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HomeMy WebLinkAbout1998-05-27 Packet 1� CITY COUNCIL MEETING AGENDA WEDNESDAY, MAY 27, 1998 6:00 p.m. / CALL TO ORDER Roll Call �L 1. PUBLIC HEARING (S) I� II. APPE NCES Steve McDonald - Audit Presentation V. CONSIDERATION OF MINUTES March 25, 1998 Council Meeting Minutes April 22, 1998 Council Meeting Minutes May 20, 1998 Special Meeting Minutes T PAY NT OF CLAIMS �3 The City of Centerville May 14 -27 The Centennial Fire District Pay Estimate for Eagle Pass T AGENDA PETITIONS AND COMPLAINTS �2 Reisdorfer - Request for Beer Permit VO / Hanna Tilsen - Waive Copy Fees II. UN NISHED BUSINESS Terminal Transport - Grading Plan Review 2. Selection of Street Names Rick Carlson - Parkview Development - Draft Developers Agreement - Draft Final Plat - Grading Plan NEW BUSINESS I►.1 Sager's Liquor (TM Liquors) Liquor License Consideration NSP Gas Franchise C MITTEE REPORTS s�. �; M T O INISTRAItS REPORT r ,� y GPI XII. CONS NT AGENDA XIII. ADJOURNMENT WEEK =N FtLV =EW Edition # 60 5 -18 -98 through 5 -22 -98 ----------------------------------------------------------------- ----------------------------------------------------------------- Building permits issued this period = 4 Building permits issued YTD = 84 * The pre - construction conference for the 20th Avenue sewer and water improvement project was held on Tuesday of this week. The contractor (Bonine Construction) will be given the notice to proceed once they supply some additional required information. The appraiser (Julie Schwartz) has meet with the Carpenter's and the Strehlow's and is working on her report for Council. * The 4th Annual Business Appreciation Dinner was a success! There were approximately 35 people in attendance. There were many new faces at the meeting. * A meeting was held with Rick Carlson (developer of Parkview Addition) on Wednesday morning. Mr. Carlson was present with his Engineer (Ted Mattke). Several issues were discussed. These included developer's contract, grading plan and final plat. It is anticipated that the above items will be finalized by the first Council meeting in June. * A meeting was held with Steve McDonald (Abdo, Abdo, Eick and Myers) on Thursday morning. Mr. McDonald was present for two and a half hours as we went through the audit page by page prior to presentation to Council. The overall audit looks very good. We will need to address the current water and Sewer rates. Some of the items that were addressed were as follows : , * Close out the City Celebration fund (We will continue to budget for this item in the general fund) * Close out the Centerhills funds * Make the administrative enterprise fund transfer to the general fund * Designate the excess general fund balance that is over 40W of the operating expenditures of the general fund • Create a Capital Projects Fund ** Watertower ** Public Works Building ** Street Reconstruction ** Capital Outlay • Close fire fund • Close Golden Meadows fund * ** I ensured that the appropriate development funds for park dedication, stormwater fees, etc. were allocated appropriately in the audit and not left in a combined aggregate in a development account. This will be important from a financial analysis point as we continue to work to develop LaMotte Park. * I will be sending letters to the engineering firms that were not chosen for an interview. The firms that were selected are as follows : H.R. Green, B.R.W., Bonestroo and Bolton & Menk. It was decided to try to arrange for facility tours the first week of June and a workshop has been scheduled for 5:00 on June 15th. It is anticipated that engineering firm interviews would be conducted during the first week in August. * An additional vehicle for public works, a part -time receptionist and a summer intern were approved at the special meeting on Wednesday evening. * Reminders! Council will meet in executive session on Tuesday, May 26 at 4:00. An update on the pending litigation with a former employee will be available. City Hall will be closed on Monday, May 26th in observance of Memorial Day. MEMO DATE : May 22, 1998 TO Honorable Mayor and Council FROM : Jim March RE 1997 Audit Presentation Included in your packet is a copy of the audit for year ending 1997. Mr. Steve McDonald (Abdo, Abdo, Eick and Myers) will be in attendance to answer questions and present the 1997 audit. Overall the audit looks very good. The water, sewer and general fund balances have substantial increases over last year. I L.n t �ABDO ABDO �J EK & M{ Centfwd Addi'c Acca wavj & a mhmt.s 7241 Ohms I,w Suite 200 hiinnevpulis'. MN 55439 April 16, 1998 Members of the City Council City of Centerville, Minnesota Professional standards require that we provide you with the following information related to our audit Our Responsibility Under Generally Accented Auditing Standards and Government Auditing Standards As stated in our engagement letter, our responsibility, as described by professional standards, is to plan and perform our audit to obtain reasonable, but not absolute, assurance that the financial statements are free of material misstatement and are fairly presented in accordance with generally accepted accounting principles. Our audit is designed to provide reasonable assurance of detecting misstatements that, in our professional judgment, would have a material effect on the financial statements taken as a whole. Consequently, our audit will not necessarily detect misstatement less than this materiality level that might exist due to error, fraudulent financial reporting or misappropriation of assets. As part of our audit, we considered the internal control of the City. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of compliance with certain provisions of laws, regulations, contracts and grants. However, the objective of our tests was not to provide an opinion on compliance with such provisions. Accounting Estimates Accounting estimates are an integral part of the combined fmancial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the general purpose financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements was depreciation on fixed assets. Management's estimate of depreciation is based on estimated useful lives of the assets. We evaluated the key factors and assumptions used to develop this estimate in determining that it is reasonable in relation to the financial statements taken as a whole. Significant Audit Adjustments For purposes of this letter, professional standards define a significant audit adjustment as a proposed correction of the general purpose financial statements that, in our judgment, may not have been detected except through our auditing procedures. We proposed no material audit adjustments. 612.835AM • Faa 612,33.53261 'e 0 i City of Centerville April 16, 1998 Ra Page Two Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting or auditing matter that could be significant to the general purpose financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Issues Discussed Prior to Retention of Independent Auditors We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing our audit. Reportable Conditions In planning and performing our audit of the general purpose financial statements of the City of Centerville for the year ended December 31, 1997, we considered its internal control in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on internal control. However, we noted certain matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of internal control that, in our judgment, could adversely affect the City's ability to record, process, summarize and report financial data consistent with the assertions of management in the financial statements. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the fnancial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of internal control would not necessarily disclose all matters in internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be a material weakness, as defined above. However, we noted the following reportable condition that we believe to be a material weakness. Segregation of Duties Our study and evaluation disclosed that because of the limited size of your office staff, your organization has limited segregation of duties. A good internal control structure contemplates an adequate segregation of duties so that no one individual handles a transaction from inception to completion. While we recognize that your organization is not large enough to permit an adequate segregation of duties in all respects, it is important, however, that you be aware of this condition. Other Matters The following are areas that came to our attention during the audit that we feel should be reviewed: �t s City of Centerville April 16, 1998 Page Three Il I Financial Position and Results of Operations General Fund Overall, the fund balance increased $159,693 during 1997. The total fund balance is $621,746 and this is approximately 72.14% of current year expenditures and transfers out. We recommend fund balance be maintained at a minimum of 40% of planned expenditures and transfers out, so the current fund balance is adequate to meet working capital needs. From discussions with management it appears there are plans for the fund balance in excess of the recommended working capital minimum of 40 %. This excess could be designated to a purpose by council resolution. This would give clear indication of intended use. Fund balance should be maintained for the following reasons: Purposes and Benefits Expenditures are incurred somewhat evenly throughout the year. However, property tax and state aid revenues are not received until the second half of the year, An adequate fund balance will provide the cash flow required to finance the General Fund expenditures. Your fund balance appears to be sufficient to provide this working capital. The City is vulnerable to legislative actions at the State and Federal level. Recent years have seen the State continually adjusting the local government aid and property tax credit formulas along with implementing levy limits for some cities. An adequate fund balance will provide a temporary buffer against those aid adjustments and possible levy limits. Expenditures not anticipated at the time the annual budget was adopted may need immediate Council action. These would include capital outlav replacement, lawsuits and other items. An adequate fund balance will provide the financing needed for such expenditures. A strong fund balance will assist the City in maintaining or improving its bond rating. A summary of the 1997 operations is as follows: Variance - Favorable Budget Actual (Unfavorable) Revenue $ 795,863 $ 1,004,208 S 208,345 Expenditures 759,720 826,815 (67,095) Excess (Deficiency) of Revenue Over Expenditures 36,143 177,393 141,250 Operating transfers in 17,300 17,300 - Operating transfers out (35,000) (35,000 Excess (Deficiency) of Revenue and Other Financing Sources Over Expenditures and Other Financing Uses $ 19,443 159,693 $ 141.250 Fund Balance, January 1 462,053 Fund Balance, December 31 $ 621,746 City of Centerville April 16, 1998 Page Four Id E� A detailed summary of the revenue and expenditures follows: Percent Increase of (Decrease) Revenue Source 1997 Total 1996 From 1996 Property Taxes $ 434,751 43.29% $ 403,187 $ 31,564 Intergovernmental Revenue 219,565 21.86 202,691 16,874 Charges for Services 12,507 1.25 29,920 (17,413) Licenses and Permits 205,650 20.48 101,656 103,994 Fines and Forfeits 19,215 1.91 20,194 (979) Interest 22,463 2.24 9,481 12,982 Other Revenue 90,057 8.97 83,575 6,482 Transfers from Other Funds - 141,988 1( 41,988 Total Revenue and Transfers $1,004,208 100.00% $ 992 692 $ 11,516 1997 Revenue Charges for Services Other 1% Taxes Interest 9% 43% 2% Fines 2% 21 Licenses and permits 20% Intergovernmental 22% City of Centerville E t April 16, 1998 J Page Five Percent Increase of (Decrease) Programs 1997 Total 1996 From 1996 General Government $ 272,076 32.91% $ 216,371 $ 55,705 Public Safety 362,727 43.87 317,121 45,606 Streets 130,755 15.81 109,741 21,014 Parks and Other 36,190 4.38 29,270 6,920 Capital Outlay 25,067 3.03 158,674 1! 33,607 Total Expenditures $ 826,815 100.00% $ 831,177 L 1997 Expenditures Parks and other Streets 4% 16% Capital Outlay 3% General Government 33% Public Safety 44% Special Revenue Funds These funds are used to account for revenues derived from specific revenue sources that are restricted to expenditures for specific purposes. The City established three separate funds to account for the following activities: Cable T.V, Recycling City Celebration City of Centerville April 16, 1998 Page Six The fund balances (deficits) of each at year end for 1997 and 1996 are as follows: Fund Balance (Deficit) Increase Fund 1997 1996 Decrease Cable TV S 16,888 $ 14,743 $ 2,145 Recycling (17,295) (20,673) 3,378 City Celebration (1,366) (1,366) - The City Celebration has a deficit fund balance and had no activity in 1997. We recommend this fund be closed with a transfer from the general fund and any future activity be budgeted and recorded in the general fund. The deficit in recycling will be eliminated with future excess revenue. Debt Service Funds A comparison of the assets of each fund and the remaining bonds outstanding at year end are as follows: Cash and Investment Total Bonds Fund Balance Assets Outstanding Flood Plains Reduction $(121,245) $ (17,133) S 163,350 1979 Improvements (5,785) 1,140 45,000 1987 Improvements (72,433) (43,530) 285,000 Municipal Water Improvements (195,696) (195,446) 55,500 Centerhill Improvements 99,474 99,945 Centerhill Second Addition (4,335) (4,335) - 1992Improvements 74,386 75,383 104,500 1993 Acorn Creek Improvements 152,078 183,004 255,000 Municipal Building 51,929 52,268 318,324 Clearwater Meadows 277,154 481,773 441,650 Elementary School Water Extension 196.387 330.104 410,000 Total $ 451,914 S 963.173 $ 2,078.324 The Centerhill Improvement and Centerhili Second Addition funds have no remaining debt and should be closed to whatever the council deems appropriate. Funding a permanent capital improvements fund would be a good idea. The 1987 Improvements bond issue is to be paid with special assessments according to the bond resolution. Through research, the original assessment amount did not appear to be sufficient to pay all principal and interest. The City began levying in 1997 for this bond. The Municipal Water Improvement fund is the #1 TIF District. TIF District #2 is the TIF Projects Capital Projects fund and this district is supposed to pay the principal and interest of the Municipal Water Improvements fund. We recommend a transfer to be made to eliminate the cash deficit of $195,696 in the Municipal Water Improvements from the TIF Projects fund. An annual transfer will need to be made to pay future principal and interest installments if the increments in the Municipal Water Improvements are not sufficient. The 1992 Improvements and the 1993 Acorn Creek Improvements were completed factoring in a City cost to complete the bond payments. The City will need to transfer their portion of debt service from the applicable source which may be the General Fund or Water and Sewer funds. City of Centerville April 16, 1998 Page Seven O Capital Projects Funds The following funds were established to account for the resources used for the acquisition or construction of major capital facilities. As projects are completed, any remaining funds should be transferred to their funding source. The following funds along with their fund balance are included in this group: Fund Balance (Deficit) Increase Fund 1997 1996 Decrease Flood Plains Reduction $ 180,887 $ 174,553 $ 6,334 Park 108,829 33,480 75,349 Fire 5,622 5,407 215 TIF Projects 361,346 372,039 (10,693) Centerhill Third Addition 123,189 118,483 4,706 Municipal Building Project 2,849 2,740 109 1993 -2 Acorn Creek 22,964 (29,101) 52,065 Pedestrian Trailways (936) (936) - Storm Water 25,151 7,783 17,368 Golden Meadows - 7,398 (7,398) Clearwater Meadows Project 60,077 95,572 (35,495) Eagle Pass Addition 5,828 40,591 (34,763) Lakeland Hills (38,911) (452) (38,459) Elementary Water Extension 57,617 60,553 (2,936) TIF District 1 -4 10,753 10,753 TIF District 1-5 (2,063) (2,063) Senior Housing (46,875) (46,875) Parkview Development 4,751 - 4,751 Willow Glen Development 22,249 59) 22,308 Total $ 903,327 $ 888,051 $ 15,276 Several funds have completed their project and should be closed. The remaining funds in the Flood Plains Reduction should be closed to the Debt Service Fund. The Fire Fund could become part of the General Fund. The Centerhill Third Addition could be used for any public purpose. The Municipal Building should be closed to the Debt Service Fund. The 93 -2 Acorn Creek should be closed to the Debt Service Fund. The Pedestrian Trail should be closed with resources from another fund. The Elementary Water Extension should be closed to the Debt Service Fund. The Senior Housing deficit should be eliminated with resources provided by the Water and Sewer Fund. Enterprise Funds Water Fund The results of the operations and cash position of the Water Fund the past three years are as follows: 1997 1996 1995 Charges for services $ 63,400 $ 67,421 $ 50,576 Operating expenses 103,839 68,659 27,985 Excess charges for services $ (40.439 $ 1.238 $ 22,591 Cash balance, December 31 $ 458.975 $ 375,754 $ 317,528 City of Centerville April 16, 1998 Page Eight IOU ,, In addition to charges for services of $63,400 in 1997, the City received other revenue of $109,411. The cash balance is adequate to fund operations but the hookup fees and unit charges are needed to produce a profit. Charges for services should be a level that will cover operating expenses and any debt service. We recommend rates be reviewed and any necessary changes be implemented. Sewer Fund The results of operations and cash position of the Sewer Fund the past three years are as follows: 1997 1996 1995 Charges for services $ 122,245 $ 121,255 $ 108,149 Operating expenses 149.708 177,571 152,533 Excess charges for services $ a7 463 ) $ 56 316 ) L(44 ) Cash balance, December 31 $ 829,230 $ 705,162 $ 629 776 In addition to charges for services of $122,245 in 1997, the City received other revenue of $115,918. Like the water fund, the charges for services do not cover operating expenses. We recommend rates be reviewed since hook up charges are needed to cover new capital expansion not operations. This report is intended solely for the use of management and council. The comments and recommendations in the report are purely constructive in nature, and should be read in this context. Our audit would not necessarily disclose all weaknesses in the system because it was based on selected tests of the accounting records and related data. If you have any questions or wish to discuss any of the items contained in this letter, please feel free to contact us at your convenience. We wish to thank you for the continued opportunity to be of service and for the courtesy and cooperation extended to us by your staff. C ° y " April 16, 1998 ABDO, ABDO, EICK & MEYERS Minneapolis, Minnesota Certified Public Accountants NOT APF''?v`V L CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, MARCH 25, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on Wednesday, March 25, 1998 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Sanna Buckbee Mary Jo Helmbrecht Theresa Brenner ABSENT: Councilmember Laura Powers STAFF /CONSULTANTS: Jim March, Administrator Ken Cook, Building Inspector Greg Hellings, Attorney ----------------------------------------------------------------------------------------------------------------- CALL TO ORDER Mayor Wilharber called the meeting to order at 6:00 p.m. PUBLIC HEARING Special Use Permit - Performance Automotive - Operate Business Mr. Ken Strantz (Performance Automotive, 7139 20th Avenue) gave a presentation requesting a special use permit to continue operating the existing business at the current location. The Council noted the Planning Commission recommended approval of the special use permit request. Councilmember Helmbrecht moved and it was seconded to approve Ken Strantz special use permit request. Motion carried unanimously. Special Use Permit - Performance Automotive - Construct Wood Building Mr. Strantz gave a presentation requesting to construct a wood frame building next to his current building, located at 7139 -20th Avenue. Mr. Strantz commented he was present at the February Planning Commission meeting and requested approval of the special use permit. Furthermore, the Planning Commission made recommendation to the Council to approve the special use permit request. Mr. Sonny DaBruzzi (Ro -So Contracting, 7137 20th) commented he would like to clean up and improve his building site. Furthermore, drainage was approved by RC". Mr. Ken Cook (Building Inspector) addressed items that need to be completed prior to executing a building I Permit. Mayor Wilharber referred to the Planning and Zoning meeting minutes dated March 12, 1998, which supported approval of the special use permit request and construction a wood frame building on the stated property. Councilmember Helmbrecht moved and it was seconded to allow Ken Strantz to ursue a wood frame building_ Motion carried unanimously_ The Schlavin Family Chiropractic Business Mr. March briefed the Council on the Schlavin variance request. Mr. Hellings noted he reviewed the variance request and he felt it is in the best interest of the City to be conservative when making a recommendation to Staff. Therefore, the legal council recommended Schlavin's attain a variance for the reconfiguration of their garage area. Furthermore, Mr. Hellings indicated no variance is required since the request was made from a "homeowner" not a "home based business owner." In addition, the ordinance verbiage allows a homeowner to convert a garage into another use. In conclusion, the legal council recommended to refund the applicant variance fees paid. Mr. Hellings noted legal fees associated with this variance issue will be returned since the error occurred because he was being too conservative. Councilmember Buckbee moved and it was seconded to deny the variance =uest and refund the money. Motion carried unanimously.