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HomeMy WebLinkAbout1998-04-08 Packet - CITY COUNCIL MEETING AGENDA APRIL 8, 1998 6:00 p.m. ICY CALL TO ORDER t Roll Call ��XL�PUBLIC HEARING (S) VIII. APP ARANCES Z Reiter, Chair - Circle Pines Lexington Police Commission V. CONSIDERATION OF MINUTES f L March 18, 1998 Workshop Meeting Minutes L-V. PAYMENT OF CLAIMS �1 The City of Centerville March 25 - 31 The City of Centerville April 1 - 8 �v 3 The Centennial Fire District / V '• Clearwater Meadows Partial Pay Estimate # 6 ,0 VI. SET AGENDA I. PIE TITIONS AND COMPLAINTS II. UNFINISHED BUSINESS � evised Parkview Addition Feasibility Study omments on Joint Powers Agreement for 21st Avenue Laurie LaMotte Park - Letter dated April 1, 1998 Senior Housing Update / Cl t', NEW BUSINESS Uniform Housing Code xh-+ �,.. S rt1L1�1 C� MMITTEE REPORTS (xt. ADMINISTRATORS REPORT C� League of Minnesota Conference June 16 - 19 CONSENT AGENDA LT Resolution 98 -06 Receiving Preliminary Report Calling Public Hearing Job Description - Secretary C III. ADJOURNMENT MEMO DATE : April 3, 1998 TO Honorable Mayor and Council FROM : Jim March RE Appearance of Mady Reiter As you may know, Mady Reiter has been appointed to serve as the chair of the Circle Pines - Lexington Police Commission. Ms. Reiter would like to appear briefly to introduce herself to the City Council. Attached to this memo are copies of letters I have received from the Cities of Circle Pines and Lexington announcing their appointments to serve on the Tri -City Joint Police Commission Task Force. As we have discussed, Centerville will be making its appointments to this committee on April 22. The first meeting of this group is scheduled to be held on April 30 at 7:00 at Lexington City Hall. CITY OF CIRCLE PINES on 200 Civic Heights Circle Circle Pines, Minnesota 55014 -1795 Telephone (612) 784 -5898 FAX (612) 785 -2859 Lee Ann Osbun, Mayor TDD (612) 784 -9724 Daniel E. Stoltz, Councilmember Susan Nelson, Councilmember Philip Karst, Councilmember Andrew Gibes, Councilmember James W. Keinath, City Administrator March 13, 1998 Centerville City Council Members c/o Jim March 1880 Main Street Centerville, MN 55014 Dear Council Members: The Circle Pines City Council took action to appoint its members to the Tri -City Joint Police Commission Task Force. The Council representative will be Phil Korst. The Police Commission representative will be Rick Anderson. The citizen will be Don Mayne and also the City Administrator, Jim Keinath. We look forward to meeting with you to further discuss this issue. Please let me know what might be appropriate meeting times for this task force. On behalf of the City Council. Sincerely, James W. Keinath City Administrator JWK/mh Printed on Recycled Paper City of Lexington 4175 Lovell Rd. • Suite 140 • Lexington, MN 55014 • (612) 784.2792 o Fax (61) 785.8951 March 27, 1998 Ms, Madelyn Reiter Chairperson - Circle Pines Lexington Police Commission 4279 Highland Drive Shoreview, MN 55126 RE: Tri City Joint Police Commission Task Force Dear Chairperson Reiter: Please be notified the following names represent the persons who will serve on the Tri City Joint Police Conunission Task Force from the City of Lexington: Barbara Mahr - Councilmember /City of Lexington 9233 Ryan Place Lexington, MN 55014 Home Phone: 786.7175 Donald Anderson - Lexington Police Commissioner,'Circle Pines .. • .Lexington Police Department 9594 Griggs Avenue Lexington; MN 55014 Home Phone: 786 -3892 Linda Marion - Resident of Lexington 3875 Lovell Road Lexington, MN 55014 Home Phone: 786.8802 -. Alex Wikstrom - City Coordinator /City of Lexington 4175 Lovell Road Suite 140 Lexington, MN :55014 City Hall Phone: 784.2792 If I can be of further assistance, do not hesitate to contact me at my office. Wishing the Task Force the best of luck in the your future endeavors, 5'neere"Y Pitchford Deputy Clerk cc: Acting Chief Joel Heckman, CPLPD Ms. Linda Marion Councilmember Barbara Mahr City Coordinator Wikstrom ✓ Lexington Police Commissioner Anderson ooita98(miocl Po , Zr Fax Note 7671 0� - pegea� Phone Y Ph" °% _ Pex 0 �i CITY OF CENTERVILLE CITY COUNCIL WORKSHOP WEDNESDAY, MARCH 18, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop on Wednesday, March 18, 1998 at 5:00 p.m. in the Council Chambers, 1880 Main Street. PRESENT: Mayor Wilharber Council Members: Theresa Brenner Mary Jo Helmbrecht ABSENT: Council Members: Laura Powers Sanna Buckbee STAFF: Jim March Paul Palzer ------------------------------------------------------------------------------------------------------------------ Mayor Wilharber called the workshop meeting to order at 5:00 P.M. Mr. David Nyberg gave a brief presentation on the proposed 21st Avenue project. The project would initially consist of paving 600 feet of roadway and installing storm sewer from Main Street south on 21st Avenue. The roadway would be centered down the corporate boundaries. Mr. David Ahrens indicated that constructing a road section just to the south boundary of the current Industrial Park would be fine with the City of Lino Lakes. Mr. Ahrens indicated Lino Lakes would just like to at least proceed past the entrance to Northern Lights Boulevard. Currently, Lino Lakes has all parcels except the Tschida property platted as an outlot. Mr. Nyberg mentioned that the joint powers agreement would be written so that future phases would only occur when both Cities have required right -of -way (ROW). Mr. Nyberg mentioned that he was presenting a draft developers agreement for the property owned by Gerald Rehbein. Mayor Wilharber questioned how would a developers agreement be enforced if Gerald Rehbein sold his property. Mayor Wilharber further questioned the Stevens property, since Gerald claims to own that property as well. Mr. Nyberg commented a report has been requested from Anoka County specifying the easements and encumbrances on the subject property. The developers agreement would be recorded against the property at Anoka County. Mr. Rehbein had asked if the City would be sending Herman Strehlow a letter stating his proposed assessment amounts. Mr. Rehbein felt that if Mr. Strehlow received such a letter he would have a better chance to acquire the property. Discussion was initiated by Mr. March as to make sure future phases do not occur until cities obtain right of way on all affected property. The tentative date to approve plans is April 13, 1998. Mr. Ahrens asked about a future construction phase north of Main Street, Mr. Ahrens indicated he liked the wording about how the respective cities would have to acquire right of way prior to proceeding with any future phase. Mr. Nyberg commented that Centerville should not allow any business in the commercial area until we know how the access would work. Mr. Nyberg mentioned the requirement for acquiring right of way would also relate to how Cedar Street could be reconstructed. Mayor Wilharber asked if there was any significant value to the current road base. Mr. March commented the road is currently in very bad condition. The roadway has deteriorated to near non - existence. Any class 5 that could be salvaged would probably be contaminated with soil. This would be explored at the time of construction excavation. Dave Nyberg mentioned that any overhead costs should be negotiated between the respective cities. Mr. Nyberg indicated this item needs to be tightened up before the joint powers agreement is final. Mr. Arhens mentioned he will draft a memo with suggested cost splits, overhead costs and revised costs for only going 600 feet. Discussion occurred on the issues of overhead costs in regards to the billing process and the way the joint powers agreement is currently written specifying whichever city initiates the project then that City has to cash flow the overhead. Mr. Ahrens indicated that Lino Lakes will be setting a policy for charges outside of Lino Lakes for utility connections and billing rates. Interconnect agreement Mr. Arhens indicated that he is comfortable with allowing Centerville eight years to complete a new tower, an extension could be given by Lino Lakes based on the results of their Comprehensive Water Plan findings. Lino Lakes is expecting this plan to be completed in the fall of 1998. Sprinkling Ban Lino Lakes would like to have a joint policy on how the sprinkling ban could be jointly enforced. Mr. Palzer clarified the Centerville sprinkler policy. Mr. Nyberg distributed a cost estimate for 20th Avenue utility extensions and the watermain interconnect. 