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HomeMy WebLinkAbout2011-08-10 CC Packet CITY OF CENTERVILLE COUNCIL MEETING - AGENDA eT71E��E Wednesday, August 10, 2011 z=�r+���run� 6:30 p.m. or shortly thereafter OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda Iteats cequuing Council action may be defened to staff or Boards and Commissions for reseazch and future Council Agendas if appmpriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manney and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person by 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. July 27, 2011 City Council Meeting Minutes (Pages 1-3) 2. July 27, 2011 City Council Work Session Meeting Minutes (Pages 4-5) V. CONSENT AGENDA 1. City of Centerville July 28, 2011 through August 10, 2011 Claims (Check #26581-2660� (Pages 6-7) 2. Ceutennial Lakes Police Departmeut Claims through duly 28, 2011 (Check #852&853� (Page 8) 3. Encroachment Agreement � Fence, 7221 Clear Ridge (Mr. & Mrs. Thomas Stephney) (Page 9) 4. Parks & Recreation Committee Recommendation to Egpend, Not to Esceed, $750 for September 10 & 17, 2011 Movies in the Park Program (Page 10) VI. AWARDS/PRESENTATIONS/APPEARANCES VII. OLD BUSINESS 1. Xcel Energy FrancLise Ordinance � Tabled From Previous Meetings (**Please Bring Your Previous Version**) VIII. NEW BUSINESS IX. ANNOUNCEMENTS/UPDATES 1. City Administrator X. ADJOURNMENT **REMINDERS** Music in the Park — August 9— BBB Jazz Combo, August 16 — Tom Lee (Ice Cream to be served) & August 23 — 7 Cats & A Kitten Swing (All Concerts Will Take Place @ Hidden Spring Park Except August 9— BBB Jazz Orchestra) Safety Camp — August ] 1, 2011, 7:30 a.m. — 6:00 p.m. St. Genevieve's Annual Chicken Dinner — August 21, 2011 City Council Meeting— August 24, 2011, 6:30 p.m. Council Chambers Planning & Zoning Commission Mceting — September 6, 2011, 6:30 p.m. Council Chambers Pazks & Recreation Committee Meeting— September 7, 2011, 6:30 p.m. Council Chambers City Council Meeting — September 14, 2011, 630 p.m. Council Chambers I ill CITY OF CENTERVILLE CITY COUNCIL MEETING July 27, 2011 6:30 p.m. Pursuant to due ca11 and notice thereof, the City of Centerville held their regularly scheduled meeting of July 27, 2011, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilhazber Council Member Ben Fehrenbacher � Council Member Steve King � Council Member D. Love � Council Member Jeff Paar � ��� ABSENT: None � � ��� �� STAFF: City Administrator Dallas Lazson City Attorney Kurt Glaser City Engineer Maz Stat I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) � I I None scheduled. I III.APPROVAL OF AGENDA Mayor Wilhazber reviewed the set agenda with Council. � Motlon bv Council Member Fehrenbacher, seconded bv Council Member Paar, to apnrove the Set A¢enda with the additions revlewed bv the Mavor. All in favor. Motion Passed Unanimouslv. IV.APPROVAL OF NIINUTES 1. July 13, 201 I City Council Meeting Minutes Council Member King requested that his concerns regarding the MnWarn Agreement become a part of the permanent record explaining all azeas of concem and that he had reasoning behind lus abstention. Administrator Larson stated that the minutes are a summary and reporting of the actions of the Council; not intended to be a verbatium transcript and intentially kept short due to length and cost of the minutes. Numerous Council Members felt that the minutes should remain a summarization of the meeting and actions of Council. Attomey Glaser suggested that Council Member King provide the content that he desires to be added to the minutes prior to the meeting so that Council would haue an opportunity to review them and then they would be considered for approval with the minutes of the meeting when a similar incidence occurs. King will type up his concerns and request at the next meeting that they be included in the minutes. Motion bv Council Member Paar, seconded bv Cauncil Member Fehrenbacher, to anarove the Julv 13. 