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Home My WebLink About2011-07-27 Handouts @ Budget Work Session 2012 Budget Assumptions Salaries and Benefits - 10 FTE's - 0% COLA Increase - Step increase for 2 eligible employees - 0°/a increase to city insurance contribution Supplies - Inflationary increases Police and Fire - Assumes a 1.1 % increase Capital Improvement Plan - Street Maintenance Program $189,000 o Crack Fill 15K o Mill and Overlay 154K o Engineering 20K - Election Equipment $10,000 ' Overall Levy - If the levy is maintained at the 2011 level the City will have an anticipated $106,400 shortFall ($106,400 more expenditures than revenues) ', Options fo fund street maintenance fund (balance general fund budget) in year one and moving forward: A) Increase the overall levy by 4.7% in 2012 8) lncrease overall levy by 2.35% in 2012 and 2.35% in 2013. C) Use a combination of a decrease in expenditures, special assessments, water fund transfer, fund balance and/or levy increase. Debt Levy - Remains at $529,000 and stays constant until new bond issue or existing bonds are retired. Assumes that the 20098 bonds are supported through proceeds from /and sa/es (2015) - Potential Options Projected Levy Summary Inflation City of Centerville - without assessments no use of fund balances 1.00% 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Tax Levies General Fund Tax Levy 1,806,400 1,685,920 1,727,561 1,739,600 1,656,400 1,672,964 1,689,694 1,706,591 1,723,656 1,740,893 Transfer to Street fund 189,000 166,.140 182,520 213,720 166,920 136,656 Existing Debt Service Levy 179,200 357,900 504,100 529,200 529,000 529,000 529,000 529,000 529,000 529,000 .�, . .. ....�.��_�_-.,� �-_ =, . � . . �.,� ,�� . ,, �- �� ,: < �, % Increases 2.9% 9.2% 1.7% 4.7% - 0.3% 1.4% 2.0% - 1.2% - 0.5% Use of General Fund Balance Use of Water Fund Balance City of Centerville - without Assessments, use of watedgeneral fund balance 1.00% 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Tax Levies General Fund Tax Levy 1,806,400 1,685,920 1,727,561 1,739,600 1,650,000 1,666,500 1,683,165 1,699,997 1,716,997 1,734,167 Transfer to Street fund 89,000 166,140 182,520 213,720 190,000 210,000 Existing Debt Service Levy 179,200 357,900 504,100 529,200 529,000 529,000 529,000 529,000 529,000 529,000 : �.. % Increases 2.9% 9.2% 1.7% 0.0% 4.1 % 1.4% 2.0% -0.3% 1.5% Use of General Fund Balance 50,000 Use of Water Fund Balance 50,000 City of Centerville - with Assessments and use of water and general fund balances 1.00% 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Tax Levies General Fund Tau Levy 1,806,400 1,685,920 1,727,561 1,739,600 1,650,000 1,666,500 1,683,165 1,699,997 1,716,997 1,734,167 Transfer to Street fund 89,000 146,140 142,520 153,720 110,000 110,000 Existing Debt Service Levy 179,200 357,900 504,100 529,200 529,000 529,000 529,000 529,000 529,000 529,000 , � .. . .. w r � � �„� � � �,< �• ,_, �.�� % Increases 2.9% 9.2% 1.7% 0.0% 3.2% 0.6% 1.2% -1.1 % 0.7% Use of General Fund Balance 50,000 Use of Water Fund Balance 50,000 Use of Special Assessments 20,000 40,000 60,000 80,000 100,000 Thin Overlay Cost Assumptions: The following are the assumptions considered in providing the most cost effective long term life cycle of asphalt roads in Centerville. The thin overly (1") compacted assumes that the roadway will be overlayed prior to any major deterioration or cracking of the roadway based upon life cycles of 15-18 years. The quality of binder and aggregate will be carefully observed. Overlay mix design will incorporate smaller aggregate creating a more dense asphalt pavement. The tack coat used will be heavier and provide 100% coverage to prevent slippage and separation due to heavy traffic or snowplow operations. Each street section for overlay will be inspected for wear. The surface prep work of full width milling or just edge milling will depend on the road surface prior to the overlay. Roadways with significant wear and deterioration will require full milling of the surface and possibly a thicker