSTRUCTION MEETING MINUTES Pro'ect: Re ional Trail Link/Park Meetin Location: On-Site Under Watertower Owner: City of Centerville Bonestroo Project No.: 616-08165-0 Owner Pro'ect No.: 2011-01 Date of Meetin : June 29, 2011 Meetin #: 7 Name Re resentin Phone # Gre Bwmeister Ci of Centerville 651-503-1834 Paul Palzer Ci of Centerville 651-261-5733 Tedd Peterson Ci of Centerville 651-324-2382 Rick Chase Ci of Centerville 651-324-2381 Mike Jeziorski Ci of Centerville 651-429-3232 Jedd Johnson Veit Construction 612-490-4154 Jeff Madsen Veit Construction 612-490-8604 Rick S Veit Construction Elizabeth Hosch RCWD 763-398-3074 Mark Dal Bonestroo En . Jim Bloedow North Coun Concrete 612-919-3104 CONTRACTOR SCHEDULE: i Pending due to possible State shutdown ' ITEM DESCRIPTION ACTION BY I 1 We discussed the possible "State" shutdown. Anoka County ALL will recognize all work done to the end of the 30�' and process payment for if applied. Rick S. asked how this affects the substantial cornpletion date? Greg said dependent on the length of the shut down, this will need to be negotiated. Rick also asked about time lost and another mobilization charge? Mark D. said there will need to be verification of a different 'ob and a ee with Gre about e ui ment that is moved. j 2 Construction of the retaining walls was discussed as it related Veit � to MNDots latest response. Veit and their installers are in i understanding of the changes and can continue with construction of the walls. j 3 The paving contractor is D.M.J. and will be at next week's Veit � meeting (Wed.), if we have one, they hope to start July 11 with no State shut down. They need to get all their certification in � b the 30�. i 4 Elizabeth H. (RCWD) asked if Veit could address the erosion Veit ` i control at the north end of Mill Road where castings are being � ;' stored. She also asked about temporary seeding. Jeff said if it ; ha ens — he will schedule seeder for next week. i ; 5 ; Mark D. would like Veit to repair the poster board at their Veit ard. ' Centerville Meeting Minutes 2011-06-29 —[Regional Trail ProjecUPark] Page 1 of 2 6 Paul asked if there is anything else that needed to be Veit completed prior to the possible shut down? (Veit get certifications, clean up debris and sweep by Thursday evenin . 7 Jim B. discussed his schedule and what he needs to get done NCC prior to shut down. He needs to get product data for cure compound and color concrete sealer or color wax. Also, he needs to address the color concrete sample for review and a roval. Meeting adjourned at 11:30 a.m. The next meeting will be ???? Possibly at 10:30 a.m. on Wednesday, July 6, 2011 at 2085 W. Cedar Street. � i Centerville Meeting Minutes 2011-OS-18 —[Regional Trail Project/Park] Page 2 of 2