2011 Citv Council Meetine Minutes as uresented. AR in favor. Love Abstained. Modon Passed. V. CONSENT AGENDA 1. City of Centerville July 14, 2011 through July 27, 2011 Claims (Check #26541- 26563) & (Check #26564 — 26580) & Voided Check #26568 2. Centennial Fire District Claims through July 14, 2011 (Check #4899-4912) 3. Centennial Lakes Police Department Claims through July 14, 2011 (Check #8501-8527) 4. Successful Performance Review Ms. Kris Sweeney, Account Clerk II � Completion of Yeaz 11 5. Successful Performance Review Mr. Allen Anderson, Public Work Maintenance Technician � Completion of Yeaz 7 6. Successful Performance Review Mr. Rick Chase, Building Inspector � Completion of Year 3 7. Mr. & Mrs. Forrest Russell Request for Encroachment Agreement, 1995 South Robin Lane — Fence 8. Ellingson Drainage, Inc. Request for Payment #2 — Storm Water Supply Line (Contract A) Motion bv Council Member Fehrenbacher, seconded bv Council Member Love, to aaurove the Consent Aeenda as aresented. All in favor. Motion Passed Unanimoaslv. VI. AWARDS/PRESENTATIONS/APPEARANCES None. VII. OLD BUSINESS 1. Xcel Energy Franchise Ordinance � Tabled from Previous Meetings. VIII. NEW BUSINESS 1. Change Order — Downtown Storm Water Reclamarion Project (Contract B) � Bergerson-Casell, Inc. Administrator Larson stated that controls needed to be moved to the new park building and that no other change orders aze anticipated on this project. Mayor Wilhazber reviewed the Change Order with Council. Motlon bv Council Member Paar, seconded bv Council Member Fehrenbacher to Approve the Chanae Order #1— Downtown Storm Water Reclamation Proiect (Contract B) � Bereerson-CaseQ, Inc. as Submitted. All in favor. Motion Passed Unanimouslv. IX. ANNOUNCEMENTS/UPDATES Administrator Larson gave no updates. Attomey Glaser stated that with the state shutdown over, prosecutions are continuing. Engineer Statz stated that Bonestroo is currently in the pmcess of being acquired by Stantec and at this time, no staffing changes will occur at the customer level and there should be no changes in the services they offer. Engineer Statz stated that September would be when the acquisition is final. Council Member Paar stated that there would be a Fire Steering meeting the following evening and they will review the proposed 2012 budget. Mayor Wilhazber stated that he had attended a I35 WE Coalition meeting. Council Member Paar reminded residents of upcoming Fete des Lacs activities and stated that information is available on the City's web site. X. ADJOURNMENT Mayor Wilharber stated that Council would be closing to a Council Work Session and requested a motion from Council to do so. Motion bv Council Member Love, seconded bv Council Member Paar to adioum the Julv 27. 2011 Council MeetinE at 6:48 n.m. All in favor. Motiou Passed Unauiwouslv. Transcribed by 3taff Member Bender DRAFT DRAFT DRAFT City Counci12011-07-27 6:55 p.m. Minutes of Work Session Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, D Love, and Ben Fehrenbacher. Also present were Mark Statz of Bonestroo & Assoc., City Attorney Kurt Glaser, and Finance Director Mike Jeziorski. The purpose of the work session was to cover three agenda items, 5tormwater Drainage issues, 5treet Maintenance Plan and 2012 Budget. Stormwater. Council discussed wet rear yard issues that were reported by residents Curtis Winter, 7138 Shad Avenue and Meadow Court, Meadow Circler areas (north of Center Street). The first locarion would cost about $8000 to correct. The second would cost $60,00o-$80,000 to clean the enrire ditch and then place a liner to prevent regrowth of