- CONSIDERATION OF MINUTES Januaa 14, 1998 Council Meeting Minutes Councilmember Helmbrecht moved and it was seconded to approve January 14. 1998 Council meeting minutes with corrections Helmbrecht aye_ Brenner aye Wilharber aye Buckbee abstained Motion carried. January 28, 1998 Council Meeting Minutes Councilmember Buckbee moved and it was seconded to approve January 28 1998 Council meeting minutes with corrections Buckbee aye Brenner aye Wilharber aye. Helmbrecht abstained Motion carried February 25, 1998 Council Meeting Minutes Councilmember Buckbee moved and it was seconded to approve February 25, 1998 Council meeting minutes with corrections Buckbee aye. Brenner aye Helmbrecht aye. Wilharber nab Motion carried. PAYMENT OF CLAIMS The City of Centerville March 12 - 25 2 Councilmember Helmbrecht moved and it was seconded to approve the City of Centerville payment of claims for March 12 -25 Motion carried unanimously. The Centennial Fire District Councilmember Helmbrecht moved and it was seconded to approve the Centennial Fire District disbursements Motion carried unanimously. Centerville Elementary School Watermain Extension - Final Pay Estimate Councilmember Helmbrecht mentioned areas of the sod on Main Street are destroyed and should be replaced. Councilmember Buckbee moved and it was seconded to approve the Centerville Elementary School Watermain Extension - Final Pay Estimate contingent upon the engineering recommendations lien waivers IC 134 forms and the replacement of the sod alb Main Street Motion carried unanimously. SET AGENDA Councilmember Helmbrecht moved and it was seconded to approve the set agenda, Motion carried unanimously. PETITIONS AND COMPLAINTS UNFVgSHED BUSINESS Petition from Roger Kolsted• Vacation of Clearwater Road & Rezone Property from Residential to Commercial. Legal Council recommended the council deny the petition unless Mr. Kolsted signs a letter dated March 25, 1998, to waive the 60 -day time limit. Mr. March noted the City has to act upon the request within 60 days of the petition. Currently, the city has 10 days until the time limit expires. However, the March waiver form would allow the petitioner to table the issue until a later date. And, if the request is denied, the petitioner will have to reapply and go through the process again. Mayor Wilharber expressed concern the residents would not be informed if the issues are addressed at a later date. Councilmember Helmbrecht moved and it was seconded to deny the rezone request and the petition to vacate Clearwater Road with the condition that the denial is vacated if the petitioner signs a letter dated March 25 1998. and property owners within 350' be notified of future consideration of the issue Motion carried unanimously. Amendment to Ordinance 44 -A Mr. March recommended removing the commercial districts from the proposed amendment. 3 r- Councilmember Helmbrecht confirmed Hugo, Lino Lakes and Forest Lake allow wood frame construction in its commercial districts. Mr. March noted he did not poll each community. However, he did talk to a commercial assessor in Anoka County who indicated wood frame construction is allowed in commercial districts. Councilmember Buckbee suggested leaving the ordinance as is but change only the industrial building construction. Mr. Hellings suggested the Council send the ordinance back to Staff for further consideration. Councilmember Buckbee questioned the language and asked if the commercial districts should be included. Mr. March noted the City does not have any other pending buildings in the commercial district. Councilmember Brenner suggested requiring decorative block on the building front. Councilmember Buckbee considered putting a moratorium on constructing buildings in the commercial and the industrial district until a policy was adopted. Councilmember Buckbee moved and it was seconded to table Ordinance 44 -A Motion carried unanimously. Parkview Addition Mr. Nyberg gave an overview of the Parkview addition. Mr. Nyberg mentioned if the Council accepts delivery of the feasibility report, then a public hearing will need to be scheduled. In addition, the feasibility study shows an assessment to the Tourville property of $11,551.38. The Council requested Staff to verify the proposed assessment set on the Tourville property. Mr. Nyberg commented Saint Gevenieve assessment was the same cost per square foot as the Eagle Pass portion of the elementary school watermain project assessments. Also, there is an $8,800.09 expense for the oversizing of the watermain trunk that was not deleted before the assessments were calculated. The Council considered how the Tourville assessment would be implemented. The Council requested Staff investigate how the Sieverts were assessed on the Acorn Creek development. Mr. Dan Tourville (6994 Centerville Road) questioned whether or not his lot could be split and if the property was rezoned to R2A. Mr. Tourville indicated that he will need to attempt to dissolve the contract for selling his house. Mr. Rick Carlson mentioned that the property would be split in the future and he feels that it is only fair to assess the Tourville property. Mr. Nyberg mentioned that now is the time to install service to the property. Furthermore, the Sievert assessment should be treated the same as the Tourville assessment. Mr. Nyberg recommended setting a hearing date for the Parkview development. The Council would then recommend creating plans and specifications, bid the project and then hold an assessment hearing. Councilmember Helmbrecht moved and it was seconded to accept the feasibility study for Parkview Addition Centerville Road watermain extension Motion carried unanimously, 4 Councilmember Brenner moved and it was seconded to schedule a public hearing for April 22, 1998 Motion carried unanimously. The Council requested Staff to check with the fire chief on street names in developments. Councilmember Buckbee moved and it was seconded to direct staff to see if the lot on Tourville's property could be split as an R2A lot and if the present building would meet setback requirements Motion carried unanimously,_ The Council discussed the Sievert property assessment procedures. Councilmember Buckbee moved and it was seconded to direct City Staff that assessments on the Tourville proropeMare included as a pending assessment on any assessment search requested from the City. Motion carried unanimously Clearwater Meadows Mr. Nyberg discussed a final pay estimate for the Clearwater Meadows Development. Mr. Nyberg indicated that LaMetti and Sons are aware of the final pay estimate revision. Furthermore, Mr. Nyberg recommended the final pay estimate remain tabled until the city receives a lien waiver from the contractor. The $5000 retainage fee is an adequate amount for any unforeseen problems. Mr. Nyberg recommended the denial of the final pay estimate. Councilmember Buckbee questioned Mr. Nyberg if LaMetti & Sons are comfortable with the final pay estimate being tabled. Mr. Nyberg explained LaMetti and Sons would rather have a portion of the fund then to withhold all the funds. Parkview Addition Grading Plan Review Mr. Nyberg recommends a revised grading plan be resubmitted for Parkview Addition. 20th & 21st Avenue Mr. March initiated a discussion on the watermain interconnect along 20th Avenue, Mr. Nyberg then updated the Council on the memorandum of understanding and JPA (Joint Power Agreement) language change for 21 st Avenue road construction. The Council discussed how businesses would access utilities on 21st Avenue north of Main Street. Councilmember Helmbrecht stressed to Staff to include the road construction from Main Street to Cedar Street in the memorandum of understanding. Mayor Wilharber agreed with Councilmember Helmbrecht's comment, Councilmember Buckbee agreed, the memorandum of understanding for road construction from Main Street to Cedar Street should be included in the drafted. Mr. March indicated that he has been in contact with Carolyn Drude about bonding the 20th Avenue watermain and the 21st Avenue road construction projects. Mr. Nyberg mentioned that the Council may be interested in scheduling a public hearing on the 20th Avenue project. Councilmember Buckbee moved and it was seconded to set a public hearing for 20 the Avenue 5 project on April 29 at &00 p.m. Motion carried unanimously. Mr. Nyberg noted he will submit a revised estimate of assessments for the Council. SWMP Update Mr. Nyberg gave an update of a memo dated March 18, 1998. Mr. Nyberg added, the shoreland ordinance is a critical document to have completed. Mr. March noted RCWD (Rice Creek Watershed District) would like to see the City adopt a surface water management plan. Mr. Nyberg commented he will make adjustments to the DNR draft ordinance and then present it to the Planning and Zoning Commission. LaMotte Park Mr. Phil Bergem gave a brief presentation on the crossing request from Anoka County for the LaMotte Park Development. ADMINISTRATORS REPORT The Police Department's Joint Powers (JP) Task Force Update A discussion occurred on how the JP task force would be set up. It was mentioned that Centerville would like to have equal representation. In addition, the administrators are looking at several different funding formula options. Mayor Wilharber voiced interest to sit on the task force. Also, Mr. March will represent the City as the administrator. However, the city will need to interview for two citizen vacancies for the task force. The Council will attempt to set up a workshop meeting in mid -April for the Centerville 7P task force members' interviews. Then the Council will make a decision on April 22, 1998. 21st Avenue Road Conditions Mr. March expressed the concerns business owners located on 21st Avenue voiced about the road conditions. Mayor Wilharber discussed his Police department ride along. Council Table Options The Council discussed a color scheme for the new council table. The Council chose contract gray as the main color and colonial blue as the accent strip. Mr. March added, the table configuration can be straight with additional support panels. The additional expense for two panels and grommets is $130. Councilmember Buckbee moved and it was seconded to direct city Staff to order the council table with the grommets accent trim, nd the additional support panel to straighten the table Motion carried unanimously. Mr. March reported Goetz Landscaping recently purchased a home in the downtown area. Some 6 of the neighbors have complained about the trucks parked in the residential area. Therefore, Goetz Landscaping requested to park its vehicle in the industrial lots south of Main Street. NEW BUSINESS COMMITTEE REPORTS CONSENT AGENDA Table Tobacco Ordinance # 66 Councilmember Helmbrecht moved and it was seconded to table the tobacco ordinance. Motion carried unanimously. Beyond the Badge Mayor Wilharber reported on May 6, public access channel 15 plans to air "Beyond the Badge." The Circle Pines - Lexington Police Department will be represented along with some of their efforts. Councilmember Brenner noted she and Margaret Langfeld, Anoka County Commissioner were interviewed for a piece on redevelopment and it is planned to run three to five minutes on channel 15. Creating Community Mayor Wilharber reported on a Community Development meeting he attended hosted by Anoka County on Saturday morning. The County report d on youth programs. Some of the information presented at the meeting included facts such as in 1996, eighty -eight children were born to mothers under the age of sixteen. Then in 1997, one hundred children were bom to mothers less than sixteen years of age. Furthermore, the Counties are looking at assisting cities to get involved with some different youth programs. The youth programs are designed to curtail personal problems and to inform the parents of rearing alternatives within the home. ADJOURNMENT Mayor Wilharber moved and it was seconded to adjourn the March 25 Council meeting Motion carried unanimously- The March 25, 1998 Council meeting adjourned at 8:22 p.m. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk 7 NOT APPROVED CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, APRIL 22, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled meeting on Wednesday, April 22, 1998 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Sanna Buckbee Laura Powers ABSENT: Councilmember Mary Jo Helmbrecht STAFF /CONSULTANTS: Jim March Ry -Chel Gaustad Paul Palzer Dave Nyberg CALL TO ORDER Mayor Wilharber called the meeting to order at 6:05 p.m. PUBLIC HEARING (S) Board of Review - Anoka County Assessor Todd Smith Mayor Wilharber opened the Board of Review public hearing at 6:06 p.m. Mr. Todd Smith (Anoka County Assessor) was present to conduct the Board of Review hearing. Mr. Smith distributed 1998 assessments and payable 1999 statistics for the City of Centerville (See Exhibit A). Mr. Smith explained six residents contacted the assessors' office with questions regarding their market value. Each individual had all their market value questions resolved before the local board of review met. Hearing no market value questions from the audience, the Council elected to keep the hearing open while discussing other agenda items. Parkview Development Proposed Public Improvement Assessment Mr. Nyberg gave a brief overview of the proposed Parkview development and its proposed assessments. Furthermore, there are two twelve inch watermain alignment extension alternatives. Alternative one directs the watermain north of the Parkview development and loops the watermain to the hydrant at the Senior Housing complex. Alternative two directs the watermain south to Center Street for future development. Mr. Nyberg noted the developer will pay 50% of the trunk watermain cost. 1 L� Mr. March noted the property owners are not required to hook up to municipal water until the property's current well malfunctions or until the property owner elects to hook up. The proposed improvements will supply utility services to 42 lots in Parkview. The City of Centerville will pay the additional cost to over sizing the watermain. The project cost for development improvements and overheard (engineering, legal, administration) is $526,126.95. The total project costs with alternatives one and two is $580,443.53. Mr. Bernard Hendrich (6945 Centerville Road) questioned if the watermain will be a dead end and if so, how will the stagnated waters be treated. Mr. Nyberg replied if the Council decides to run the watermain south there will be a dead -end line which will be maintained by the City with routine hydrant flushing. Mr. Robert Barett (6953 Centerville Road) questioned who will pay the cost for directional boring under the Centerville Road. Mr. Nyberg explained the City will pay the cost for directional boring. Also, Mr. Barett asked "Will the City apply the assessment cost to the properties now or can the assessment be deferred ?" Mr. Nyberg mentioned the City plans to meet with the City Bond Councilor and then the City will know what options are available. Mr. John Rieder (6977 Centerville Road) questioned the advantages and disadvantage to options one and two. Mr. Nyberg noted that option one will provide service to the Senior Housing facility which will loop the system and will enable the City to close off the water if there is a break in the line. Option two provides service to three residents on the south end of Center Street. Furthermore, the disadvantages are construction disruption and the dead -end line will need to be maintained. Mr. Andrew Melcher (Saint Genevieve 7087 Goiffon Road) commented since one option is to provide water service to the Senior Housing facility then why is that facility not assessed. Mr. Nyberg responded the City can assess the facility. However, the City would pay the assessment cost. Mr. Melcher questioned the Council if the statutes state that a property cannot be assessed twice for the same improvement. Mr. March commented he spoke with the City Attorney and a property cannot be assessed twice for the same improvement. Mr. Hendrich asked "Will both water and storm sewer services be provided ?" Mr. Nyberg explained the proposed assessment is for water service. Mr. Barett asked "Where will the water from the development drain to ?" Mr. Nyberg stated Mr. Carlson has to prove the run off from the development will not cause an increase to surrounding properties. Mayor Wilharber mentioned, if the bid amount is lower than what the city expects the proposed 2 assessments will decrease accordingly. However, once the assessments are set, the City cannot increase the assessment costs. Mr. Melcher again requested clarity that once a property is assessed for an improvement than the property will not be assessed again in the future, namely along Heritage Street, Councilmember Buckbee explained St. Genevieve will have to access water from Centerville Road not Heritage nor LaMotte Drive. Mr. Melcher questioned, "Is zoning is taken into consideration when assessment costs are calculated ?" Mr. Nyberg commented zoning is not taken into consideration. The City took into consideration the project cost and the benefit to each property. Mr. March noted during the Main Street watermain project the City attempted to implement a constant and fair assessment policy. Since the Main Street improvement the city has used this procedure three times including this assessment. Mr. Melcher commented some Cities make it policy to pay costs related to dead -ends and looping options. Therefore, Mr. Melcher questioned if the city will pay these additional costs. Mr. Nyberg commented there is a $6000 shortfall in the project cost for oversizing where the city will pay the additional cost. Mayor Wilharber asked "When the County expands the road will the infrastructure be in the way ?" Mr. Nyberg commented usually, it is a matter of who is there first. However, the watermain will be buried 7 - 8 feet. Mr. Melcher asked "What is the process to challenge the assessment cost ?" Mr. Nyberg suggested Mr. Melcher contact City Staff and to place any objections in writing to the Council. Councilmember Powers moved and it was seconded to close the public hearing at 6:50 p.m. Motion carried unanimously, Councilmember Buckbee moved and it was seconded to close the Board of Review public hearing at &5l p.m. Motion carried unanimously. (Please see supplemental notes - Exhibit B) Councilmember Powers left the Council Chambers at 6 55 p.m. APPEARANCES Dean Havel - Bald Eagle Ski Show Director Mr. Dean Havel addressed the Council and requested authorization to install a ski jump in Centerville Lake near Waterworks Beach Club. Councilmember Buckbee moved and it was seconded to direct City Staff to write a letter to Anoka County consenting to Bald Eagle installing a ski ramp Buckbee aye. Brenner aye Wilharber ayQ, Powers absent. Motion carried unanimously_ 3 Councilmember Powers returned to the Council Chambers at TOO p.m. CONSIDERATION OF MINUTES April 8 1998 Council Meeting Minutes C uncilmember Brenner moved and it was seconded to approve the APri18 1998 Council meeting minutes with corrections Brenner aye Powers aye. Wilharber aye. Buckbee abstained. Motion carried. PAYMENT OF CLAIMS The City of Centerville April 9 - 22 Councilmember Buckbee moved and it was seconded to approve the City of Centerville pa=ent of claims for April 9 - 22 Motion carried unanimously SET AGENDA Parkview A letter from Peltier Lake Association The Statement of Annual Review in May for Administrator Councilmember Buckbee moved and it was seconded to approve the set agenda with noted changes Motion carried unanimously PETITIONS AND COMPLAINTS UNFINISHED BUSINESS LaMotte Park Update Mr. Nyberg briefed the Council on the LaMotte Park progress. Mr. Nyberg reported Anoka County Parks Department has proposed to develop trails around Centerville Lake and perhaps through LaMotte Park. Mr. Nyberg proposed to contact Anoka County and suggested the trail runs through the Park to Centerville Road. Mr. Nyberg reported, Kate Drewery commented there are funds available for the park, but Rice Creek Watershed District is interested in seeing water improvements. Mr. Nyberg distributed a letter dated April 16, 1998 addressed to Mr. David Ahrens, City of Lino Lakes. The purpose of the letter is to request permission to allow Centerville to continue with the current drainage pattern and maintain the flow of water directly onto property within the city of Lino Lakes before reaching the unnamed ditch. Mr. Nyberg noted the City of Lino Lakes will have to authorize the drainage prior to the final grading plans being approved. 