2 Mr. Nyberg mentioned Centerville could adopt a policy for Lino Lakes properties that want to hook up to Centerville utilities. Mr. Nyberg said a joint powers agreement concerning the reconstruction of Cedar Street should be mentioned as something the Cities need to work towards. Each member of the Council was asked if eight years seemed to be an acceptable number of years as a minimum for the operation of the water interconnect. The consensus of the Council was that this was acceptable for the initial agreement. Mr. Rehbein had indicated to Dave Nyberg that he will sign the developer's agreement in regards to his property. Council discussed 1998 goals and objectives. Each councilmember will rank their top 15 goals for 1998 and then the goals will be compiled into one master list. MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to adjourn the workshop meeting. Motion carried unanimously. Respectfully Submitted, Jim March City Administrator 3 OP Howard R, Green Company ! ( MRITIA CONSULTING ENGINEERS Formerly MSA Consulting Engineers March 20, 1998 File: 260077m Mr. Jim March City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 RE: CLEARWATER MEADOWS PAY ESTIMATE NO. 6 Dear Mr. March: Attached is a copy of the Partial Pay Estimate No. 6 for the above referenced project for your review. This partial pay estimate includes bituminous wear course and other final punchlist items. The total amount earned this period is $54,292.31. This partial pay estimate also includes the release of a portion of the retainage, which is $11,074.38. A retainage of $5,000.00 was held from this pay estimate until Lametti & Sons, Inc. could resolve the lien waver issue with the paving subcontractor, Valley Paving. Once the lien waver issue is resolved, we can process the final pay estimate and close out the project. We have contacted the Contractor, Lametti & Sons, Inc. and they have indicted that they will sign off on this pay estimate. We would recommend that this pay estimate be approved at the April 8, 1998 City Council meeting upon acceptance of this payment arrangement, by the City. If you have any questions, please do not hesitate to call. Sincerely, Howard R. Green Company Phillip G. Bergem, P PGB )et Attachment 0:lproN60077W7 -2006. mar 1326 Energy Park Drive • St. Paul, MN 55108 612 -4389 tax 6121644 -9446 toll free 8001888 -2923 PARTIAL VAYN 1 ENT FS2'I6i A TE � NO. 6 FROM: JANE 13, 1997 TO: DECEMBER 17, 1997 CONTRACTOR: LAMETTI k SONS, INC. ADDRESS: 16028 FOREST BLVD. N., IIUGO, MN 55038 OWNER: CITY OF CENTERVILLE, MINNESOTA )'ROJF,CP: CLEARWATER MEADOWS (260- 077 -30) C0MPLETION DATE AMOUNT OF CONTRACT: ORIGINAL ORIGINAL: S 350,722.24 REVISED: REVISED: S 351,745.24 4:ONTttACT It�r15 Tflf6 PEkiOH Ttl7hL ttl 3lATE el 4a a aESCn)wnor4(N� @1K s7Nir 4?rNacr Qty; nt4fufr e�e411urR fir, 6e7ruNl LO6n•Iatir mlcs , anrotmr SCORP11 It F 1 0 SITF'WORK I CLEARING AND GRUBBING PER TR FE 2 150.00 300.00 O.0) 0.00 0% 2.00 300.13 I0)% 2 SODDING SY 1,000 1.611 1,691.0) 813.00 1.301.80 RI"; 813.91 1,30).811 81% 3 SILT FENCE. LF 1,000 1.80 1,80).00 131.00 235.80 13% 1,120.00 2,016.00 112% T SCHEDULE 1.0 SITEWORK -TOTA I, 3?00.00 1,536.60 3.616.90 PERCENTAGE OF SCHEDULE 1.0 COMPLETED: 98% ST'11FDL1 F' 2 0 STRF'FT EONS AUClM I REMOVE BITUMINOUS PAVEMENT SY 544 1.110 544.0) 198.80 198.80 37% 565.80 565.80 HO% 2 SELECEGRANULAR BORROW (P) CY 4,895 7.0) 34,265.00 BOB DAM 0% 4,895.00 34, 165.00 191% 3 GEOTERTILE FABRIC SY 8 1.50 12,994.50 0.00 0.00 11% 8,787.13 13,18010 101% 4 4' PERP. THERMOPLASTIC PIPE DRAIN LF 3,534 2.50 8,835.00 1094,90 2,737,25 31% 4,880.90 12,201.25 138% 5 SUBGRADF, PREPERATION RD. STA. 18 15000 2,700.00 1 LOB 1,650.00 61% 29.00 4,350.91 161% 6 AGGREGATE BASE CLASS S TN 2,787 6.00 16,722.00 225.00 1,350.00 8% 2.293.0) 13,758.00 92% 7 MILL PAVEMENT SUR1 SY 60 4.00 240.91 28.00 112.00 47% 28.0) 112.00 47% 8 2331 TYPE 4 IA BITUMI NOUS WEAR COURSE TN 660 23.00 15,180.00 562.D0 12,926.00 85% 562.00 12,926.00 85% 9 2331 TYPE 318 BITUMINOUS BASE COURSE TN 710 21.00 14,910.00 145 W 3,045.00 20% 69200 14,532.00 97% 10 RITUMINOUS MATERIAL FOR TACK COAT GAL 385 1.50 577.50 4(3,/3 R3.Oj I(0)% 403,00 (m Do 161% II SURKIOUNTARLE CURB AND GU FITR LP 3,410 5 .75 19,607.50 0.0) 000 0% 7,575.00 20,556.25 105% .A260077m3260)7?96.FR PAGE 1 26) 077 -30 TRI['J;3 - AMOUNT 2 BITUMINOUS CUPS A NO GUTTER LF 71 5.0 355.(0 am am 0% om Sw 0% 3 &'CONCRETE DRIVEWAY/APRON SY 12 30.00 360.00 0.00 SOD 0% 39.0 1,170.00 325% 14 BITUMINOUS DRIVEWAY RESTORATION SY 25 15.00 375.00 70.00 1030m 280% 70.00 1,050.00 250% IS 4' CONCRETE WALK SF 300 2.60 780,00 om 0.01 0% 2.NS,W 5.317.00 682% 16 AIR VOIDS TEST FA 5 120M 6W.m 0,10 11.0) 0% o.w am 0% 17 CONCRETE CYLINDER (PER SET OF 3) EA 5 40.00 200.00 om 0.00 0% 0.0 am 0% Is GRADATION TEST EA 3 120M 360.00 0.00 aw 0% 1.00 120.()0 33% 19 PROCTOR TEST CA 1 40.00 40.00 om 0.00 0% 0.00 om 0% 20 INPLACE DENSITY TEST EA 10 30.00 W.W ow 0,00 0% 6.00 I Bam 30% 21 CONSTRUCT TEMPORARY TURN AROUND LS 1 95I.00 951.00 I'M 951.00 Iw% I'M 951.00 IW% 22 SUB-CUT BRIAN DRIVE is 1 3,199.70 3.199.70 1.00 3,199.70 100% I.M 3.199.70 Im% T SCHEDULE, 2.0 STREET CONSTRUCTION -TOTAL 134,396.20 27.819.75 139.035.50 PERCENTAGE OF SCHEDULE 2.0 COmPLETED: 103% SCIIEDULA 1 0 WATFRXIAIN I CONNECT TO EXISTING WATERMAIN EA 2 I.".w 2.0MM am GAM 0% 2.00 2,omm 103% 2 VALVE MANIIOIE EA I Lw.w 1,800.00 0AM oJx) 0% I'M I'M, w lm% 3 CRI'I'x CROSSINO 'A' IS I 4.M0.00 4)(1.4m) OAK) I'M 0% IAX) 41xxl.ix) IIxI% 4 CREEK CROSSING 'B' LS I 4.5W.W 4,500.lm 0.00 OM 0% 1.00 4 Iw% 5 10' PVC WATERMAIN LF ]JO) I5.00 16,5W.M 0.00 RM 0% L140M 17, Im 6 h' PVC WATERMAIN LF 1.930 12.IX1 21,900.01 0AX) ().(Xl 0% 1.712AX1 20.544.W 91% 7 10' GATE VALVT. AND BOX 17A 3 650.0) 1.950.00 om DAM 0% 2.00 1.3(0 W 675 9 6' GATE VALVE AND BOX FA 5 350.1y) I.M.)v RINI 12 0(1 0% 5.01 1.750,W NO% 9 1 IYDRAN r A N D GATE V A LVE ASS EMII LY LA 9 2.I00.00 19.1mm tLw OM 0% 9.00 t 8,%M m Iw% 10 FITTINGS Ill 3015 i.w 3,015.00 ri'm 0.0) 0% 3.195.0) 3.195.03 106% II WATER SERVICE CONNECT FA 31 Isom 4,65000 IN M.M 3% 35.03 5,750,03 T13% 12 1* COPPER SERVICE PIPF, LF 1.500 7.00 IMMIX) 65.01 455,(X) 4% 1,544.W 10.808M 103% 13 GRANULAR FOUNDATION MATERIAI. LP 2,764 0.01 27.64 4131.03 43.31 157% 4.33I.00 4131 157% 14 PROCTOR TFST CA 1 40.0) 40.00 om o.w 0% Lm 40.00 I00% 15 INPLACC DENSITY TEST EA 30 30.0) 9(0.00 0.00 0.00 0% 15.00 450.00 50% 16 WATERMAIN EXTRA ITFNIS IS 1 0.00 0.03 Im 6,124.52 IM% IM 6.124 52 IW% T SCHEDULE 3.0 WATERMAIN -TOTAL 92.492.64 6,772.83 97,804.83 PERCENTAGE OFSCIIEDULE 3.0 CONIPLETVII; IM% .:1260077,.\26007706..J, PAGE 2 2(46(177 30 et>�TRACr rTSdis nus rEnHS2) T UT Ac jO D 5Tw ND .� i4E3CRIPTrUN � SrN2Y 4fr 2aKTT ; CUNTrtACT QY Y.: .tA4DHMt' cAM1Ir[i;TF Qyv. AMDfINT Cbni�i,E77: T'R'ICE%: AMO.UNT Sf.21E2rrILE.9.Q$AN 1 Nl' S! lf'PR I CONNECT TO EXISTING SANITARY SEVER EA I 900.00 9W.W 0.00 (1.110 0% La) OV.W I0)% 2 CONNECT TO EXISTING SANITARY 011 I EA I LSW.W 1,50D.W OW O.0) 0% lIM 1,5w.W )W% 3 JACK00RE STEEL CASING PIPE LF 75 150.01 11,250.00 OW 0N) 0% 75.W 11350.00 100% 4 12' PVC SANITARY SEWER (10 IT) LP 125 30.W 3,750.00 0.00 000 0% 125.W 3,750,00 I0)% 5 12'PVC SANITARY SEWER f12-14') LF 447 30.W 13,410.W 0.07 OW OR 475.W 14,250,W HM% 6 8' PVC SANITARY SEWER (0 -8'1 LF 362 26.00 9,412.W 0.00 0.00 0% 719.00 18,694.W 199% 7 8' PVC SANITARY SEWER (8.10') LF 225 26.W 5.850.00 0.00 O.W 0% 0.00 O.W 0% 8 8' PVC SANITARY SEWER t)0-12') LI' 771 26.W 2Q046.W 0.00 O.W 0% 63LW KAM.W 52% 9 8' PVC SANITARY SEWER C12-14 LF SO 26.00 2,080.00 O.W 0.00 0% 0.00 0.00 0% 10 SANITARY MANDOLE(0- 8') EA 10 1,150.W 12,500.00 O(m O.W 0% II.W 13.750.00 110% 11 MANHOLE EXTRA DEPTH p 0 LF 41 80.00 3.280.00 14.60 I,168.W Sri% 56.17 4.491W p7% 12 12'.4' WYE EA 8 75.W 600,00 0.00 O.W 0% 7.00 525.W 85% 13 8'd' WYE EA 23 40.00 920.0 1.00 40.W 4% 27.00 1,080.W Ill% M 4' SERVICE PIPE LF 1,850 6.W 11,100,00 92.50 SSS.W 5% 1317.50 9.105.00 82% IS GRANULAR FOUNDATION MATERIAL LF 1,810 0.01 18.10 3.375.W 3375 186% 3.315.00 33 .75 186% 16 PROCTOR Trisr EA I 40.W 40.W 0.00 )AX) 0% 2.W Rom 200% 17 INPLACE DENSITY EA 30 30.01 901.00 am 0.(q 0% 14.01 420.(M 47% I8 INFISHIELDS(EXTERNAL MANHOLE SEALS) EA 10 190.00 1,9(1(LW IO.W 1 100% IU.00 1!810.00 100'9 T SCUEOULE 4.0 SANITARY SEVVER-- TO'T,41. 99,456.10 106.75 98131 PERCENTAGE OF SCI I EDU LF 4.0 CON IPI.H'I ED: 99% SCf1EHULES.OSIDRAI SE55'ER I REMOVE I5 - CFIP LF W 7.00 420.W O.W O.W 0% 60.00 420.00 100% 2 IS' RCP STORM SEWER LF 401 32.0) 12,928.W 17.00 544.00 4% 351.00 11,232.W 87% 3 18'RCF APRON FA 4 5W.0) 2001.00 0.00 DIN) 0% LW 1,0X1.0) 50% 4 2'.3' CATCII BASIN EA 4 750.00 3,DW.00 0.00 000 0% 4.00 3,010.00 100% 5 RIP -RAP, CL III CY 8 60.00 480.00 8.00 480.W IW% 8.00 480.W IX% 6 INFISUIFLDS EA 4 212.1X) 848.00 4.00 848.00 l(1% 4.00 848.00 I(X)% 7 DRAINAGE SWALE LS 1 1020.00 1020.0) 1.00 1,020.W I0)% 1.00 1.920,W I0)% S REMOVE RCP STORM SEWER IS 1 5W.W 500.00 I.0) 500.01 I0)% I.0) 500,W I0)% T SCHEDULE 5.0 STORM SEWER - TOTAL 21,196.W 3392.00 18,501.00 PERCENTAGE OF SCHEDULE 5.0 COMPLETED: 87% o:%26(1077m \26007716..1, PAGH 3 201.077.31) �ita$l ITr,�(s alnsrEl�on TvTAf.:7ii ngax. a � 73ESGRIPT[4N .: I31i1'A' QTY.' 3IN7IT ;� CONTItACt QTY .� ,7,RigUNT i0P3PLP;'(k UTY AA(OCtNT C'OAtI'kEaTi -. ltlCk.% . AFIOUN I':4. 9CIIEDIII F 6 6 BRIAN IIRIVR W AT ERSERUM 1 WATER SERVICE CONNECT EA 9 100.00 900.00 O.W 0.00 0% 8.00 BW.W 89% 2 P COPPER SERVICE PIPE LP I 7.00 7,00100 a w O.On 0% 973,(M 6.811.W 97% T SCIIEDULE6.0 BRIAN DRIVE WATER SERVICES — TOTA I. 7,9W.W O.W 161100 PERCENTAGE OF SCI IEDULE 6.0 COMPLETED: 96% TOTAL AMOUNT TI IIS PERIOD 43 317.93 TOTAL AMOUNT TO DATE 364.705.49 DESCRIPTION CONTRACT AMOUNT TOTAL I'111S PERIOD TOTAL TO DATE SCHEDULE 1.0 SITF.WORR.. TOTAL 3,RM.W 1,536.60 3,616.80 SCHEDULE 2.0 STREET CONSTRUCTION — TOTAL 04,396.20 27,819.75 139,035.50 SCHEDULE 3.0 WATERMAIN. - TOTAL 9E A9LM 6,772.83 97,804.83 SCHEDULE 4.0 SANITARY SEWER TOTAL 99,456.10 3,696.75 98,137.35 SCIIEDULES.OSTORMSr.W[;R— TOTAI- 21.196.(M 3,39201 IR,SIMLfXI SCIIEDULE 6.0 BRIAN DRIVE WATER SI'.RVICEs —TOTAL 7,9W.W 00) 7,611.W PERCENTAGE OF CONTTRACI COMPLFAFI): 102% :< TIPrAI,!�'UIS r {R1�7D inaA(Ira tratr 4 AMOUNT EARNED $43 211.9] 5364,1(15.•IH AMOUNT RLTAINLD ($11,074,38) $S.IMM.M) MATERIAL ON SITE So.W $0,N) MATERIAL DEDUCT. .. ... EO.W .. ._ $O.W .... ..........:.. PREVIOUS PAYMENTS ••• •• ••••••••••••••• $305,413.17 < 1 . .... .. ., .. .. .