overlay of up to 2". Determination of the extent of work and mix design will utilize expert opinions from MN DOT staff and local representatives from the Minnesota Asphalt Pavement Association , along with consulting with the city's consulting engineer and public works director. IYs recommended the city purchase the designed asphalt mix directly from the plant and will be responsible for quality control of this product. Outside testing will be used as necessary to ensure , the product meets the expectations of the city. i �� tt is anticipated that all work will be completed in July or August to take best advantage of the warm weather conditions to maximize the adhesion of the thin overlay to the existing roadway. Temperature placement of the asphalt is critical and will be continuously observed by qualified city staff or others as directed. The city is planning on overlaying all streets per the attached schedule, but the exact year for I each will be subject to the current condition of the road and budget constraints. Current cost estimates are as follows: 6' edge milling $2.00 LF 2.00 LF Tack $0.12 SY .40 LF Sweeping $0.30 SY 1.00 LF Pave 1" compacted $6.65 SY 22.15 LF Total 25.55 LF Costs for 1" compacted are anticipated to be $26.00 LF with 20% budgeted annually for minor repairs / adjustments to curbing and irons-2" cost anticipated to be $40.00 LF. The overall City budget also incorporates roughly $20,000 for engineering expenses associated with the project. Direct inspection costs would be absorbed in the public works budget. Analysis Prepared by: Paul Palzer City of Centerville Street Maintenance Plan Age in year of Cost per Year Streets overlay Footage Foot Sub Total misc cost Total Cost 2012 20% Houle Circle 23 600 Fox Run 23 600 . Hayfield 23 700 Peterson Trail 23 1300 Total - two inch compacted 3200 40 128,000 25,600 153,600 2013 Steven Lane 24 475 Quebec 19 1050 Old Mill Road 17 1300 Revoir 17 1200 73rd 19 1300 Total 5325 26 138,450 27,690 166,140 2014 Dupre in Eagle Pass 17 2600 Eagle Trail 17 2850 Pioneer Lane 17 400 Total 5850 26 152,100 30,420 182,520 2015 Lakeland Circle 18 2700 Eagle Trail in Centervilla 18 1050 Brian Court 18 500 Mill Road 30 2600 Total 6850 26 178,100 35,620 213,720 2016 Meadow Lane 17 1250 Meadow Circle 17 900 Meadow Court 17 550 Corionwood Court 19 1000 Gateway Circle 15 500 Progress & Westview 18 850 Centerville Rd n of Main 18 300 Total 5350 26 139,10Q 27,820 166,920 2017 Mound Trail 27 3350 Brian Dr. S of �ain St. 15 1036 Total 4380 26 113,880 22,776 136,656 Reconstruct Center Street and Roayl Meadows and Downtown work. 2020 Hunters Trail 19 1150 DeerCourt 19 500 Deer Pass Drive 18 1000 Mound Court 17 425 Portage Way 18 450 Total 3525 26 91,650 18,330 109,980 City of CenteMlie Street Mafntenance Plan Age in year of Cost per Year Streets overlay Footage Foot Sub Total misc cost Total Cost 2022 Peltier CirGe 18 1050 Brian S. of Main St. 16 650 Dupre Road in Pheasant 17 3350 Beaver Pond Way 17 2800 Total 7850 26 204,100 40,820 244,920 2023 Center Street W. of Dupre 18 2050 Dupre in Hunters Crossing 18 950 Grouse Hollow 18 400 Mallard Way 18 700 LaMotte Drive 18 1175 Hertitage w of Centerville Rd 18 700 Total 5975 26 155,350 31,070 186,420 2024 Oak Circle 19 500 Shad Ave. 19 1250 Tourville Circle 19 475 Widgeon Circle 19 450 Pheasant Lane 19 500 Total 3175 26 82550 16510 99,060 2025 Fairview Street 18 700 Hunters Ridge Lane 18 1400 Partridge Lane 18 2150 Old Mili Road 17 600 Total 4850 26 126100 25220 151,320 20xx Commerce Drive 1300 Centerville Road N. Lakeland 850 Peltier Lake Drive 3700 73rd E of Quebec 1300 Cedar Street 1200 Brian Drive N of Main 3600 72nd Street 1050 72 1/2 Street 475 Brian Way 1000 Fox Run E of Peterson 1450 Twin Lakes Drive 725 Graingeview 500 Clear Ridge 1500 Prairie Drive 1350 Unity Ave. 950 Cleanvater Drive 600 Sorel Street 1000 Goiffon Road 300 Hertiage Street E. of CVR 700 Progress Road 650 Center Street E. of Dupre 1900 North Robin 500 West Robin 520 Cardinal Drive 500 5outh Robin 500 21 st Ave. 1250 85,700 feet of road