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HomeMy WebLinkAbout2011-07-06 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes 07-06-11 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, July 6, 2011 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, July 6, 2011 at Centerville City Hall, 1880 Main Street. Present: Chairperson Patrick Branch Vice-Chairperson Jon Grahek Committee Member Suzanne Seeley Committee Member Kevin Amundsen Committee Member Brian Peterson Absent: Committee Member Kevin Selander Committee Member Mark Haiden Council: Council Liaison Steven King Staff: Staff Liaison Kim Stephan Also present were Carla and Rob Faust. ____________________________________________________________________________________________________________ I. CALL TO ORDER Roll Call Chairperson Branch called the July 6, 2011 Parks & Recreation Committee Meeting to order at 6:35 p.m. II. SET AGENDA Committee Member Peterson requested a discussion of the baseball fence at Waterworks be added under Updates as #10. Motion was made by Committee Member Seeley, seconded by Committee Member Grahek, to set the July 6, 2011 Parks & Recreation Committee Agenda with the above addition. All in favor. Motion carried unanimously. III. APPEARANCES Mr. Rob Faust, Eagle Scout Flag Pole Project Mr. Rob Faust made an appearance to update the committee on the progress of his Eagle Scout Project to install a flag pole in Cornerstone Park. Mr. Faust reported the ground sleeve had been delivered and he th had a group assembled to begin polishing the flagpole on Friday, July 8. Mr. Faust plans on installing the flagpole the end of July or the beginning of August, he will let the committee know when he picks a date. His installation is not dependant on the Trail Project as he is not using left over concrete. Mr. Faust 1 of 5 Parks & Recreation Committee Meeting Minutes 07-06-11 stated Public Works has the area marked for the flagpole and kiosk, but he will check with Mr. Burmeister, Trail Project Manager, regarding any grading changes. Mr. Palzer, Public Works Director, had recommended a solar light and a locking mechanism installed higher up on the pole to tie off the flag to prevent vandalism. Mr. Faust is ready to order this equipment with the committee’s approval. Mr. Faust plans to donate a flag that belonged to his grandfather who was in the Navy. The committee was in favor of the solar lighting, but was concerned that it wouldn’t be bright enough. There is a similar flag with solar lighting in Hunters Crossing which committee members will take a look at. Discussion was had as to adding another solar light or figuring out how to get electric to the flag pole at a later date if it turns out the one solar light does not provide enough lighting. IV. CONSIDERATION OF MINUTES June 1, 2011 Parks & Recreation Committee Meeting Minutes Motion was made by Committee Member Amundsen, seconded by Vice-Chairperson Grahek, to approve the June 1, 2011 Parks & Recreation Committee Meeting Minutes as is. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS Lighting of Flagpole at Cornerstone Park This item was discussed under Appearances. Veteran’s Memorial Plaque Suggestion The following was suggested: Honoring all those who have served & protected our freedom. The committee likes the verbiage, but would like the input of a Veteran, perhaps Mr. Hathaway. It was felt this honors all who have served, not just those who died. The committee would like Mr. Faust to contact the VFW or a Veteran(s) to get their opinion on the wording of the plaque. Consideration of Centerville Lion’s Special Use Permit ~ Fete des Lacs The committee reviewed the Special Use Permit submitted by the Centerville Lions for Fete des Lacs and only had one concern; the section completed by the police refers to the same service ‘as in past years’ which is not clear to those who do not know what service was previously provided. Resurfacing Eagle Park Tennis Court Mr. Paul Palzer, Public Works Director, presented the committee with two bids for resurfacing the tennis court at Eagle Park. Council Member King questioned whether there was a regular maintenance schedule for the court and timing of expending funds for this project. Chairperson Branch explained that the tennis court was installed more than ten years ago and has received little to no maintenance; however, resurfacing has been discussed previously and not budgeted until 2011. It is felt that if minimal maintenance is not provided at this time, the court will continue to degrade beyond the point of 2 of 5 Parks & Recreation Committee Meeting Minutes 07-06-11 maintenance and a total reconstruction would be needed. The committee discussed the submitted bids and felt that Court Surfaces & Repair would provide a more extensive resurfacing procedure than Lee’s Sport Surfacing. Motion was made by Committee Member Amundsen, seconded by Chairperson Branch to recommend to City Council acceptance of the submitted bid from Court Surfaces & Repair, Inc. for $3,690 to resurface the tennis court at Eagle Park. All in favor. Motion carried unanimously. Movies in the Park – Select Movies & Equipment Committee Member Peterson felt the committee should attempt to find a sponsorship for Movies in the Park to help offset costs of a higher lumens projector. With the projector used last fall it was difficult to see anything on the screen until the sun actually went down and this could be improved on with a different projector. Committee Member Peterson is also trying to figure out how to have the movie in the hockey rink as sitting in the grass was undesirable. The movie in 2010 was projected onto the warming house overhang. The cost will be reduced this year because of the purchase of the PA system, only some of the equipment will need to be rented. The movie itself is the most expensive part. Committee Member Peterson suggested letting Creative Kids pick out the movie(s). Bulletin Board Color for Kiosk Mr. Greg Burmeister, Trail Project Manager, asked that the committee look at colors for the kiosk cork board and make a recommendation. Ms. Stephan had inquired as to whether the color will fade in the sun and it will, so this affected the choice the committee made. Instead of going with a darker color, they selected light blue which should fade less and somewhat matches the color on the City Logo. Ms. Stephen will pass this information on to Mr. Burmeister. Festival of the