>. .:. ... AMOUNT DUE $54,292.31 $56,292.31 .A2"77.126W 7716..11 I•AGE 4 z6DO77ao I hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. CONTRACTOR: LAMI:ITI &SON BY: TITLE: �� C-+0-- DATE: Z `2' s Based on the ENGINEER'S on -site inspections as an experienced and qualified design professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, that the quantities shown by this estimate are correct and that, based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, and to any qualifications stated in his recommendation), and that payment of the amount recommended is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have reviewed the means, methods, sequences, techniques, or proceedures of construction or safety precautions or programs incident thereto or that the ENGINEER has made any examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims, security interests or encumbrances, or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents. ENGINEER: HOWARD R C// COMPAN BY: L TITLE: �B 'e(F AlpGei ,Gr DATE: Approved by Owner /Commission CITY OF CENTERVILLE, MINNESOTA BY: TITLE: DATE: End MEMO DATE : April 3, 1998 TO Honorable Mayor and Council FROM : Jim March RE Parkview Addition Feasibility Study Included in your packets is a revised addition of the Parkview Development Feasibility Study. The main item that changed was the calculation of the proposed assessments. An item in the consent agenda is the official resolution accepting the feasibility study and calling for a public hearing. The public hearing has been scheduled for April 22, 1998. Dave Nyberg will be present to answer questions i regards to the feasibility study. I had a conversation with Milo Bennett and Rick Carlson in regards to the street names for this development. Rick Carlson would like to propose the following street names for this development - Meadow Lane, Meadow Circle and Meadow Court. I am having Ry -chel assemble volunteers for a meeting to revise the list of approved street names. We already have some interested persons that are willing to meet for this purpose. MEMO DATE : April 3, 1998 TO Honorable Mayor and Council FROM : Jim March RE 21st Avenue Joint Powers Agreement As mentioned in the "Week in Review ", a meeting was held with representatives from Lino Lakes in regards to the joint powers agreement on 21st Avenue. TKDA will have a sketch of the proposed project available for the meeting on Wednesday. Lino Lakes consulting engineer may be present at our meeting. The last remaining topic of discussion centered on the inclusion of the 21st Avenue street corridor north of Main Street. Dave Nyberg is preparing a memorandum of understanding that details the required right of way, road section design and setbacks for a potential project north of Main Street. If Lino Lakes will commit to agree with this memo, then it will at least allow Centerville to plan for development in the commercial area without having to rely on Lino Lakes for where and how the road would be constructed. Discussion occurred on having the project be driven by developments in both cities so that no one city is forced to acquire right of way through the condemnation process. This item along with the above mentioned sketch and memorandum of understanding will be available at the next meeting. Howard R, Green Company CaU11111 CONSULTING ENGINEERS omedyMS4 Consulting Engineers MEMORANDUM TO: Dave Nyberg FROM: Phillip Bergeron RE: 21" Avenue Joint Powers Agreement - Review Comments 802690J -0060 DATE: April 3, 1998 I have compared the revised Joint Powers Agreement from Mr. Ahrens, received on March 24i with the version presented to the City Council at the workshop meeting on March 18'". Below you will find comments on the comparison. To assist with the reading, for some comments I have included relevant sentences from the Agreement discussed at the workshop and placed them in quotes following the comment. A copy of the March 24' Agreement is also attached - RECITALS a. The limits described in the March 24' Agreement run from Main Street to the south line of Centerville Industrial Park. There is no reference made to areas north of Main Street. b., c. and f. The March 24' Agreement is as recommended at the workshop, with the Phase 1 limits (in section c) stopping at the south line of Centerville Industrial Park AGREEMENT 1. a. The March 24' Agreement contains the wording of the agreement discussed at the workshop except reference to future phases north of Main Street has been removed. "Lino Lakes shall design Phase I of the Project, administer the construction of Phase I the Prejee , and conduct inspections of the construction process. Lino Lakes shall have the right to inspect, review, and comment upon construction of Phase I of the Project. Centerville shall have the right to review and approve the final plans and specifications prior to advertisement for bids. Beth Either city shall have the right to initiate and administer future phases of the project. Furthermore, both cities shall have the right to approve the final plans and specifications on future phases constructed south or north of Phase I. the prejeEt C. This is phrased the same as was discussed in the workshop. O1PROJ1802690i 1690- 0301 apr.JPA Compuison.doc 1326 Energy Park Drive • St. Paul, MN 55108 • 6121644 -4389 fax 612/644.9446 toll free 800/888 -2923 Memorandum: Dave Nyberg April 3, 1998 Page Two 2. This is essentially the same as discussed at the workshop except for the statement that legal, administrative and preliminary engineering costs are to be paid separately by each City. "Construction costs shall be divided proportionately, 50% to Lino Lakes and 50% to Centerville, for Phase I and all future phases. Overhead costs shall be determined by negotiation prior to preparation of plans and specifications." 5. Most of this section is phrased as it was at the workshop. The exception is a condition that "payment of the statement shall be completed within 45 days upon receipt of the statement. " " le The non - administering city shall pay to Lineial�es the initiating, administering city monthly, as certain portions of the construction are completed, the Project amounts then due and payable for work completed. Upon completion of the entire Project, Centerville will make the final payment after receiving the final cost statements from Lino Lakes for the completed Project. Reimbursement for overhead costs shall be made when each phase of the project is complete and final." 6. The March 24" Agreement is stated the same as it was at the workshop. There was, however, some discussion that more protection would be afforded the City with a provision that right -of- way should be obtained prior to Council Action approving a feasibility study, or an equivalent opportunity be available for privately installed improvements. 9. This is essentially the same as discussed in the workshop except for editorial changes. "Sanitary sewer and watermain services may be extended to serve property within the City of Centerville upon Centerville's request. Fees for connection to such services will be subject to the policies outlined in the City of Lino Lakes policy resolution number _ and the City of Centerville policy resolution number » PB: tw Howard R. Green Company 0:\PROrs02690i\690- 0301.aPr.tPA compuison.docCONSULTING ENGINEERS irx� c� -. »o ao•.�c ..i ur �:ivu u-rt�c� b112 -64 4bd H. UY I#A 4Z f f JOINT POWERS AGREEMENT BETWEEN THE CITY OF LINO LAKES AND THE CITY OF CENTERVILLE REGARDING 21ST AVENUE ROADWAY IMPROVEMENTS AND MAINTENANCE THIS AGREEMENT, made and entered into on the day and year hereinafter set forth by and between the City of Lino Lakes and the City of Centerville; both of which are governmental subdivisions of the State of Minnesota located in the County of Anoka. RECITALS a. The City of Lino Lakes and the City of Centerville desire to improve 21 st Avenue by constructing street, curb and gutter and storm sewer between Main Street and the south line of Centerville Industrial Park, b. The City of Lino Lakes has prepared a feasibility study of the Project south of Main Street and both cities agree to construct the Project, in phases, as described in the feasibility study. C. A portion of the Project is to be constructed within the corporate limits of the City of Lino Lakes and a portion is to be constructed within the Corporate limits of the City of Centerville. Phase 1 of the Project is located along the 21 st Avenue alignment between Main Street and the south line of the Centerville Industrial Park. (Exhibit A) d. Subject to the terms hereof, Lino Lakes is assuming full responsibility for the design and construction of the Project to be built both within the corporate limits of Lino Lakes and Centerville. iihr c r - y »o to eJ.i -117 Ur L -NU L Nh Q bl,' 164 4Jb'd Y. ul.'t]'( e. Lino Lakes and Centerville recognize and acknowledge that the Project will benefit both Lino Lakes and Centerville. f Lino Lakes and Centerville will both assess the benefited properties within their jurisdictions for all, or a portion of the relevant costs of the Project, all as is more fully set forth below. PURPOS The purpose of this Agreement is to set forth the terms of the agreement Lino Lakes and Centerville have reached regarding the design and construction, maintenance and financing of the Project both within the corporate limits of Lino Lakes and Centerville, in accordance with Minnesota Statutes, Section 471.59. AGREEMENT NOW, THEREFORE, in consideration of the mutual undertakings herein expressed, Lino Lakes and Centerville agree as follows: 1. Lino Lakes is responsible for the design and construction