4 20th Avenue Update Mr. Nyberg updated the Council on the 20th Avenue bid results and proposed assessments. Bonne Excavating came in as low base bidder at $508,790.65. Alternative A (Easterly Watermain Extension) was bid at $95,620.00. Alternative B (SCADA/Telemetry System) bid results came in at $86,456.00. Mr. Nyberg explained the proposed SCADA/Telemetry system is designed to sound an alarm if a lift station fails. In addition, Alternative C (Directional boring 8 inch forcemain [between Stevens property and Lake Area Utilities]) was bid at $27,390.00. Mr. Nyberg noted H.R. Green plans to be back before the Council on May 13, with required permits from the Metropolitan Council. In summary, Mr. Nyberg explained the proposed assessments for 20th Avenue north watermain and trunk sanitary sewer (Exhibit Q. Mr. Nyberg requested the Council's direction on how to proceed with the four assessment options for the public hearing on Wednesday, April 29, 1998. Councilmember Brenner suggested presenting the four assessment scenarios at the hearing. Councilmember Powers moved and it was seconded to adopt the assessments after the project is complete Motion carried unanimously. 21st Avenue Update Mr. Nyberg reported the City of Lino Lakes has targeted Memorial Day to complete the temporary road construction on 2l st Avenue to assist the opening of the convenience store. The City of Lino Lakes plans to advertise for road construction bids in June and then construct a permanent road. Mayor Wilharber inquired about Lino Lakes water and sewer situation for the new business. Mr. Nyberg stated he was not sure. Mayor Wilharber suggested the City of Lino Lakes and the City of Centerville get together and discuss this issue. The Council suggested relaying that the City of Centerville is interested in holding ajoint meeting with the City of Lino Lakes. Performance Automotive Special Use Permit - Proposed building Mr. March gave an overview of Performance Automotive's special use permit request for a proposed building. Mr. Palzer noted, the City received Performance Automotive's building plans at 4:00 p m Councilmember Buckbee questioned the City Engineer if he reviewed Performance Automotive's grading plan. Mr. Palzer said the City Engineer has not reviewed the grading plans. Mr. March referred to a letter dated April 15, 1998 the City received from RO -SO Contracting, Inc. Furthermore, Mr. March reiterated the DaBruzzi Properties interest in selling its building and land to the City for a sale price of $350,000.00. Mr. DaBruzzi noted they would wait or delay construction on the Performance Automotive building until the Council has had an opportunity to discuss the proposal. However, time is a factor for construction. 5 Mayor Wilharber asked Mr. Palzer about the building and its condition. Mr. Palzer replied he toured the facility and felt it would serve the City for the next twenty years. Councilmember Buckbee suggested Staff explore ADA conditions, location and the applicable building design to ensure it is conducive to the city's needs. Mr. Palzer noted the restrooms would have to be looked at for accessability. Councilmember Buckbee moved and it was seconded to hold a special meeting on Monday May 4 at 5'00 p.m. to discuss the purchase of the DaBruzzi rn onerty Motion carried unanimously. Councilmember Buckbee moved and it was seconded to approve the special use permit contingent upon the engineer reviewing the grading plan Buckbee aye, Brenner aye_ Wilharber aye, Powers nay. Motion carried. Parkvigw Development Mr. Nyberg reported on Anoka County Highway Departments right -of -way recommendations for Parkview Development. Mr. Nyberg noted due to time restraints, Anoka County was unable to make written recommendation on Park Development for this meeting. However, Anoka County verbally recommended an eighty foot right -of -way on Centerville Road, Mr. March commented the city has gone against the County's recommendation in the past. Mr. Nyberg recalled Anoka County recommended the Industrial Park have no access off of Main Street. However, the City granted three accesses for the Industrial Park. Councilmember Powers observed that Centerville Road is wide by Center Oaks and narrow closer into town. Therefore, requesting a wider right -of -way for Parkview would not make sense. Councilmember Buckbee moved and it was seconded to authorize Mans and specification for the Parkview Development Motion carried unanimously. NEW BUSINESS Tri -City Joint Police Commission Representative Selection Mayor Wilharber commented the City received six applicants for the Tri -City Joint Police Commission. Also, the Council interviewed interested candidates on April 21, 1998. Councilmember Brenner moved and it was seconded to appoint I✓Ir Robert Wright and Mr. Dale Summerhaus to the Tri -City joint Powers Task Force and to appoint Mary Jo Helmbrecht as an . alternate Motion carried unanimously. Turtleman Triathalon Mr. March explained an organization plans to hold the Turtleman Triathlon event on Saturday, August 15, starting at Turtle Lake Beach in Shoreview. The city received a letter requesting permission for the bike portion of the event to pass through Centerville. The course plan is on 20th Avenue and Main Street. Mr. March noted Joel Heckman drove around with the event coordinator and did not foresee any problems. Mr. March added he requested the City to be listed as an additional insured and mentioned they plan to coordinate street sweeping with the County. 6 Councilmember Buckbee emphasized in the past citizen complained about lack of restroom facilities and then she suggested restroom facilities be supplied for participants. Councilmember Powers moved and it was seconded to authorize the Turtleman Triathlon to be conducted through Centerville. contingent upon restroom facilities be provided. Motion carved unanimously. The Statement of Annual Review in May for Administrator Mayor Wilharber announced information for the administrators annual review will be sent out in the next Council packets. Mayor Wilharber will combine the administrators 1997 accomplishments and 1998 goals and objectives. The Letter from Peltier Lake Association Councilmember Brenner reported the City received a letter from Wayne LeBlanc addressing the plans to adjust the water levels in Peltier Lake (Exhibit D). Councilmember Brenner moved and it was seconded to request Staff to write a letter to RCWD asking for a response to the letter. Motion carried unanimously. COMMITTEE REPORT Downtown Revitalization Committee Councilmember Brenner reported on the Downtown Revitalization Committee and its plans to have the Design Team explore different areas of Centerville. Such as a tour of the City of Centerville and Centerville Elementary School. After the Design Team tours Centerville, then its participants will report to its steering committee. Councilmember Brenner added, several fifth - grade students attended the meeting and contributed their thoughts. Mayor Wilharber emphasized the newspaper article about the Design Team visit was exceptional. ADMINISTRATORS REPORT W. March reported a public hearing is scheduled on April 29, for the 20th Avenue north assessments. Also, the Metropolitan Council scheduled a public hearing in the Centerville Council Chambers at 7'.00 p.m. the same evening. Mr. March commented the League of Minnesota Cities Attorney plans to meet with the Council in executive session on May 6, at 5:00 p.m. CONSENT AGENDA Resolution 98 -07 Approving Parkview Preliminary Plat and Rezone Election Booths Approval of the Street Naming Committee & Members 7 Councilmember Buckbee moved and it was seconded to approve the consent agenda Motion carried unanimously ADJOURNMENT Councilmember Powers moved and it was seconded to adjourn the Apri122 1998 Council meeting Motion carried unanimously. The April 22, 1998 Council meeting adjourned at 8:10 p.m. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk 8 CITY OF CENTERVILLE NOT APPROVED SPECIAL MEETING WEDNESDAY, MAY 20, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special meeting on Wednesday, May 20, 1998 at City Hall, 1880 Main Street. PRESENT: Acting Mayor Mary Jo Helmbrecht Council Members: Theresa Brenner Laura Powers ABSENT: Mayor Tom Wilharber Councilmember Sanna Buckbee STAFF: Administrator Jim March City Clerk Ry -Chel Gaustad Public Works Director /Building Official Paul Palzer + * + + + ** * * *+********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Engineering Proposals The Council considered engineering proposals from the firms of Bolton & Menk, Inc., Howard R. Green Company, Bonestroo Rosene Anderlik & Associates, BRW, McCombs Frank Roos Associates, Inc., Hakanson Anderson Assoc., Inc., and RLK - Kuusisto, Ltd. Mr. March briefed the Council on the proposals received and made recommendation on behalf of himself and Mr. Palzer. Furthermore, the four firms that ranked highest on their list are Bonestroo Rosene Anderlik & Associates, BRW, Howard R. Green Company and Bolton & Menk, Inc. Mayor Wilharber made written comments about the firms which ranked highest on his list. The Council was in consensus of the Staffs findings. After reviewing the proposals, Mr. March recognized there are several different billing methods. In addition, the proposals sparked many good ideas. Mr. March elaborated on a few of the ideas. Some firms offer an open house to show plans to residents. Also, some engineering firms execute a newsletter to the citizens with updates on city projects. ' Mr. March was interested to learn about the training and certificates received by the engineering firm employees. In addition, the key personnel assigned to Centerville, the years of experience and education. Another interesting note is one firm offered a `Hotline" for citizens to call with questions, where as another firm conducts monthly brainstorm sessions with staff and senior engineers. Councilmember Helmbrecht suggested a format and forms to use during the interview process. Ms. Gaustad mentioned the Council may consider requesting another engineer to sit through the interviews, either an engineer from another community or another firm. Councilmember Powers inquired about ranking each firms cost for work rendered. Mr. Palzer commented the costs are difficult to consider because of the type and number of employees needed on each project. Councilmember Helmbrecht requested Staff develop an interview format for the selected firms. Mr. March suggested notifying the final engineering firms, three to four weeks in advance,to allow them time to prepare for the interview. The Council suggested establishing a workshop date to discuss how the city plans to proceed with the interviews. Mr. Palzer suggested touring the firms and meeting the engineering staff. Councilmember Brenner moved and it was seconded to interview H.R. Green Bonestrnn Bolton & Menk and BRW Motion carried unanimously. Councilmember Powers suggested sample work products and perhaps questions regarding their experience on specific projects. Councilmember Brenner requested a time line for the events. Mr. March outlined the chain of events; first to tour engineering facilities, second hold a workshop to review the format and forms for the interview and finally, conduct the interviews. Mr. Palzer suggested performing background checks on the firms from other communities. Councilmember Helmbrecht questioned the Council if a subcommittee should be created. Mr. March replied Staff can inform the Council of the date and time of the tours and hopefully everyone will be able to attend. Ms. Gaustad noted the meeting should be posted if three or more Council members plan to tour the engineering facilities. The Council and Staff discussed scheduling a workshop, tours and interviews. Mr. Palzer stated he will be on vacation from June 27, until July 27th. The Council preferred to schedule the interviews after Mr. Palzers' return. The Council discussed interviewing two nights and allowing each fitm, twenty minutes for introductions and the remaining time to answer questions and respond to scenarios. Councilmember Helmbrecht asked if a new firm is selected will H.R. Green complete projects in progress. Mr. March felt it is a good rule of thumb, to allow H.R. Green to complete current projects for liability reasons. 2 Ms. Gaustad questioned the possibility of the City exploring the option of hiring a staff engineer. Mr. March replied with the cost and support staff needs it would be cost prohibitive. Mr. Palzer suggested perhaps Mr. Dean Johnson of Resource Strategies would consider sitting through the interview process. Ms. Gaustad noted the Vice President of an engineering firm stated he would be willing to sit through the interview process at no cost to the city. Councilmember Powers requested Staff investigate the Dean Johnson idea. The Council elected to schedule a workshop on June 15, 1998, 5:00 p.m., and to schedule tours the week of June 8, and interviews the first part of August. Councilmember Powers commented she is available Thursdays in June. Mr. March planned to schedule the tours for June 11, 1998. Dress Code Mr. March explained the office staff requested an amendment to the dress code. The request is to allow for "casual day" and /or colored jeans. The Council discussed the professional appearance of the Staff. Also, that the current policy had only been in effect for two months and they did not want to show favoritism toward the office staff over the other employees. Mr. Palzer said that the public works employees regularly wear jeans. Ms. Gaustad suggested Fridays for "casual day." The Council clarified the dress policy no tattered, worn jeans with holes and only colored jeans on "casual day." Councilmember Brenner moved and it was seconded to amend the dress code policy to allow casual day and color jeans exclusively on Fridays. Motion carried unanimously. Equipment Mr. March pointed out the need for an additional vehicle for public works' department. Councilmember Powers asked what is the current public works' vehicle situation. Mr. Palzer replied the red Ford truck, the white Dodge truck and the green Ford truck. However, the City has four public works' employees with transportation needs. Currently, one person needs to use their personal vehicle for work. Furthermore, does the City want to supply the staff with the equipment to do their jobs. Often, two public works' employees need to car pool. Mr. Palzer also said the 1 97 green truck will need to be replaced next year. This is in hopes to have a very dependable vehicle with minimal maintenance expense. Therefore, Mr. Palzer requested authorization to use $5000 for a newer vehicle to supply the 3 needs of public works. Councilmember Helmbrecht moved and it was seconded to approve an additional vehicle for the public works department at an approximate cost of 55000 Helmbrecht aye Brenner aye Powers nay. Motion carried Staffina Mr. March described office staffing needs due to an increase in business. Mr. March also distributed the 1998 budget narrative and explained the budgeted savings year to date. Moreover, Centerville budgeted $141,347.00 for office personnel salaries. Mr. March continued, with the projected figures the City has spent 320 of the budgeted allocation for administrative personnel. However, if the city is on target with the budget this figure should be at 38 %. Therefore, this has resulted in a year to date savings of $8480. Mr. March presented and explained several staffing scenarios: A. Hire an additional part -time receptionist B. Hire a full -time receptionist C. Hire an intern for the summer D. Expand the duties of the Deputy Clerk E. Expand the duties of the Recycling Coordinator F. Create a new position Councilmember Brenner questioned Mr. March if the salary cost savings took into consideration the wage increases relating to the adoption of the City's comprehensive salary plan. Mr. March explained there has been an overage in the administrative personnel budget which accounts for the salary cost savings. Furthermore, the 32% takes in to consideration the 1998 wage increases. Mr. March explained the results of a one week logging from Staff which included servicing the window, calls received, calls returned and calls retrieved off the answering machine. In essence, thirty calls were taken from the answering machine and it is hoped the City will provide better customer service. Mr. March explained each option concerning filling the administrative staffing needs. Mr. March observed the need to hire a part -time receptionist and commented the new position could be worked out with the current receptionist position as a job share position. This option provides more flexibility for all office staff. 