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Home My WebLink About1998-07-08 Packet b CITY COUNCIL MEETING AGENDA WEDNESDAY, JULY 8 6:00 p.m. CALL TO ORDER // ti. Roll Call CI. PUBLIC HEARING (S) Lill. APPEARANCES Vl,r Mike Quigley - Eagle Pass - Trail Issue p� 4 0;;"7 y V. CONSIDERATION OF MINUTES / June 24, 1998 Council Meeting Minutes PAYMENT OF CLAIMS The City of Centerville June 24 - 30 The City of Centerville July 1 - 8 SET AGENDA Vol. ZPETIONS AND COMPLAINTS an Saxton - Ordinance 44 Outbuildings 3 ' II. UNFINISHED BUSINESS Y 20th & 21st Avenue Update Ll Lt�DL � 'f `O Gv� f NEW BUSINESS / Fete des Lacs - Noise Permit (Fireworks, Street Dance) o COMMITTEE REPORTS VX/ ADMINISTRATORS REPORT �4ro.'6z— a) Hbwst .mss -41w u B�3�t XIL CONSENT AGENDA 1. Annual Step Increase - Grade 5, Step 3 - Building Inspector Effective July 8, 1998 - Ken Cook. 2. Satisfactory Completion of Probationary Period for Public Works Maintenance Worker - Robert Westerlund. 3. Newsletter X111. ADJOURNMENT JU4 - 30 -1998 15 55 Froward R, Green Com n CONSULTING ENGINEERS y Formerly MSq GOnsuILAD irrpineee WEEK IN REVIEW ENGIINURING ISSUES JUNE 24 — JUNE 30, 1999 M— ��I7\ MIN LALTME LAMOTTE PA_KK Park Lavorst Gz r1i a plan+ ThL: Rice Creek Watershed approved the Larnotte Park grading plan contingent on only a fev, minor items. One item was a requirement to provide information on the location where the wetland mitigation would be done. Wt ' previoasly discussed this issue with Mr. Gerald Rehbein. He indicated to us that he would donate credits from his wetland mitigation site for use on the park plan. We have forwarded a letter to Mr. Rehbein that if he signs will indicate his formal dedication of this donation. This left r would then be forwarded to the Rice Creek Watershed District to meet the requirements of the contingency items. LAKE AREA UTILITIES FEASIBILITY Pl: :n/plat R vie Mr. W.J. Lessard is on the agenda for the July 7' Plarming and Zoning committee m'eling, We will update the City Council on tE is eeting• at the July 8 City Council Fc sihi itv Studv If the planning and zoning committee recommends the prgliminary plat to the City Council, work could begin on the feasibility study the plat, for the proposed improvements within OO 3 in tsviow-6.30,98 132E ErlergyPatk prlve St. Paul, MN 55108 81 2/644-4389 tax 612,1644,9446 Page 1 844.9446 toil free 888,368 -4389 JUN -30 -1998 15:56 P.03 c 21ST AVENUE ROAD CONSTRUCTION =. Avenue Corridor Construction We will be discussing the proposed construction of 21" Avenue with Mr. Gerald Rehbein on Cjesday morning. We will be discussing Mr. Rehbein's cast estimate that was submitted to the City for construction of half the road in Centerville. Construction is conrinuing south of Main Street on the trunk utilities. PARKVIEW ADDITION Plan Grading Plan, and Mtudcizal IMRrovements The plat and grading plan was approved at the June IO City Council meeting. The advcrtisement for bids for the project appeared in the newspaper and Construction Bulletin last week. We will be opening bids on the project on July 14"- Grading on the project site began last week and will continue if the weather remains fav:nable. The developers Engineer has been in contact with some of the residents along the 1tcb between Parkview Addition and Center Oaks. We met with a properry owner or. (:enter Street last week to discuss the ditch and proposed improvements that are pan of the Parkview Addition, EAGLE PASS 2" ADDITION (north of Parkview Addition, south of Eagle Pass) Sktt Plan No new issues with this project — we will be discussing this at a future City Council ma-ting when the developer is available. PR OJECTS IN CONSTRUCTION 20 AVENUE WATERMAIN AND SANITARY SEWER WM: is continuing on the project. The Contractor is continuing to install sanitary sewer pips north of the lift station. A section of forcemain north of the lift station maybe installed later tbis week. Jacked service crossings continue to be instated under 20" Ave nue. Al i nu last council meeting, an issue was discussed concerning erosion along the corstruction corridor. After the meeting, [ visited the site and found that a section of silt fence had been installed across a gap in the embankment, as discussed at the City Council me t.ng. This seenon of silt fence will continue to be maintained throughout construction. Howard R. Groan Company 070d,Xljun,..eekinrm , w6.30.99 CONSULTING ENGINEERS Paget P CHAUNCFY BARETT GARDENS We have started work on the Par easement for the watermain to be constructed with th .�view Addition project, The Contractor is working on punch list ire P ect. We hope to have this project finalized this summer, ms for this ACORN C: REEK No new issues to report on this project. EAGLE PASS As a r discussed at the Cit3' Cil meeting on June 24 Mr Mike app =wr ring at e future City Council ounc meeting to request a Chan e in Quigl ihr "ugh the lra e 9 g will be gl Pass development. g the trail configuration ARUfher item discussed at the J an Y repairs that have been co ple 24N C it y Council meets. Vir. Cl mpleted within the S was the drain file issue and yde Chase, our inspector the Cl project. 'We discussed this issue with additional drain file testing and repairs. of Centerville who w pairs, as on site during the Vic si of the drain Tile repairs have been made. Clyda knows of one additional re '""is to be made. Then additional testing wilt be time;, when the drain the is exposed be PAt th hind the curb, done on the tee sections rile system. At this dra:: file line to allow the Pub lie Works De ns w 11 cor..struetio of homes in fire d partnrent to test the tile ata latae abet cOrstructed as evelopment has occurred. This is similar to what 1 part of he Parkview Development proj meeting, ect, as we discussed a the June 24"e Count WILLOR' GLEN tiro new issues to report on this project, LAKELAND BILLS Th'' Contractor has completed backfilling operations behind the curb alo C0rcle. Cons truction of the concrete islands at each entrance is scheduled to be completed soon. ng Lakeland Oa0- 3003,june,.veek in nvbw- 6,30A R, Green Ccm ra� CONSULTING ENGINEERS y Page 3 JLJN -30-1999 1558 P. 05 STUDIES AND REPORTS CENTERVILLE SURFACE WATER MANAGEMENT PLAN S ot eland Ordinance I"ne Shoreland Ordinance is on the July 7 Planning and Zoning agenda. Howard R. Green Company 000.3003,June.n ek In rovlcw- 6.3,08 CONSJLTING