HomeMy WebLinkAbout2011-07-27 Set Agenda w/Attachments CITY OF CENTERVILLE COUNCIL
MEETING & WORK SESSION - AGENDA
terville Wednesday, July 27, 2011
�ta�r�ti�d,�s% 6:30 p.m. or shortly thereafter (Set Agenda = RED)
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be defened to staff or Boards and Commissions for
research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you
conduct yourself in a professional, courteous mantter, and refrain from the use of profanity. Failure to abide by this
policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a
sign-up sheet and give it to the Mayor or a Staff person by 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PUBLIC HEARING(S)
III. APPROVAL OF AGENDA '
IV. APPROVAL OF MINUTES �
1. July 13, 2011 City Council Meeting Minutes (Pages 1-6) I
V. CONSENT AGENDA I
1. City of Centerville d�e-33 July 14, 2011 through July �27, 2011 Claims
(Check #26541-26563) & (Check #26564-26580 & Voided Check #26568) I
(Pages 7-8b)
2. Centennial Fire District Claims through July 14, 2011 (Check #4899-4912) I
(Pages 9)
3. Centennial Lakes Police Department Claims through July 14, 2011(Check �
#8501-8527) (Page 10)
4. Successful Performance Review Ms. Kris Sweeney, Account Clerk II �
Completion of Year 11
5. Successful Performance Review Mr. Allen Anderson, Public Works
Maintenance Technician � Completion of Year 7
6. Successful Performance Review Mr. Rick Chase, Building Inspector �
Completion of Year 3
7. Mr. & Mrs. Forrest Russell Request for Encroachment Agreement,1995
South Robin Lane � Fence (Page 11)
8. Ellingson Drainage, Inc. Request for Payment #2 — Storm N'ater Supply Line
(Contract A) (Pages 11 a-11 c)
VI. AWARDS/PRESENTATIONS/APPEARANCES
VII. OLD BUSINESS
1. Xcel Energy Francluse Ordinance � Tabled From Previous Meetings
(**Please Bring Your Previous Version**)
VIII. NEW BUSINESS
l. Change Order — Downtown Storm T�ater Reclamation Project (Contract B) �
Bergerson-Casell, Inc. (Page l2)
IX. ANNOUNCEMENTS/LJPDATES
1. City Administrator
X. ADJOURNMENT
COUNCIL WORK SESSION
I. ITEMS OF DISCUSSION
1. Stormwater Drainage Issues
2. Proposed 2012 Budget
3. Street Maintenance Plan
II. ADJOURNMENT
**REMINDERS**
Music in the Park — August 9— BBB Jazz Combo, August 16 — Les's More (Ice Cream to be
served) & August 23 — 7 Cats & A Kitten 5wing (All Concerts Wi11 Take Place @
Hidden Spring Park Except August 9— BBB Jazz Orchestra)
Fete des Lacs — July 29 — 31, 2011
July 29, 2011
All-Star City Softball Game (6:00 p.m.), Softball & Kickball Tournaments (7:00 p.m.),
& Fireworks (Dusk)
July 30, 2011
10 Mile In-Line Skate (7:00 a.m.), 8K Run/Walk (8:00 a.m.), Kids llZ Mile (9:00 a.m.),
Softball & Kickball Tournaments (9:00 a.m.), Parade (11:00 a.m.), Kids Rides (Noon) &
Street Dance "Gel" (6:00 p.m.)
July 31, 2011
Softball & Kickball Tournaments (9:00 a.m.) & Lions Raffle Drawing (3:00 p.m.)
All events will be at Laurie LaMotte Memorial Park
Night to Unite/Food Drive — August 2, 2011
Parks & Recreation Committee Meeting — August 3, 2011, 6:30 p.m. Council Chambers
Planning & Zoning Commission Meeting — August 9, 2011, 6:30 p.m. Council Chambers
City Council Meeting — August 10, 2011, 6:30 p.m. Council Chambers
Safety Camp — August 1 l, 2011, 7:30 a.m. — 6:00 p.m.