of both the portion of the Project located within Lino Lakes and the portion of the Project located within Centerville. Future improvements to 21st Avenue south of the project maybe administered by either the City of Lino Lakes or the City of Centerville. Therefore, the parties agree that: a. Lino Lakes shall design Phase 1 of the Project, administer the construction of Phase 1, and conduct inspections of the construction process. Centerville shall have the right to inspect, review and comment upon construction of Phase 1 of the Project. Centerville shall have the right to review and approve the final plans and specifications prior to advertisement for bids. Either city shall have the right to initiate and administer iir.rt- - a_�o io•uJ -11 Qr �.nU u -+r.ta b1G 4b4 45bU H. 4J4/ b7 future phases of the project. Furthermore, both cities shall have the right to approve the final plans and specifications on future phases constructed south of the Project. b. For purposes of performing its obligations under this Agreement, Centerville hereby grants to Lino Lakes the rights to use the streets and public ways of Centerville for purposes of constructing the Project, including any excavations necessary to perform work incidental to the performance of this Agreement; and Centerville hereby agrees, through its departmental agencies, to cooperate to the fullest extent in the protection of any excavations or barricades that may be necessary for the work performed by Lino Lakes. C. Lino Lakes agrees w notify and coordinate with businesses in Lots 7, 8, and 9 of the Industrial Park (along the existing gravel segment of 21 st Avenue) as early as practical the construction schedule for Phase I of the Project. 2. Construction, design and construction engineering costs shall be divided proportionally, 50 to Lino Lakes and 50% to Centerville, for Phase I and all future phases. Legal, administrative and preliminary engineering costs shall be paid separately by each City. 3. Each city has the right to terminate Agreement prior to award of construction contract. 4. Each municipality shalt be solely responsible for their share of the costs of the Project. Each municipality shall be responsible for the sale of bonds, if any, and levy of special assessments against properties within their cities boundaries. 5. The City administering the Project shall receive, from the other City, monthly payments, as certain portions of the construction are completed. The Project amounts are then due and payable for work completed. Upon completion of the entire i irn -« -i »o io ew : i - ur I-.IYU u -iY.to b1G -b4 4: kf F. k9t V� Project, the City administering the Project shall prepare a final cost statement and submit it to the other City for payment. Payment of the statement shall be completed within 45 days upon receipt of the statement. Reimbursement for overhead costs shall be made when each phase of the project is complete and final. b. Regardless of which city initiates future phases of the project, prior to the start of generating plans and specifications, each municipality shall obtain property or right of way easements within their municipal boundaries and the costs for said easements shall be paid separately by each city. 7. Before this Agreement shall become binding and effective it shall be approved by an appropriate resolution of the City Council of Lino Lakes and of the City Council of Centerville, which shall be attaehed hereto as Exhibits B and C, respectively. 8. The sanitary sewer and watermain shall be constructed within the corporate boundaries of Lino Lakes and shall be owned and maintained by the City of Lino Lakes, 9. Sanitary sewer and watermain services may be extended to serve property within the City of Centerville upon Centerville'$ request. Fees for connection to such services will be subject to the policies outlined in the City of Lino Lakes Resolution No. and the City of Centerville Ordinance 10. The City of Lino Lakes shall maintain 21 s. Avenue by performing annual street sweeping, crack sealing and pothole filling. The City of Centerville shall maintain 21st Avenue by plowing show and winter sanding/de- icing. 11. The City of Lino Lakes and the City of Centerville will sealcoat the roadway on a 5 -7 year interval by separate cost share agreement. inn - uoo •o e� uii ur uaW LHnGJ bid �OV HJbC r. bWU 12. Each city shall have the right to review and agree with driveway curb cut locations in the other city. 13. Other projects, such as reconstruction and overlays, shall be completed by separate agreement between the City of Lino Lakes and the City of Centerville. IN WITNESS WHEREOF, Lino Lakes and Centerville have caused this Agreement to be executed on behalf of their proper officers. Dated: CITY OF LINO LAKES Mayor City Clerk Dated: CITY OF CENTERVILLE Mayor City Clerk mnWffl zed �ylol room i 01 01 I I I- I = ` Oi l r._ •T'1 oi 1\ 1 1 r% 11 t�l 1 I -4 0-4 1 •• I \I I \/ V \I J J -1- •/ I t l � I 1 • If.1 /)11•.J 00 ^_M 1-0, PTO c7VUn MI•l Jn I �'� n,n_ n, � i_ ♦iul i MEMO DATE : April 3, 1998 TO Honorable Mayor and Council FROM : Jim March RE Laurie LaMotte Park Included in your packets are a copy of a grading plan for the revised layout of LaMotte Park, as well as a cost estimate letter for the revised design. Everyone that has seen this revised layout has been pleased with the new design. This item is being placed on the agenda to receive any Council input on the grading plan. We plan to meet with the Rice Creek Watershed District to ask them about financial participation for the construction of the pond that could be used to divert water from the ditch on the south side of the parcel. This pond could be used to effectively treat the run -off water before it reaches Centerville Lake. The Park and Recreation Committee is continuing to research the potential financial contributors to this project. It is the goal of this committee to eventually receive authorization for the creation of plans and specifications for the beginning of phase I in the fall of 1998. No official action is required on this agenda item. op list, Howard R. Green Company t��sl I CONSULTING ENGINEERS Formerly M SA Consulting Engineers April 1, 1998 File: 260094m Mr. Jim March City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 RE: LAURIE LAMOTTE MEMORIAL PARK Dear Mr. March: During a meeting with the Rice Creek Watershed District, I asked about the possibility of obtaining funds for wetlands enhancement work associated with the project. While there is no formal application process, the District Administrator did suggest that the City submit a request. They will not pay for ordinary new development casts, but potential water quality development costs are eligible. This would typically include excavation costs for the pond beyond what would ordinarily be required for fill material, and extra wetland plantings cost. Funds are available on a competitive basis. There needs to be a formal written request from the City with a sketch and an estimate of costs involved. The sketch plan produced by HKgi has been drafted up, along with comments from City staff generated during a review. Grading contours have also been generated. We plan to review this with the Park and Recreation committee tonight if our attendance is requested. Any plan developed will need to be reviewed by the RCWD and the City of St. Paul Water Utility department. Plan or permit approval requires Board approval, and these two boards meet once a month, toward the end of the month. This would impact any schedule for developing plans and specifications. A project schedule could be as shown: Order plans & specifications April 8 or 22, 1998 Approve plans & specs and authorize advertisement for bids May 13, 1998 Receive bids June 9, 1998 Award contract June 24, 1998 Begin construction July 1998 Complete construction September 1998 1326 Energy Park Drive • St. Paul, MN 55108 • 612/644 -4389 tax 612/644 -9446 toll free 8001888 -2923 Mr. Jim March April 1, 1998 Page Two The cost of completing the site work is now estimated to be $214,400. Please note that this is for grading, turf establishment, paving and curb, and does not include park facilities or overhead and administration. Please let me know if you have any questions. Sincerely, Howard R. Green Company Phillip G. Berg M, PGB /et 0: \proj12600941094 -0116. apr Howard R, Green Company CONSULTING ENGINEERS Lamotte Park Cost Estimate 411/98 PGB Area of parking lots 48,984 sf Thickness of type 41 wear 1.5 in. _> 459.2 ton Thickness of type 31 base 1.5 in. _> 459.2 tan Thickness of Class 5 6 in. _> 1,653.2 ton Thickness of borrow 24 in. _> 3,628.4 CY Est. Unit Quant Price Cost Common excavation CY 36,000 3.25 $117,000 Muck excavation CY 1,590 5.00 $7,950 Mod set gran borrow (CV) CY 3,628 7.00 $25,399 geotextile fabric type V SY 5,443 1.00 $5,443 Agg base class 5 (CV) Ton 1,653 6.00 $9,919 Type 41 wear Ton 459 23.00 $10,562 Type 31 base Ton 459 22.00 $10,103 Tack coat Gal 272 1.50 $408 Rip rap CY 5 65.00 $325 Curb & gutter - B612 LF 1,010 8.00 $8,080 Remove metal culvert LF 40 5.00 $200 Silt fence LF 900 2.00 $1,800 Checkdam EA 2 100.00 $200 Turf establishment LS 1 17,000.00 $17,000 TOTAL $214,389 I I Q I I �8 LAMO PARK I I I I _ 1 903,0 �• 1 - x - _ x LB .- _.