ENGINEERS Page 4 TOTPL P.05 WEEK = N REV S E Edition # 66 6 -29 -98 through 7 -03 -98 ----------------------------------------------------------------- ----------------------------------------------------------------- Building permits issued this period = 5 Building permits issued = = 118 * I have received a copy of the five year Anoka County Highway Improvement Plan. I am placing this document in your mailbox for your review. The plan details a resurfacing of 20th Avenue north of Main Street as well as an interchange construction project in 2001 for I -35W and CSAH No. 14. * The loan from Firstar Bank was closed on Tuesday. This loan was created to refund the 87 Street Bond. The bond for the 20th Avenue sewer and water extension is scheduled to close on Wednesday. * Terminal Transport picked up their building permit on Wednesday. * The tax increment financing reports were completed and mailed to the state auditor on Tuesd y. * I had a meeting with Trish Bueno of Media Junction on Tuesday. She has already created a fabulous website for the City of Centerville. She would like to make a presentation to the City Council in regards to hosting our site for the City. I have some information coming in regards to different internet service providers in the area. * I received a call from a developer in Thunder Bay, Ontario. They accessed the City of Centerville community profile on the internet and they plan to visit the community in two or three weeks. They are interested in acquiring property for industrial development and /or property for condominium developments. They are currently develop }ng properties in Canada, as well as in Phoenix, Arizona. This would be their first effort to develop property in the Twin Cities area. * A letter has been sent to the County and our Commissioner in regards to the feasibility of installing a pedestrian crosswalk at the intersection of Main Street and 20th Avenue. * Site plans for the Lake Area Utility property and the 20 acre former (Moore) property will be discussed at the next Planning and Zoning meeting. ARNT CONSTRUCTION COMPANY INC. P.O. BOX 549 HUGO, MINNESOTA 55038 OFFICE: 6121426 -1296 FAX: 612/426 -3760 To: Mr. Gerald Rehbein Fax #: 426-3077 f ANMICE Re: New Road Centerville & Lino Lakes Border Date: July 8, 1998 Pages: 1, including this cover sheet. We are pleased to provide a quote for the above referenced project. Our quote Includes the following work for 400 LF of road 15' wide: Core Excavation Two Feet Select Granular Borrow 8" Class 5 Recycled Base 2" Bituminous Base Course Our lump sum quote is $19,350.00. We have not included any soil testing or construction staking. The curb and gutter would cost about $3,100.00. If you have any questions or need any further information please don't hesitate to call I i I I y � i i From the desk of... Nicholas J Arnt Vice President Amt Construction Company, INC P.O. Box 549 Hugo, MN 55038 426 -1296 Fax: 4263760 An Equal Opponumty Employer ARNT CONSTRUCTION COMPANY INC. P.O. BOX 549 HUGO, MINNESOTA 55038 OFFICE: 6121426 -1296 FAX: 612/426.3760 To: Mr. Gerald Rehbein Fax #: 426-3077 f AUMILE Re: New Road Centerville & Lino Lakes Border Date: July 8, 1998 Pages: 1, including this cover sheet. We are pleased to provide a quote for the above referenced project. Our quote includes the following work for 400 LF of road 15' wide: Core Excavation Two Feet Select Granular Borrow i 8" Class 5 Recycled Base j 2" Bituminous Base Course j I j J I Our lump sum quote is $ 1 9,350.00. We have not included any soil testing or construction ! staking. The curb and gutter would cost about $3,100.00. i If you have any questions or need any further information please don't hesitate to call I a V 1 From the desk of... Nicholas J Arnt Vice President Amt Construction Company, INC P.O. Box 549 Hugo, MN 55038 426 -1296 Fax: 426 -3760 ■ An Equal Opportunity Employer MEMO DATE July 2, 1998 TO Honorable Mayor and Council FROM Jim March RE Eagle Pass Trail Issue Trail Issue The Park and Recreation Committee passed a motion to request that the City of Centerville omit the trail segment that loops around the nine townhomes in Eagle Pass. The Committee suggested deleting the trail in lieu of receiving as much cash dedication as possible in consideration for removing the trail segment. The Committee felt that the trail should have originally extended all the way to the east to connect to the trail segment that links to Clearwater Meadows. The consensus was the segment of trail in question had little value and the dollars could better be used to develop the LaMotte and Acorn Creek parks. , 7 NOT APPROVED CITY OF CENTERVILLE CITY COUNCII. MEETING WEDNESDAY, NNE 24, 1998 Pursuant to due call and notice thereof, the City Counci] of the City of Centerville held its regularly scheduled Council meeting on Wednesday, June 24, 1998, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mary Jo Helmbrecht Sanna Buckbee Laura Powers ABSENT: None STAFF /CONSULTANTS: Jim March, City Administrator Ry -Chel Gaustad, City Clerk David Nyberg, City Engineer CALL TO ORDER Mayor Wilharber called the Council meeting to order at 6.05 p.m. PUBLIC HEARING APPEARANCES Mr. Mike Quigley - Eagle Pass (Trail Issue) Mr. March commented Mr. Quigley is unable to attend the Council meeting. CONSIDERATION OF MINUTES May 20, 1998 Special Meeting Minutes Councilmember Brenner moved and it was seconded to approve the May 20 1998 Special Meeting Minutes Brenner aye Powers aye Helmbrecht aye Wilharber - Buckbee abstained Motion carried 1 June 10 1998 Council Meeting Minutes Councilmember Buckbee moved and it was seconded to approve the June 10 1998 Council meeting minutes Buckbee aye Brenner aye Powers aye Wilharber ave Helmbrecht abstained Motion carried. PAYMENT OF CLAIMS The City of Centerville June 11 -24 1998 Councilmember Helmbrecht moved and it was seconded to approve the payment of claims for June 11 - 24 1998 Motion carried unanimously. Partial Pay Estimate 41 for 20th Avenue Councilmember Helmbrecht moved and it was seconded to a1212rove partial pay estimate 41 for $38,466.45 as per H R Green letter, contingent upon H R Green addressing the silt fence on 20th Avenue Motion carried unanimously. SET AGENDA Eagle Pass Road Update City Attorney Senior Housing Update Tri- Cities Police Department Administrators Annual Review Councilmember Buckbee moved and it was seconded to approve the set agenda Motion carried unanimously, PETITIONS AND COMPLAINTS A Letter from Resident Mr. March shared a letter the city received from a resident regarding mailbox maintenance. The resident requested the city maintain group mailboxes after installation. Currently, surrounding property owners are required to maintain the mailbox unit after installation. The Council discussed how involved the placement and maintenance of mailboxes could be for the City. The post office suggests communities install group mailboxes, however, it is not mandatory. 