St. Genevieve's Annual Chicken Dinner — August 21, 2011
City Council Meeting — August 2�4, 2011, 6:30 p.m. Council Chambers
CITY OF CENTERVILLE o�i2�i�� �:ooPnn
Page 1
Check Detail - July 27, 2011 - UPDATE
Check Check
Date # Vender Name Comments _ _Amount
7/20/2011 026541 A& J SALES REFUND 2011 PARADE REGISTRATION FEE $20.00
7/27/2011 026564 CAPRA, MARY GRAND MARSHAL'S BANNER'S - OFFICE MAX - $24.11
7/27/2011 026564 CAPRA, MARY SAM'S CLUB MISC. CANDY & WATER -PARADE - $171.80
7/27/2011 026564 CAPRA, MARY UNITED STATES FLAG STORE - REIMBURSEMENT $182.86
7/27/2011 026564 CAPRA, MARY 8K/RUN WALK SIGNAGE - REIMBURSEMENT 10.60
Check Nbr 026564 CAPRA. MARY $389.37
7/27/2011 026565 CENTENNIAL FIRE DISTRICT 3RD QTR 2011 PYMT $29.718.00
7/27/2011 026566 CENTERMART FUEL $119.53
7/27/2011 026566 CENTERMART BATTERIES - SECURITY $17.12
7/27/2017 026566 CENTERMART FUEL $107.00
7/27/2011 026566 CENTERMART FUEL $39.35
7/27/2011 026566 CENTERMART FUEL $73.69
7/27/2011 026566 CENTERMART FUEL 80.40
Check Nbr 026566 CENTERMART $437.09
7/27/2011 026567 COMCAST HIGH SPEED INTERNET & CABLE $62.50
7/27/2011 Check 026568 voided
7/27/2011 026569 HUGO MILL SUPPLIES $41.82
7/27/2011 026570 JASONS BOBBY & STEVES AUTO WOR FUEL $77.55
7/27/2011 026571 KEY AUTOMOTIVE SERVICE CENTER SUPPLIES $96.40
7/27/2011 026571 KEY AUTOMOTIVE SERVICE CENTER 2055 GMC TRUCK - SIERRA 3500 PICKUP - TIRES 1 312.88
�erk Nbr 026571 KEY AUTOMOTIVE SERVICE CENTER $1.409.28
7J27/2011 026572 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP 3-1-10 TO 3-1-11 $9.97
7/27/2011 026572 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP 3-1-10 TO 3-1-11 $1.11
7/27/2011 026572 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP 3-1-10 TO 3-1-11 $28.10
7/27/2011 026572 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP 3-1-10 TO 3-1-11 $22.35
7/27/2011 026572 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP 3-1-10 TO 3-1-11 $0.43
7/27/2011 026572 LEAGUE OF MN CITIES INS TRUST CLAIM #11075112 $250.00
7/27/2011 026572 LEAGUE OF MN CITIES INS TRUST CLAIM #11075112 $250.00 ,
7/27/2011 026572 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP 3-1-10 TO 3-1-11 $30.83 '
7/27/2011 026572 IEAGUE OF MN CITIES INS TRUST WORKER'S COMP 3-1-10 TO 3-1-11 $1.9Q
7/27/2011 026572 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP 3-1-10 TO 3-1-11 $5.04
7/27/2011 026572 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP 3-1-10 TO 3-1-11 $112.42
7/27/2011 026572 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP 3-1-10 TO 3-1-11 46.85
Ch�ck Nbr 026572 LEAGUE OF MN CITIES INS TRUST $759 00
7/27/2011 026573 MENARDS - FOREST LAKE SUPPLIES $9.63