Lakes 8K Run/Walk/Skate Free Comfort Yoga as Part of Fete des Lacs was added to the agenda as information to the committee. Ms. Thia Casanova will be offering a free yoga session in Hidden Spring Park from 3 – 4 p.m. on th Saturday, July 30 and would like to be included in any advertising that is done for Fete des Lacs events. Chairperson Branch stated it was too late too include this item in the adds which will go in the paper as the final copy has been sent already, but there are other venues such as the web site. Fire Department Waffle Breakfast Fund Raiser was added to the agenda for consideration in adding to the Fete des Lacs advertising also. The Fire Department Committee responsible for the open house and th associated events being held on Saturday, July 30 is also meeting Wednesday, July 6th so a schedule of th their events will not be available until Thursday, July 7. Chairperson Branch is concerned about the low numbers registered for the 8K Run, In-Line and Kids Fun Run. The committee discussed various other ways of advertising and encouraging early registration. VI. UPDATES Irrigation System at Laurie LaMotte Memorial Park 3 of 5 Parks & Recreation Committee Meeting Minutes 07-06-11 Mr. Paul Palzer, Public Works Director informed the committee that the installation of the irrigation cannon system will begin July 18, 2011. The Committee questioned whether this would at all interfere with Fete des Lacs? Committee Member Amundsen also stated there is dead grass that probably will need to be replaced. Consideration of Reserving/Renting of Parks Committee Member Seeley felt the fee to reserve/use a park should be kept minimal, but the deposit for cleanup should be higher, for instance $25/$150. She stated the biggest problem Anoka County Parks has is this mess left after an event. A lengthy discussion was had as to whom to charge, how to charge, and the reasons behind possibly charging for use of the parks. The committee tabled this item until the next scheduled meeting for further discussion. Bald Eagle Water Ski Shows st Bald Eagle Water Ski Club sustained damage to their jump during the July 1 storm but are repairing it. Large trees also fell on the Trailside Park property during the same storm. The trees are owned by St. Paul Water Utility who will have them removed from the property. There is concern about seeing more lake shore erosion with the loss of the big trees on the shore. Thursday, July 7th will be the ski club’s first show. Music in the Park th A practice session was held Tuesday, July 5 with Mr. Tom Lee’s Band and the City’s PA system. Committee Member Amundsen, Committee Member Peterson and Vice-Chairperson Grahek set up and operated the equipment. Mr. Lee will assist with the set up for the first Music in the Park event on th Tuesday, July 12. Ms. Stephan requested a committee member take responsibility for each Music in the Park event to insure there was at least one member available to greet the band, show them where the performance would be, deliver the payment and be responsible for set up and take down of the equipment. There are also 2 events where ice cream and popcorn will be available to the residents at the performance. July 12 BBB Jazz Combo Committee Member Peterson July 19 Rusty's Rocking Jamboree (Popcorn & Ice Cream) July 26 Mean Gene & the Woodticks August 9 BBB Jazz Orchestra Committee Member Seeley August 16 Tom Lee (Ice Cream) August 23 7 Cats Swing Committee members needed to check their schedules before committing to an evening. Signage for Trails Chairperson Branch and Committee Member Seeley continue to gather information to present to the committee, both from Anoka County Parks and other cities. Chairperson Branch would like to make this an Eagle Scout Project if possible. Concession Stand at Laurie LaMotte Memorial Park 4 of 5 Parks & Recreation Committee Meeting Minutes 07-06-11 Mr. Mike Jeziorski, Finance Director updated the committee with the following: The little league baseball season has been extended and as such the Concession operation will be extended too. The anticipated final concession stand operation date is 7/21/11. I know everyone is eager to see the operating results for the concession stand through June, but more than likely I won’t have these completed until 7/5/11 so I will forward those onto you when they become available. The committee has been discussing the possibility of a trailer of some sort for recycling cans. There was concern this might be a violation of the City’s Waste Management contract. Ms. Stephan will do further research and report back to the committee. Item will be added to the August Agenda. Moving of the Garage to Laurie LaMotte Memorial Park The Fire Department garage has been moved from the old Public Works site and was set into place at Laurie LaMotte Memorial Park on 6/30/11. DNR Tree Grant Mr. Mike Jeziorski, Finance Director, reported to the committee that the trees have been planted and staked. The staking was a DNR requirement. The DNR will be doing a final inspection and confirming the terms of the grant have been met. The reimbursement request has been completed and sent into the DNR so we anticipate receiving reimbursement sometime in July. Committee Member Amundsen said there are two different views on staking trees and not every one agrees staking is a good idea as it can have a tendency to actually make the trees weaker. It was suggested the stakes are left for a year and then removed. Trail Project The trail project is suspended with the State shutdown. All equipment has been pulled, but the contractor is still monitoring erosion control. Ball Fields Additional Fencing At the previous committee meeting the committee discussed the possibility of using some of the ball fence from Waterworks to reduce the numbers of foul balls that are landing inside the spectator area. Mr. Defoe had previously offered the fence to the City. Committee Member Peterson went to look at the fence and said the Waterworks ball field fence has a four foot overhang, Laurie LaMotte Park would need three of these. There was some discussion on whether it would be possible to make what would be needed or buy as an attachment. VII. ADJOURNMENT Motion was made by Committee Member Amundsen, seconded by Committee Member Seeley, to adjourn the July 6, 2011 Parks & Recreation Committee meeting at 9:16 p.m. All in favor. Motion carried unanimously. Transcribed by Kim Stephan 5 of 5