1 Councilmember Buckbee commented, for the $25.00 cost of installation, the city should ensure the mailbox stand is structurally sound. Mayor Wilharber suggested the city explore the cost for the newer aluminum mailbox stands. Mr. March commented public works suggested staying away from maintaining the stands. The Council requested Staff research maintaining mailboxes, and to inform the citizen the City is looking into the request and then report back to the Council. 2 UNFINISHED BUSINESS Eagle Pass Road Update Mr. Nyberg gave an update on Eagle Pass Roads construction and drainage. The engineer plans to address additional drainage concerns this fall. In addition, Mr. Nyberg said before the second lift is constructed, the road will be properly repaired. The Council questioned the engineer about procedures and the time line to correct Eagle Pass Roads, The Council discussed testing methods and new testing developments. Eagle Pass Trail Mr. March reported the Eagle Pass Developers requested the Council consider exchanging a portion of the Eagle Pass trail for a cash settlement of $9,000. Mr. Nyberg said, currently, an 8' bituminous trail is proposed north of Dupre Road and south of Eagle Trail. However, the Developers have received considerable opposition to constructing the trail near the Dupre Road homes. In addition, the trail area is within the jurisdiction of an association. Therefore, the association will be responsible for maintaining the trail. Several new property owners requested the trail not be constructed. Councilmember Helmbrecht planned to look at the trail area that is in question. Councilmember Brenner asked that the Park and Recreation Committee review the proposal at its next meeting. Mayor Wilharber addressed several items for consideration in regards to constructing the trail. Foremost, the pond can be an attraction to children and the community might have potential liability concerns. And, does the City comprehensive park plan include this section of the trail. Mr. March addressed another issue with the Elementary watermain construction and its assessments. Evidently, the watermain assessment notices for the tree farm (Eagle Pass Development Area) was sent to an inactive property identification number. Therefore, the Eagle Pass Developers did not receive nor pay the $58,000 assessment. However, Mr. Quigley (Eagle Pass Developer) is willing to pay the assessed amount but he requested the city to waive the interest. Mr. March noted another option is to assess the outstanding balance to Eagle Pass (Phase II) outlot A. Councilmember Brenner moved and it was seconded to refer the Eagle Pass Trail to Parks and Recreation for a recommendation at the next Council meeting. Motion carried unanimously_ I Councilmember Helmbrecht commented the interest on $58,000 is a significant amount. The Council's consensus is to have Staff investigate payment options and report their findings to the Council. NSP Franchise Agreement Mr. John Wertish (Community Service Manager), Ms, Marty Tierney (Sales Representative), Juan Mr. Galloway (Sales Representative), and Ms. Kristin Schmidt (Director of Gas/Marking & Sales) 3 were in attendance to give a presentation to request authorization to install NSP (Northern States Power) gaslelectric lines. Mr. Wettish said Mr. Gerald Rehbein and Mr. Rick Carlson requested NSP to service their developments and then offered a thumbnail sketch of the proposed lines along 20th Avenue and Centerville Road. Furthermore, it is NSP's hope to provide customers with the choice of service. In any case, the existing lines are east of 3 5E, south of the movie theater and west of County Road I. The Council noted the city presently is serviced by Minnegasco. Also, neither the City Engineer nor the Public Works Director foresee the benefit two gas companies will provide the city. Mayor Wilharber inquired about franchise fees. Mr. Wettish replied NSP would like to be competitive with Minnegasco's rates and franchise fees would take them out of contention. Councilmember Buckbee questioned why Mr. Rehbein and Mr. Carlson requested NSP to serve the industrial area and the Parkview development. Ms. Tierney explained NSP offers different programs than does Minnegasco. NSP offers dual lines which are on both sides of the street, and winter construction options for developers. Mr. Wertish commented NSP would provide a benefit to the city by way of paying property tax on the lines within the right -of -way. Councilmember Powers questioned NSP representatives about a gas leak complaint and the confusion two servers present when responding. Councilmember Powers was mindful of competition but emphasized the safety factors. The following major points emerged from the Council's analysis of the request. In sum, the safety factor, the competence of Minnegasco, and that there is no benefit for the city. Mr. Wettish explained the reasoning for deregulation was to allow property owners their choice of service with the option to choose, such as, Mr. Carlson's and Mr. Rehbein's request to utilize NSP. Ms. Schmidt spoke on behalf of NSP and Minnegasco, as she explained their procedures when responding to a gas leak complaint. Foremost, whichever company responds to a gas leak complaint, the first thing both companies will do is to mitigate the situation regardless of whose gas line it belongs to. Then identify the owner of the gas line and precede as needed. Mayor Wilharber moved and it was seconded to deny the NSP service franchise into Centerville Motion carried unanimously. NEW BUSINESS Local Performance Aid (LPA) Mr. March briefed the Council on the state program "Local Performance Aid" and its qualifying factors. In fact, there are several ways Centerville can qualify for the funds. Accordingly, the City will receive approximately $3,000 for complying with the state regulations. Mr. March recommended the Council approve the LPA application. 