7/27/2011 026573 MENARDS - FOREST LAKE SUPPLIES $42.44
7/27/2011 026573 MENARDS - FOREST LAKE SUPPLIES 32.14
Check Nbr 026573 MENARDS - FOREST LAKE $84.21
7/27/2011 026574 OSLUND, GARY REFUND - RENTER'S PAID 2ND QTR UTILITY BILL $6.36
7/27/2011 026574 OSLUND, GARY REFUND - RENTER'S PAID 2ND QTR UTILITY BILL $9.50
7/27/2011 026574 OSLUND, GARY REFUND - RENTER'S PAID 2ND QTR UTILITY BILL $55.00
7/27/2011 026574 OSLUND, GARY REFUND - RENTER'S PAID 2ND QTR UTILITY BILL 59.25
Check Nbr 026574 OSLUND. GARY $130 11
7/27/2011 026575 QWEST 651-429-3232 - SERV THRU 8-15-11 $242.94
7/27/2011 026575 QWEST 651-429-4750 - SERV THRU 8-15-11 118.51
Check Nbr 026575 QWEST $361 45
7/27/2011 026576 SUN LIFE INSURANCE COMPANY DIS. INS. - AUGUST 2011 $179.65
7/27l2011 026576 SUN LIFE INSURANCE COMPANY LIFE INS - AUGUST 2011 58.20
Check Nbr 026576 SUN LIFE INSURANCE COMPANY $237 85
7/27/2011 026577 US BANK" UPS - CHARGE $6.57
7/27/2011 026577 US BANK* ENDICIA INTERNET POST $9.95
7/27/2011 026577 US BANK* MERCHANDISE FOR CONCESSION STAND $6.49
7/27/2011 026577 US BANK* MERCHANDISE FOR CONCESSION STAND $22.80
7/27/2011 026577 US BANK* MERCHANDISE FOR CONCESSION STAND 9.U0
Check Nbr 026577 US BANK* $54 81
8A
CITY OF CENTERVILLE 07/27/11 1:00 PM
Page 2
Check Detail — July 27, 2011 - UPDATE
Check Check
Date # Vender Name Comments Amount
7/27/2011 026578 WINNICK SUPPLY SUPPLIES $67.40
7/27/2071 026578 WINNICK SUPPLY SUPPLIES 415.10
Check Nbr 026578 WINNICK SUPPLY $482.50
7/27/2011 026579 XCEL ENERGY 1600 LAMOTTE DR - RELOCATE POLE FOR NEW TRAIL $292.00
7/27/2011 026580 ELLINGSON DRAINAGE. INC. STORM WATER SUPPLIE LINE (CONTRACT A) PAY $30.418.99
TOTAL CHECKS $64,976.53
CHECK #26568 — VOID
8B
� CONTRACTOR'S GOPY
FOR YOUR FILE
� Owner: Ci of Centerville 1880 Main St. Centerville MN 55038 Date: ]ul 18 2011
��' For Period: 3 18 2011 to 7/18 2011 Re uest No 2
Bonestroo Contractor: Ellin son Draina e Inc. 56113 State H. 56 P. O. Box 68 West Concord MN 55985
CONTRACTOR'S REQUEST FOR PAYMENT
STORM WATER SUPPLY LINE (CONTRACT A)
BONESTR00 FILE N0. 000616-08167-1
SUMMARY
1 Original Contract Amount $ 224,721.65
2 Change Order - Addition $ 0.00
3 Change Order - Deduction $ 0.00
4 Revised Contract Amount $ 124,721.65
5 Value Completed to Date $ 119,463.99
6 Material on Hand $ 0.00
7 Amount Earned $ 119,463.99 I
8 Less Retainage 5% $ 5,973.20
9 Subtotal $ _ 113,490.79
10 Less Amount Paid Previously
$ _ 83,071.80
l i Liquidated damages - $ 0.00 �'
12 AMOUNT DUE THIS REQUEST FOR PAYMENT N0. 2 $ 30.418.99
Recommended for Approval by:
BONESTROO
, ���"/4,l�� _
Approved by Contractor: Approved by Owner:
ELLIfifGSON �F�lfi kGE, Yi�C. CITY Q�F CEriiYEf�VILLE