__.._x .. __ J x912'3 91 , - - 909 3 911.0 I + _ 1.5 I 81 I� �11I I� �Ili + x 91019 9124 ° y , II , , I I. „ ®9 9098•x 9049 x ' ry 9094x 70 ,.. m 910 _ I 0 r 4 1�, � �Df .. ,' x 912.5 B x 09.7 ( \S \ I :5: \� x 911.1 X _ cl ``yy11 t " x - rn I ' x N CD, OPEN O CJ �_ _ SKATING 2 u x 910 GJ Q _ ,Ml fTt x 91 12.6 4 o , CJ y 9 x 910 4 '� - CI m „ 'I x ' f 901.6 x � I X j so x 41115 I + p 910 o l y , r ._.._ ,- I� a W �• __ x CD go n r �I 906.4 O ° ' + 'o J 1 YOUTH _ QC` f'O _ _ I x 909.0 x + y I) t o U "55'DW y o O ` L ;SGCCER,-- 906 -.. 'l ��,_' 9 gOA, 1 9 9 II I '�- _�.' "' g 02 8 o 9� 0 � � x 909 �'. '02 x 905.0 r; 905 L s02 9 ZY _V ''I cp B 90 9 \� 9075 90 o , ' •'e94 _ _ _ _ 906 I ' LEGEND — ' I r. - - DENOTES EXISTING TREE l� 0� - DENOTES EXISTING POWER POLE - y. - - DENOTES EXISTING CONTOUR DENOTES EXISTING CULVERT x —900— -DENOTES PROPOSED CONTOUR - DENOTES PROPOSED DRAINAGE I I , Nc l VNP THAT INK .x s M.ANO. NO. OAZ 6Y R"ION oesa PVON 1316 ENERGY PARK DRIVE DRAM BY. .qR DATE: NARCU 1996 CR ROwT pRw.. Rr,c a .. xY WC. - ST. PAUL. MINNESOTA 55106 GRAPHIC SCALE CITY OF CENTERVILLE 91 ED: JOB NUMBER ARCII M 9,M Axo N Ax A vN R 0' T D PARK IMPROVEMENTS i N° APPROVED: RRr�csROx I. woxmt NxnEn nl` uws TME -- (ets) 6s4 -K�a9 ° 6 0 [ 7 R IE LAMOTTE MEMORIAL PARK GRADING AND EROSION CONTROL CAD OATS. MARC 1998 surz or uwxc,GU. rn. CAD FlLE LLPARK _. I ILNVCi E,I R. 1.7C.e I Comp vAtc Rcr.Na. __ -_ D IRT. 5 CONSULTING ENGINEERS I. - ' ___ MEMO DATE : April 3, 1998 TO Honorable Mayor and Council FROM : Jim March RE Senior Housing Update We have been notified that the Multiple Sclerosis Society has awarded the City a grant in the amount of $8000 for the reimbursement of the accessibility items that were included in the Chauncey Barett Gardens Project. Attached to this memo, is some correspondence received from Great Lakes Management in regards to the lease -up progress for this project. This item is being placed on the agenda in case there are any questions I can investigate as this project proceeds. The project is about 1 -1.5 weeks ahead of schedule. No official action is required for this agenda item. ST THERESE SW 6r2933S776 April 1, 1998 To: Tim Pantos Maureen Gallus Anoka County Theresa Brenner Ry -Chel Gaustad City of Centerville From: Mary Beth Davis Great Lakes Management Regarding: Leasing Activity at Chauncey Barett Gardens On Tuesday, March 31, prospective residents of Chauncey Barett Gardens were allowed to view their reserved units and were given the opportunity to sign a lease to occupy the unit on June 1, 1998, We had a very wet, muddy day to do our leasing and it took considerable effort for most of the seniors to get Into the building. Frana had arranged the day before to have the road in graded, but we advised the residents not to drive on it with their cars. Instead we shuttled them in from the road using a four wheel drive vehicle. As I had mentioned to you previously, we had five cancellations during the two weeks preceding the lease up day. We did, however, rent the I bedroom handicapped unit during that period. So as of Tuesday we had l 1 units reserved. Of those: 1. 7 have signed leases and are confirmed to move in June 1. 2. One took the lease home without siting. He was hesitant to do so because his house has not sold. He understandg that if he does not sign in the next couple of days that we will need to place the apartment back on the market. It Is ray sense that he is anxious to move in, and will go ahead and sign as the building becomes M. 3. One resident was out of town, and was not able to sign a lease before he left. i have an appointment with him next Wednesday to look at the apartment and sign the lease. 5000 Glenxood Accr= Suite 150 Golden Valley, MN 55422.5146 612!3 (Fax) 61 ?./377 -738? ST THERESE SW 6129338776 P.e3 4. One couple looked at the apartment and were unhappy with the layout and sue of the unit. They have now canceled. 5. One couple did not show for the appointment. Y have been unable to reach them by phone, so have written them a letter asking them to contact me. One of the other couples is an acquaintance of theirs, and told me that they are now planning a move out of state. If I don't hear from them I intend to send back their deposit and re- market the apartment. I am enclosing a current resident list. As you can see, I now have 7 units which I am actively marketing. I have a list of 15 people who have inquired about the property and am working my way through that list. I have 4 appointments set up to show units on 418. I am anticipating having a furnished mode! to show around the 15th of April. I will also place an ad in the local paper if there are still units available mid- month. Please let me know if you have questions. I'll certainly keep you posted as leasing progresses. ADDENDUM; On April 2 the couple who were selling their home were successful, and have now signed a lease for June 1, bringing the total leased to li.. co- Tom Dillon ST THERESE SW 6129336776 CHAUNCX BARETT GARDENS SIGNED LEASES UNIT 0 NAly1E AIM TVPL 101 2 bedroom 102 Peterson, Nelly 1 bedroom handicapped 103 Rivard, Marcel(Pendin8) 2 bedroom 104 2 bedroom 105 Barett, Violet 1 bedroom plus den 106 Drewle, Shirley /Arnold 1 bedroom plus den 107 LaMotte, Ver&Tloyd 2 bedroom 108 2 bedroom 109 1 bedroom 110 Carlson, Lois/Donald 2 bedroom 111 2 bedroom 112 Karas, l;ill/Pat 1 bedroom plus den 113 1 bedroom plus den 114 1 bedroom plus den 115 Peterson, DicMta 1 bedroom plus den 116 Neuman, Walter/Lorraine 2 bedroom 4/2/98 MILLER WESTERBECK MEMORANDUM BERGER, INC ARCHITECTS &PLANNERS 1201 HAWTHORNE AVENUE MINNEAPOLIS, MN 55403 (612) 332 -54201 FAX (612) 332 -5425 COMM. NO.: 97016 DATE: 30 March 1998 RE: Centerville Senior Housing Centerville, MN TO: Tim Yantos, A.C.H.R.A. Tom Dillon, D.D.C. Stuart Bestul, Frana & Sons Mike Hattenberger, Frana & Sons Jim March, City of Centerville BY: Bekah Padilla Construction meeting at job trailer, 9:00 a.m., Tuesday March 10, 1998. Present: Mike Hattenberger Tom Dillon Bekah Padilla TO BE ADDRESSED BY SCHEDULE 1. Frana is approximately 1 -1/2 to 2 weeks ahead of schedule. Hanging cabinets is scheduled to begin on 3/12. 2 units are partially sheetrocked, 14 units are completely sheetrocked. The common areas are being stocked with sheetrock, Mike plans to begin rocking the common areas by 3/12. Mike expects siding to begin within a couple of weeks, weather permitting. Bituminous work will begin the first part of May. It was noted that the timing is crucial regarding the sitework. DETAIL ISSUES Final mechanical plans were reviewed. Frana 1. Stuart will verify whether having a carbon dioxide detector with the garage exhaust fan on a timer is preferred to having the garage exhaust fan run continuously. Frana 2. The size of the corridor exhaust fans will be verified by Mike. Frana 3. Mike verified the adequate sizing of the furnace and the water heaters, per Tom's request. GENERAL ISSUES Frana 1. Frana to secure a sign permit from the City. DDC/Frana/MHWB 2. The final costs need to be worked out before a change order will be issued. 3. The City approved the sprinkler plans. 4. The sprinkler heads were installed per Thieny Chevallier's direction. Some locations were revised. MHWB 5. The sod/seed defutition line was discussed. Bekah will bring a reduced (11x17) Landscape Plan showing the sod/seed line to the next site meeting. Next site meeting: Tuesday March 24th at 9:00 a.m., at the job trailer. Page 1 of 1 IF INFORMATION CONTAINED HEREIN DOES NOT CONCUR WITH YOUR RECORDS, PLEASE ADVISE US OTHERWISE WE WILL ASUME CONTENTS TO BE CORRECT. MEMO DATE : April 3, 1998 TO Honorable Mayor and Council FROM : Jim March RE Uniform Housing Code Included in your packet is a booklet that serves as the Uniform Housing Code. This code is compatible with the Uniform Building Code. Paul and I have been discussing how we can clean up some problem residences in the community. Adopting this code may be an answer. One of our most common complaints is neighbors complaining about the condition of their neighbors property. This code would deal with the building condition on the property. This item is being placed on the agenda for discussion purposes. I would recommend that the Council consider adopting this code to supplement our Uniform Building Code. I will ask Paul to attend the next Council meeting so he is available to comment on this issue. CITY OF CENTERVILLE COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION 98 -06 RECEIVING PRELIMINARY REPORT CALLING PUBLIC HEARING WHEREAS, a local improvement project has been initiated with a petition by 35% of the affected property owners, and WHEREAS, pursuant to resolution 98 -04, adopted February 25, 1998, by the Centerville City Council, declaring adequacy of petition and ordering preparation of feasibility study report, and WHEREAS, on Wednesday, April 8, 1998 the City Council secured from the city engineer a report advising it in a preliminary way, and WHEREAS, the City Council upon preliminary review determined the proposed improvements appear feasible, and WHEREAS, the City Council accepts the feasibility report on the improvement project, and WHEREAS, the City Council scheduled a pubic hearing on the proposed improvements project, and WHEREAS, the City Council determined a public hearing shall be held on the stated proposed improvements the 22 nd day of April, 1998, at City Hall, 1880 Main Street, in the council chambers at 6:00 p.m. or shortly thereafter and that the clerk shall give mailed and published notice of such hearing and improvement as required by law. The hearing regarding proposed improvements shall be in accordance with Minnesota Statutes, Section 429.031. NOW THEREFORE BE IT RESOLVED BY THE CENTERVILLE CITY COUNCIL OF THE STATE OF MINNESOTA, that the Centerville City Council will consider the improvement of such Sanitary Sewer, Storm Sewer, Sidewalk - Trail, Streets and Municipal Water in accordance with the feasibility study and the assessment of abutting properties for all or portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429. Adopted this 8 th day of April, 1998, by the Centerville City Council. Thomas Wilharber, Mayor ATTEST: Ry -Chel Gaustad, CMC City Clerk JOB DESCRIPTION CITY OF CENTERVILLE POSITION Secretary C DEPARTMENT Administration SUMMARY: This position is responsible for performing routine clerical work. This position is also responsible for general receptionist duties. The position requires knowledge of general office practices and procedures. There is an emphasis on communicating with the general public and other office staff. This position also includes incidental duties as assigned. ACCOUNTABILITIES REPORTS TO: City Administrator SUPERVISES: Not applicable at this time COORDINATES WITH: City Administrator City Clerk Deputy Clerk /Treasurer Building Inspections /Public Works RESPONSIBILITIES AND DUTIES 1. Answer phone calls and provide basic information, receive complaints and questions. 