4 Councilmember Powers questioned Staff on the pro's and con's of making this application, Mr. March replied each city will receive funds based on how many communities participate in the program. The main benefit is in the amount of money the city receives. Councilmember Powers asked if the financial benefit is absorbed into the cost of conducting the program. Mr. March felt the financial benefit will outweigh the administrative cost. Councilmember Brenner moved and it was seconded to direct Staff to apply for LPA for 1999 Motion carried unanimously. Attorney Services Councilmember Helmbrecht addressed the Council and suggested the City evaluate the Attorney services provided to the City. Mr. March suggested the City hold all consultants accountable. Councilmember Buckbee suggested the incoming Council members be involved with the selection process. Councilmember Helmbrecht expressed concern with waiting as it may cost the city more money. Mr. March suggested completing the process now instead of later. Councilmember Brenner suggested Staff research contracting with another firm and then report the findings to the Council. Councilmember Powers felt it is a good practice to set up an annual or biannual evaluation of all consultants the City uses. However, performing annual reviews may be too taxing on the Staff, and then Councilmember Powers suggested the City set up performance review increments for all consultants. Councilmember Helmbrecht moved and it was seconded to request Mr. March to be1J researching for potential City Attorneys. Motion carried unanimously. COMMITTEE REPORTS Chauncey Rarett Senior Housing Facility Councilmember Brenner reported on the Chauncey Barett senior housing facilities rental status. To date, the City has fifteen signed lease agreements which leaves one unit available. Tri- Cities Police Department Mayor Wilharber reported a Tri- Cities Police Department meeting is scheduled for Monday, June 29, 1998 at 7:00 p.m. The City of Centerville is hosting this meeting at City Hall. Ci1y Administrators Annual Review Mayor Wilharber announced, the Council completed the Administrator's performance review. Mayor Wilharber moved and it was seconded to renew the Administrator's contract another year and to move the position to a grade 10. step 6, retroactive to May 20, 1998 with an additional $33000 performance bonus. Mr. March shared that he and his family enjoys the community and his job. 5 ADMINISTRATORS REPORT Flashing Lights for the Elementary School Mr. March reported he spoke to Mr. Mike Hughes and Ms. Margaret Langfeld in regards to the traffic lights at the elementary school. The County plans to meet with a consulting engineer July 1, and they plan to engineer the project. The County indicated that they will insure the lights are installed before school opens this fall. An Auction at LaMotte's Store Mr. March commented LaMotte's have requested permission to close off Centerville Road to the north of Main Street for an auction on Sunday, June 28, 1998. The Circle Pines - Lexington Police Department will provide the barricades and the interim police chief has been contacted. Councilmember Helmbrecht moved and it was seconded to approve closing Centerville Road north of Main Street for the auction on Sunday. June 28 1998 Motion carried unanimously Minnesota Department of Natural Resources - Gun Safety Classes Mr. March reported gun safety classes will be conducted at City Hall on Thursday evenings from July 16, through August 13, 1998. Mr. March mentioned there is a conflicting date of August 6, however, the classes will be held at another location that evening. Councilmember Buckbee moved and it was seconded to Uprove the MN DNR to hold gun safety classes in the council chambers at Cif Hall. Motion carried unanimously Turtleman Triathalon Mr. March explained the Turtleman Triathalon is scheduled for August 15, 1998. The City has received a certificate of insurance which lists the City as an additional insured. AWAIR Mayor Wilharber received notice of a hands -on training sponsored by AWAIR. Archery Deer Huntin¢ Mayor Wilharber reported the Anoka County Board of Commissioners adopted Resolution #97- 78, Relating to the issuance of A Permit for Archery Deer Hunting in Designated Areas of the Rice Creek Chain of Lakes Regional Park Reserve. Moreover, should any resident have questions regarding this matter, please contact Anoka County Parks and Recreation at 767 -2860. The Council requested Staff place the information in the summer newsletter. National Night Out Mayor Wilharber announced Tuesday, August 4, 1998 is designated as National Night Out. Mayor Wilharber stated he would like to have citizens come out and visit the Neighborhood Crime Watch Groups and to show support in fighting crime. 6 CONSENT AGENDA Final Street Name List Ms. Gaustad commented the Fire and Police Chief reviewed the list and made recommendations which are reflected in the final street name list. Councilmember Helmbrecht moved and it was seconded to anurove the consent agenda Helmbrecht dye Brenner aye, Wilharber 11ye Buckbee aye Powers abstained Motion carried Councilmember Powers inquired about the 20th Avenue and Main Street intersection pedestrian crosswalk. Mr. March replied he will send a letter to Anoka County. ADJOURNMENT Councilmember Helmbrecht moved and it was seconded to adjourn the June 24 1998 Council meeting. Motion carried unanimously The City Council meeting adjourned at 8:00 p.m. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk 7 DAN AND DENISE SAXTON 1949 73RD STREET CENTERVILLE, MN 55038 July 1, 1998 Dear Counsel Members: We are appealing to you in regards to Ordinance 4. Recently our next door neighbor erected a shed that is 14 feet wide, 24 feet long and 17 feet high. This shed is 10 feet from our lot line and 25 feet from the back lot line. The lot sizes for our neighbor and ourselves are approx. 1 /2 acre. Upon speaking with the inspector, these specifications are within the city's requirements. The following ordinance we received from city hall: Section 34.06 -1 AMOUNT OF YARD OCCUPIED. In the R -2A, R -2 and R -5 zoning districts a detached accessory building not over one story and not exceeding fourteen (14 feet in height may occupy not to exceed ten (10) percent square footage of the area of any rear yard. The height of the accessory building shall not exceed the height of the prima —Yt building. The ordinance is contradictory. " not exceeding 14 feet in fickhP and t °The height of the accessor�l building, shall not exceed the height of the primM In regards to structure next door: 1. It has 2 stories 2. 