Specified Contract Completion Date: Date:
. /! �
61608167-1 REQ2.xlsm
Contract Unit Current Quantity Amount
Mo. Item Unit Quantity Price Quantity to Date to Date
BASE BID:
1 MOBILIZATION LS 1 6000.00 1 $6,000.00
2 SAND BAG BARRIER SY 110 37.50 80 80 $3,000.00
3 TEMPORARY ROCK CONSTRUCTION ENTRANCE EA 1 1600.00 $0.00
4 INLET SCREEN EA 1 12450.00 0.5 1 $12,450.00
S 14" HDPE or 12" PVC STORM SEWER - DIRECTIONAL
DRILLED LF 943 66.50 936 $62,244.00
6 POND EXCAVATION (EV) CY 161 15.OQ 161 $2,415.OQ
7 GEOTEXTILE FABRIC, TYPE IV SY 185 4.00 185 $740.00
8 CLASS II RANDOM RIPRAP CY 62 95.00 56 $5,320.00
9 CONNECT STORM PIPE TO STEEL CASING EA 1 16500.00 1 1 $16,500.00
10 COMMON BORROW (N) CY 935 10.00 303 753 $7,530.00
11 WOOD FIBER BLANKET, MODERA7E VELOCITY SY 1000 2.00 1268 1268 $2,536.00
1Z MNDOT SEED iNIX 270 LBS 40 6.80 46 46 $312.80
13 MNDOT SEED MIX 310 LBS 13 21.15 8 8 $169.20
14 FERTILIZER LB 60 0.67 162 162 $108.54
15 MULCH MATERIAI, TYPE 1 TN 1 355.00 0.39 039 $138.45
TOTAL BASE BID: $119,463.99
TOTAL BASE BID:
TOTAL WORK COMPLETED 70 DATE _ $119,463.99
$119,463.99
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61608167•1 RE�2.xlsm //�
PRO7ECT PQYMENT STATU&
OWNER CITY OF CENTERVILLE
BONESTROO FILE N0. OOQ616-08167-1
CONTRACTOR ELLINGSON DRAINAGE, INC.
CHANGEORDERS
No. Date Descri tion Amount
Total Chan e Orders
PAYNIENT SUMMARY
No. From To Pa ment Retaina e Com leted
1 03 O1 2011 03 17 i l 83 071.80 4 372.20 87 444.00
2 03 18 2011 07 18 11 30 418.99 5 973.20 119 463.99
Material on Hand
Total Pa ment to Date 113 490.79 Ori inal Contract 124 721.65
Retaina e Pa No. 2 5 973.20 Chan e Orders
Total Amount Earned 119 463.99 Revised Contract 124 721.65
61608167-1 REQ2.xlsm /�G
� $ Bergerson - Caswell Inc.
::
.. �
� `�� ° �' " = 5115 Industrial Street
4 � "" � Maple Plain, MN 55359
BER SON (763) 479-3121 Fax: (763) 479-2183
INGORPORATED
July 22, 2011
CITY OF CENTERVILLE BONESTROO, INC
1880 Main Street Mark Statz
Centerville, MN 55038-9794 2335 Hwy 36 West
St Paul, MN 55113
RE: CITY OF CENTERVILLE Downtown Strom Water Reclamation Project, Phase i
CHANGE ORDER REQUEST UPDATED to Contract B- Vertical Steel Casing for wet well
BERGERSON CASWELL INC is performing Contract B of the referenced project above, and we were asked
to provide a cost to the city for installing the wiring & electrical service to the newly moved garage at
the project location (park). With this new location for the service and controls and the finalized location
of the transformer, there is also an additional cost due for the longer run between the Xcel Transformer ,
and service meter as well as the additional length between the wet well and the new bldg.