vegetation. If staff rented a small backhoe and cleaned only the west 400 feet, the cost would be under $10,000, but a reoccurrence is likely within five years. Staffreported more serious problems at Mallazd Way where the pond to the east has an elevation that is about two feet higher that it should, causing water to be visible in the catch basins in Mallard Way. The rock base under the roadway is likely saturated with water as well. This is an urgent problem needing ditch cleaning. Cleaning the ditch will be expensive as there are some lazge trees that would have to be removed first. Staff suggested that a storm pipe might be installed connecting the pond to the nearest one in Hunters Crossing for less cost, perhaps azound $28,000, but that would require an engineering analysis to detemiine if it is feasible. Council did not support this alternative as it may not be possible after investing in the engineering study. Staff will provide a more detailed analysis of the ditch cleaning oprion. Another location that has significant pmblem is a drainage azea between Brian Way and S. Robin Lane. This area may need a lazger culvert and some ditch cleaning to prevent property flooding. Staff was inshvcted to provide a better analysis of what is needed along with the cost. Consensus of the council was that the wet yard issues would need to be tabled until more serious issues can be completed, since resources are not auailable to do a11 of the work. Further there seemed consensus that the Stormwater Drainage Utility rates will need to be increased fiuther to pay for maintenance of the stormater system as well as to meet the State and Federal stormwater requirements. Street Maintenance Plan. Administrator Lazson presented an updated street maintenance plan prepared by Paul Palzer, Public Works Director. The plan calls for expenditures of around $165,000 per year for the next few years to implement a thin overlay program on streets when they reach ages of 12-17 years. T'he decision on which streets to include each yeaz, would be based on actual condirion of the various streets. Seal coaring would be eliminated. The council supported the program and DRAFT DRAFT DRAFT discussed ways to pay for it. The program would begin in 2012 and will include special assessments, since those streets were primarily the ones dropped from the 2009 reconstruction project. It is likely that the first yeaz would be paid for from fund balances with levies to support ongoing program expenses beginning in 2013. Budget Update. Council reviewed updated budget estimates for 2012. Mike Jeziorski reported that the Market Value Homestead Credit program is changed for 2012, in that it no longer has an aid paid by the state. So the city will not have to make that adjushnent to its budget. Homeowners that qualify will still get a market value adjustment, but the impact of that is spread to other properties that do not qualify. Council discussed staffing levels and quesrioned if it is justified to have the same number of employees that the city had when building activity was at high levels. Consensus was that the matter needs further study and discussion before a decision can be made. Staff will provide Council with some updated levy projecrions considering the capital improvements and other variahles that were discussed at the meeting. The meeting was adjoumed at approximately 9:55 p.m. Dallas Lazson, Administrator CITY OF CENTERVILLE 08/04I71 11 41 AM Page 7 Check Detail — AUGUST 10, 2011 Cheek Cheek Oafe !t Vendar Name Cammenh AmeuM 8l4/2071 000185E MINN. �EPT OF REVENl1E PAV PERIOD 18 - MN STATE TAX 51.323.43 BI4/2011 000788E IRSJEFTPS PAY ROLL TAX • FED PAY PERIOD 18 $3,213.fi9 8I4/2011 000786E IRSlEFTPS PAY ROLL TAX - SS & MED. PAY PERIOD 18 27. Check Nbr 0001 B6 IRS/EFTPS 