2. Respond to walk -in front counter traffic. 3. Process mail. 4. Type correspondence, reports, notices and other related documents. 5. Operate all office machines as required. 6. Coordinate and maintain filing system. 7. Issue City permits and licenses under the direction of the City Clerk. 8. Assist with utility billings under direction of the Deputy 40 Clerk. 9. Maintain complaint memo's, community action notice log book and all related permit log books. 10. Assist with council and committee packet preparation, assembly and delivery. 11. Other duties as assigned. SPECIFICATIONS EDUCATION Some knowledge of basic mathematics, grammar and English is required. Skills for duties to be performed are usually required by completing high school. EXPERIENCE One to two years of related experience previously earned would normally be required to perform the duties satisfactorily under normal supervision. COMPLEXITY OF DUTIES Work is routine or repetitive and follows clearly prescribed standard practices; requires use of definite procedures and minimal individual judgement; work is done under immediate supervision or involves little choice as to method of performance_ CONTACTS WITH OTHERS Regular contact with other agencies or general public is required to obtain or supply factual information. Tact is required to obtain cooperation, maintain goodwill and avoid friction. WORK SCHEDULE CONTROL Work is not typically demanding and can be typically accomplished in a normal day exerting minimal stress or pressure. Up to 20a of a typical day is involved in this level of stress, LATITUDE Responsible for minimal decision making in work product quality or quantity; typically decisions are limited to tasks or activities as assigned by others. PHYSICAL EFFORT Little or no effort of a physical nature or coordination is required; duties allow for intermittent sitting, standing or walking. WORKING CONDITIONS Working environment is generally pleasant, free of dust, dirt, loud noises or physical distractions; typically an office environment. CHARACTER OF SUPERVISION Not applicable at this time. SCOPE OF SUPERVISION Not applicable at this time. ,...,u, o 01111 P ro.o6 eaorue o iu�tesota Cities 85th Annual Conference June 16-19, 1998 ® Duluth, Minnesota 1 � r Y , R egistration an ®using Intorma ion al 1998 PRELIMINARY PROGRAM SCHEDULE . LMC 85th Annual Conference Minnesota Cities: Going the Distance Tuesday, June 16,1998 Thursday, June 18, 1998 Tuesday Evening Kickoff at Spirit Mountain with BBQ Dinner, Continental Breakfast Native American Dancers, and a telling of the Stories of the Ghosts 7:30 - 9 a, m. of Spirit Mountain 6 p.m. Registration /Computer Lab, Marketplace" 7:30 - 1 l a.m. Wednesday, June 17, 1998 Registration/ "Cities Marketplace"/Tech City/Computer Lab Concurrent Sessions III (choose one) 7:30 a.m. - 8 p.m. 9 - 10 a.m. • Annexation ( "GMC) Continental Breakfast Specialized Hiring (Police & Fire) (SC) 7:30 - 8:45 a.m. Met Council Forum (MC) • Leadership Instimte: Conflict Resolution (until noon) Welcome /Opening Session Customer Service: Dealing Directly With Citizens 8:45 - 10:15 a.m. Money Down The Drain YIARx YUDOr, PRESInEN I, UNIVERSITY of MINNESOTA Special Interest Sesssion— Especially for Cities Trying to Implement Sustainable Development Tour "Cities Marketplace" Special Interest Session — Especially for Cities With Higher Education 10:15 - 10:45 a.m. Institutions Nominating Committee Meeting Tour "Cities Marketplace" 10:45 a.m. -4 p.m. 10-11 a.m. Concurrent Sessions I (choose one) Concurrent Sessions IV (choose one) 10:45 - 11:45 a.m. 11 - 12 noon • How to Handle Hot Topics Corporate Subsidy Reform Commission (GMC) • Improving Relationships Between Cities, School Districts and Alternative Waste Treatment Systems (SC) Counties Greenways (MC) • Avoiding Expensive Mistakes in Eminent Domain Visioning for Your City • How to Recruit, Sustain, Recognize & Utilize the Services Leadership Institute: Conflict Resolution (continued) of volunteers Getting Citizens Involved in Relevant, Beneficial Ways • Elected Officials Responsibility in Emergencies I Special Interest Session — Especially for Cities With Armories • Investing in the Internet—What You Can Learn from Other Cities Mayors AssociatiomMini- Conference LuncheowLMC Annual Meeting • Special Interest Session — Especially for Cities With Airports 12 noon - 2:15 p.m. Exhibitors' Luncheon in "Cities Marketplace" Concurrent Sessions V (choose one) 11:45 a.m. - 1:15 p.m. 2:30 - 3:30 p.m. • Comprehensive Planning (GMC) General Session Collaboration (Intergovernmental & Between Cities) (SC) 1:15 - 3:00 p.m. The Comp Plan: A Tool For Decisionmaking (Part I —The Issues) (MC) GUBERNATORIAL CANDIDATES FORUNI ON CITY ISSUES Leadership Instimte: The Basics for Elected Officials (until 4:45 p.To • Electric Deregulation Tour "Cities Marketplace' Capital Improvements — Infrastructure 3 - 3:30 p.m. Special Interest Session — Especially for Cities With Municipal Liquor Stores Concurrent Sessions 11 (choose one) 3:30 - 4:30 p.m. Concurrent Sessions VI (choose one) • Educating Citizens About Local Government 3:45 - 4:45 p.m. • Affordable Housing That Works Waste Water Treatment Regulations (GMC) • Employee Recognition Programs Roundtahtes on Topics of Interest to Small Cities (SC) • New Collaborative Approaches to Recreation The Comp Plan (Part H— Possibilities for Growth Management, • Alternative Revenue Sources (plus Setting Fees & Rates to Redevelopment, Implementation) (MC) Raise Money) Leadership Institute: The Basics for Elected Officials (continued) Improving Community Life for Youth Partnership 2000: Improving City/State Relations Special Interest Session — Especially for Cities With Railroads LMC Reception and Banquet 6 -9p.m. City Night 4:30 - ?:p0 p.m. Recognition Celebration With Spaghetti Dinner and Strolling Musicians in "Cities Marketplace" 9 p.m. - midnight followed by an ice cream social and games in Canal Park's Grand Slam, and Free Omninex Theater admissions. Friday, June 19, 1998 Continental Breakfast 8 -9a.m. General Session Nate: On Thursday, Certain sessions are specifically 9 - WAS a.m. designed for Metropolitan Area Cities (MC), Greater DICK BEARDSLEY Aimtesota Cities (GMC), and Small Cities (SC). REGISTRATION FORM Please type or print Length of time in office years Name Sex F M General Information Nickname for bad Every delegate, guest, speaker, media 9 e representative, and other attendees Title MUST REGISTER with this form. City or organization Mailing address Complete the form and return it along City State Zip with full payment of appropriate confer - Telephone ( ) once registration fees to address below. NOTE: No registration will be processed There is no registration fee for family members, HOWEVER MEAL TICKETS without payment in full, or without an ARE NOT INCLUDED FOR FAMILY MEMBERS AND SHOULD BE ORDERED IN accompanying city voucher or purchase ADVANCE UNDER EXTRA MEAL TICKETS.' order. Family /Guests attending: Conference Registration i Spouse full name Sex F M Cancellation Policy Child ! All requests for cancellation must be in Child writing, postmarked by May 29, 1998, and are subject to a $30 cancellation E I will attend the Minnesota Women In City Government (MWCG) Lunch ! fee. All registration cancellations/ Wednesday, June 17, 11:15 a.m. -1:15 p.m. No charge. changes must be in writing. ❑ I want to join MWCG. Please bill me ($18.00) Special Needs �J This is my first League of Minnesota Cities Annual Conference. If you are disabled and require special services or transportation, or if you have I plan to attend the Leadership Institute for Elected Officials: special dietary needs, please attach a Thursday 9 a.m. -12 noon Conflict Resolution written description to this registration Thursday 2:15 -4:30 p.m. Basics for Elected Officials form. FULL CONFERENCE f-- COST INFORMATION Registration Confirmation June 16 -19, 1998 li Pre - registrants will receive a registration Registration includes admission to all EARLY REGISTRATION confirmation to be presented at the sessions and conference activities, (POSTMARKED BY MAY 8, 1998) ADVANCE REGISTRATION desk. I including tickets to: $250 FULL CONFERENCE $ • TUESDAY EVENING KICK -OFF (na uckei recessery) ! $120 WEDNESDAY ONLY $ I