17 feet in height How can the city of Centerville allow this monstrosity to be erected? This structure is too large for the lot it was built upon, too high and too close to the lot line. This is not just a standard yard barn like most people along our street have. It equals the size of a single car garage, put along the side lot line, length wise, centering both the back yards. Major efforts were put forth to landscape /beautify our own property, and we are extremely concerned that this structure will have an impact on the value of our home. The permit still open from his basement, (from some time ago) was just added on to for building the shed. The inspector also felt that they should have had to acquire a separate permit. Why was he allowed to do this? -2- July 1,199E We would like the following items considered for revision: 1. Lower the Height to 10 feet in height. 2. No second stories allowed on accessory structure 3. The city requires special (separate) permits for accessory structures, notifying adjoining property owners and allowing appeals and not allowing (add on's) to existing permits. 4. The footage off of the side lot line be extended to 25 feet and the footage off the back lot be decreased to 10 feet. (reverse what the req.'s are now) We bare no ill feelings towards the neighbors., but are upset with the city for allowing it in the first place! The city ordinance needs clarification /revision for future protection of other homeowners. Attached are photos of the structure. Please consider these revisions carefully, as the next giant shed could be next door to you. Sincerely, Dan and Denise Saxton (612)429 -5564 �' j ' ., �1 1 4 f ( I 1 1 � � �� ti i �. �1{ i i 7 4 ? '- k� � � �t 1.Y_i11 "! � � �I��f14�il,NIY!►�M (M�fl��l�.rl'l��ll , .. . MEMO DATE : July 2, 1998 TO Honorable Mayor and Council FROM : Jim March RE 20th and 21st Avenue Updates Dave Nyberg (City Engineer) will be present to provide an update on the construction progress for the 20th Avenue sewer and water extension. Mr. Nyberg will also provide a revised analysis on the 21st Avenue street construction proposal previously submitted by Gerald Rehbein. MEMO DATE : July 2, 1998 TO Honorable Mayor and Council FROM : Jim March RE Fete des Lacs - Noise Permit The Centerville Lion's are officially requesting a noise permit in conjunction with the City celebration. The noise permit would be for July 31 and August 1. The events to be covered would include the parade, kid's day, fireworks and street dance. MEMO DATE July 2, 1998 TO Honorable Mayor and Council FROM Jim March RE Consent Agenda Items Prior to leaving on vacation, Paul Palzer submitted his written recommendation announcing the satisfactory completion of the probationary period for Robert W sterlund. Mr. Palzer and I recommend that Mr. Westerlund be deemed as a full -time permanent employee. Ken Cook, (Building Inspector) received a satisfactory written annual performance review. It was the recommendation of the Public Works Director (with my concurrence) that the Building Inspector receive a one step increase to Grade 5, Step 3. TRI -CITY JOINT POLICE COMMISSION TASK FORCE June 22, 1998 Dear Task Force Members; Enclosed please find the minutes of the last meeting, a letter from Chief Toth of the Spring Lake Park Police Department regarding a building needs sub- committee overview, and a memo from Jim Keinath regarding funding formula information. The next meeting will be held on June 29, 1998, at 7:00 p.m., at the Centerville City Hall. Thank you. TRI -CITY JOINT POWERS POLICE DEPARTMENT TASK FORCE Minutes of Thursday, April 30, 1998 Mady Reiter, Phil Korst, Donovan Mayne, Rick Anderson, Jim Keinath, Barbara Mahr, Donald Anderson, Linda Marion, Alex Wikstrom, Tom Wilharber, Robert Wright, Dale Summerhaus, Jim March, Mike Jensen, Sr., and Joel Heckman were in attendance. Opening statements were made by several members. Acting Secretary for the meeting was Mike Jensen, Sr., Circle Pines - Lexington Police Department. A motion was made by Don Anderson and seconded by Phil Korst that Rick Anderson serve as Vice Chair. The motion was unanimously approved. A discussion was held on how to conduct voting for Task Force decisions. It was decided that members of the Police Department and the Task Force Chair will abstain from voting. The Chair will vote only in the event of a tie. The Task Force unanimously approved. Donovan Mayne moved to use Robert's Rules of Order for voting. The motion was seconded and approved. There was discussion on the definition of a quorum for future meetings. Motion was made and seconded that a quorum consist of 2/3 of the members of the Task Force with a minimum of 2 members from each city. The motion carried unanimously. A motion was made that alternate Task Force representatives will not have a vote if all representatives from their city are present. It carried unanimously. Next month's meeting will be hosted by Mayor Tom Wilharber at the Centerville City Hall on June 29, 1998. Mady Reiter will prepare the packet for next month's meeting. Commissioner Rick Anderson will put the packet together and Acting Chief Heckman will have officers deliver the packets to Task Force members one week prior to the next meeting. There was discussion regarding the start date of the Tri -City Joint Police Commission, the creation of sub - committees, and the funding formula. All agreed the funding formula needs to be decided upon as soon as possible. Commissioner Rick Anderson and Commissioner Don Anderson will act as alternates for the funding sub- committee. The sub - committee on funding will consist of the city managers and a council member from each of the three cities. Motion was made and seconded to approve this format for the funding sub - committee. It was unanimously approved. Acting Chief Heckman suggested April 30, 1998 Page Two that the Task Force look at the Centennial Fire District formula. City Administrator Jim Keinath shared a copy of the formula with the group. Acting Chief Heckman requested