4 Moreover, option B - hire a full -time receptionist does not appear to be a viable solution. Again, option C - hiring an intern for the summer will assist the City with future projects. Mr. March added, this fall the City will need to look at the garbage and union contracts. In addition, an intern would be an extra employee to help with the phones and this will be an inexpensive option for the City. The City would pay a minimal salary, but would not be required to pay for benefits. Mr. March noted, an intern position affords the opportunity for a person to gain valuable experience and knowledge. Councilmember Brenner questioned Mr. March if he had adequate time to ensure the intern would gain valuable experience and knowledge. Mr. March assured the Council, the time will be available to properly train and instruct an intern. Mr. March advocated option D, expanding the duties of the Deputy Clerk. In consideration of the City's accumulation of funds which are in excess of three million dollars, there is a need for more in house financial observation. Mr. March identified the primary problem is the need to increase financial investment activity. Furthermore, the Deputy Clerk currently works less than forty hours a week and she has agreed to work more hours to achieve the City's financial goal. Mr. March commented the additional responsibilities may cause an increase in the Deputy Clerks job grade. Councilmember Powers asked if this staffing option will increase the salary of the position. Mr. March responded a correlation between the additional responsibilities and grading points would be investigated. Councilmember Powers questioned Mr. March how option D will support the incoming phone calls and service needs of the City. Also, Councilmember Powers warned, the City may want to consider consulting a professional to comment on the investment of funds and perhaps work for the City in that capacity. Ms. Gaustad questioned Mr. March who currently performs the financial investments for the City. Mr. March replied, to date the financial investments are handled by himself and the Deputy Clerk. Mr. Palzer commented the City may want to consider utilizing a financial consultant to advise the Deputy Clerk in setting up a ladder investment strategies. Mr. March planned to develop an investment policy and bring the proposal to the Council for consideration. Councilmember Powers commented it is difficult to make an educated decision with the limited information provided on option D. Mr. March continued by explaining option E which is to expand the duties of the Recycling Coordinator. Mr. March added recycling 5 SCORE funds are available for reimbursement up to 25 hours a week. Moreover, the Council may want to consider a position that would maximize the City's recycling efforts and accommodate the City's parks. There is a need to have an employee cover the Park and Recreation meetings, do minutes and help develop the park programming. Mr. March suggested option F would be to create a new position. Councilmember Brenner stated for immediate office support, perhaps a part -time receptionist would fulfill the need. Mr. March felt a part -time receptionist, an intern and expanding the duties of the Deputy Clerk would serve the administration personnel needs. Councilmember Powers consented to a part -time receptionist and an intern. However, Councilmember Powers hesitated to authorize expanding the duties of the Deputy Clerk without further information. Councilmember Helmbrecht felt comfortable with Mr. March's recommendations. Mr. March commented one way to satisfy the current employee needs is to increase the Deputy Clerk's responsibility and increase that grade. Mr. Palzer noted he observed several disruptions in the front office because of servicing the window or answering the phones. Therefore, he suggested voice mail boxes in the office. Mt. March commented the City should aximize technology. Ms. Gaustad mentioned recently she researched the cost associated with the voice mail box and this may be a viable solution. Councilmember Brenner questioned Mr. March as to what will the grade increase be for option D with the increase of responsibilities. Councilmember Brenner felt okay with option D. Councilmember Helmbrecht requested Mr. March's recommendation. Mr. March suggested to eliminate staffing options B, and F, and to implement options A, C, D and E. Councilmember Powers requested to have Staff examine professional financial services and its advantages and disadvantages, prior to implementing staffing option D. Councilmember Powers requested Staff place in writing, how the City plans to put monies to'work for the City and how to eliminate current or potential problems. Councilmember Powers moved and it was seconded to authorize Staff to hire mart -time receptionist and an intern Motion carried unanimously. Councilmember Helmbrecht moved and it was seconded to authorize Mr. March to explore option D to expand the Deputy Clerks lob 6 description investiqate a financial policy and present other options Helmbrecht aye Brenner aye Powers nay. Motion carried Councilmember Brenner moved and it was seconded to adjourn the special meeting of May 20, 1998. Motion carried unanimously. The special meeting of May 20, 1998 adjourned at 8:00 p.m. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk 7 T Howard R. Green Company CONSULTING ENGINEERS Formerly MSA May 22, 1998 Consulting Engineers File: 260078 -30 Mr. Jim March Administrator City of Centerville 1880 Main Street Centerville, MN 55038 RE: PARTIAL PAYMENT ESTIMATE NO. 9 EAGLE PASS STREETS AND UTILITIES Dear Mr. March: Enclosed please find Partial Payment Estimate No. 9 for the above - referenced project. This pay estimate includes payment for work completed up to Tuesday, May 19, 1998. The work included in this payment is the concrete walk and pedestrian ramps. The total amount earned this period is $45,557.90. The total amount retained is 5% of the total amount earned to date, or $57,592.27. We recommend that the City of Centerville approve our certification of the improvements for this period. If you have any questions, please do not hesitate to call. Sincerely, Howard R. Green Company Philip G. Bergem, Re Project Manager cc: Mr. Bryan House, C. W. House, Inc. Mr. Mike Quigley, Gor -Em, LLC Mr. Mark Novitski, Premier Bank Ms. Jan Skurdal, Registered Abstracts PG B /st Enclosure O: \PROJt260078M1078 -2201. m ay.doc 1326 Energy Park Drive • St. Paul. MN 55108 • 612/644 -4389 fax 612/644 -9446 toll free 888/368 -4389 PARTIAL PAYMENT ESTIMATE NO. 9 FROM: OCTOBER 15, 1997 TO: MAY 19, 1998 CONTRACTOR: C.W. I JOULE, INC. ADDRESS: 13(X1 WEST COON "1 "Y ROAD L SHOREVILW, MN 55126 OWNER: CITY 01' CENTERVILLE, MINNESOTA PROJECT: EAGLE PASS - STREET & UTILITY IMPROVEMFNTS (260 078 30) COMPLETION ]FATE AMOUNT OF CONTRACT': ORIGINAL: ORIGINAL: $ 1,230,708.15 REVISED: REVISED: CLlN'4?tdGTLT�MS � �€rrsr�� tats rs�rg�. TSa naxe MRM NU. 1t�SCRh'TIAN CkNrA ty ' UN1T'. �QNI'RACP QTY. Aaiouerr " CghcPC4T:� QTI'� AMolo®r COhtP4k"flt'. PRIG A.filotlN'r SCHEDULE 1 0 STREET CONCTRUMON 1 SUBGRADE PREPARATION RDSTA 59.60 145.00 8,642.00 0.00 0.00 0% 59.60 8,642.00 IW% 2 SELECT GRANULAR BORROW (CV) CY 13,800.00 8.29 114,402.00 (UK) 0.00 0% 17708.00 113,639.32 99% 3 AGGREGATE BASE, CLASS 5 TN 8,250.W 6.45 53,212.50 0.00 0.00 0% 8,421.01 54,315.51 102% 4 MILL BITUMINOUS SURFACE SY 75.00 6.50 487.50 0.00 0.00 0% U.W 1) 111) 0% 5 2340 TYPE 4IA WEARING COURSE MIXTURE IN 2,100.) 23.40 49,140.00 000 0.00 0% 0.00 0.00 0% 6 2340 TYPE 3 I B BASE COURSE M IXTURE TN 2,400.00 21.85 52,440.00 0.00 O.W 0% 2715.89 50,602.20 96% 7 BITUMINOUS MATERIAL FOR TACK COAT GAL 1,250.00 1.45 1,812.50 0.00 0.00 0% 125.00 181.25 10 %. 8 CONCRETE CURB & GUTTER, DESIGN 11618 LI: 300.00 1095 3,015.W 0.00 0 a) 0% 1971) 10.763 55 357'8, 9 SURMOUNTABLE CURB &GUTTER LF 11900.00 6.75 80,325.00 0.00 0.00 0% 11,008.00 74,3W.W 93% 10 CONCRETE VALLEY GUTTER SIR 195.00 5.70 1,111.50 000 0.00 0% 264.00 1,504.80 135% II GEOTEXTILF FABRIC SY 24,100.00 1.05 25,305.00 0.) O.W 0% 22.50700 23632.35 93% 12 4' PF.RF. THERMOPLASTIC PIPE DRAIN LF 11.925b() 175 32.793 75 0.00 0.00 0% 1 1,830 -W 32.532,50 99 13 4` CONCRETE SIDEWALK SI' 17,340.00 2.42 41,962.80 17,4950) 4'_,337.90 101'% 20915.00 50.614.30 121'% 14 CONCRETE PEDESTRIAN RAMP EA 7.00 230.00 1,610.00 14.00 3,220.00 200% 16.00 3,680.00 229% 15 TYPE III BARRICADE EA 2.00 250.00 500.00 000 0,00 0% 0.00 0.00 0% 16 MANHOLE ADJUSTING RING EA 50.00 100.00 5,000.00 0.00 O.W 0% 25.W 2,500.00 50% 17 ADIUSTVALVE EA 4.00 180.00 720.00 0.00 0.00 0% 8.00 1,440.00 2W% 18 CONCRETE AIR VOIDS TEST EA 15,1X) 67.00 1,(X15.00 0,00 0.00 0% 3.(X) 201.00 20% 19 CONCRE "1E CYLINDER (SF 'r 01; 3) EA 15.00 47.00 705.00 0.00 0.00 0'% 3.00 141,W 20% 20 GRADATION TEST EA 5.00 75.00 375.00 0.00 0.00 0% 3.W 225.00 60% 21 PROCTOR TEST EA 4.00 I(X).(XI 400.) 000 0.00 0% 2.00 200,00 50 o: \proj \260078 \260078#9 PAGE 1 260078 -30 .... .... ... . cazNACPTrEMS .. ......... ....... rrknl .. . .. . ...... . ... .... ...... ... . ...... ... .... ... . .. ... ..... . ....... . ...... COMPLETE 22 INPLACE DENSITY TEST EA 25.00 48.00 1.200.00 0.00 0,00 0% 21,00 1,008.W 84% T SCHEDULE 1.0 STREET CONSTRUCTION -TOTAL $476,164.55 $45.557,90 $430,126.78 PERCENTAGE OF SCHEDULE 1.0 COMPLETED: 90% SCIIEDULE 2.0 WATERMAIN I CONNECT TO EXIS I ING WATERMAIN EA 2A00 95um I 'AK).(X) I)AX) 000 (PA 2.M1 1.9011) I(K) 2 6' PVC WATERMAIN Lid 1,075.00 lu.(X) 10,750,(10 0.(x) 0.01) 0% 075.00 10.750.(10 IMIX, 3 8" PVC WATERMAIN LIZ 3.550.W 12,35 43,842 50 0-00 0.00 0% 3.411 W 42,125,85 96% 4 12* PVC WATERMAIN LF 3,110.00 I8.w 55,98000 0,00 000 0% 3,11 O.W 55,980.00 (W% 5 6" GATE VALVE & BOX EA 8.00 4611.(X1 3,680.W 0 W 0(M 0% 4A1) 1.1140.01) 50% 6 8" GvrF VALVE & BOX LA 4.00 610.00 2,440.00 0 EX) 0.00 0% 6.W 3,660.00 15(1% 7 12' BUTTERFLY VALVL & BOX EA 400 915.00 3.660.1X) 0.00 ()AX) 0% 7,00 6,40.0(1 175% 8 HYDRANT W/VAIVr, EA 17,00 1,265.00 21.505.00 0.00 0.00 0% 17.00 21,505.00 I(xi% 9 1 fYDRANT EXTENSION LF 3.00 245,00 735.00 0.00 0,ou 0% 1100 0.00 ov, 10 FITTINGS LB 15,000.00 1.50 22,500.00 OAK) 0.00 0% 14.965,00 22.447 50 I(()% H WATER SERVICE CONNECT W/CURB STOP EA 128.W 136.00 17,408.00 0.00 11,00 0% 128,00 17,408.W 100% 12 1" COPPER SERVICE PIPE L17 4.500.00 7.70 34,650,00 0,00 0.00 0% 4,596.00 35.389.20 102% 13 2" INSULATION SY 50.00 17.00 850.00 0.00 0.0D 0% 45.80 778.60 92% 14 GRANULAR FOUNDATION MATERIAL LF 7.OW.00 3.25 22,750.00 0,00 0.00 0% 7,(XXJ 00 22.750.00 ID)% 15 PROCTORTEST FA 1.00 100.00 100.00 0.00 0.00 0% 1.00 100.00 100% 16 INPLACE DENSITY TEST EA 70,00 48,00 3,3W.W 0.00 0,00 0% 25.00 1,200.00 36% T SCHEDULE 2.0 WATERMAIN - TOTAL $246,110.50 $0,00 $244,239.15 PERCENTAGE OF SCHEDULE 2.0 COMPLETED: 99% SCHEDULE 3.0 SANITARY SEWER I CONNECT TO EXISTING SANITARY SEWER EA 1.00 3,200.00 3.200.W 0.03 000 0% 1,00 3,200.00 100% 2 CONNECT TO EXISTING SANITARY MH EA Loo 2,5(X).00 2,500.00 0.00 om 0% LW 2,500,00 Iw% 3 8" PVC SANITARY SEWER (0-8') LF 1,600.00 12.70 20.32000 0.00 OAX) 0% 1,612.00 20.472,40 101% 4 8' PVC SANITARY SEWER (8- 10 LF 1.000.W 14.70 14,700.00 ON 0 0% LOW.) 14.71X).00 I(x)% 5 8' PVC SANITARY SEWER (10-12') LF 925.00 16.70 15,"7 50 0.00 000 0% 925.00 15.447.50 Wolk 6 8' PVC SANITARY SEWER H 2-14') LF 1,250.00 18.70 23,375.00 0.00 0.00 0% 1,250,00 23,375.00 i00% 7 8" PVC SANITARY SEWER (14-16') LF 900.00 20.70 18,630.00 0,00 0,00 0% 900.00 18.6300() 100% 8 8* PVC SANITARY SEWER (16-18') LF 580,00 22.70 13,166.00 0.00 ON 0% 588,00 13,347.60 101% 9 8' PVC SANITARY SEWER (18-20') LF 30.00 24.70 741.00 0.00 0.00 0% 30.00 74100 100% 10 STANDARD MANI [OLE (0-8-) EA 49.00 1.1 low 54,390,00 000 0.00 0% 45.00 49.950,00 92% 11 MANHOLE EXTRA DEPTH (>S') LF 190.00 7 LOG 13,490.00 oBu 0,00 0% 249.22 17,694.62 131% 12 EXTERNAL ERNAL M AN HOLE SEAL FA 49.00 180.00 8,820.00 0.00 0.00 0% 14 (K) 2.520.00 29% 13 8' . 4" PVC WYE EA 128.00 39.(X) 4,992.00 0.00 0.00 0% 128.00 499LOO I(X)% o:\proj\260079\260078#9 PAGE 2 260078 30 C0N'37SACT TCRMS -. TE[I� PERIOD .. :'i'gTA4'1'0 DATE N4 3DN,SC.�Il774Y9 ; UNIT (}TS` t3Nl'1` CgN'CR;AGT QTY A?NpUNP GS369PxI;TE QTY, A7(4gt3Mf CnntYl, &'i`8 14 4' PVC SERVICE PIPE LF 6,225.00 6.70 41,707.50 0.00 0.00 0% 4,710.00 31,557.00 76% 15 GRANULAR FOUNDATION MATERIAL LF 6,28100 3.25 20,426.25 O.W O.W 0% 6,285.W 20,426.25 IW% 16 PROCTOR TEST EA 1.00 IW.W I00.00 0.00 O.W 0% 100 Wom IOII% 17 INPLACE DENSITY TEST EA 100.00 48.00 4.9w.00 0.00 0.00 0% 34.00 1,632.00 34% T SCHEDULE 3.0 SANITARY SEWER - TOTAL. $260,805.25 $0.00 $241,285.37 PERCENTAGE OF SCHEDULE 3.0 COMPLETED: 93% SCHEDULE. 4.0 STORM SIIWLR 1 12' RCP STORM SEWER LF 175.00 19.25 3,368.75 0.00 0.00 0% 234.00 4,504.50 134% 2 IS' RCP S' FORM SEWER LF 1,970.00 20.30 39,991.00 0.00 O.W 0% 1,388.00 28,176.40 70% 3 18" RCP STORM SEWER LF 422.00 22.30 9,410.60 0.00 0.00 0% 587.00 13,6W. 10 139% 4 24' RCP STORM SEWER LF 1,014.00 26.00 26,364.00 OAK) 0.00 0% 1,215.W 31,590.00 120% 5 30" RCP STORM SEWER LF 292.W 38.00 11,096.(* 0.00 0.00 0% 259.00 9,842.00 89% 6 36' RCP STORM SEWER LF 650.00 51.25 33,312.5U 0.(q 0.00 0% 676.00 34,645 00 104% 7 42' RCP ST0RM SEWER LF 205.00 69.00 14,145.W 0.00 0.00 0% 170.00 11,730.00 83% 8 15' RC APRON EA 2.00 445.00 890.00 0.00 DW 0% 2.00 890.00 100% 9 24' RC APRON EA 3.00 540.W 1,620.00 0.00 0.00 0% 5.00 2,700.00 167% 10 36' RC APRON EA 1.00 950.00 950.(X) 0.00 0.00 0% 1.00 950.00 10(1% 11 42'RCAPR0N EA LW L050.00 11750.00 0.00 0.00 0% 1 W 1,050.00 IW% 12 15" TRASHGUARD EA 2.00 225.00 450.00 0,00 0.00 0% 2.(X) 450.00 IOU% 13 24" TRASHGUARD EA 3.00 320.00 960.00 0.00 0.00 0% 5.00 1,600.00 167% 14 36'TRAS11GUARD I;A 1.00 550.00 550.00 0.00 0.00 0% LW 550.00 100% 15 42'TRASHGUARD EA 1.00 650.00 650.00 0.00 0,00 0% 1.00 650.00 IW% 16 48' DIA. 5 "FORM MANHOLE EA 2500 1,130.00 28,250.00 0.00 0.00 0% 20.00 22,600.00 80% 17 54" DIA. STORM MANHOLE EA 2.OD 1,570.00 3,140.00 O.W 0.00 0% 20) 3,140.W 100% 18 60' DIA. STORM MANHOLE EA 5.00 1,680.00 8,400.00 0.00 0.00 0% 9.00 15,120.00 180% 19 66' DIA. STORM MANHOLE EA 4.00 1,920.00 7,680.00 0.00 0.00 D% 00) 0.00 0% 20 72' DIA. STORM MANHOLE EA 1.00 2,260.00 2,260.00 0.00 (1 IN) 0% 2.00 4,520 IN) 2(X)"/, 21 78' DIA. STORM MANHOLE EA 1.00 2,9W.W 2,900.W O.W 0.00 0% 1.IX) 2.900.00 100% 22 90' DIA. STORM MANHOLE EA 1.00 3.600.00 3,600.00 0.00 0.00 0% QW 000 U% 23 27' DIA. CATCH BASIN EA 3.(10 680.00 2 (40.1X1 1).1X) 2(X1 O% 2IX) I,JIX).(X) 67g 24 24" x 36' CATCH BASIN EA 12.00 820,00 9,840.00 0.00 o W 0% 1001 8,200.W 83% 25 EXTERNAL MANHOLE SEAL EA 39.00 180.00 7,020.00 0.00 0.00 0% 37.W 6,660.00 95% 26 EXTERNAL CATCH BASIN SEAL EA 14.00 210.00 2,940.00 0,00 OAK) 0% 26.00 5,460.00 186% 27 INLET STRUC IA 5.60 2,400.00 12,000.00 0.00 O.W 0% 5.W 1200000 IW% 28 BAFFLED WEIR EA I.W 2,300.00 2,300.00 O.W 0.00 0% I.(X) 2,3(X1.IN) IW% 29 10" Dill PIPE LF 50.00 24,00 1,200.(K) 0.00 O.W 0% 42.U) I,WB.W 8414 30 12' DIP PIPE LF 50.00 26.00 1,300.00 0.00 0.00 0% 50.00 1,300.00 100% 31 RIP RAP - CLASS III TN ISO.(* 53.00 7,950.0 0.00 0.00 0% 136.00 7,208.00 919 ,0pwp26007S26W78Y9 PAGE 3 26(N)]8dll CONTRACTPI'EMS THIS PERIGU 'TOTAL TO Y3iS7'E STEM NOD DF;CItICCX(SN,,. UNIT Q7`Y 13NtT' COMI'R:1C7` QTY A3r1p'Cktl' CUMPJLETE QTY. AMOUNT Cgn1Pf,S:TE. T SCHEDULE 4.0 STORM SEWER —TOTAL 5247,627.85 $000 1236.94.00 PERCENTAGE OF SCHEDULE 4.0 COMPLETED: 95% EXTRA ITEMS I REMOVE & REPLACE CLASS 5 FOR C & G LS 1.00 3281 O.W 0.00 0% Loo 3,281.011 IIMI"/o T EXTRAITEMS —TOTAL 0.00 3,28100 TOTAL AMOUNT THIS PERIOD 545,557.90 TOTAL AMOUNT TO DATE $1,151,845.30 DESCRIPTION CONTRACT AMOUNT TOTAL THIS PERIOD TOTAL TO DATE SCHEDULE I STREET CONSTRUCTION -- TOTAL $476,164.55 $45,557.90 $430,126.78 SCI IEDULE 2.0 W ATERMAIN -- TOTAL $246,110.50 $0.00 $Z44,239. 15 SCHEDULE 3.0 SANITARY SEWER .- TOTAL $260,805.25 $0-00 $241,285.37 SCHEDULE 4.0 STORM SEWER -- TOTAL $247,627.85 $0.00 $236,199.00 EXTRA ITEMS - -TOTAL $0,00 $0.00 PERCENTAGE OF CONTRACT COMPLETED: 94% 'i'OTA4.TI3(Sp�pp TO'CA7:IOUAT� `: AMOUNT EARNED _.... _ $45.557.90 $1.151,845.30 T AMOUN RETAINED $2.277.90 $57 592 27 MATERIAL ON SITE 50.00 $0,00 MATERIAL DEDUCT. $0.(N) $O.W PREVIOUS PAYMENTS .. $1.018.513.48 AMOUNT DUE $43,280.01 $75,739.56 a0prnj \26(8)78 \2(AJ07H#9 PACE 4 '6(8)78 -30 ` I hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. CONTRACTOR: C.W. HOULE, INC. BY: TITLE: DATE: Based on the ENGINEER'S on -site inspections as an experienced and qualified design professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, that the quantities shown by this estimate are correct and that, based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, and to any qualifications stated in his recommendation), and that payment of the amount recommended is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have reviewed the means, methods, sequences, techniques, or proceedures of construction or safety precautions or programs incident thereto or that the ENGINEER has made any examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims, security interests or encumbrances, or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents. ENGINEER: HOWARD R, GREEN COMPANY BY: TITLE: DATE: End May 11, 1998 City of Centerville City Council Members Centerville, MN 55038 Dear Folks: We are plan a gathering of friendss and famil fora day of furl and relaxation on June 13, -1998. We are a group of responsible adults that are also requesting, use of the ball fields from the Parks and Recreations department. What we ask of you, is the issuance - of a beer permit allowing us to have beer in the city park_ We have received such a permit in previous years for the same gathering( it has been at least 3 years). In the past we have paid -. fee (L believe it was $35), with the understanding if we incurred bad weather, and were unable- to use the ball fields, the fee would be refunded. We ask that you approve such aptrmit- Upon such, please contact us with the details. We thank you for your consideration. Sincerely, Neil Reisdorfer Linda Reisdorfer 7176 Clear Ridge Centerville, MN 55038 653 -9775 From Hannah Tlaan To CITY CLERK RY•CHEL GJ:TAD Date: 5122/90 Time: 9:58:24 AhA — Page 11 cf 1 -- FACSIMILE COVER PAGE To: CITY CLERK RY -CHEL GUSTAD From: Hannah Tilsen Sent : 5,22/98 at 9:49:42 AM Pages: 1 (including Cover) Subject : COPY FEES MEMO DATE: MAY 22,199B TO: CENTERVILLE CITY COUNCIL FROM: HANNAH TILSEN RE: THE HUGONIAN As publisher and editor of a new monthly newspaper for Hugo and Centerville, I respectfully request a waiver from the city s copy costs. This waiver will facilitate accurate and thorough news coverage for the city. Thank you, Hannah Tilsen 7 The Hugonian A monthly community newspaper dedicated to serving the city of Hugo 6361 165th Street, Hugo, MN 55038 (612) 407 -8657 April 30, 1998 Welcome! Newspapers will come and newspapers will go, but with your support, The Hugonian newspaper is here to stay! This new monthly paper is the brain -child of long -time resident and business woman, Katie Riopel. The Hugonian is also a dream - come -true for publisher and resident Hannah Tilsen, who is a freelance journalist and technical designer. Our premier issue is scheduled to be delivered the first week in June, just in time for Hugo Good Neighbor Days. In addition to city news, each month you'll enjoy reading interesting articles about local businesses and residents. Columns include: Cooking, Nature, Pet News and Letters -to- the - Editor. Plans also call for The Hugonion website. Our website will be hosted by Hugo's very own Grand Geek, Bryan Ludvik. Make your advertising dollars count. By advertising in The Hugonian, you will know without a doubt that you are reaching each and every home in Hugo, as well as homes in Centerville, and part of Lino Lakes... best of all ... our paper is free! Take advantage of our low introductory advertising prices, and pride in knowing you support Hugo's first independent community newspaper. Thanks Hannah Tilsen, Publisher Katie Riopel, Sales II The Hugonian A monthly community newspaper dedicated to serving the city of Hugo 6361 165th Street Hugo, Minnesota 55038 telephone; (612) 407 -8657 fax: (612) 407 -8977 Hannah Tilsen Publisher) t r - r- Katie Riopel, Sales Circulation: The Hugonian is a monthly community L newspaper delivered free to homes and L f [te businesses in Hugo and Centerville, exclusively {� e c c, ,i s within the 55038 zipcode. We publish 5,000 n 90 � copies each month, 3,300 are mailed to homes PP and the other 1,600 are distributed among area businesses within Hugo and Centerville. Sizes Width Depth r Full page 10 -1/4" 12 -1/2" Half page 10 -1/4" 6 -1/4" Quarter page 5 -1/8" 3 -1/8" tJl n One - eighth page 5 -1/8" 1 -7/8" Non - Profit Rate: Rates: to civic organizations is $6.00 per column inch. Full Page $540.00 Mechanicals: Half page $270.00 Quarter Page $135.00 The Hugonian is a five column tabloid One - eighth page 67.50 newspaper. Our standard column width is one and seven - eighths with a one -eight inch gutter. Classified Ads: Deadlines: $5.00 for 3 lines, $2.00 for each additional line. Advertising copy must be submitted by the 15th of the month to be included in the following month's issue. The Hugonian is generally delivered the first week of the month. 