Leadership Institute WEDNESDAY EXHIBITORS' LUNCHEON $120 THURSDAY AND FRIDAY $ Credit Available • WEDNESDAY Cm NIGHT Elected Officials participating in the LMC THURSDAY MAYOR'S LUNCHEON ! ADVANCE REGISTRATION Leadership Institute can earn five credits • THURSDAY BANQUET (POSTMARKED BY MAY 22 1998) towards a certificate of recognition for conference attendance. Earn an $27O FULL CONFERENCE $ additional two credits each by attending F_ - -- - --` $130 WEDNESDAY ONLY $ the Thursday morning Leadership WEDNESDAY ONLY $130 THURSDAY AND FRIDAY $ Institute program on Conflict Resolution June 17, 1998 and the Thursday afternoon program on ON -SITE REGISTRATION (AT CONFERENCE) Basics for Elected Officials. Registration INCLUDES admission to all $295 Fu,L CONFERENCE $ Wednesday sessions including tickets to $140 WEDNESDAY ONLY $ Registrationlnformation • TUESDAY EVENING KICK-OFF t,k. $140 THURSDAY AND FRIDAY $ ! For more information contact: t " ° ') Cathy Dovidio (612) 281 - 1250 or WEDNESDAY EXHIBITORS LUNCH 1 -800- 925 -1122. • WEDNESDAY CITY NIGHT EXTRA MEAL TICKETS PURCHASE FOR ALL FAMILY/GUESTS ATTENDING Make check payable and return withformto: $10.00 WEDNESDAY $ Finance Department - -AC THURSDAY AND FRIDAY : ExHIBnoR's LUNCH League of Minnesota Cities June 18, 1998 1 145 University Avenue West $10.00 WEDNESDAY $ St. Paul, MN 55103 -2044 Registration INCLUDES admission to Clry NIGHT all Thursday and Friday sessions including tickets to: $15.00 THURSDAY $ MAYOR'S LUNCH • WEDNESDAY CITY NIGHT ! $QFj,QQ THURSDAY $ City contact • THURSDAY MAYOR'S LUNCHEON HURSDT f Daytime phone number NOTE: This registration DOES NOT TOTAL ENCLOSED $ Include THURSDAY BANQUET TICKETS. ORDER UNDER EXTRA MEAL (NO TICKET NECESSARY FOR TUESDAY Feel free to duplicate for TICKETS. EVENING KICK OFF) multiple registrations. PRELIMMARY PROGRAM SCHE 1998 LMC 85th Annual Conference Minnesota Cities: Going the Distance Tuesday, June 16, 1998 Thursday, June 18,1998 Tuesday Evening Kickoff at Spirit Mountain with BBQ Dinner, Continental Breakfast Native American Dancers, and a telling of the Stories of the Ghosts 7:30 - 9 a. m. of Spirit Mountain 6 p.m- Registration/Computer Lab.. "Cities Marketplace" 7:30 - 1 I a.m. Wednesday, June 17, 1998 Reeistration/ "Cities Marketplace " /Tech City /Computer Lab Concurrent Sessions III (choose one) 7:30 a.m. - 8 p.m. 9 - 10 a.m. Annexation (GMC) Continental Breakfast Specialized Hiring (Police & Fire) (SQ 7:30 - 8 45 a.m. Met Council Forum (AfC) • Leadership Instimte: Conflict Resolution (until noon) Welcome /Opening Session Customer Service: Dealing Directly With Citizens 8:45 - 10:15 a.m. Money Down The Drain M,kRK YUDOF, PRESIDENT, UNIVERSITY OF MINNESOTA • Special Interest Sesssion— Especially for Cities Trying to Implement Sustainable Development Tour "Cities Marketplace" Special Interest Session — Especially for Cities With Higher Education 10.15 - 10:45 a.m. Institutions Nominating Committee Meeting Tour "Cities Marketplace' 1045 a.m. -4 p.m. 10 -II a.m, Concurrent Sessions I (choose one) Concurrent Sessions IV (choose one) 10:45 - 11:45 a.m. 11 - 12 noon • How to Handle Hot Topics Corporate Subsidy Reform Commission (GMC) • Improving Relationships Between Cities, School Districts and Alternative Waste Treatment Systems (SC) Counties Greenways (MC) • Avoiding Expensive Mistakes in Eminent Domain Visioning for Your City • How to Recruit, Sustain, Recognize & Utilize the Services Leadership Institute: Conflict Resolution (continued) of Volunteers Getting Citizens Involved in Relevant, Beneficial Ways • Elected Officials Responsibility in Emergencies Special Interest Session — Especially for Cities With Armories • Investing in the Internet —What You Can Learn from Other Cities Mayors Association/Mini- Conference LuncheowLMC Annual Meeting • Special Interest Session— Especially for Cities With Airports 12 noon- 2:15 p.m. Exhibitors' Luncheon in "Cities Marketplace" Concurrent Sessions V (choose one) 11:45 a.m. - 1:15 p.m. 2:30 - 330 p.m. • Comprehensive Planning (GHQ General Session Collaboration (Intergovernmental & Between Cities) (SC) 1:15 - 3:00 p.nt. The Comp Plan: A Tool For Decisionmaking (Part I —The Issues) (MC) GUBERNATORIAL CANDIDATES FORUM ON CITY Issues Leadership Institute: The Basics for Elected Officials (until 4:45 p.m.) • Electric Deregulation Tour "Cities Marketplace" Capital improvements Infrastructure 3 - 3:30 p.m. Special Interest Session — Especially for Cities With Municipal Liquor Stores Concurrent Sessions H (choose one) 330 -4:30 p.m. Concurrent Sessions VI (choose one) • Educating Citizens About Local Government 3:45 - 4:45 p.m. • Affordable Housing That Works Waste Water Treatment Regulations (G)VC) • Employee Recognition Programs Roundtables on Topics of Interest to Small Cities (SC) • New Collaborative Approaches to Recreation The Comp Plan (Part 1[— Possibilities for Growth Management, • Alternative Revenue Sources (plus Setting Fees & Rates to Redevelopment, Implementation) (AfC) Raise Money) Leadership Institute- The Basics for Elected Officials (continued) • Improving Community Life for Youth Partnership 2000: Improving City/State Relations • Special Interest Session — Especially for Cities With Railroads LMC Reception and Banquet 6 -9pm. City Night 430 - 8:00 P.M. Recognition Celebration With Spaghetti Dinner and Strolling Musicians in "Cities Marketplace" 9 pm, - midnight followed by an ice cream social and games in Canal Park's Grand Slam, and Free Omamex Theater admissions. Friday, June 19, 1998 Continental Breakfast 8 - 9 a.m. General Session Vote: On Thursday, certain sessions are specifically 9 - 10:45 a.m. designed for Metropolitan Area Cities (MC), Greater DICK BEARDSLEY Minnesota Ciries (GMC), and Small Cities (SC). < T r a yh• q r a � �clret� �"9s� Wattro`g a t 4 r,. l�std so: after reAlva i n � �, A l neaghhorhood Chaca" �" w t$e res ' dnsi dlityAof coordinators Dougfaq; ee See=asa �yti QualiBcaEions T ie ma y eat pe 4^ E hi rlddgncity" icag .� Essssa behind Ehels Cbi�ago sEy�l cl{ecf doo ? ttt r. (The Chicago Board of Tounsny aaes's'd�a rower d r w a inaccarate.)' 'q.p r Iu All NOW THE; MMITH; A safe neighbor a o el c t a trusting esvir istta ig - ar d� iseace�:.k�ohr�ng your t o s � ng— rat ed: `Asti ti . A safe neighborhood "ca 'sao osl rah o e w on the street bat to o po akeh honiie A safe l�o� s :sipiq extreselelgi d �N v We look torwaYA for r whe R1 we gectiWge Meeting..., ��.��. *' • L. �, ' , � � ) :� } DIVISION OF EMERGENCY MANAGEMENT or MINNESOTA EMERGENCY RESPONSE COMMISSION . °O 8 -5 State Capitol 75 Constitution Avenue St. Paul, Minnesota 55155 -1612 TTY (612) 282 -6555 1X (612) 296 -0459 y � U Pft P elephone (612) 296 -2233 STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY March 11, 1998 TO: County Emergency Managers EMA City Emergency Management Directors DEM Regional Program Coordinators The 1998 Severe Storms Awareness Week as proclaimed by Governor Arne H. Carlson is scheduled for April 20 -24, 1998. Enclosed are daily topics that focus on various severe weather threats. The statewide drill is scheduled for Thursday, April 23, at 1:45 p.m. with all communities activating their severe weather warning systems. As of this date, 24 counties have chosen to conduct a second tomado drill the evening of April 23. This second drill is scheduled to commence at 6:55 p.m. DEM will be sending mailings to schools, hospitals, and nursing homes statewide during the week of March 16 -20. The Minnesota Safety Council will include information about the campaign in its newsletter which is distributed to 5,000 businesses in the state. A letter will also be sent to TV stations towards the end of the month to solicit media coverage. We have included a couple of paragraphs each on the NOAA tone alert radio and the new EAS alert system that you can use in press releases or news stories in your areas. Also, the week before the campaign, DEM will issue a statewide press release concerning the campaign. Other things in your packet include: the 1997 tornado locations /tracks; a map showing the NOAA weather radio sites and their coverage; a copy of the statewide tornado drill exercise questionnaire; and the statistics of participation in last year's drill day by county. This year, more information is available on the DEM website ( www. dps. state,mn.us /emcrmgt/index.html) and the NWS site (www,crh.noaa.gov). If you have any questions or would like informational brochures to support your educational efforts, please contact Barbara Fonkert, DEM, at 612 -725 -2705 or Todd Krause, NWS, at 612- 361 -6670. ext. 726. Sincerely, YaC Paul Aasen Crar dwards Acting Director Meteorologist in Charge Division of Emergency Management National Weather Service Office of EMERGENCY SERVICES Anoka County Courthouse C I 325 E. Main Street Anoka, MN 55303 MAR J ; (612) 323 -5828 March li C � /'� � ��I 5 ; /i✓ '` -� � `' / cV � To: Anoka County City Civil Defense Directors J Enclosed is the 1998 Severe Storms Awareness Week packet of information sent to Anoka County by the State of Minnesota. This year the Severe Storms Awareness week is April 20 -24, with the state wide tornado drill scheduled for Thursday, April 23, at 1:45 p.m. Anoka County is one of the 24 counties which have chosen to conduct a second tornado drill the evening of April 23 at 6:55 p.m. The State of Minnesota will be sending mailings to the schools, hospitals, and nursing homes statewide during the week of March 16 -20. One suggestion, forwarded to us from the City of