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Home My WebLink About1998-12-21 Packet * * * * * * * ** *5:00 p.m. WORKSHOP * * * * * * * * ** CITY COUNCIL MEETING AGENDA MONDAY, DECEMBER 21, 1998 6:00 p.m. ; CALL TO ORDER Roll Call PUBLIC HEARING (S) a AP EARANCES Mr. Tony Palumbo (Assistant County Attorney) CONSIDERATION OF MINUTES December 7, 1998 Council Meeting Minutes October 28, 1998 Council Meeting Minutes October 14, 1998 Council Meeting Minutes / W PAMENT OF CLAIMS Pay Estimate 43 for Parkview Addition / Pay, ma #3 for Laurie LaMotte Park The City of Centerville December 8 -21 Centennial Fire District l. SET AGENDA WL PETITIONS AND COMPLAINTS I III. UNFINISHED BUSINESS ' 1 t4g Main Street Flashing Lights 1 ' R 6 GP, rD ISTS - Anoka County , / (AKor v" Caw4V ot& v Vx NEW BUSINESS 1. Newly Elected Officials Conference 2. Consider Resolution 99 -01 Appointments 3. Consider Resolution 98 -02 Fee Structure - (Resolution 99 -02) ( COMMITTEE REPORTS tl�I. ADMINISTRATORS REP RT Cd r3. t !�#. �?/ �:w sF. C,o 5 !amide. ewx , .ws �II. CONSENT AGENDA Pn ow ssss.•a �'aj 1. Resolution 98 -26 Authorizing the CPLPD to Enter into Central Records Joint Powers Agreement with Anoka County 2. Resolution 98 -27 Adopting 1998 Tax Levy, Collectible in 1999 3. Amend Ordinance # 23 Council Persons and Mayor Pay XIII. ADJOURNMENT MEMORANDUM DATE: December 18, 1998 TO: Honorable Mayor and Council FROM: Staff at City Hall RE: City Hall Office Chairs The staff at City Hall wish to express their sincere appreciation for the new office chairs. Staff have found them to be much more ergonomically correct than the old chairs. The result has been a noticeably higher level of comfort for staff in the day -to -day operation of the City. Once again, thank you from the staff at City Hall. & ter v ioffe 188 _Main S • Centervif(e, MN 55038 FSta6C15hECf 1857 (612) 429 -3232 • YaX (612) 429 -8629 CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA NOTICE OF WORKSHOP ON MONDAY, DECEMBER 21, 1998 AT 5:00 P.M. NOTICE IS HEREBY GIVEN that the Centerville City Council will hold a workshop on Monday, December 21, 1998, 5:00 p.m. at City Hall, 1880 Main Street. The purpose of the workshop is to discuss 1999 budget, union contracts, and Police Department Central Records with Anoka County. This meeting is opened and the public is welcome to attend. Do not hesitate to contact the City (429 -323) if you have any questions or if you need additional information. DATED: lQeruNr 1, 119 SIGNED: d l Ry- e Gausta , CMC City Clerk tec 1455 accdne +, biorasheet Gage 1 Fri :lu'PA CIT'e LF CENTERYILLE ReVenue Accounts Src List Year Adooied Current Neat Year k{ - Code Description RECeipt ed rudoe: Bu0oei Budoei Next Year's Fu'Jee'. Eatfy Fe: :d 101 GBER& FL9 li+l Ei@�A General Property Taxes @. @@ 6 5rE.0eY TeE.11y l3! Licenses and Permits F,va 0 @ 0 ._ Business Licenses /Permits d. 6 1a. 3641 10,3&0 'Ciy@ Other Licenses /Permits- leases @.00 @ 10.8:6 E3.I -ii) tc 06 Non - Business Licenses/Permits 6.@@ @ 1.0x,0 1,w - :_10 Buildino Permits 0,00 @ c11.E0F1 1:,5.x0 -5 ELECTRICAL PEPAITS 0. i+0 @ @ 3.10{0 ,..... NAIL BOX FEES 0.00 e 1.5sro 0@ SITE MAINT FEE-ELDn FERNITS @. @0 0 1,5 @0 i.550 ...- l 6 CL26 ti. F6 0 Local Government Aid 0.@@ 6 48,15E 5�.5c4 __ -si @Z Homestead Credit @.r0 @ (09.675 1e4,iv2 LCCX PERFGFlFit3i%E AID @. @@ 0 0 2.771 lri -,a 10 County Grants /Aid for Hwy MO 0 @ 6 o4 100 General Government Assessment Search Fees . -:07;0 Para Fees 6.00 0 10@ 10+ Fines and Forfeits E w 0 EO.Era a. @4 :! 