2 columns x 2" = $ 36 per month 2 columns x 4" =$72 per month 2 columns x 3" _ $54 per month 3 columns x 5" _ $135 per month 1 column x 1 " _ $9 per month 1 column x 3 " _ $27 per month 1 column x 4" _ $36 per month 1 column x2 "=$18 per month 3 columns X 4 " _ $108 per month Howard R. Green Company �I 111 tJt '. CONSULTING ENGINEERS WlLTINGEXAM Formerly MSA May 22, 1998 Consulting Engineers File: 260092m -0240 Mr. Jim March Administrator City of Centerville 1880 Main Street Centerville, MN 55038 RE: GRADING PLAN REVIEW INDUSTRIAL PARK SOUTH TERMINAL TRUCK MAINTENANCE SITE Dear Mr. March: We received the grading plan for the proposed Industrial Park South — Terminal Truck Maintenance Site on May 18, 1998. As requested, we have completed a review of the grading and site plan (Sheets 1 and Al) and offer the following comments: Site plan and grading plans • The right -of -way line along Cedar Street to the south is not shown. As a result, the setbacks are shown from the section line or center of Cedar Street and not the right - of -way line. • The parking lot layout along the north line shown on sheet Al (site plan) does not match that shown on sheet 1 (grading plan). • The 130 -toot drainage and utility easement along the east side is not shown on the plat dated 4/29/98. It also appears to be at a high point. It is not clear as to the point of this easement. Grading plan • The plan shows curb and gutter at the entrance extending out to 20th Avenue (County Road 54). This could cause a maintenance problem for snowplows hitting the curb, and also draining water out onto the road before it flows into the ditch. It would be better to stop the curb at the radius point, before it extends to 20th Avenue, and have bituminous spillways divert the water directly into the ditch. 0:1PR0J\260092m1092 -2202. may. d oc 1326 Energy Park Drive • St. Paul, MN 55108 • 612/644 -4389 fax 612/644 -9446 toll free 888/368 -4389 r Mr. Jim March May 22, 1998 Page 2 • The existing drainage ditch along the south line should be within the right -of -way or in a drainage easement. • Grades on the paving area should be a minimum of 1.0 %. From the elevation shots given, the proposed grade from the southwest corner is 0.7% and along the dolly pad at the north end it is 0.52 %. • Does the City want temporary bituminous curb along the north and east sides of the paving area? • Drainage from the paving area will flow from the northeast corner into a low area bounded by elevation 904. Water will sit in this area until the proposed stormwater ponding area in Outlot A (north of this proposed development site) is completed. There should be some interim plans for stormwater ponding, or a clear indication of when the proposed pond will be constructed. • There is insufficient erosion control shown. These items should be addressed and the grading /site plans resubmitted for final review. This review is therefore considered preliminary and other issues may arise during the final review. If you have any questions, pleas let me know. Sincerely, Howard R. Green Company Phillip G. BergeM. P. PGB /st O:�PROJ�2fi0092m \092- 2202.m R. Green Company CONSULTING ENGINEERS MEMORANDUM DATE: May 19, 1998 TO: Honorable Mayor and Council FROM: Ry -Chel Gaustad RE: Selection of Street Names The Street Naming Committee compiled a list of possible street names. The final list is being submitted for Council consideration. If change is necessary, an updated list will be resubmitted to the Council for final consideration. Perhaps, Staff can be authorized to execute letters of appreciation to all persons who invested their time and effort. Thank you for your consideration in this matter. J. Jasmine T. Tomahawk STREET NAME LIST Jupiter Totem Juniper Tollway A. Arcadia Tree K. Knabe Arrowwood Kiwi Arrowhead U. Unison Key Ubet B. Burque Killebrew United Blacksmith Unicorn L. Lysoff Balsom Lily V. Valois Beaver Loon Victory Blackfoot tA, , 44.1 Voyager Bluebird M. Mohawk Mahican W. Woodridge C. Cattail Mint Clover Wilharber Canadian Moby Winners Maple Warbler Canada Woodtick N. Norway Pine D. Daniel (Danny's) Nordic Della X. Xylem Norse Y. Yucca E. Echo O. Oblique Yoke Easy Ojibwa Oriole Z. Zicorn F. French Ontario Zircon Finch Ox Zone Feather Fairview P. Pioneer Pine Grove G. Goose Pine Tree Gateway Pebble Gonsior Q. Quaker H. Hidden Queen Honker Quake Heron R. Rivard I. Indigo Rosie Indian Iris S. Stoneway Spruce Sioux Parkview Addition DRAFT C O P Y Development Agreement May 22 1998 DEVELOPMENT CONTRACT PARKVIEW ADDITION (City Installed Improvements) THIS AGREEMENT, made this of 1998, is by and between the City of Centerville, whose address is 1880 Main Street, Centerville, MN 55038, a municipal corporation organized under the law of the State of Minnesota, hereinafter referred to as the "City," and Richard S. Carlson, as President of Parkview of Centerville, Inc., a Minnesota corporation, on behalf of the corporation, hereinafter referred to as the "Developer." WHEREAS the Developer has received approval from the City Council for a preliminary plat of land within the corporate limits of the City known as Parkview Addition, hereinafter called "Subdivision;" and WHEREAS the Developer has requested that the City construct and finance certain improvements to serve the plat; and WHEREAS the Developer is to be responsible for the installation and financing of certain private improvements within the plat; and WHEREAS the Developer has petitioned the City of Centerville to undertake certain public improvements within the plat; and WHEREAS said City Subdivision Ordinance and Minnesota Statute 462.358 authorize the City to enter into a performance contract secured by a bond, cash escrow, or other security to guarantee completion and payment of such improvements following final approval and recording of final plat; and WHEREAS Minnesota Statute 429 provides a method for assessing the cost of City - installed improvements to the benefited property; NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, IT IS AGREED BY AND BETWEEN THE PARTIES HERETO: A. DEVELOPER IMPROVEMENTS The Developer will construct and install at Developer's expense the general improvement construction according to ordinance #8, Section 38.01 and other improvements specific to the development herein set forth. 1. Cost of Developer's Improvements, description: a. Street name signs (installed by the City) Approximately 3 @ $250 /each $750.00 b. Traffic signs, stop sign, dead -end, etc. (Installed by City) Approximately 5 @ $200 1each $1,000.00 c. Utility markers Approximately 10 @ $200 /each $2,000.00 \ \SPNWFS \VOLI \DATATROJ \260089m 1089- 1405.may.DevAgree.doe Page 1 Parkview Addition DRAFT COPY Development Agreement May 22, 1998 d. Street sweeping 6 times @ $600 /each sweeping $3,600.00 e. Signage and barricades 1 each @ $300 /each $300.00 f. Flushing of storm sewers, once per year until all lots are built on $5,000.00 g. Street lights Approximately 6 lights @ $500 /light $3,000.00 h. Shade trees (1 per lot or 2 per corner lot) $300 /each (47 trees) $14,100.00 i. Snowplow service of streets 25 times @ $250 /each plowing $6,250.00 j. City administration for review and compliance of above 80 hours @ $30 /hour $2,400.00 Total Estimated Cost $38,400.00 Developer Retainage (150 %) $57,600.00 All of the above items under Section 1 with the exception of the trees and sod on unbuilt lots shall be completed and /or provided to the City by November 30, 1998. The Developer agrees to provide to the City a cash deposit of $10,000.00 for the purpose of a sod escrow. If the money is used to sod properties in violation of the City Ordinance, the City receives the right to withhold building permits on the project until the $10,000.00 total deposit is restored. 2. The Developer shall undertake or arrange to accomplish the following: a. Coordinate with the utility companies to provide for gas main, telephone lines, cable lines, and power lines to service the properties developed on the final plat according to the City's joint trench policy. b. Provide seeding and vegetation maintenance and erosion control over bare or graded areas and mitigation area, at the City's direction. C. Provide street name signs and stop signs for installation by City staff. d. Establish lot corner monumentation within 60 days of grading completion or by September 1998, after filing the final plat, whichever is sooner. e. Provide such street maintenance and control of builder's actions to maintain roadways clear of mud, soil, and debris to provide safe driving surfaces. The Developer shall provide street sweeping within 24 hours of the City's request for such services. \WNWM VOL I\DATATROJU60089m \089 -1405. may. DevAgree. doe Page 2 Parkview Addition DRAFT C O P Y Development Agreement May 22, 1998 f. Provide for landscaping in accordance with City ordinances and other requirements. The Developer shall accomplish or cause to be accomplished these actions according to generally accepted trade standards. The Developer will cause to be furnished to the City a schedule of proposed operations at least five days prior to commencement of his construction activities. Construction vehicles for site grading, streets, and utilities will utilize the existing blacktop surface on Centerville Road. No construction vehicles will be allowed to access the site from Dupre Road. 3. Site Grading. The Developer shall be responsible for providing the road sub -cut during mass grading of the site. Topsoil shall be stockpiled during mass grading. Also, a suitable stockpile shall be provided of material to backfill the utility trench, should a shortage from compactor occur. This material will be necessary to provide for volume losses due to compaction that will occur during utility installation. No certificate of occupancy shall be issued for any lot without the proper grading checked of those lots as determined by Building Iffier. 4. Erosion Control. The Developer shall control erosion insuring: a. All development shall conform to the natural limitations presented by the topography and soil of the subdivision in order to create the best potential for preventing soil erosion. The Developer shall submit an erosion control plan, detailing all erosion control measures to be implemented during construction. Said plan shall be approved by the City prior to the commencement of site grading or construction. b. Erosion and siltation control measures shall be coordinated with the different stages of development. Appropriate control measures as required by the City shall be installed prior to development when necessary to control erosion. C. Land shall be developed in increments of workable size such that adequate erosion and siltation controls can be provided as construction progresses. The smallest practical area of land, as determined by the City, shall be exposed at any one period of time. d. Where the topsoil is removed, sufficient arable soils shall be set aside for respreading over the developed area. The topsoil shall be restored to a depth of at least four (4) inches and shall be of a quality at least equal to the soil quality prior to development and the Developer shall install four (4) inches of topsoil on all boulevards and seed or sod as approved by the City. The Developer shall make all necessary adjustments to the curb stops to bring them flush with the topsoil (before occupancy). All disturbed areas shall be seeded. The quality of the top soil restored shall be equivalent to the top soil on the development prior to the removal. \ \SPNWFS \VOL I\ DATA \PROD \260089m \089- 1405.may. DevAgree.dm Page 3 Parkview Addition DRAFT C O P Y Development Agreement May 22, 1998 5. Inspection. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. 6. Easements. The Developer shall make available to the City, at no cost to the City, all permanent or temporary easements necessary for the installation and use of the Developer Improvements, as determined by the City Engineer. All such easements requested by the City shall be in writing, in recordable form, and on the standard easement form of the City and on such other terms and conditions as the City shall determine. 7. Faithful Performance of Construction Contracts and Letter of Credit. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer's Improvements and hereby guarantees the workmanship and materials for a period of one year following the City's final acceptance of the Developer's Improvements. The Developer agrees to guarantee for a period of two years the tree plantings required as part of the Developer's Agreement. Each specific tree guarantee period shall begin with the planting of each specific tree. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter, maintain with the City a cash deposit, certified check, or an Irrevocable Letter of Credit, based on one hundred fifty percent (150 %) of the total estimated cost of the Developer's Improvements as indicated in Paragraph Al. The Irrevocable Letter of Credit shall be for the exclusive use and benefit of the City of Centerville and shall state thereon the same is issued to guarantee and assure performance by the Developer of all the terms and conditions of this Development Contract and construction of all required improvements in accordance with the ordinances and specifications of the City. Such Letter of Credit may be reduced upon completion and acceptance of the Developer's Improvements by the City to an amount deemed adequate by the City Engineer to cover the one year warranty period described herein. The City shall have the right during said warranty period to draw on the Letter of Credit for any warranty work that is necessary. The City reserves the right to draw, in whole or in part, on any portion of the Irrevocable Letter of Credit for the purpose of guaranteeing the terms and conditions of this contract. The Irrevocable Letter of Credit shall be renewed or replaced by not later than twenty (20) days prior to its expiration with a like letter or bond. 7. Reduction of Escrow Guarantee. The Developer may request reduction of the Letter of Credit or cash deposit based on prepayment or the value of the completed Improvements at the time of the requested reduction. The amount of reduction will be determined by the City and such recommendation will be submitted to the City Council for action. 8. Approval of Contractors. Any contractor selected by the Developer to construct and install any Developer's Improvements must be determined in writing by the City Engineer to be acceptable. The City reserves the right to require satisfactory proof of successful experience and adequate financial status by any such contractor. \\SPNWFS \VOLI \DATAIPROJ \260089m \089 -1405. may.DevAgree.doc Page 4 Parkview Addition DRAFT C O P Y Development Agreement May 22 1998 B. CITY IMPROVEMENTS The Developer has requested that the City of Centerville undertake the following improvements pursuant to MS429: a. Installation of sanitary sewer and water distribution piping and services b. Installation of RCP storm sewers and catch basins of various sizes C. Installation of urban street d. Installation of sidewalk In accordance with the policies and ordinances of the City, the following described improvements (hereinafter collectively called the "Improvements "), to include improvements as described by the plans, specifications, and contract documents entitled Parkview Addition Street and Utility Improvements, as prepared by the City Engineer, Howard R. Green Company, and as adopted and approved by the City Council of the City of Centerville. Said improvements shall be constructed and installed by the City to serve the Subdivision on the terms and conditions according to Ordinance #8, Section 38.01 and other improvements specific to the development herein set forth: 1. Street Construction. The base course shall be completed before October 31, 1998. The wear course shall be completed when the City deems appropriate according to the progress of work on the individual lots. The Developer shall be liable for any increase in cost for construction of the wear course due to delays in construction on the individual lots. 2. Construction Procedures. All such improvements set out in Ordinance #8, Section 38.01, and as additionally specified herein shall be instituted, constructed, and financed as follows: The City shall commence proceedings pursuant to Minnesota Statute 429 providing that such improvements be made and assessed against the benefited properties. After preparation of preliminary plans and estimates by the City Engineer, an improvement hearing, if required by law, will be called by the City Council for the purpose of ordering such improvements. After preparation of final plans and specifications by the City Engineer, the installation of the improvements shall take place under the City's complete supervision. 3. Security, Levy of Special Assessments and Required Payment Therefor. Prior to the preparation of final plans and specifications for the construction of said improvements, the Developer shall provide to the City a cash escrow or letter of credit in an amount equal to the estimated cost for preparation of plans and specifications, as established by the City Engineer. Said cash escrow, including accrued interest thereon, or letter of credit, may be used by the City upon default by Developer in the payment of special assessments pursuant hereto, whether accelerated or otherwise. That such cash escrow or letter of credit shall remain in full force and effect throughout the term of the special assessments, except the \\SPNWFS \VOL1\ DATA \PROJ\260089m \089 -1405. may.DevAgree.doc Page 5 Parkview Addition DRAFT C O P Y Development Agreement May 22, 1998 amount of the request of the Developer, at the City's option, but in no event shall be less than the total of the outstanding special assessments against all properties within the Subdivision. The entire cost of the installation of such improvements, including any reasonable engineering, legal and administrative costs incurred by the City, shall be assessed against the benefited properties within the Subdivision in ten (10) equal installments with interest on the unpaid installments at a rate not to exceed the maximum allowed by law. Payment of the interest accrued on the special assessments levied shall be payable to the City Clerk on 1998. The balance of principal and interest of the special assessments levied hereto shall be payable to the City Clerk in semi - annual installments commencing on 1998 and on and hereafter until the entire balance plus accrued interest is paid in full unless paid earlier pursuant to Paragraph C herein. In the event any payment is not make on the dates set out herein, the City may exercise its rights pursuant to Paragraph D hereof. The Developer waives any and all procedural and substantive objections to the installation of the public improvements and the special assessments, including but not limited to hearing requirements and any claim that the assessments exceed the benefit to the property. Developer waives any appeal rights otherwise available pursuant to M.S.A. 429.081. The City, at its option, may elect to certify the entire assessment roll to Anoka County for collection with the real estate taxes. 