consideration of the hiring process and time frame for the COP officers. A suggestion was made that a physical plant, equipment and personnel sub- committee be formed. The Funding Formula Sub- Committee set a meeting date for Monday, May 11, 1998, at the Lexington City Hall at 8:00 p.m. The second meeting will be in Lexington City Hall on Sunday, May 17, 1998, at 7:00 p.m. The Physical Plant Sub - Committee will meet at the Police Department on Tuesday, May 19, 1998, at 5:00 p.m., and on Thursday, June 4, 1998. It was agreed by all members that the next meeting be held on Monday, June 29, 1993, in the Centerville City Hall at 7 :00 p.m. Meeting was adjourned at 9:25 p.m. Michael A. Jensen SPRING LAKE PARK POLICE DEPARTMENT Welcome to our facility. These work spaces are useable and we are able to make it work for us. The biggest suggestion I could make would be to wait until you can do it the right way. Do not just go ahead and do something because you can, with a very limited budget. It will always be better to do it right initially, rather than trying to make it fit later. Listen to your employees, they work in this business everyday and have some great suggestions for work space. Take a look at Elk River PD. I was impressed at their forethought and planning. THINGS WE SHOULD HAVE DONE!! (In no particular order) 1. Plan for future expansion. It's cheaper and less work to do it all at once, than to add on, and on, and on...... Don't be afraid to build in empty future space. Z. Utilize architects that are familiar and experienced with designing police facilities. This business has unique needs, like any other vocation. 3. Make a separate, secured public entrance. This will create a safe environment for other city hall employees, not exposing them to potential disgruntled police customers. 4. Utilize combination and card access systems for exterior and interior doors. 5. Make plenty of storage, that is practical and easy to get to. 6. Include furniture and furnishings in your project.!!! Don't put oldjunk in a new facility. 7. Design a property room that is near the officers entrance, so property won't be hauled through the entire office. 8. Build holding facilities for multiple suspects. Crooks usually travel in pairs or groups. 9. Build a secure drive -in prisoner entrance. 10. Use wall and floor coverings that are durable and practical for cops, and easy to care for. You get what you pay for. 11. Have interior office space for multiple employees, such as clerical and the squad room, designed/laid out by a professional. 12. Utilize video for security and investigations (interviews.) 13. Design rooms big enough to fit or seat your employees. Our conference room fits 8 -10, we cram in 13. 14. Design a small report taking room right off of the front door or window. (Elk River PD has one.) 15. Separate certain areas from each other. Administrative offices should be set apart by at least a hallway or divider from records, so guests are not brought through the heart of the work area. Data entry should be away from the front window to avoid interruption. Areas where prisoners will be, need to be secured from the remainder of the office. This eliminates parading a drunk or disorderly person through admin areas, or passing the secretaries desk. Areas such as locker and rest rooms need to be out of public eyeshot, with areas for both sexes. O CITY OF CIRCLE PINES 200 Civic Heights Circle Circle Pines, Minnesota 55014 -1795 Telephone (612) 784.5898 FAX (612) 785 -2859 Lee Ann Osbun. Mayor TOD (612) 784 -9724 Daniel E Stoltz, Councilmember Susan Nelson, CounClmember Philip Korst. Councllmember Andrew Gibes, Councilmember _ James W. Keinam, City Administrator Memo To: Alex Wikstrom, City of Lexington & Jim March, City of Centerville From: Jim Keinath Date: 06/19/98 Re: Updated Police formula Information Please find enclosed four runs for your information. The runs have been changed to reflect the three -year average for calls, rather than the five -year average from the previous versions. All runs are on the formula wait we had discussed at the meeting. The four runs are based on the current year police budget, next year's police budget, the 2003 projected budget and an example of the current year formula with just Circle Pines and Lexington. Please note I did not change the calls, value or street miles, or population estimates that we had developed for the 2003 projection. If you have questions, I will be back in the office on July 6 t '. ' JWK/mh Enclosures: (4) Runs - • Page 1 I t TRI_ -CITY -� POLICE FORMU �— Factor _ We_Ight Current Year _ POLICE 1998 Po ulp aeon 3 5 _ POLICE $985,877.00 V alue _ 5 _ _ BUDGET Street Miles 15 Total —_ i0 _ __ _ Fomula Chan CITY _ Calls Percenl Poeulation Percent_ V alue Percent Street Miles Percent Percent LEXINGTON 3282 39.06 2 237 2 4.04 59.48 _17.33 1 1 - _24.83 3269.104 02915 $287,360.47 $32,222.47 CENTERV 21 35 25.41 23 05 2 4.77 101.161 29.48 17.8 40.18 3119.034 0.2781 $274,168.9 $ 86,818.9 9 CIRC PINES 298 64 5 35.5 47 51 .1 2.4 9 189 _ 53.18 1 5.5 34.99 4827.513 0.4304 $424,347.55 - $119,041.45 8402.333 930 343.13 4 4.3 11215.65 $965,877.00 t i I Police Formula 2:51 PM 6118198 '3 _TRI -CITY _ POLICE FORMULA Factor_ V elght_ Next Year Call _ POLICE 1999 Popula 3 5 _. POL $1,089 Value 5 _ BUDGET Street Mil 15 Total 1 DO Fomula Change CITY Calls Percent Po pulation Percent Value Percent Street Mil Percent Percent LEXINGTON__ 32 82 3 9_.0_6 22 37 __24.04 __ 59.48 1 7.33 11 _ 24.83_ 32_69.104 029_15_ $3_17, $62,543,07_ CENTERVILLE 2135 25.41 23 05 24.77 _10_1.16 29.88 1 7.8 _40.18 3119.034 0.2781 _$30 $115,747,70 CIRCLE PINES 2985 35.5 4764 51.19 182.49 53.18 1 5.5 34.99 4 827.513 0.4304 $4 69,122.23 - $74,26617 8402.333 9306 343,1 44.3 11215.65 $1,08 9901.00 S t r Police Formula 2:55 PM 6118/98 e yy h TRI -CITY POLICE FORMULA Factor Weight Projected 2003 Calls 45 POLICE 1998 4 Population 35 POLICE $1,327,853.34 t Value 5 BUDGET Street Miles 15 E Total 100 Fomula Change CITY Calls Percent Population Percent Value Percent Street Miles Percent Percent LEXINGTON 3030 34.96 2237 21.64 68.95 15.00 11 22.22 3008.601 0.2550 $338,600.71 $83,462.71 i CENTERVILLE 2929 33.79 3300 31.92 170.2 37.02 23 46.46 4185.784 0.3548 $471,065.97 $283,735.97 CIRCLE PINES 2709 31.25 4800 46.44 220 -55 47.98 15.5 31.31 4604.115 0.3902 $518,166.66 - $25,222.34 i 8667.64 10337 459.7 