57.04129 8I4/2071 000787E WELL¢ FARC,O HS A. PAVABLE - PAY PERIOD 18 51.512.54 8/4/2011 000188E PERA PERA W/H - PAY PERIOD 78 53.315.88 A/10MON 07fiSA1 ANOKA COIINTY PROPFRTV RFCORDC RFGORDWG FEE_c _ FIN�WG 8 OEGIC_ION RELATE� TO e-1 $AfS 00 8/10l2011 028582 CAPRA, MARY REIMBURSE FOR SAM'S CLUB COOKIES, LEMONAIDE 8 $124.02 B/10/2011 028582 CAPRA, MARY REIMBURSE FOR BANNERS FOR GRAND MARSHALL $79.46 Check Nbr 026582 CAPR4. MARY 5203.48 8H0 011 028F8� NT NNIA .4KEC POLI .E DEPT PO I RVI -A I. 1ST Sr+d.801. a 8/10/2011 026584 CENTERPOINT ENERGY 1880 MAIN ST - SERV THRU 7-25-11 $82.89 8I10/2011 D28584 CENTERPOINT ENERGY 7087 - 20TH AVE S- SERV THRU 7-25-11 $12.88 8/10/2011 028584 CENTERPOINT ENERGY 6970 LAMOTTE DR - SERV THRU 7-25-11 $14.88 &10/2011 028584 CENTERPOINT ENERGY 2085W CEDAR ST - SERV THRU 7-2511 $46.06 8I10/2011 D28584 CENTERPOINT ENERGY 1785 PELTIER LAKE DR-SERV THRU 7-25-11 1 2 Check Nhr 028584 CENTERPOINT ENERGY $171.78 8HOM011 02858F GENTERVILLE LIONS RFFUND ELECTRIGAL PERMIT #G11-029 S45 00 8/10/2011 028586 CITY OF CIRCLE PINES 207 7 POLICE B�LG PYMT $4,0&3.33 8/10/2011 026586 CITY OF CIRCLE PINES 2011 POLICE BDLG PYMT g2.D75.57 Check NW 026588 CIN OF CIRCLE PINES 56.158.90 8I1012011 028587 CDNNEXUS ENERGY 6800-20TH RADIO FOR SCADA - SERV THRU 7-26-71 $6,00 8I10/2011 026587 CONNEXUS ENERGY 880420TH RADIO FOR SCADA - SERV THRU 7-26-17 $6.00 8/10/2011 D28587 CONNEXUS ENERGY 2085 CEDAR ST - SERV THRU 7-15-11 $49129 BI10/2011 026587 CONNEXUS ENERGY 6900-20TH AVE - LIFT STAT. - SERV THRU 7-1&11 $83.48 B/10/2011 026587 CONNEXUS ENERGY STREET LIGHTS - 395853219878 - SERV THRU 7-2&11 $710.54 8l10l2011 028587 CONNEXUS ENERGY 7100-20TH AVE N- TRAFSG - SERV THRU 7-21-11 $41.30 BI10l2011 028587 CONNEXUS ENERGY 7087•20tli AVE N- SERV THRU 7•15•11 $110.84 BNOl2011 026587 CONNF�(US ENERGY STREET LIGHTS - 395653219899 - SERV THRU 7-2&11 11 2 �'�, Check N6r 026587 CONNEXUS ENERGY 593973 �, 8/10/2011 028� FLEXIBLE PIPE TOOL COMPANV SERVICF CAI I ON VERCp_VAC 650P� $180.00 6/10/2011 026589 FRONTRl1NNER EVENTS 8 GREEN T-SHIRTS FOR SK RUN/WAI K/1N-LINE SKATE $593.75 8/10/2011 026590 GOPHER STATE ONE CALL INC SERVICE THRU JULY 2017 $34.08 8/10/2011 026590 GOPHER STATE ONE CALL INC SERVICE THRU JULY 2011 .07 Check N6r 02fi590 GOPHER STATE ONE CALL INC 588.15 Rf10@011 09R591 HAWKINS WATER TRE4TMENT CHFMICAI S FOR WATER CYCTEM 51 025 2d 8l10@011 028592 H� SUPPLY WA?ERWORKS LT� RADIO READ UPGRADE 51.557 39 8170/2011 026593 HUGO FEED MILL & ELEVATOR CA KEYS FOR GARAGE AT LAMOTTE PARK $5.09 8I70/2011 026593 HUGO FEED MILL & ELEVATOR CO POWER STRIP $5.33 &10/2071 026593 HUGO FEED MILL & ELEVATOR CO SUPPLIES $10.44 Check N6r 028593 H11G0 FEED MILL 8 ELEVATOR CO S2U.88 8110l2017028594 INTERNATIONALUNIONOFOPERATI AlJGl1ST2011UNIONDUES 512800 &10/2011 028595 MENARDS - FOREST LAKE Sl1PPLIES $2825 8I10/2011 026595 MENARDS • FOREST LAKE SUPPLIES .47 Check Nhr 026595 MENARDS - FOREST LAKE $82.72 8l10/2011 026596 METROPOLITAN COUNCIL ENVIROMEN JVLY 2011 SAC FEES $2,207.70 BNOl2011 028596 METROPOLITAN COUNCIL ENVIROMEN JUNE 2011 SAC FEES $2,207.70 BI10l2011 02fi596 METROPOLITAN COUNCIL ENVIROMEN JUNE 2011 SAC FEES 2$ 2.30 Check Nbr02659fi METROPOLITAN COUNCIL ENVIROAAEN $4.437J0 CITY OF CENTERVILLE 08J04/11 11:41 AM Page 2 Check Detail - AUGUST 10, 2011 Chack Check DaTe # Vantler Nama Commanls Amount __ $/70l2011 028597 NATIONWIDE RETIREMENT SOLUTION DEF WIH FOR PAY PERIOD 16 $46a.00 8f70/011 028.8 OTT R AK ANIMA .AR . NT R ANI A.AR -AT AR, <4 80 8l10/2011 028599 PORTA-POT TRACY MCBRIDE PARK - SERV THRU 7-2411 $172.27 8I1012017 026599 PORTA-POT LAURIE LAMOTTE PARK - SERV THRU 7-2411 11 27 Check Nhr 026599 PORTA-POT $224.54 8H0/2011 026fi00 PRESS Pl18LICATIONS INPLfT ON CITV CODE 158 S93 00 A/10/2011 028601 REINHARf]T FOOD SERVICES INV# 2607fi0 • YOGURT & STRAWBERRYS - 2011 8K S70 00 8/1U72011 026fi02 Rl1NNING VENTl1RES RACE TIMING SERVICE P O#553 5220 00 Al10/2011 026607 STEPHAN. KIM REIMBURSE FOR Sl1PPLIES FOR SK RLINANALK IN-LINE A24 42 &10/2011 D26604 WHITE BEAR LOCKSMITH SERV. WATER TOWER $42.SD 8l10/2011 D26604 WHITE BEAR LOCKSMITH P.W. LOCKS 542.50 Check N6r 026604 W HITE BEAR LOCKSMITH $85.a0 8I10@011 026605 YUCKOS 20 ROLL CASE LITTER BAGS $781.a0 TOTAL CHECKS 585,254.23 NOTE: There wil! be an updated list of dis6ursements fw approval on 8-10-2011. CENTENNIAL LAKES POLICE DEPT Check Register - Police GL without invoice numbers Page: 1 Check Issue Dates: 7ft512011 - 7/28/2011 Jul 28, 2011 10:08AM Report Criteria: Report type: Summary GL Ch�k Ck No Description Check Period Issue Date Payee Amount 07111 07128f2011 8528 ANOKA COUNTY 2ND QTR MDT ACCESS 540.00 07/11 07/2812011 8529 JAMES E ARNTZEN EVIDENCE ROOM WALL CONSTRUCT 5,004.96 07l11 07/2812011 8530 BULBS.COM 4 BALLASTS 69.96 07/11 0712812011 8531 CONNEXUS ENERGY ELECTRIC 2,038.58 07/11 07/2812011 8532 LEAGUE OF MN CITIES INS TRUST 2010 WORKCOMP ADJ 784.00 07/11 07/28/2011 8533 NEXTEL COMMUNICATIONS 3 CELL PHONESICELL PHONE SERVI 632.75 07l11 07l28l2011 8534 NORTHERN AIR CORPORATION BLDG MTC 228.50 07/11 07I28/2D11 8535 PURCHASE POWER POSTAGE 207.99 07/11 07/28/2011 8536 TELECIDE PRODUCTIONS, INC COMPUTER MTClSUPPORT 45.00 Grand Totals: 9,551.74 M= Manual Check, V= Void Check � V� � O'� • TO: Honorable Mayor and Council Members FROM: Staff SUBJECT: Encroachment Agreement — Fence, 7221 Cleaz Ridge DATE: August 3, 2011 Property owners have submitted the appropriate fence permit application, sketch plan, encroachxnent agreement and fees for the pexmit and agreement. The Building Inspector and Building Official have both signed off on the permit and the location of the fence. .�.l�. - - �' �- TO: Honorable Mayor & City Council Members FROM: Kim Stephan DATE: August 4, 2011 SUBJECT: Movies in the Park Movies in the Pazk aze scheduled for September 10� & 17�. Committee Member Peterson is working with Creative Kids Academy on the movie selection. With the purchase of the PA system, the costs of renting equipment will be less than in 2010 as some of the PA system can be used for the movies. Motion was made by Chairperson Branch, seconded by Committee Member Petersan to recommend City Council approve expending funds not to exceed $750 from Park Programs as previously approved with the 2011 Budget. All in favor. Motion carried unanimously. CITY OF CENTERVILLE er �'� MONTHL Y ENGINEER'S REPORT For the August 10, 2011 City Council Meeting `ESUaGf'td�ed 1�:s7 Italics = New mfomiation. Normal = No change from last report. 1. 21`� Avenue/Badcage Road (000616-05143-0). This mat6er is pending fn the court system. 2. TE Grant Trail Project (000616-08165-0). The Trail Projert !s back up and runn/ng a/ter being part of the state shut-down. Mast trail segments on the west side of town are nearing a point where they can be paved. Tu�f restoradon wrU follaw shat/y thereatter for those segments The lrail a/ong C�4H 54 and a/ong the south side of Center Street are being graded and grave/ed and will de Fnished up towards the end of the month. An up-to-date schedu/e from the mntrdctor can be found on the Gtyrs Websile a/ong wi(lr contact information for the C'rty's inspector, Greg Burmeister. 3. 2008 Downtown Storm Water Improvements (000616-08167-0). At the /ast City Council meeting a change order was approved for the e%bica/ work assoclated w/th the irrigadon system. The project is now movrng fonvard and will enter tlm stage of mnstrudian of the irrigation lines themseNes along with the mounts for the sprayguns. 4. Miscellaneous: • We continue m wo�k with Pau/ Pa/zer, Dallas Larson and Mike Jeziorski to look at various pavement management options.