4. Required Payments of Special Assessments by Developer. Developer, its heirs, successors, or assigns hereby agree that prior to or on issuance of certificate or occupancy, to pay the entire unpaid improvement costs assess or to be assessed under this agreement against such property. If a certificate of occupancy is issued before the special assessments have been levied, the Developer, its heirs, successors or assigns shall pay the City the sum of cash equal to the Engineer's estimate of the special assessments for such improvements that would be levied against the property. Upon such payment, the City shall issue a certificate showing the assessments are paid in full. Notwithstanding the issuance of said certificate, the Developer shall be liable to the City for any deficiency and the City shall pay the Developer any surplus arising from the payment based upon such estimate. 5. Acceleration Upon Default. In the event the Developer violates any of the covenants, conditions or agreements herein contained to be performed by the Developer, violates any ordinance, rule or regulation of the City County of Anoka, State of Minnesota or other governmental entity having jurisdiction over the plat, or fails to pay any installment of any special assessment levied pursuant hereto, or any interest thereon, when the same is to be paid pursuant hereto, the City, at its option, in addition to its rights and remedies hereunder, after ten (10) days' written notice to the Developer, may declare all of the unpaid special assessments which are then estimated or levied pursuant to this agreement due and payable in full, with interest. The City may seek recovery of such special assessments due and payable from the security provided in Paragraph B hereof. In the event that such security is insufficient to pay the outstanding amount of such special assessments plus accrued interest, the City may certify such % \SPNWFS%VOLPDATA\PROA260089m \089- I405. may. DevAgree.doc Page 6 Parkview Addition DRAFT C O P Y Development Agreement May 22, 1998 outstanding special assessment in full to the County Auditor pursuant to M.S. 429.061, Subdivision 3 for collection the following year. The City, at its option, may commence legal action against the Developer to collect the entire unpaid balance of the special assessments then estimated or levied pursuant hereto, with interest, including reasonable attorney's fees and Developer shall be liable for such special assessments and, if more than one, such liability shall be joint and several. Also, if the Developer violates any term or condition of this agreement, or if any payment is not made by Developer pursuant to this agreement, the City, at its option, may refuse to issue building permits to any of the property within the plat on which the assessments have not been paid. C. RECORDING AND RELEASE The Developer agrees that the terms of this Development Contract shall be a covenant on any and all property included in the Subdivision. The Developer agrees that the City shall have the right to record a copy of this Development Contract with the Anoka County Recorder to give notice to future purchasers and owners. This shall be recorded against the Subdivision described on page 1 hereof. City shall provide to Developer upon payment of all the special assessments levied against a parcel a release of such parcel from the terms and conditions of this Development Contract subject to provision contained in the second paragraph of Section 3.G.3 on page 9. D. REIMBURSEMENT OF COSTS The Developer agrees to fully reimburse the City for all costs incurred by the City including, but not limited to, the actual costs of construction of said improvements, engineering fees, legal fees, inspection fees, interest costs, costs of acquisition of necessary easements, if any, and any other costs incurred by the City relating to this Development Contract and the installation and financing of the aforementioned improvements. E. OCCUPATION OF PREMISES The Developer further agrees that they will not cause to be occupied any premises upon the plat or any property within the plat until the completion of the gas, electric, telephone, water, and sewer improvements required by this Development Contract have been installed, unless the City has agreed in writing to waive this requirement as to a specific premises. Furthermore, Developer shall be granted no certificates of occupancy for homes within the plat prior to substantial completion of all Developer and City Improvements described in this Agreement. F. CLEAN UP The Developer shall be responsible to keep new and existing streets clean and shall conduct routine sweeping of the project area. The Developer shall clean streets no later than 24 hours after being notified by the City. G. HOMEOWNER NOTICE Developer agrees to provide the owner of each lot purchased within the development on or before the date of closing a statement in substantially the form shown as Exhibit A hereto. A signed copy of such agreement shall be returned to the City within ten (10) days following execution by the homeowner. \ \SPNWFS \VOL1\DATAIPROI \260089m \089- 1405.may.DevAgree.doc Page 7 Parkview Addition DRAFT C O P Y Development Agreement May 22, 1998 H. OWNERSHIP OF IMPROVEMENTS Upon completion of the work and construction required by this contract and acceptance by the City, the improvements lying within the public easements shall become City property without further notice or action. I. REIMBURSEMENT OF COSTS FOR DEFENSE The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this contract, or any portion thereof, including court costs and reasonable engineering and attorney's fees. J. VALIDITY If any portion, section, subsection, sentence, clause, paragraph, or phrase in this contract is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Development Contract. K. GENERAL 1. Binding Effect. The terms and provisions hereof shall be binding upon and insure to the benefit of the heirs, representatives, successors, and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subdivision and shall be deemed covenants running with the land. 2. Notice. Whenever in this Agreement it shall be required or permitted that notice or demand be given or served by either party to this Agreement to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses herein before set forth on Page 1 by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto are as set forth on Page 1 until changed by notice given as above. 3. Final Plat Approval. The City agrees to give final approval to the plat of the Subdivision upon execution and delivery of this Agreement and of all required petitions, bonds, fees, and securities. 4. Incorporation by Reference. All plans, special provisions, proposals, specifications, and contracts for the improvements furnished and let pursuant to this Agreement shall be and hereby are made a part of this agreement by reference as fully as if set out herein in full. \ \SPNWFS \VOLT \DATA \PAOJ \260099m \089 -1405. my. DevAgree.doe Page 8 Parkview Addition DRAFT C O P Y Development Agreement May 22, 1998 L. VIOLATION OF AGREEMENT In the event that Developer violates any of the covenants and agreements contained in this Development Contract and to be performed by the Developer, the City, at its option, in addition to the rights and remedies as set out hereunder may refuse to issue building permits to any property within the plat until such time as such default has been corrected to the satisfaction of the City. M. PARK DEDICATION The park dedication requirements due to the City of Centerville in the amount of $750.00 per lot for 42 lots, resulting in a total fee of $31,500.00, shall be paid in cash at the time of the signing of the final plat. N. TRAIL DEDICATION The trail dedication fee in the amount of $150.00 per lot for 42 lots resulting in a total fee of $6,300.00 shall be paid in cash at the time of the signing of the final plat. O. STORM WATER FEES The storm water fee shall be paid in cash to the City according to the interim policy of storm water charges at a rate of $0.01546 per square foot for a total amount of $12,916.53, based on an area of 19.18 acres, at the time of the signing of the final plat. DEVELOPER CITY OF CENTERVILLE Parkview of Centerville, Inc. By: By: Mayor ATTEST: By: City Clerk \ \SPNWFSW0L I\ DATA \PROJ \260089m \089 -1405. may. DevAgree.doc Page 9 Parkview Addition DRAFT C O P Y Development Agreement May 22, 1998 1, , the undersigned, do hereby verify that I am an officer of the corporation known as Parkview of Centerville, Inc., and hereby personally guarantee all duties, obligations, and undertaking of said corporation set forth in this Development Contract. STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) On this day of 1996, before me, a Notary Public within and for said County, personally appeared Tom Wilharber to me known to be the Mayor of the City of Centerville, and who executed the foregoing instrument and acknowledged that he executed the same on behalf of said City. STATE OF MINNESOTA ) Notary Public ) SS. COUNTY OF ANOKA ) On this day of 1996, before me, a Notary Public within and for said County, personally appeared Ry -Chel Gaustad to me known to be the City Clerk of the City of Centerville, and who executed the foregoing instrument and acknowledged that she executed the same on behalf of said City. Notary Public STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) On this day of 1996, before me, a Notary Public within and for said County, personally appeared to me known to be the person described in and who executed the foregoing instrument and acknowledged that he executed the same as his free act and deed. Notary Public 260 1083- 1904.feb Parkview Addition DRAFT C O P Y Development Agreement May 22, 1998 EXHIBIT A 1. , future homeowner of Lot , Block Parkview Addition Development, do understand that: • It is my responsibility as property owner that within 30 days (May - September) or by June 1 st (October - April), my lot will be landscaped and sodded per ordinance in a manner that prevents erosion due to wind or water. • It is my responsibility as property owner to maintain the sod and trees that have been installed. Trees are guaranteed for two years from initial plant date. • Grading will not be altered on my lot. Drainage will comply with the grading plan. • I understand that there may be drainage easements, utility easements and /or trail easements on my property. • 1 understand that sidewalk is part of this development and may be constructed on my lot. Date: Buyer /Homeowner Signature A copy of this must be returned to the City of Centerville, 1880 Main Street, Centerville, Minnesota 55038, prior to issuance of the Building Permit- 0: TROA260089m1089 -1405. may. DevAgree.do Parkview Addition DRAFT C O P Y Development Agreement May 22, 1998 EXHIBIT B CASH FEES 1. Stormwater Fee $12,916.53 2. Park Dedication Fee ($750 per lot/ 42 lots) $31,500 3. Trail Dedication Fee ($150 per lot/ 42 lots) $6,300.00 4. Sod Deposit $10,000.00 5. Final Plat Filing $200.00 6. Administration Fees $100 /Lot $4.200.00 TOTAL FEES $65,116.53 SECURITIES 1. Developer Improvements (Paragraph Al) $57,600.00 TOTAL SECURITIES $57,600.00 0:1PROE260089m1089- 1405.may, DevAgree.doc PA RKVIEW City of Centerville County of Anoka •i Ovwta r.-- S-1., z], 7-ti ]I, Ron9. 1z r� A x.rll -I c.m.r .r u< N.rm ndt of a M..•J....I G.o.l<r of P< tc.,, al Guwtu .1 5 <..... Z], ...emR 31. Rm9, 21 Natn Ilse of Ua 5eutnweal W.rter .t s< Jan 13. i oat ,vFip ]1, Menge 21 t • Sa8'.G'0) "E r An :..so Cw.t, Menumm _ ulsy] i� - - -; 58840'0TE 1060.91 - ' .,m. .r s.<x., z]. nl. szz;' e..� _ -_- - -T 9200 r- 90.511 - Bfi.51 -. -9101- 9a. 6 18e _ _ 88'M O) xS5.00 _ _ f f f r n 86.0 - s]]] .18- •.11 _ 5 •E J W ,__ 0 7 II s �r f 1� a -� FJ." F_r<]o>.'a -- 12 N i6aao �. w _ng ?o yl Im l ° W'I s'E l v s `L( IV n ra75 �o rv B d B . . / 9n e4.15:Y7 ��� n� om R o o ° r o^ 6 -n 7 N"�Y'o za.? a` o - Gs- °Iry S °- z I Iap� it " s ,.en a 687'6, b.E zze..ol )P S88'40'07'E i �aea Il M \ v ti/- �5 - - -__1 __ n n y 1 L J L.<- f . I Sy a' zo a.;n.9 <�'xt 25 L81.Ei - " •�iS ITJ -a ]a -88.66 .9.9i - tool ] -J ]$a1�� /P° /rv9�z J'rv16 E.fem <n l /j^ Lr / It 9'nq- an S88'.0'OYE'., N SB.nB']0'E L� aS l> g 9 % e S;' MEADO MEADOW LANE s68'w'm'E o 'oY +s E 60 - sea'cearE m A 1ReP0 N]TZ9'xfi'E _E'/ ` -- n6os _ 91>Z- 92 C0- a).51- �a96 ♦.n - -1 rd -Ifi.56 _gy 5]>.18 ` c y f fir f_ l }I - -'.. a,P -]es l __7 1an " -n•zl. _,+GCOroe'w w lm C 2z]les aa " 4a3°�- se]za- I;'s2x] i fl 2 - 3 'y „'o' �Y °^', 5 z21 'r `^° .3'223a• = 2 19216 - L NB923'0I'LJ L�591D _ o , pA< s mIZO __ _ N naf']a'15 AR �1 n m ' miS N `o z as fn 20 la �d w` sT ay , X6].61, i.2O 99e.as -.W r - l o o o ^, 23 m ^p W m a z 9 er r I +.o1 -- z Na)'s]O]E 3 L Nms7 f- o a° 3 0 A� 1e¢19 N o , a10 \: r ^ ' e , 1 8]fi7 v 1 -ISO 6]vo 055 an ti N \6 GRAPHIC SCALE 1 1, i o 24 3 �- Bass 7 19 - a aM pn.m �\ ,S66AB.i , J - - ♦ l)� U a 5 W o .i m m 2 a`mlo ]1h _ vo^n i2 71 \sl\'fi al.. 20 I _ - 1H.1♦ P -6'J__ L. . 1 a 6]E - 15166 Iy.-° e e 2]>5'3l oq fl aa'w'1 o ° E~ saeO9a1'E r - _ 6 -. h i. p S_ IQ -- _ (In ran 67, ) - i I MEADOW CIRCLE e P� y 7 0 . s]vrm- 25 q _ se]'s1 ]a'E- x aeon] _ t corn - soG n m p O p$SYE z Co $ 5 OG "E P r\ 16 a^ r' or It r -9 . 90,00_ NOTE: FOR THE PURPOSES OF THIS P \)0'` ^ D° i Rn60G0 1y f:',G' 0 �..a^'.a:S N G . Q NS z )rs Ba0 a`+Ei� a„B' ..0](\' � y' sz ere e 'sry o -L, i w u �o- 'e] 'b w w6 n 5]b a C' OF THE SOU GT, THE NORTH LNE 1 1 rc : RdEEET WARIER Or SECTION 23 w � E 1 4 _ 15 16 17 \ \ J Uri p 26 ^ 27 ° ?ye tee% \ 1 _ Is ASSUMED TO BEAR SHB'40'aJ"E wC='lo o�iq ? " °.P 13 a`.. E ^- s=' 0 1 (� 6� o ° r `. �% a ?• \ / IiJ O %� I I4 e �.xat YO'SB'E x) DENOTES AN ANONA COUNT q� 58g99'01'E Q Y MONUMENT JL_ J- J ,(sv1 I , a . /;� )ere a / a.GO u zoael - e _ ___ _ ]] 7s Is __ - ---- - • DENOTES FOUND IRON MONUMENT 9 19].55 - IBI 91 186,00 -� - -- Wtr .I n N8839'02 'W 1315.85 -__ e I." n.I, at ..tn<..1 o.ertn , • s swm ... a. I a.. o DENOTES Y R.L.S. IRON PIPE SET AND .I soon- 11 T.. IO 31. A..,. zx MARKED BY R. REGISTRATION NO. 1551 ^. r h \l r 1 r 17-1 /� / �� -p - -p- DENOTES RIGHT OF ACCESS DEDICATED L_ I v I I I La1 V` �� t0 THE COUNtt OF ANOKA DRAINAGE H UTILITY EASEMENTS SHOWN THUS'. KNOW ALL PERSONS BY TTIESE PRESENTS: that Parkview of Camcvige, Toro, A Y111age Bank corporation Older the laws ofMihmesota owner ofthe foNowing deserhM property, and VNMO James R. South, Pneida ECU O. I hereby certify But the City Cpoy d of the City G Cemmdle, Araks County, Mi11r1ewy duly Banka,.lPo der md.. Or the laws of Milmeasu, m"MRa ofolc following dexnbed property a¢epted and approved the plat of PARKVIEW at a regular mating held this day of IG sionsa dl in the CwmY of Anoka State ofs.Lmoma, davit: STATE OF MINNESOTA) The for of 19_ if applicable the wrinan minmenu and rccontm tiom ofdhe , B Ilg inatmnllmt 19 ackrawledgd SRI as me this COUNTY OF ) day of 19 M lama R. Smith, Commissioner ofTraruponanon and the County )Bghwey Engiap have ban rcuived by the r the North [calf ofthe Northeast Quarter ofthe Southwea Quarter of Section 23, Preaidenl/C E.O of VMW Bank, A Mi., carporarioe on City Or the preaaihd 30 day period has elapsed without recdpt of aRh comments and Township 31, Range 2; arept the Wall 25SW fat oI North Iu0.0D less of said b I tION ofthe oorporeuon raommeldalions, as provided by Mnn, Statute+, Saxon 505 W, Subd. 2. North lfalf of We Northeast Quarter oldie Southwest Quarter OFSOotwr12.. Ciry o(Ccntuville Have slued the sense to be ssri a ed And Planed As PARKV W And do haef donate and No Anoka County. Mllnesou dtdicau to the public for public use forever the road, June, court, Rude, and park as shown on she ury Public, Coumy, MmndWa. plat, also dedicating the easevnlu for Oa t, Radial drailuge puryoxs as shown on the plat. also My Commis ion mpirm By __ Thomas D. Wilharbv, Mayor r dedicating to the Cwmy ofAnoka the rigN ofeccsea Ante County Store Ad Highway No.21az BEING 10 FEET IN WIDTH AND ADJOINING STREET LINES n showonthepW. In wimps wherco(seid Pakview ofCmtervige tats. bas caused ties BY Ry- ChelGwsud, City Clerk AND REAR LOT UNES. AND 5 FEET IN WIDTH AND ADJOINING 't presmu to be signet by hs proper aRic M this _ &Y of 19 I hereby wli But I love wry fy eyed and pond the property described on this Dlat ere SIDE LOT LINES, UNLESS SHOWN O1HEft1N5E ON THIS FLAT, Nan in wiaceu whereofaaid Ysgage Rank 11m caused thexpresems to ha ag11d by iu proper FART Law the Plat is a mr t rap seenswon ofthe aavxy, tau all durarces ere mhrad shown on the tar in fm sued huhdreddu ofa II Rest all monuments will be corrertl Cbakd ard Appro•ed this _ day of , 19 ­ plated tdaday of 19_ Y P y placed U, the grwrd R T l d,that B¢ i S boundary 0 lilies are co rr ec tly dg she PerA 'ew cat Cmta»11e ]x ea, ad dot la are e no wet Red As ticfined ed in MS 505.02, , gad. or I, or public highways 10 b By ,Anoka county Suor Ai . ciurd 5. Carlson, President n Bher igoa[ed oer Than as shown. STATE OF NBNNESOTA) The foregoing inmull nt waz ukmwledged before me thu Tedd W Mestke Laos Survryor COLTT OF ) _day of 19 by RirbW S. Carlson u Mwvaou Lic No. 15612 Prcvdetrt on beluofthe w ew ofCemmille L1s., a M1mloou wrporatan M'ofthe wryolaton STAFF OF MNNESOTA) Thsforegoing inmvmrm weer eck Tedd W Mare, L ard COUNTY OF 1 _dry of 19 by Tedd W. Mankq S rvryor Maury Pudic, _Coumy. Mmrcaou. Notary Puddic, County, M�oM_ n. My Coumm idefun apims My Calnmiaallea,Grea Mattke Engineering, Inc. I I i _ - - S88'40'07'E 1060.91 - - i - +zone 19ne er - NE t/a of sw 1/4 m seauan 25 _____I m ___ _ _____ _ 912 > _ _ - I[ 4 ] t r arose J l i r,Ti. - / BLOCK - I 6 Fmw9em<yj OV�eo .9 {/ / PAD 9099 inPC rage 91 }4 PAD 9121 PIED 911.5 / ;> Miry Gmo9e 912.5 PA 7 6911.6 Min PGur 91 912.1 r, >9 W0a ow ' , O PAO 9ID.6 M1.. Gnc 9 0 9 l �, 1 we "" "'s "d g, ow°at SE SE 9a s Lewea# SE q / 90a o L°.eee FI °e. 9oe.o L�„eal 5 or 9oe c C9 $E n 91. s L..eat vi r 9w o LO n. G°rn 911.6 p Lowe Floor oa 5 I GRAPHIC SCALE Garage 913 Min. bar° 91 5 Mrn. Cmo 912.5 v<sl Moor, 906.6 / _____ m m I I � I 9° � 9e Min. Garage $E ' +`• a� Law 1 F IV O _ I to l i • 566'40'07 / SE � or - - - - -- �r 255.02 / ( °rue l toot - i 9.2 1 ' �nan E ox/st Flow 900. i - 13+ao 4FDa g I - -F 8 7. I- _ • y } / SE -WO ..}_ _ �y _ _ _t _ -I_ _ PARKMEW AD 911.3 1 2 3 f • r m M�. 0 °'.' 91A PAO 9:3.3 I} Mln. Gomge 8)4} AAO 91JJ P0.0 912.6 i PAO 912.) I 6 I 1 1 L it Flow 9085 \ Mln. Com9e 5161 Min. Gar 91� 5 Min. Gam < 91] 1 % 6E -WO $kynmr k WIV (wa deto0 ) 21 on Loaves[ Giaor 909.6 ° g s 9 5 P I Senn to S Pd h YMtlmd I loweat Flow 5096 Gavot Flow X 09.6 Lowest Floor 908.5 I I / 11 I 1. PFD 911.5 PAD 911.5 - o o a / I o ElewOw 906.M5 5 $E -w0 I $E Yin. Garage 912 / 1 5 I Mm. Garage 91 SE -w0 $E -WO 5 1 22 PT 1 AD 91.5 / 910 9 2 Loweat Floor Mae 'r 8 Low-, Rear 9 .0 / 1 MI Garoge a " q I , / , n i I $E o Lo e t Floor 907.5 a fr q SE -WO I I M n. Garage 9'.4.9 1 � -- e Lo ml Floor 908.5 I - J, �,.1 eJ 6 I SE - / ° I T 23 9019 PAD 9,2.0 20 FAD 914.0 ) I F / Mln. Coro9e 9U,0 PAp $12tr1 \ Mn. 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PIO eN Me brew Wes 1ooi D6MV9e w 2 Eis A, Turf EerWhbltleal l'YO: .. MN. Flew a.wo lm 908.50 1 b4 wi C:. Sbalrpile ropfpl uN spred ovV ell dis[uMd arm. Ahe ' 'e 9edin4 plain Mlifenas bVw pod wml d eyes and upWd in pc/ ✓' l too Sben le.' re.f RE location sFOwn. Std eM mWse eyes between silrfence end , 'l „�� a w ' �� Nett: RW' will be Metalled Fabt vrchueae rl.s a r].] \e FkW " Ble wHll linnsh tlfi MT ponNwnWtl eru wiNAl lO days ofordinB WmplVion. Hey a all Stwln Seww Outfolls IerTY]wrrdm9 mdM vM disk in p4ce ell oNw erma. Line pondhvdeM Wnpm d t BadeearMCapsy sr.nuwwryrf .. wi0 son, chos ho uses ab, F . Pod/.e p will ltl u ° Ay e rtMn. wemvbed Boll. GiER WPB tra>rte .' Y \ naaYPow upiW Ebb wa' w or pMS+d urdalelin8 �x i bo,lom. Backlrce broker du 0f woes qaJ inw n(n1 �`� �� x _ r >• I p.b2 /R wV WndAVahnd NM - o mit ( pc. pm 2 winlure 5 I 4A6650001: IrtD rnla neur.iw `1 . lepleaalvanl . d NE (AC200'r K AL z II and alweelemwmrHw Brea. Appl eslipn mlwd , prwdums mes w,.naa.wt L� [are w.Le wdl 6lnow TtN00T Bad M/ -web Empbesis on Naive w iY / . ": ,f \ w,`,b," f'ruYs end FOrit Dress. nee- SO KW .Typel ES19TWeGP0UH0 Nale:oeP«wquryn mragb Meer lobe m w'eemeN ran 5.x0 bulds will be onion%raw - oars, whose, or t, od, Nii 4.5 hq ft. AeMp+Ye with lM wee .wwRS fore MYr 9apee. sirl :V In aE obtssh,A'manc^ord. Fo-tinnr(62a- n >,.K: 225 K,% dim - Ilex DOISUlr[UM fnTLUrf TRAIL'DETAIL Rum L3-4, 7ypay lMwlMen war elll l.lrt. ".r. 1rr. [asrm:[rto •s prior r¢din9J rtplbean: c9rrlumYwra. me. er ber,v - swOw. on r vw ,1.E .r. 9r¢rr. rts couRSE Rldlard 5. Carlson k A...orate., inc. T•Cr [p•, I in ..b c e rtify Uel ma PI°n, apadnc i-r A DDITIO N 4E" SIONs r ee r- 767 Central Avenue NE V2' 2. 