5101 PRICE STAit Ala EN @ 15.0 & E,0 o - e!!6 SPECIAL AGsEsSaSlTS' - PREPAID i %.a 0 a 0 -0 SPECIAL A5SESSSOfN15 - WATY @.06 6 6 0 :e130 PLAIN ENTERPRISE FUND @.@6 @ 1y,63O c0.433 -se90 hnceilaneous Revenues 0. @6 0 5. @u@ 5.f M .. Interest Earnings @.Otis 0 5. 25.66@ i DESIGN TEis4 FUNS @.@6 6 0 @ >C35 ESCRO4 DEPOSITs bE?0 CABLE LUM ISSIu4 REIMDURR Ma 0 0 0 . E_9 FIE DIST R:iORR E SITS 0.00 0 0 i a6E7@ RE NDSIRElfnUR8c5 @.@@ 0 16.06@ 5,000 SALES TAX COLLECTIONS 6. @@ 0 0 0 S _IJ 6ASTE REiaBOKE ENTS i0 INTERFUR OPERATING TRANSFERS @.0@ 0 @ 6 T:.'anefer from Gther Fund 0100 0 0 6 6RW PRFLEES 0.W 0 0 C. _.-;?;�6 Premiums on Bonds Sold 0.66 0 0 a UNALLOCATED UTILITY REUEPM 6.w 0 C @ _ ":tai; Fund 10! GEAER FUND ia0@ 0 1.KMB7 1.E1E.0E5 Drari ?otal a.r6 0 1,OK,707 1.21E.L1 City Expenditures by Category Council, Administration, Elections (Includes Insurance, Payroll Expenses, Workers Comp., Office Supplies, Repair and Maint., Postage, Advertising, Printing, Publishing, Capital Outlay) $252,433 Financial Administration $ 6,950 Assessing Services $ 10,800 Law/Legal Services $ 25,000 Planning and Zoning $ 1,500 Engineering Services $ 10,000 Police $274,568 City Hall/Fire Dept. Bldg. $ 20,500 Fire Protection $ 56,749 Building Inspection $ 72,498 Electrical Inspections $ 2,520 Civil Defense $ 1.000 Animal Control $ 750 Public Works (General) $ 73,185 Highways, Streets and Roads $ 40,059 Long Term Maintenance $ 64,066 Street Cleaning $ 25,622 Parks (General) $ 20,000 Park Areas $ 35,277 Trailways $ 10,000 Economic Development (General) $ 6,500 Miscellaneous $ 15,000 Transfers Out $ 122,302 Capital Improvements $ 64,750 TOTAL GENERAL FUND $1.212,029 Taxable Market V .... _. ........... levy Amounts and Tax Rates .. $6653 55 _ $760 000 $785 000 ! $ 850 000 0.4091 `: 0.48 0.4988: 0.5475 $75000 ...... $309 ... $3601 .. $100,000 $481: $564 $586 ! $643: _ _. ....... $ $6 $768 $ $ 87 6.... $150,000, $972 ........ _ ..... $1,75000:. $ $ $. $1341 $200000: $ $1 $ 1574 ..... . _._. ....._ ... _ .... .. . _.;...... i � c..u...cs..r,4. n, ... «...�u.�.., ..u, ..... .1. ,,. .gym.., m� k.awu w.� }... a..w w, uz✓r....�T1ta.1., d.. .e,... ..a.... ., Bldg. Inspect. 6.0% j Debt Service 1 0.0% Public Works 20.0% j i NO Fire 5.0% r � r r Gen. Govt. 21.0 % Legal/Eng. 4 i= f M isc. 9.0% ' Committees 2.0 % f 1 Police 23.0% d . I ,u HOME$TEAD PROPERTY TAX CALCULATION A. MARKET VALUE 150,000 CLASS RATE B. ist 75,000 MV @ 1.00 °k 750 C. BALANCE @ 1.7% 1,275 D. TAX CAPACITY 2,025 (B + C) E. LOCAL TAX RATE 122.693% F. LOCAL TAX $ 2,484.53 (D X E) G. EDUCATION HSTD RATE 23.798% H. EDUCATION HSTD CREDIT $ _ 320.00 (D X G) $320 MAXIMUM I. TAX LESS EDUCATION HSTD CREDIT $ 2,164.53 (F - H) J. M. V. REFERENDUM RATE 0.05538% K. M. V. TAX $ 63.07 (A X J) L. TOTAL TAX S 2,247.60 (1 + K) Page 1 1999 CENTERVILLE CITY BUDGET $1,409,776 Gross Tax Capacity $ - 17,045 TIF Captured Value $ - 58 542 Contrib. Value $1,334,189 Local Taxable Value Certified Levy - Area -wide distribution (119,538) ------------------ - - - - -- Local Levy Local Levy -------------- - - - - -- = Net Tax Capacity Local Taxable Value ie. Levy Area -wide distribution= Local Levy $ 758,790 $119,538 = $639,252 639,252 $1,334,189 = .4791 Net Tax Capacity Rate 1999 BUDGET NARRATIVE Administration General Fund Expenses Council Mayor and Council - Mayor