49.5 11798.5 $1,327,853.34 i CIRCLE LEX POLICE FORMULA Factor Weight Current Year POLICE 1996 Calls 45 Population 35 POLICE $798,527.00 Value 5 BUDGET Street Miles 15 Total 100 Fomula Change CITY Calls Percent Population Percent Value Percent Street Miles Percent Percent LEXINGTON 3282 52.37 2237 31.95 59.48 24.58 11 41.51 4395.012 0.4104 $327,692.31 $72,554.31 CIRCLE PINES 2985 47.63 4764 68.05 182.49 75.42 15.5 58.49 6314.838 0.5896 $470,834.69 •$72,554.31 6267 7001 241.97 26.5 10709.85 $798,527.00 JUL -M -1998 0239 P.04i09 o G reen L1i �Li Howard R. careen Company CONSULTING ENGINEERS 0`61M MY NSA rCOnsuN.ing Enyine9r8 July ' , 1998 File: 804080J(0240) Mr. Jim March Administrator City ci' Centerville 1880 Main Street Centerville, MN 55038 RE' PRELIMINARY PLAT REVIEW WILD ORCHID ESTATES Dear Mr. March: We received a set of the preliminary plat and grading plan for the proposed Wlld Orchid Estates development. We received the plan set on July 1, 1998. We would like to take this opportunity to offer the following preliminary comments on the plan and plat. We will have additionaf comments at the July 6, 1998 planning and zoning meeting. At the June planning and zoning meeting, the Travis' were present to request a building permi for one single family home on the proposed development. They are requesting a building permit to construct a new home on lot 8, block 1. BRIAN DRIVE CUL -DE -SAC EXTENSION The street serving the development will be an extension of Brian Drive. Brian Drive would be extended approximately 600 feet to a temporary cul -de -sac. City Ordinance #8, paragraph 28.03 limits cut-de -sacs to a length of 800 feet. However, the 600 feet proposed for construction wilt be added on to what is currently a dead and street. The total ength of the cul- de-sac from 73" Street to the temporary cul- de•sac will be approximately 800 Feet. While the cuf -ce -sac is proposed to be temporary, some discussion should occur at the July 6`' meeting regarding future road connection points north of Revoir Street and this proposed plat, Revoir Street is another long temporary cul-de -sac. When the area to the north of Wild Orchid Estates and Acorn Creek Second Addition develops, connemlons of both Brian Drive and Revoir Street should be made to 20 Avenue and Old Mill Road, respectively. 1l6PNW F S iVOLn :)A7XPRO.M0408ON2405080.0807 july.dcc 1326 _nergy Pa.ic Drive - St. PaW. MN 55108 - 6121644 -4389 Paz 612/844 -9446 toff frC9 886/36 8-4389 .7UL -02 -1998 08;40 P. 051/09 Mr, Jim March July 1, 1998 Page 2 STORMWATER DRAINAGE ISSUES No drainage calculations were submRted for the proposed developmert. Drainage calculations need to be provided Tor the street runoff contribution to the Center Hills development, as well as calculations showing the sizing of the proposed pond on lots 2, 3, and 4, Block 2. A large Mn/DNR protected wetland is located through the center of the plat. If this wetland is landlocked, volume calculations should be completed to show the 100 -year high Nater level of the wetland. Permits will be required from the Rice Creek Watershed District and possibly the MniC for the wetland impacts shown on the grading plan. No mitigation site is shown c tl plan. PRELIMINARY PLAT • Perimeter drainage and utility easements should be shown for each lot. • Cirainage and utility easements should be shown around all wetland areas. • F 20 -foot drainage and utility easement should be shown along the proposed storm sewer between lots 3 and 4, block 2. • Cwriership des!gnati0n of Outlot A will be required In the developers agreement. • Fdditional right-of-way would be required for the temporary cul-de -sac as shown on the plat. The cul-de -sac boundaries extend beyond the proposed right -O- -way. GRADING PLAN Pond and wetland normal and high water levels should oe shown on the grading P.an. Proposed contours should be shown on the grading plan. The grading plan only shows existing contours. • ks indicated above, storm sewer and drainage calculations should be provided for the development. SUMMARY At this time, the developer of the project is requesting a change In the zoning of the propery. The proposed zoning designation is R5. The developer would also like to secure a building permit as soon as possible for construction of a home on lot 6, block 1. However, it is important tha � t h e r^( preliminary � ] p l at � is at atleast reviewed and dis- cussed prior 1` SPM+ V' FS IVO�t', DATAI�ROJ ',et14080j18P{01C'6ROBW*jMybCyl ' Company pan `/ CONSULTING ENGINEERS JLL -W -1998 09:40 P.06/09 Mr. Jim March July 1998 Page 3 to issuing the building permit, to assure that lot lines will be establishec, around the propcsed house that meet the required toning conditions. As indicated above, we will provide more complete review comments at the July 8" planning and zoning meeting. Due to the late submittal date, we were not able to complete our review. However, we wanted to provide you with above comments prior to your meeting for your information. It you have any questions prior to the Ju'y 6" meeting, please do not hesitate to giro us a tail. Sincereiy, Howard R. Green Company � 6 � David . Nyberg, P.E. Project Manager DEN /ct Cc: Mr. Paul Palzer, Centerville Public Works Mr. Tim Kytonen, Glenn Rehbein Companies Dick and Monica Travis, Owner - Developer Mr. Prank Kriz, Howard R. Green Company ,iSPNWr S',VOLITATA%PR J �"aQjQ g Company CONSULTING ENGINEERS JLL -02 -1998 0B :41 P.07 %09 Howard R, Green Company 11 IV I _ CONSULTING ENGINEERS FoMe tsra t Formerly USA CaneuRing @nginee;3 July 1, 1998 File: 260094ki -0060 Mr. Gerald Rehbein R & R Leasing, Inc, P.O. Box 324 Hugo MN 55C38 RE: WETLAND CREDITS— LAMOTTE PARK CITY OF CENTERVILLE Dear Mr, Rehbein: As we have previously discussed, the City of Centerville has a need for wetland credits for the Lamotte Park project along Centerville Road. We are currently in the stages of final design for ;his prejent. The Rice Creek Watershed District has granted a grading perm -.. We hope to begin work on the park this summer. The ' proposed grading plan for the park will result in the filling of 9,855 square feet of jurisdictional wetland. We understand that you are in the process of creating a wetland on yC ur property in Centerville. According to the Rice Creek Watershed District, the credits from construction of this wstland will be available next year. The watershed district Is optimistic thls area will be established and available next year for wetland banking. We are requesting a donation from your wetland credits for the Lamotte Park Project. To rrreet the mitigation requirements of the watershed district, we would need a dedication of 9,710 square feet of wetland credits (2 x 19,655 — 5,000 square foot de minimusj). You had previously indicated to us that you would donate these credits to the City c Centerville for the Lamotte Park project, when the credits are available sometime next. ear. S ^Ith this correspondence, we request your signature at the bottom of this letter, Indicating that you will in fact fellow through on this commitment. 