16 31. Sr:Dbwws Ew cassE w «pert wee praporso by me ar under 1.r N I O I DATE R. KD. IPw COMMrr:TS d MATTKE ENGINEERING, INC. AuTRaRlry �ridlay. M N 55432 -- - L 61 2) 786 -1218 e'cvss l•rTE[.,C 9.Y derea, ryr auoervieian. o n� met o a aulr 1 5 98_ mc wparate RCMO P ei shon.- zp Mmrrn gmcrw.wL•e oeelm Rslb.lsred Pmlea :ianal Engine .now be 2 l / :,r ee PARKVIEW 7671 Central Avenue NE I PSOIECT n r ¢o tlXnw �.' Stott of M..... to Statotee. 5e[teons SZ6.02� wen srer evm. n..o __ T1'PgAL SlAEET SECTl 1. 32616. a - Fridley, MN 55432 (7 TON RESIDaMMA_) �✓ ^' }1 �,.• - ' cc z DRAWNC ME Gradin Plan, Develo m w,nc Flom Tedd W Mattke, P.E. (U� 2) 78J -03Q0 ORAWN CAOD APPROVED TNM SCALE: Y =SOS Cate. E /] /11 Minn. Re . No 15612 ONE"" GATE 5 98 MEMORANDUM DATE: May 19,1998 TO: Honorable Mayor and Council FROM: Ry -Chel Gaustad RE: Sager's Liquor (TM Liquors) Liquor License Consideration Mary Stutz & Shirley Fairbanks (Owners of TM Liquors) plan to sell their establishment to Terry Sager of Oakdale. Mr. Sager and his father recently sold a liquor establishment in St. Paul. Mr. Sager has a purchase agreement on TM Liquors and is scheduled to begin business on July 1, 1998. Therefore, he has requested the Centerville Council to consider approval of this liquor license request. On a side note, Mr. Sager plans to rename the liquor store to Sager's Liquor. Mr. Sager has paid the associated liquor license and cigarette fees. Also, the City is in receipt of the required certificates of insurance for both, Minnesota Workers Compensation and Liquor Liability. Furthermore, Mr. Sager has submitted the required city /state application and paper work. In addition, the City has informed Mr. Sager of the proposed tobacco ordinance and the potential for elevated cigarette license fees. Acting Police Chief Joel Heckman investigated Mr. Sager's background and found no pertinent reason to deny the request. The State Liquor Control Division requires the authorized authority (Council) approve the request prior to its review. I recommend approval of the liquor license request contingent upon State approval of the off -sale liquor license and buyers card. Please contact me with any questions. Minnesota Department of Public Safety dmtrt, LIQUOR CONTROL DIVISION 444 Cedar St., Suite 100 1- St. Paul. MN 55 10 1 - 2 156 (6 12)296 6430 'I'I 12)282-6555 APPLICATION FOR OFF SALE INTOXICATING LIQUOR LICENSE No license ,y ill be apprm ed or released until the 520 Retailer ID Card fee is received by MN Liquor. Control. Worker ,compe7usationiusuranceeompam . Name 1 , T. F.�. T. ✓s. �/ -'OV;� Policy# �U /�JC[urJ LICENSEE "S WA'S & USE TAX II) # 3 �3 / y� 1'o apph for sales tax #, call 296 -06181 or 1- 800 -657 -3777 If a co oration, an offcer shall executethis a lication Ifa artnershi , a artner shall execute this a lication. Liceusee Name (ludr<idual, Corporation, Partnership) Trade Name cr UBA License Location (.Slreet Address & Block No.) Lice .� Period Applicant's Home 1'Loue 70"13 J ✓r r,, S U, From 7 %,' to / %S' 6 12 - 77.7 - 0SS ) C'it_` County State Zip Code CEy J�2�7t.L� Name of S(orc Managcr Business Phone Number DOB (Individual Applicant) ��n,y�r96F� &Z -VU -6W /2 corporation, state name, date ofbirth, address, title, and shares held by each officer, If partnership, state ies, address and date of birth of each partner. Partner Oflicer!tir:l- middle. last) DOB Title Shares Address, City,State. Zip Code Ix 1A/v2 ihfs 13r�� Jfrts lor.�; N Patner Offlcn 0=u st. middle. last) DOB I Shares Address, City, Slate, Zip Code Punier ChTicer r'irst. middle. last) DOB T tle Address, City, State, Zip Code Partner Dfficcr (First. middle, las1T' DOB Title Shares Addre s City- .State, Zip Code 1. If a corporation, date of incorporation .S - 6 - yS' , state incorporated in I N. , mnount paid in capital y 1-7X DO . If a subsidiary of an) other corporation, so state and gi 'c purpose of corporation 4IZ4 If incorporated under the laws of another state, is corporation authoracd to do business in the slate of Minnesota? ❑ Yes yNo 2. Describe premises to which license aplicsi such as (fir floor, second floor, basement, etc.) or if entire building, so state. �tRST F Oo� ' J �eCY+o.> G/-` S7F /p M,r LL 3. 1, eslaMli' :ueut located near an) state university, state hospital, training school, reformatory or prison? G Yes XNo Ifyes state appro\uuatc distance - 4. Nmne and address of building o«mcr: 1oNn/ Mn (I + - L ( /'� +,�/ S i ��.r/''(/�U [ t ,H ✓, J So3 3 f las owuer of building auy connection, direc or w&recth with applicant? ' O Yes V No 5. Is applicant or any of the associates in this applicatiou, a =nber of the governing body of tie municipality in whicb this begun: is to he :7 Yes XNO If) es. in what capacin'? Stale 101aicr sty person other Wan applicauts bas am right, title or intterer in the furniture, futures or e ipr ent for wbich license i applied and if so, give name and delails. /-J� C J fS CIF & ',/r SS I�/2Y .S..�ySlr f e[, fi,✓ /'f -LlJ 7. Have applicants any interest whatsoever, directly or indirectly, in any other liquor "ablislunuent in the 5 ale of Mmaesota? 113 ✓ `Z• ❑YesXNo U}' e,. gr% ename and address ofeslablis }uucot. 8- Are the premiws nm% occupied or to be occupied by the applicant eniirek sepzale and exclu.Nic a from any other business establishment? X Ycs _ No 9. Stale }N hethcr applicant has or m ill be granted, an On sale Liquor License in conj uuctiou kith this Of] Sale Liquor License and for the same premises. _D Yes X No J Will be granted 10. & ale a %hcthcr app licart has or yvill be granted a Sunday On Sale Liquor Liccvse in corg unction a ilh the regular On Sale liquor 1.iceuse. ; Yes Ai No fJ Will be granted if. If this application is for a County Board Off Sale License, state the dist ance in miles to the nearest municipality. 1. Stale a belber applicant or any of the associates in !his applica(ion, have ever had an applieation for a liquor licens=e rg ected by ar) ntuuicipalih or state authority; if so, give dates and details. _ A10 2. I [as t,te applicant or any of the assoc=iates in this application, during the fn•e yeas immediately preceding this application ever had a license under the Miancsota liquor Control Act revoked for anY violation of such lams or local ordinances; if so, give dales aid details. A10 3. 1 [as applicant, patncrs, officers. or cmplo)'ccs cn•er had any liquor laiv violaionS in Minnesota or cl-se;%here, including State Liquor Control penalties? Yes 'X No Ifyes, give dates, charges and final outcome. 4. During the past liceascycar, has a sunmronsbeen issued underthe Liquor Ch it Liabitit) Lain (Thant Slmop) M.S. 340A.802. Ycs XNo If ycs. allach a copy of the summons, 'Ibis licensee must have one of the folloning: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) arced me U A. Liquor Liability Inairance (Drern Shop) - $50,000 per person. S100.000 more than ooe puson; S 10,000 property dcaruction; 550.000 and 5100.000 for loss of means of support. a D B. A .virel) bond from a surely company with minimum coverage a5 spec=ified in A. a J C. A [Tom the Stale Treasurer that the licensee has deposited i% ilb the -state, trust funds havinginarlet value of S 100,000 or S 100.000 in cash or securities. I certify that I have read the above questions and that the answers are true and correct of my own knowledge. Print name of applicant & title Si tare of Applmcan Date REPORT BY POLICE%SHERIFF'VDEPARTM9NT This is to ccnify that e applicau( ei�Fe9 named herein have not been convicted within the pa;a fn eyears for any violation of la`vs of the State of Miuurso< munic } palordin#nccs relating to intoxicating Liquor except as foUo%�s�? /�c.. ✓cry ft Lit c'ce > ✓i �Er.�r. i J�4�/J %« �G•. . %� � /F2C � /�r - (r- i��i ✓�;Y� ^� /Yr (_- �f/c.l _l�tfyL � v Pokc/SucriO's Dc artm�•ot Titic Siniaturc PS 9136 -94 Couuly Arrurnct''s Simaure I NPORTANT NOTICE All re!aii liquor licrn secs musi bade a current Federal Special Occupatiooal Stamp, This stamp is issued by the Bureau of Alcohol, Tubaoco, and Firearms. For information call (6 12)290 -3496. MEMO DATE : May 22, 1998 TO Honorable Mayor and Council FROM : Jim March RE NSP Gas Franchise The City has received a request from Northern States Power to allow them to have a gas franchise within the City. Included in your packet is a copy of their sample gas franchise. i have asked Greg Hellings to review this document. Also included in your packet is a letter from NSP asking the City to allow them to have permits to place gas mains within the City prior to having a signed gas franchise with the municipality. i have strong reservations against granting this request. I have been trying to locate in the City files our gas franchise with Minnegasco. A few years ago Minnegasco had purchased Midwest Gas that was supplying service to the City. Prior to Midwest Gas, the Iowa Public utilities and Iowa Power were the suppliers. I am not sure what length of franchise we have with Minnegasco and whether or not the contract is non - exclusive. I will ask the City Attorney to be present at our meeting to comment on this issue. I had a recent meeting with four representatives from Northern States Power when they presented me with this request. Apparently NSP has gas transmission lines just east of Interstate 35E. They would like to run gas main into Centerville and compete with Minnegasco,for the undeveloped areas of Centerville. They have particular interest in serving our industrial area, the Parkview development and the undeveloped land south of Center Street. I will be contacting Minnegasco to discuss the NSP franchise request and the status of our franchise agreement with them. I have inquired about franchise fees with NSP. It was indicated they do pay franchise fees in some communities. They do not wish to pay franchise fees and have not included them in their sample gas franchise. I believe there are many issues that are included in this document that are not written in the best interest of the City. MfiY - el-yd idu Ul :Ljf Northern States Power Company White Bear Lake area 1700 Ease County Road E Whits Bear Lase, MinneWa W10 -4666 May 21,199d Ms, Ry -Chel Gaustad City Clerk 1880 Main Street Centerville, Minnesota 55038 -9794 Hear Ry -Chel, As you are aware NSP is seeking to adopt a gas franchise with the city in order tc provide gas service to areas being developed by Rick Carlson and Gerald Rehbein. These developers have specifically requested gas service by NSP and we are very anxious to provide gas service to them and other potential customers within Centerville. In order to provide this service on a timely basis it is critical to both our potential customers and NSP that design and construction scheduling begin ASAP. It is in this light that NSP requests the city to allow the construction process to move forward on a permit basis while the details of the gas franchise are finalized. By doing so the expectations of all parties involved can be realized without delay. Please discuss this with city staff immediately and take the appropriate action necessary to secure the permit. if you have questions or concerns please call me at 779 -3105. Thank you in advance for your prompt attention to this request. Sincerely, (J n Wertish cc: Gary Witzany NSP Sandy Anderson NSP Harold Bagley NSP GAS FRANCHISE ORDINANCE NO. CITY OF CENTERVILLE, ANOKA COUNTY, MINNESOTA AN ORDINANCE GRANTING TO NORTHERN STATES POWER COMPANY, A MINNESOTA CORPORATION, ITS SUCCESSORS AND ASSIGNS, PERMISSION TO ERECT A GAS DISTRIBUTION SYSTEM FOR THE PURPOSES OF CONSTRUCTING, OPERATING, REPAIRING AND MAINTAINING IN THE CITY OF CENTERVILLE, MINNESOTA, THE NECESSARY GAS PIPES, MAINS AND APPURTENANCES FOR THE TRANSMISSION OR DISTRIBUTION OF GAS TO THE CITY AND ITS INHABITANTS AND OTHERS AND TRANSMITTING GAS INTO AND THROUGH THE CITY AND TO USE THE PUBLIC WAYS AND PUBLIC GROUNDS OF THE CITY FOR SUCH PURPOSES. THE CITY COUNCIL OF THE CITY OF CENTERVILLE, ANOKA COUNTY, MINNESOTA, ORDAINS: SECTION 1. Definitions Subd. 1. "City" means the City of Centerville, County of Anoka, State of Minnesota. Subd. 2. "City Utility System" means the facilities used for providing non - energy related public utility service owned or operated by City or agency thereof, including sewer and water service, but excluding facilities for providing heating, lighting or other forms of energy. Subd. 3. "Company" means Northern States Power Company, a Minnesota corporation, its successors and assigns. Subd. 4. "Gas" as used herein shall be held to include natural gas, manufactured gas, or other form of gaseous energy. Subd. 5. "Notice" means a writing served by any party or parties on any other party or parties. Notice to Company shall be mailed to the President, NSP' Gas, 825 Rice Street, St. Paul, Minnesota 55117. Notice to City shall be mailed to the City Clerk, 1880 Main St., Centerville, Minnesota 55038. Either party may change its respective address for the purpose of this Ordinance by written notice to the other party. Subd. 6. "Public Ground" means land owned by the City for park, open space or similar purpose, which is held for use in common by the public. Subd. 7 . "Public Way" means any street, alley, walkway or other public right -of -way within the City. NSP Reference: CNTRVGG.STD Version: 0510"S Page 1 of 5 SECTION 2. Grant of Franchise City hereby grants Company, for a period of 20 years from the date hereof, the non- exclusive right and privilege of erecting a gas distribution system and using the Public Ways and Public Grounds of City for the purpose of constructing, operating, repairing, and maintaining in, on, over, under and across the same, all gas pipes, mains and appurtenances usually, conveniently, or necessarily used in connection therewith, for the purpose of the transmission of gas, or the distribution of gas, for public and private use within and through the limits of City as its boundaries exist or as they may be extended in the future. Company may also do all reasonable things necessary or customary to accomplish these purposes, subject, however, to the further provisions of this franchise agreement. SECTION 3. Restrictions Subd. 1. All gas pipes, mains, regulators, and other property and facilities shall be located and constructed so as not to interfere with the safety and convenience of ordinary travel along and over said Public Ways. Company's construction, operation, repair, maintenance and location of such facilities shall be subject to other reasonable regulations of the City to the extent not inconsistent with the terms of this franchise agreement. Company may abandon underground gas facilities in place, provided at City's request Company removes abandoned metal pipe interfering with a City improvement project to the extent such metal pipe is uncovered as part of the City improvement project. Subd. 2. Company shall not construct any new or modified installations within or upon any Public Grounds without receiving the prior written consent of an authorized representative of City for each such new installation. Subd. 3. In constructing, removing, replacing, repairing, or maintaining said gas pipes, mains and appurtenances, Company shall, in all cases, place the Public Ways in, on, under or across which the same are located in as good condition as they were prior to said operation and maintain any restored paved surface in such condition for two years thereafter. City hereby waives any requirement for Company to post a construction performance bond, certificate of insurance, letter of credit or any other form of security or assurance that may be required, under a separate existing or future ordinance of the City, of a person or entity obtaining the City's permission to install, replace or maintain facilities in a Public Way. SECTION 4. Service and Rates The service to be provided and the rates to be charged by Company for gas service in City are subject to the jurisdiction of the Public Utilities Commission of this State or its successor agency. SECTION 5. Relocating Subd. 1. Whenever City at its cost shall grade, regrade, or change the line of any Public Way, or construct or reconstruct any City Utility System therein and shall, in the proper exercise of its police power, and with due regard to seasonable working conditions, when necessary, and NSP Reference: CNTRVLG.STD Version: 05/05199 Page 2 of 5 after approval of its final plans have been obtained, order Company to relocate permanently its mains, services, and other property located in said Public Way, Company shall relocate its facilities at its own expense. City shall give Company reasonable notice of plans to grade, regrade or change the line of any Public Way or to construct or reconstruct any City Utility System therein. However, after Company has so relocated, if a subsequent relocation or relocations shall be ordered within five years from and after first relocation, City shall reimburse Company for such non - betterment relocation expense which Company may incur on a time and material basis; provided, if subsequent relocations are required because of the extension of City Utility System to previously unserved areas, Company may be required to relocate at its own expense at any time. Subd 2. Nothing contained in this franchise shall require Company to relocate, remove, replace or reconstruct at its own expense its facilities where such relocation, removal, replacement or reconstruction is solely for the convenience of the City and is not reasonably necessary for the construction or reconstruction of a Public Way or City Utility System or other City improvement. Subd. 3. Any relocation, removal, or rearrangement of any Company facilities made necessary because of the extension into or through City of a federally -aided highway project shall be governed by the provisions of Minnesota Statutes Section 161.46 as supplemented or amended; and further, it is expressly understood that the right herein granted to Company is a valuable property right and City shall not order Company to remove or relocate its facilities without compensation when a Public Way is vacated, improved or realigned because of a renewal or a redevelopment plan which is financially subsidized in whole or in part by the Federal Government or any agency thereof, unless the reasonable non - betterment costs of such a relocation and the loss and expense resulting therefrom are first paid to Company. Subd. 4. The provisions of this franchise shall not be construed to waive or modify any rights obtained by Company for installations within a Company right -of -way acquired by easement or prescriptive right before the applicable Public Way or Public Ground was established, or Company's rights under state or county permit. SECTION 6, Indemnification Subd, 1. Company shall indemnify, keep and hold the City free and harmless from any and all liability on account of injury to persons or damage to property occasioned by the construction, maintenance, repair, inspection, the issuance of permits, or the operation of the gas facilities located in the Public Ways and Public Grounds. The City shall not be indemnified for losses or claims occasioned through its own negligence except for losses or claims arising out of or alleging the City's negligence as to the issuance of permits for, or inspection of, Company's plans or work. The City shall not be indemnified if the injury or damage results from the performance in a proper manner of acts reasonably