x $225 /month Council $150 /month FICA - Payroll Tar = 6.2% Social Security 1.45% Medicare Total wages x 7.65% Conferences & Schools - Increase of $280, assumes three Councilmembers will attend the LMC conf. Administration Wages and Salaries Administrator $53,620 City Clerk $31,540 Deputy Clerk $30,600 (assumes Step 5 and FT) Receptionists $11,654 Jill $10,991 Aimee Base Wages $138,405 Intern + 5200 3 months +10,400 6 months +15,600 9 months +20,800 12 months Assumes Intern for six months in 1999 and step increases per the approved payroll chart for all employees. PERA Total wages x 5.18% FICA= Total wages x 7.65% Employer Paid Health = 3 FT @ 300 /month 2 PT @ 100 /month Employer Paid Dental - Assumes same as 1998 plus 3% Workers Comp. Insurance Premium - Assumes same as 1998 plus 3% Office supplies Rcpair,Maint. Supply Telephone Postage Travel Expenses Ach ertising & printing Publishing Repairs & maint. contract - $200 /month cleaning contract Repairs & maint. buildings Miscellaneous Dues & subscriptions Conferences & schools Capital outlay - Chairs and file cabinets November 3, 1998 Union Requests and Potential Impacts 1) Holidays - The Union is requesting the following twelve paid holidays. New Year's Day Martin Luther King Day President's Day Memorial Day Fourth of July Labor Day Columbus Day Veteran's Day Thanksgiving Day Day After Thanksgiving Christmas Day I (one floating holiday) The most common number of paid holidays is 11. There would be no additional cost to the Citv to implement 1 I or 12 paid holidays, only lost productivity. 2) Stand -by Pay The Union is requesting a per week increase from $121 to $160. The Union is also requesting an increase of $50 per week for any week with an Employer designated Holiday. The total cost of this request to the City would be $39 x 52 weeks = $ 2028 Eleven holidays x $50 /week = $550 Total Cost $2578 x 12.83% (Payroll expenses) = $2908.75 3) Safety Shoes and Work Clothes Increase shoe allowance to $120. Increase uniform allowance to $300 /year. Total cost to City = $360. 4) Insurance Insurance allowance for employees choosing single or family coverage will be $400.00 per month. Any excess amount not used for health insurance under the $400.00 flat fee can be used to purchase additional life insurance or taken as deferred compensation. The total additional cost of this request just for public works employees would be $3000. If all employees were granted this allowance the total increased cost to the City would be $12,000. 5) Career Development - Any employee in the Bargaining Unit that completes the North Hennepin Community College "Public Works Administration Certificate Program" will receive $1.50 per hour above the Maintenance Worker pay rate. Assuming both employees would complete this certificate program the increased cost would be $7,041. 6) Wages * Effective January 1, 1999 $15.89 * Effective January 1, 2000 $16.60 * Effective January 1, 2001 $17.31 Year I Increased Cost = $13,800 Year 2 Increased Cost = $ 3,333 Year 3 Increased Cost = $ 3,333 Any overtime would also increase the expense to the City. 1999 Budget Breakouts - Public Works and Building Inspections Ken Cook= $3I,644 Paul Palzer = $47,894 Tim Danielson = $36,400 Robert Westerlund = $36,400 Building Inspections = 100 %Ken 30% Paul 70% Paul + 100% Tim + 100% Robert's wages allocated to the following departments Total Wage Allocation $106,326 General