Blaine, is to send packets to different groups in the community each year. This year they have chosen the mobile home parks within the City of Blaine, and in years past, they have sent the information packets to senior housing complex's, daycare centers, etc. Another way to notify the community is by placing this information on your local cable access channel. This is a great opportunity to make your entire community aware of the dangers of severe weather. If you have any questions, please feel free to call me at 323 -5828 or my assistant, Kelli Rogers at 323 -5820. Sincerely, Bruce Wojack Emergency Services Director B W /kr Enc: 1998 Severe Storms Awareness Packet Affirmative Action / Equal Opportunity Employer SEVERE STORMS AWARENESS WEEK APRIL 20 .24 1998 Statewide Tornado Drills at 1:45 and 6:55 p.m. On April 23, 1998 DAILY TOPICS MONDAY: Today's focus is how severe weather warnings are prepared by the NWS and the media and issued to the public. The new Emergency Alert System (EAS) is in place. How will it be used in issuing warnings in more specific geographic areas? NOAA weather alert radio and why facilities should have one. TUESDAY: Thunderstorms, hail, and straight -line winds are today's topics., WEDNESDAY: Lightning is the number one killer and injury producer over all other summer weather threats. The focus is on lightning strikes on people and property and how to reduce your personal vulnerability to lightning. THURSDAY: Thursday is the statewide Tornado Drill Day. Focus is on tornadoes and proper sheltering techniques at work, home and play. The National Weather Service will simulate a Tomado Watch beginning at 9:00a.m. Two Tomado Drills are planned, the first is at 1:45p.m. and is statewide, with all jurisdictions activating their warning systems. This first drift allows schools, businesses, and hospitals to practice their sheltering plans. The second drill is at 6:55p.m. and is voluntary. The evening drill is designed to allow families an opportunity to practice their home sheltering plan as well as business' second shifts. FRIDAY: Flash Floods cause extensive crop and property damage each year in Minnesota. An average of five flash flood events occur in Minnesota each spring and summer, with June being the month of highest activity. For more information, check out these websites: Division of Emergency Management at www. dps .state.mn.us /emermat/index.html and the National Weather Service at www.crh.noaa.gov CAP ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC. 7201 89th Avenue NE • Suite 345 • Blaine, MN 55434 • Phone 783 -4747 • FAX 783.4700 • TTY 783 -4724 w A unreel way Agency TO: CITY COUNCIL/ ATTN: RYCHEL GAUSTAD FROM: CATHEY WEIDMANN � Coordinator of Se'ii Programs and Volunteer Services RE: SENIOR OUTREACH REPOP.T DATE: MARCH 20, 1998 Enclosed please find your community's SENIOR OUTREACH REPORT for the first two quarters on the current program year (beginning September 1, 1997). If you have any questions or comments regarding these reports, as well as any referrals for the Senior Outreach Worker, please feel free to contact me at 783 -4741. Again, thank you for your continued support of the Senior Outreach Program. AN EQUAL OPPORTUNITY EMPLOYER ACCAP ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC. 1201 89th Avenue NE • Suite 345 • Blaine, MN 55434 • Phone 783 -4747 - FAX 783 -4700 - TTY 783 -4724 A UnA V Way REPOR SENIOR OUTREACH PROGRAM AREA: CENTERVILLE MONTH: First and Second Quarters (September 1997 through February 1998) FROM: Cathey Weidmann, Coordinator - Senior Programs & Volunteer Services ON- GOING /FOLLOW -UP VISITS 1 REFERRALS MADE /AGENCY CONTACT ON CLIENTS'S BEHALF - # contacts NEW CLIENTS (not duplicated) HOUSEHOLDS: 3 Energy Assistance Program 1 Income Level 150°% Poverty - Below: 2 Respite Program 1 Above: 0 HUD Section 8 - Below: 2 Above: 0 Christmas Basket Application. 1 Unknown: 1 Size One: 2 Three: 0 TRIAD Emergency Card 1 Two: 1 Four +: 0 Female Head of Household 2 Clothing Distribution 1 Type of Dwelling Private Home: 3 Mobile Home: 0 Senior Housing: 0 Apartment: 0 Other: 0 INDIVIDUALS IN HOUSEHOLDS: 4 Age Under 60: 0 70 -74: 0 60 -64: 1 75 -79: 1 65 -69: 1 80- +: 1 Sex Female: 3 Male: 1 Race Asian.: 0 Black /African Amer: 0 GROUP CONTACTS (Senior Clubs, civic Caucasian /White: 4 groups,city leaders, etc.) # Hispanic: 0 *TRIAD meetings 12,10 Native Amer: 0 *RSVP meetings 12,12 *All staff meeting 115 Disability *ACCAP Training 100 Hearing: 0 Mental: 0 *Vision Tech 4 Speech: 0 Visual: 0 *Vision Loss Resources Inservice 30 Emotional: 0 Other: 1 *NSP Workshop 450 Orthopedic: 1 REQUESTS FOR OUTREACH VISIT FROM OUTSIDE SOURCE eighbor 1 AN EQUAL OPPORTUNITY EMPLOYER •�R1DAYFAX L. rasa -mwear Vol. 3, No. 13 Gina o " +U�4 A wea,ay l4 ;!rv,' lattve update flom the League of Minnesota Cities April 3, 1998 Storm legislaticm introduced Potential penalty - Several Aiis In hdip stont>'i>ad taxes for counties affected by the aonvr areas of!m ) r4rionMirwmsotahane farms ifbuslnass been introauced this week. A biii oy AY of these provisions are in- assistance forms Senators Vickerman (DFL- Tracy), duded Ina comprehensive disaster , not submitted to DiED by Hollinger(DFL- Mankato), Frederick- relief bill expected to be introduced to- April 15 son (R449w Ulm), NeuMile (R-North- day by the members of the Tax Con - With less then two weeks until the field), and Beckman (DFL- Bricelvn) ferance Corrvriittae. The bill will extend d fewerthan 100 ritieG and Re!preaatnb i;;,Tjs Con tl)I'I_ men; of bast yes, s float reN"0;.,ri• ha'!e suo"littNtl MIA SNU3e(G �1' Mankato) and H. Swenson (R- Nicoltet) alone to the start - affected areas. The sistance form" low figure in would appropriate state money for the bill wili also extend income tax filing I comparison to past yearsaccord- local match for federal disaster aid, and property tax payment deadlines ing to the Department of Trade A bill by Representatives Harder forstorm victims, allow affected noun- and Economic Development (R- Jackson), Tumor (R- Northtekt), ties to abate certain property taxes, (DIED). A 1995 law requires state H. Swenson, Winter(DFL- Fulda), provide stator money W reimburse bcal and local govemmentagenaesto and R. Johnson (DFLSt, Peter) would governments forlostor abated prop- report annually on businesses re- authorize the early payment of LGA erty taxes, and authorize cities and ceiving assistance until job and and HACA to storm - affected munici- counties to provide relief W affected wage goals are achieved. palitiss. A bill by Representatives municipalities. Also included in this Given the Corporate Subsidy Workman (R- Chanhassen), R. John- bill additional relief and aid measures Reform Commission's recent re- son, Tuma, H. Swenson, and Harder for areas affected by last year's port which recommended impos- wouldwaivescild waste management floods, Ingapenalty for agencies failing to submit the required forms, it is Compromise reached on corporation issue tos mitt i or ms t hisy a p tosubmktheirfomtsthisyea A r. Late in the session lastyear, the state dons may be expending public dollars high-level of reporting compliance auditor questioned the ability of local without appropriate accountability may help head- otpotentiallegis- I governmentsto create for- profltor measures such as open meetings. Cation incorporating a penalty. non -profit corporattons, Legislation The auditorwill then rommmend to the Conversely, another year of poor was passed stating that such corpora- Legislature which accountability laws reporting could easily breathe raw tlons could be created only with ex- that apply to local governments should life into such potential proposals, pilca legislative authority .Several also apply to thecorporatons. I Mali your cities business as- iI weeks ago the League learned the While we still have Issues with the sistance forms to'. Minnesota auditor's office has been interpreting state auditor's interpretation of the law, Business Assistance Form, OTED, I the Legislation to be retroactive, caus- legislators Insisted that an inventory be I Analysis and Evaluation Office, ing potential probleme for existing cor- taken of these corporations to ensure 500 Metro Square, 121 East 7th porations. After weeks of work with that public dollars are being spent Place, St, Paul, MN 55101 OR legislators, staff, and other interested property, The auditor's report may al- Faxyoureity'a business oasis' parties, LMC staff reached a compro- lay legislative concerns and demon- tance forms to. (612) 2153841. miss today with the auditor on legisla- staate that these corporations are per- if you have not received the I w-! w;Yyoive the issue. forming legitimate functions in a new'crms oa if you have quw. Local governments will be required proper manner. Absent the eompro- tons about how to complete the to tvpnA to the aud:forby f,'ct. 15, ml38 rMCI� tvurnY, the 1997law 'i forms, contact DTED a;(812) 1 1998, all Stich capor.9tions they have c uld conic p to be interpreted to j 297.2335. If you have any other crented, the pvrperm oftie copoi gitrotion thra VAIVFlhl of kcal govern- questions, please call Andrea ti or, its byrsaw <,s<iedinxmetkvistoUt ments to create ccrporabons, even Stearns at the League at (612) how it does business. The auditor's those created before the 1997 law 281 -1258. main concern ld that these corpora- wentlntoeffect. L� For more Worma#on on dry legislative issom, mnmd any member of Ae Leagao of Minnesota Ctttas fntergoventnental Retwiom harts.