deemed hazardous by Company, and such performance is nevertheless ordered or directed by City after notice of Company's determination. Subd. 2. In the event a suit is brought against the City under circumstances where this agreement to indemnify applies, Company at its sole cost and expense shall defend the City in such suit if written notice thereof is promptly given to Company within . a period wherein Company is not prejudiced by lack of such notice. If Company is required to indemnify and defend, it will thereafter have control of such litigation, but Company may not settle such NSP Reference: CNTRVLG.STD Version: 05/05198 Page of litigation without the consent of the City, which consent shall not be unreasonably withheld. This section is not, as to third parties, a waiver of any defense or immunity otherwise available to the City; and Company, in defending any action on behalf of the City shall be entitled to assert in any action every defense or immunity that the City could assert in its own behalf. SECTION 7. Vacation of Public Ways The City shall give Company at least two weeks prior written notice of a proposed vacation of a Public Way. Except where required solely for a City improvement project, the vacation of any Public Way, after the installation of gas facilities, shall not operate to deprive Company of its rights to operate and maintain such gas facilities, until the reasonable cost of relocating the same and the loss and expense resulting from such relocation are first paid to Company. In no case, however, shall City be liable to Company for failure to specifically preserve a right -of -way under Minnesota Statutes, Section 160.29. SECTION S. Written Acceptance Company shall, if it accepts this Ordinance and the rights and obligations hereby granted, file a written acceptance of the rights hereby granted with the City Clerk within 90 days after the final passage and any required publication of this Ordinance. SECTION 9. General Provisions Subd. 1. Every section, provision, or part of this Ordinance is declared separate from every other section, provision, or part; and if any section, provision, or part shall be held invalid, it shall not affect any other section, provision, or part. Where a provision of any other City ordinance conflicts with the provisions of this Ordinance, the provisions of this Ordinance shall prevail. Subd. 2. If either parry asserts that the other party is in default in the performance of any obligation hereunder, the complaining parry shall notify the other party of the default and the desired remedy. The notification shall be written. Representatives of the parties must promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute is not resolved within 30 days of the written notice, the parties may jointly select a mediator to facilitate further discussion. The parties will equally share the fees and expenses of this mediator. If,a mediator is not used or if the parties are unable to resolve the dispute within 30 days after first meeting with the selected mediator, either party may commence an action in District Court to interpret and enforce this franchise or for such other relief as may be permitted by law or equity for breach of contract, or either parry may take any other action permitted by law. Subd. 3. This Ordinance constitutes a franchise agreement between the City and Company as the only parties and no provision of this franchise shall in any way inure to the benefit of any third person (including the public at large) so as to constitute any such person as a third party beneficiary of the agreement or of any one or more of the terms hereof, or otherwise give rise to any cause of action in any person not a party hereto. NSP Reference: CNTRVL -G.STD Version: 05105198 Page 4 of 5 Subd. 4. Any change in the form of government of the City shall not affect the validity of this Ordinance. Any governmental unit succeeding the City shall, without the consent of Company, succeed to all of the rights and obligations of the City provided in this Ordinance. Subd. 5. Nothing in this Ordinance relieves any person from liability arising out of the failure to exercise reasonable care to avoid damaging Company's facilities while performing any activity. SECTION 10. Publication Expense The expense of any publication of this franchise Ordinance required by law shall be paid by Company. SECTION 11. Effective Date This Ordinance is effective as provided by statute or charter and upon acceptance by Company as provided in Section 8. Passed and approved: 1 19 _ Mayor Attest: City Clerk NSP Reference: CNTRVGG.STD Vmion: 05/05/98 Page 5 of EXCERPTS OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF CENTERVILLE, ANOKA COUNTY, MINNESOTA ' 19 A meeting of the City Council of the City of Centerville, Minnesota, duly called, convened, and held in accordance with law, was called to order by Mayor on the _ day of 19_ at _ o'clock _.m. at the Council Chamber in the City. The following members, constituting a legal quorum, were present: Councilmember introduced a certain Ordinance No. entitled: AN ORDINANCE GRANTING TO NORTHERN STATES POWER COMPANY, A MINNESOTA CORPORATION, ITS SUCCESSORS AND ASSIGNS, PERMISSION TO ERECT A GAS DISTRIBUTION SYSTEM FOR THE PURPOSES OF CONSTRUCTING, OPERATING, REPAIRING AND MAINTAINING IN THE CITY OF CENTERVILLE, MINNESOTA, THE NECESSARY GAS PIPES, MAINS AND APPURTENANCES FOR THE TRANSMISSION OR DISTRIBUTION OF GAS TO THE CITY AND ITS INHABITANTS AND OTHERS AND TRANSMITTING GAS INTO AND THROUGH THE CITY AND TO USE THE PUBLIC WAYS AND PUBLIC GROUNDS OF THE CITY FOR SUCH PURPOSES. and on motion made, seconded, and duly adopted, the above - entitled Ordinance was read. Thereafter a motion was made by Councilmember and seconded by Councilmember that the above - entitled Ordinance be adopted as read and in its entirety. Page I o[3. NSP Rcfetmce CM'RVL- .MM Dau,P ted GA5M On roll call the vote was as follows: AYES NAYS The Mayor then declared said motion duly carried and the above - entitled Ordinance duly passed and adopted, and ordered the City Clerk to publish the same in accordance with the law in such case made and provided. I DO HEREBY CERTIFY that I am City Clerk of the City of Centerville, Anoka County, Minnesota, and that I am custodian of its records, that the above is a true and correct copy of a part of the minutes of the meeting of the City Council of the City held on 19 City Clerk PM 2.12. NSP Rcfvmce CN VL- .MIN De Pnme& 05 /OM , �^ � ' CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE REGULAR MEETING MINUTES TUESDAY April 14, 1908 Pursuant to due call and notice thereor, toe Lentervilie wcunoml, Development Committee held the1r regular scnedu1ed meeFio? on April 14, 1998. Wairperson | Rehoine called the meeting u" order at 7:12 P.M. Present : Mary Capra. Theresa l,renner, Jim March, ban Toyrville, Tabled due to lack or quorum. Theresa 6~;nner stated Paul 8altzerscn and Penny Simzson from We MN Design Team will be here on Friday at 0:30 H.M. to no review our application, especially the snort answer questions. Way will be looking for our input on ways *e expect to get people involved, fund raising ideas for expenses such as meals, lodging, meeting rooms. The fifth graders from Centerville Elementary will be attenainu the screening visit. Refreshments will De handled uy Mary Capra & Theresa Brenner. Tim Rehbine fait we should elert a c"azrperson at tnis time rur the downtown revitalization committee. He also suggested breaking down responsibilities into categories for such things an food, lodging, presentations, etc. The committee recommended: Chairperson — Theresa Brenner Co—[hairperson ` Mary Capra Food — Bill 8jsek Lodging — Nary Capra Publicity — Jim March ' Community Recruiter — Mary Jo Helworecnt, Paul Montazn, nara L. Fond Raising — John Ma9ill Tim RehUine Presentation Organizer — Dan Tovrville Facilities — Theresa orpnner business Appreciation Dinner The 4th Annual Business Appreciation Dinner will be held on May 19th, 5:00 P.M. at City Hall. The invites will go out *prii 09th' Responsibilities were decided. Mayor Tvm Wilnarber has agreed to speak and Theresa Brenner will talk about the Design Team. Entrance Sign / Landscaping Tabled for further discussion. Welcome Neighbor Program Mary Capra stated John Magill has a list of businesses that are interested in the new coupon idea. MUSH Com rp Plan /Lit4_ Water_ /Lino Interc Jim March stated the City Council motioned to approve the Joint Powers Agreement for clst Ave. with the City of Lino Lakes contingent on the approval of the interconnect and a few other small items. This connection would give the industrial Park the Tire flow that is required. Sen H_ou Theresa Brenner stated there are only nine signed leases. the management firm is making calls to others on the waiting list: to try and find more tenants. They are hoping to be close to full occupancy when it officially opens on June I. 1976. Studebaker Fire Truck Tim Rehbine stated we are back to square one looking for som&one that might be willing_ to restore it. Hny_ Gther New__Nqsines_s Theresa Brenner would like the committee to review Ural nance qqi, for comment an it at the next meeting. Hb'j 1 u - n Notion by Mary caora to adiourn the meetinu at 8;10 P.M.- seconri by Dan Tourville. till. in Favor. Respectfully Submitted, mL nell Westbrock Deputy Clerk i GREGORY J. HELLINGS Attorrrey at Law t3000 Crooked I.41W Blvd. Coon Rapids, MN 55448 (612) 755.0576 FAX: (612) 773 -725 MEMORANDUM 10 Centerville City Council FROM. Gregory J. Hellings / City Attorney RE: Franchise Agreements DATE: May 27, 1998 The Minnesota Public Utilities Act grants Statutory Cities the power to grant franchises to privately owned public utilities. In fact, these utilities may not use City Streets to furnish services without securing such a franchise. '['he City can charge franchise fees to raise revenues or defray increased costs resulting from utility operations and can base the fee on gross operating revenues or gross earnings from the utilities operation in the City- t will be present at the May 27, 1998 City Council Meeting to answer any questions you may have CITY OF CENTERVILLE INVESTMENT POLICY PURPOSE The purpose of this policy is to establish specific guidelines the City of Centerville will use in the investment of City funds. It will be the responsibility of the Deputy Clerk/Treasurer and /or City Administrator to invest City funds in order to attain a market rate of return while preserving and protecting the capital of the overall portfolio. Investments will be made, based on statutory constraints, in safe, low risk instruments. SCOPE The Deputy Clerk/Treasurer and /or City Administrator are responsible for the investing of all funds in the custody of the City, including, but not necessarily limited to, the General Funds, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Agency Funds, and excluding the pension funds. PRUDENCE The standard of prudence to be used by investment officials shall be the "prudent investor ", and shall be applied in the context of managing the overall portfolio. Investment officers acting in accordance with this policy and with MN Statute 475.66 and 118 and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided that reasonable action is taken to control adverse developments and unexpected deviations are reported in a timely manner. OBJECTIVE There are three main objectives of all investment activities that are prioritized as follows: A. Safety - Safety of principal is the foremost objective of the City. Each investment Transaction shall seek to first insure that capital losses are avoided. The objective will be to mitigate credit risk and interest rate risk. Credit Risk is the risk of loss due to failure of the security issuer or backer. Interest Rate Risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. B. Liquidity - The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is Accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. C. Yield - The investment portfolio of the City of Centerville shall be designed to attain a market- average rate of return through budgetary and economic cycles, taking into consideration the city's investment risk constraints, cash flow characteristics of the portfolio and prudent investment principles. Subject to requirements of the above objectives, it is the policy of the City of Centerville to offer financial institutions and companies within the City of Centerville the opportunity to bid on investments; however, the City of Centerville will seek the best investment yields. DELEGATION OF AUTHORITY Management responsibility for the investment program is hereby delegated from the City Council to the Deputy Clerk/Treasurer and/or City Administrator, who shall establish procedures for the operation of the investment program, consistent with this investment policy. Such procedures shall include delegation of authority to persons responsible for investment transactions. The Deputy Clerk/Treasurer and/or City Administrator shall be responsible for all transactions undertaken and shall establish a system of internal controls designed to prevent losses from fraud and employee error. CON)~LICT OF INTEREST Any City official (elected or appointed) involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair his/her ability to make impartial investment decisions. AUTHORIZED FINANCIAL INSTITUTE AND DEALER In accordance with Minnesota Statute 118.005, the responsibility for conducting investment transactions resides with the City Council of the City of Centerville. Also, the Council shall be responsible for designating the depositories of the Funds. In selecting depositories, the credit worthiness of the institutions under consideration shall be examined- 2 Only approved security broker /dealers selected by creditworthiness shall be utilized (minimum capital requirement $10,000,000 and at least five years of operation). These may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission Rule 150-1 (uniform net capital rule). All financial institutions and broker /dealers must supply the following as appropriate: * audited financial statements * proof of National Association of Securities Dealers (NASD) certification * proof of state registration * completed broker /dealer questionnaire for firms who are not major regional or national firms * certification of having read the City's investment policy BROKER REPRESENTATIONS Municipalities must obtain from their brokers certain representations regarding future investments. Minnesota Statutes, Section 475.66, Subdivision 6, requires municipalities to provide each broker with information regarding the municipality's investment restrictions. Before engaging in investment transactions with the City of Centerville the supervising officer at the securities broker /dealer shall submit a certification annually according to MNSS118.05. The document will state that the officer has reviewed the investment policies and objectives, as well as applicable state law, and agrees to disclose potential conflicts of interest or risk to public funds that might arise out of business transactions between the firm and the City of Centerville. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving the City's funds- AUTHORIZED AND SUITABLE INVESTMENT Minnesota Statutes, Section 475.66, Subdivision 3, lists all permissible investments for municipalities. This list establishes the maximum investment risk permitted for a Minnesota municipality. Even though MN Statutes 475.66 provides for more instruments to be used for investing purposes; the following is a listing of investments the City will be authorized to invest in: 1. Government Securities Direct obligations of the federal government or its agencies, with the principal fully guaranteed by the U.S. Government or its agencies. 2. Certificate of Deposit A negotiable or nonnegotiable instrument issued by commercial banks and insured up to $100,000 by the Federal Deposit Insurance Corporation (FDIC). 3 3. Repurchase Agreement: An investment which consists of two simultaneous transactions, where an investor purchases securities from a bank or dealer. At the same time, the selling bank or dealer agrees to repurchase the securities at the same price plus interest at some agreed -upon future date. The security purchased is the collateral protecting the investment. 4. Prime Commercial Paper An investment used by corporations to finance receivables. A short-term (matures in 270 days or less) unsecured promissory note is issued for a maturity specified by the purchaser. Corporations market their paper through dealers who in turn market the paper to investors. 5. Any security which is a general obligation of the State of Minnesota or any of its municipalities. 6, Statewide investment pools which invest in authorized instruments according to MN Statutes 475,66. Z Money market mutual funds which invest in authorized instruments according to MN Statutes 475.66. Interest - bearing deposits in authorized depositories must be fully insured or collateralized. COLLATERALIZATION Collateralization will be required on two types of investments, Certificates of Deposit and Repurchase Agreements. In order to anticipate market changes and provide a level of security for a!1 funds, the collateralization level will be 110 percent of the market value of principal and accrued interest. When the pledged collateral consists of notes secured by first mortgages, the collateral level will be 140% of the market value of principal and accrual interest. Collateral shall be deposited in the name of the City of Centerville subject to release by the City's Deputy Clerk/Treasurer. All Certificates of Deposit and Repurchase Agreements purchase by the City shall be held in third parry safe keeping by an institution designated as primary agent. The primary agent shall issue a safe keeping receipt to the City listing the specific instrument rate maturity and other pertinent information. All deposits will be insured or collateralized in accordance with Minnesota Statutes Chapter 118. SAFEKEEPING AND CUSTODY When investments purchased by the City are held in safekeeping by a broker /dealer, they must provide asset protection of $500,000 through the Securities Investor Protection Corporation (SIPC) and at least another $2,000,000 supplemental insurance protection. 4 DIVERSIFICATION The City will attempt to diversify its investments according to type and maturity. The portfolio, as much as possible, will contain both short-term and long -term investments. The City will attempt to match its investments with anticipated cash flow requirements. Extended maturities may be utilized to take advantage of higher yields; however, no more than 15 -20% of the total investments should extend beyond five (5) years and in no circumstance should any extend beyond eight (8) years. INVESTMENT REPORTIN G The Deputy Clerk/Treasurer shall prepare an investment report at least quarterly, including a management summary that provides a clear picture of the status of the current investment portfolio and transactions made over the last quarter. CONCLUSION The intent of this policy is to ensure the safety of all City funds. The main goal of the City will be to achieve a market rate of return while maintaining the safety of its principal. Approved by the City Council Date: 5 SEWER /WATER RATE ANALYSIS WATER Total Operating Expenses $107,371 - Less Charges for Services $ 63,400 Operating deficit $ 43,971 divided by # of Households 395 Equals deficit per HH $ 111.32 Deficit divided by 4 qrtrs. = quarterly increase of $27.83 Average quarterly water bill = $90 Increase needed to solve issue in one year 24s SEWER /WATER RATE ANALYSIS SEWER Total Operating Expenses $ 149,708 - Less Charges for Services $ 122,245 Operating deficit $ 27,463 divided by # of Households 822 Equals deficit per HH $ 33.41 Deficit divided by 4 qrtrs. = quarterly increase of $ 8.35 Average quarterly sewer bill = $ 39 % Increase needed to solve issue in one year 17%