0: rPRC .P260094m\08351094- 0707,july. coc 1326 aergy Park Drive • St. P &ul, MN 55108 • 612/644 - 4,'.89 fax 612,644.9446 1011 Ira@ 8881368 -4389 JUL- 02 -199e 08 41 - - P.06/09 Mr. Gerald Rehbein July 1 1998 Page 2 Please sign below and return a copy of this letter to us. On behalf of the City of Centerville, we thank you for your help with the Lamotte Park project, We appreciate your generosity. Sincereiy, N yd�4P.. Green Company David E. Nyber�`P.� Project Manager I agree to donate 9,710 square fee: of wetland credits to the City of Centerville Lamotte Park project. Mr. Gerald Rehbeln Date Cc: Ms. Kate Drewry, Rice Creek Watershed District Mr. Jim March, Administrator, City of Centerville Mr. Paul Palzer, Centerville Public Works O:` PRC 'J1260004mi0696�OS4 R, Green Company CONSULTING ENGINEERS JUL -02 -1998 08:42 P.09i09 110 tl Rl1L11. W. Ganiid Rehbein Juiy 1, 1988 Page z Please sign below and retum a Copy of this IeUr to us, On behay of the �E4 of CentervlGe, we thank you for your help with the Lamotte Park Projscty We app%aE to your generosity. Sincerely, award R. G f r mn Company U td g� Dav H. lVyberQ, Project Manager I agree to donate 9,710 square feet of wetland oradits to Via City of CaritervAs Lamatta Park pro oj� ject. .� r ate Ca Ms Kate Drewry, Rka Greek Watershed DWet Mr. ;Jim March, Administrator, City of Canterift Mr. Paul PatrK, Centend a Publie Works avR=50004.Om.a. R.G - een O r parry C4NSlJt,71NG. tllGINEERS F.miEB'd . SC:ZT. t366T- I0 -lilf 707AL P.09 ,t_ -02 -1998 08:3e P,02i09 Howard ,R. Green Company CONSULTING ENGINEERS Fvm«Ynaaa Cora ifft Engineers July 7, 1998 File 803990J(0240) Mr. Jim March Administrator City of Centerville 1880 Main Street Centerville, MN 55038 RE: PRELIMINARY PLAT REVIEW CENTER VILLA DEVELOPMENT Dear Mr, March: We received a set of the preliminary plat, grading plan, and concept plan for the proposed Center Villa development on the Lake Area Utility property. We received the plan set on June 30, 1998. We would like to take this opportunity to offer the following preliminary comments on the plans and plat. We will have additional comments at the July o 1998 planning and zoning meeting. ZONING ISSUES At the previous planning and zoning meeting In June, we discussed this plat and the potential for a zoning change an the property. Currently, only the eastern 300 feet Is zoned for commercial use. The developer is seeking a mixed use designation. We recommend that this plat, whatever the final configuration, be considered as a PUD. The and location adjacent to commercial and industrial areas as well as residential areas lends itself to a mixed use development, transitioning from residential on the western side to commercial on the eastern side of the parcel. BRIAN DRIVE — STREET ISSUES One item that needs to be discussed at the July 6 planning and zoning meeting is the proposed streets within this development. There has been discussion in the past of the road providing access to 20 Avenue connecting with Brian Drive to form a through street. The current plan shows the road off of 20"' Avenue ending In a cul -de -sac. Brian Drive would be extended to the south and connect with Eagle Trail, part of the Eagle Pass development. At the June 2 " planning and zoning meeting, several residents in the area attended the meeting to discuss development of this parcel and along 20"' Avenue. Residents of Clearwater Meadows and possibly even the Center Oaks 2 development will most likely oppose a road connectlor, with 20"' Avenue. The plan as shown would separate the commercial traffic from the residential traffic. 0: \PF acc 132 ". energy Park Crve - St. Pau:. MN 55108 - 8/2/844.4389 fax 612/844 -9448 toll ,free 888/388.4:89 JLL -02 -1998 09:39 P. 03, Mr. Jim March July 1996 Page 2 UTILITIES As we discussed at the previous planning and zoning meeting we are working with the developer of this parcel to finalize the alignment of the forosmain for the 20" Avenue utility project. The forcemain alignment is proposed through the Center Vlila property. The Plan submitted for review shows the forcemain extending along the cul -de -sac, down !ot lines to Brian Drive, and connecting into a sewer manhole extended south from Brian Drive. If the planning and zoning committee can provide direction to the developer with respect to the alignments of streets and lot layouts on the plat, we may be able to secure a revisF•d forcemain alignment that will fit the future configuration of the streets. The forcemain could be constructed through the middle of the development, where there Is considerable open area. This would allow the dense row of trees along the north side of the parcel, along the current proposed forcemain alignment, to remain in place and contirue to serve as a landscape buffer between the property and the homes along Brian Drive and at the end of Brian Court We will provide more information on this issue at the planning and zoning committee meeting next week. SUMMARY Obviously, the zoning change the developer is seeking on this parcel is probably the most important issue for discussion. The developer will be In attendance at the July 6 meeting to discuss the proposed land use change and the possible uses for the commercial properties. If you have any questions prior to the July 6t meeting, please do not hesitate to give us a call. Sincerely, Howa,•d R. Green Company Davic E. Nyberg, P.E. Project Manager DEN/5t cc: Mr. Paul Paizer, Centerville Public Works Mr. W.J. Lessard, Lake Area Utilities Mr. Charles Plowe, E.G. Rud & Sons, [no. Mr. Matt Davich, E.G. Rud & Sons, Inc. Mr. Frank Kriz, Howard R. Green Company O:\PROJ \803990) ?0240 \3 90 Vv,�rd R, Green Company CONSULTING ENG NEERS