We met at site on Tuesday July 28, and discussed these changes and discussed the location of the power l i
transformer. We also discussed removing the power disconnect at the well head (100 Amp), the ��
handhole for pulling the feeder wires, and changing the size of the control transformer. Below I have �
broken down these items and their costs. !
�
i
DEDUCT: 100 Amp disconnect and post at wet wellhead !
HANDHOLE �
1 KVA 480/240/120 Control transformer �
i
ADD: Wire and conduit to feed sub anel in bld will be wired on inside of the bld �
P 6 � g)
15 KVA 480/240/120 power transformer
75' additional service entrance (2"C- 3#3/0, 1#4G)
60' additional service to wet well (2"C- 3#2, 1#4G)
60' additional control wires to wet well (3/4"C-1-2/C#14 SHLD)
Additional hand digging required
***** Changes to meet electrical inspector add 200Amp 16 circuit 460/277 volt panel board
With 3 pole breaker to feed VFD
1-60 amp pole to feed transformer and rearrange previously installed items
CHANGE IN CC�NTRACT COST: ADD $8,380.00
If you have any questions on this change order request, or require additional information, please do not
hesitate to contact us at (763) 479-3121. Keep us updated as to the status of this request thank you.
Sincerely,
BERGERSON CASWELL INC. Tim Berquam Project Manager
Bergerson - Caswell Inc.
5115 Industrial Street • Maple Plain, MN 55359
Telephone: 763 - 479 - 3121 Fax: 763 - 479 - 2183 E-Mail: info@Ber,gersonCaswelLcom /�
Equal Opportunity Employer/Contractor
Timber Page 1 of 2
Teresa Bender
From: Bonestroo [info@bonestroo.com]
Sent: Wednesday, July 27, 2011 2:26 PM
To: Teresa Bender
Subject: Bonestroo Joins Stantec
i� ' !•
Bonestroo is joining Stantec! �uiy zoii
Dear Valued Ctients, Colleagues, and Friends,
� .-�.. .
We are excited to announce that Bonestroo has signed a letter of intent
to join Stantec, a professional services consulting firm recognized for its
leadership in sustainability, depth and diversiry of talent, and technical
expertise.
Bonestroo's outstanding reputation as a leader in engineering, planning,
and environmental science, combined with Stantec's global experience,
breadth of knowledge, and resources is certain to lead to a promising
future. By uniting the employees of Bonestroo with Stantec, our clients
will have access to added expertise and resources in multiple disciplines.
Our clients' success will continue to be our number one prioriry.
We will take advantage of our combined strengths to maintain and grow
our local presence by fully integrating the staff of Bonestroo with
Stantec. Our drive for excellence and commitment to client dedication `> �
will continue to inspire our service. You will see the same familiar faces,
and we will continue to conduct business in a manner you are �
accustomed to and appreciate. Our success has always been measured
by client satisfaction. We believe this merger strengthens our
commitment to provide the highest level of service to our clients. , A �;:
We invite you to take a moment to look at the Stantec website,
stante�.�cm. Review the breadth and depth of services provided by the
Stantec organization and learn how the company has evolved to be
ranked number 25 on Engineering News Record's 2011 top 500 design
firms' list.
The union, anticipated to be final in September 2011, reflects the strong
cultural alignment of two firms founded more than a half century ago. It
fulfills both firms' strategic pfans for growth and diversification in this
rapidly changing industry.
Please know we remain committed to client relationships that are
marked by trust and exceptional service. We welmme the opportunity to
discuss this exciting development with you further and encourage you to
share the news with others.
Sincerely,
7/27/2011
Timber Page 2 of 2
Jerry A. Bourdon, PE Bob Gomes, P.Eng.
CEO, Bonestroo President and CEO, Stantec
i� ' �i
YVWW.STANTEC.COM
O Bonestroo, Inc. \ All Rights Reserved \ 1-800-880-4700
2335 West Highway 36, St. Paul, MN 55113
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7/27/2011