Fund Public Works (General) 20% (Building and equipment maintenance and repair) Highways, Streets and Roads 8% (pothole patching, striping, signage, curb and boulevard repair) Long Term Maintenance 5% (crack filling/sealcoating) Street Cleaning 20% (Street sweeping, snow removal) Park Areas 12% (recycling, park equipment maintenance and repair, mowing, flooding rinks, park snow removal) Fund Accounts Storm Drainage 5% (catch basin cleaning, mucking out ditches, creek/pond debris removal) Water Utilities 15% (anything related to the water distribution system) Sanitation (General) 15% ( any related to the sewer collection system) Notice of Proposed Total Budget and Property Taxes The Centerville city council will hold a public hearing on its budget and on the amount of property -' taxes it is proposing to collect to pay for the costs of services the city will providing in 1999. SPENDING: The total budget amounts below compare the city's 1998 total actual budget with the amount the city proposes to spend in 1999. 1998 Total Proposed 1999 Change From Actual Budset Budeet 1998- 1999 $1,030,707. $1,208,700. 14,7% TAXES: The property tax amounts below compare that portion of the current budget levied in proposed taxes in the city of Centerville for 1998 with the property taxes the county proposes to collect in 1999. 1998 Property Proposed 1999 Change From Taxes Property Taxes 1998- 1999 $562,000 $850,000 34% Attend the Public Hearing All Centerville city residents are invited to attend the public hearing of the city council to express their options on the budget and on the proposed amount of 1999 property taxes. The hearing will be held on: MONDAY, DECEMBER 7, 6:00 p.m. CENTERVILLE CITY HALL 1880 MAIN STREET CENTERVILLE MN You are also invited to send your written comments to. City of Centerville, City Administrator Jim March, 1880 Nlain Street, Hugo, MN 55308 MEMO DATE : December 16, 1998 TO Honorable Mayor and Council FROM: Jim March RE Joint Law Enforcement Records Project I have been in contact with Bob Johnson (Anoka County Attorney) to discuss this issue. Mr. Johnson indicated that Anoka County has not yet proceeded with the issuance of bonds for the proposed capital expenditure. Mr. Tony Palumb (Assistant County Attorney) wiII be attending the Council meeting to answer any questions in regards to this matter. Mr. Johnson indicated that the County will be proceeding once Cities representing 80% of the total calls in Anoka County sign on to the joint powers agreement. Centerville is not necessarily required to be a signatory on the joint powers agreement. The police commission would be the official entity engaging in the agreement. I spoke to City Attorney Jim Hoeft and indicated that Center-ville should have an agreement with the police commission stating that Centerville will be bound to pay for its share of the joint powers agreement only through the term of our contract. Mr. Hoeft will be available to speak on the issue. Both of the Cities of Circle Pines and Lexington have passed resolutions to be a part of the joint powers agreement. The resolutions of those Cities cite that their agreement is conditioned on Centerville being included as an entity to the agreement. YIo 0?— —O Q / o OQ ` Iam (DO (20 Q�S - (20 o 0 l �! ao C) 0-5 00 00 e6? -000 hl o SENT BY: 12- 7 -98 18:00 Anoka County Atty 612 784 0082:# 21 4 THESE COSTS WILL BE SHARED BY ALL USERS. ANOKA COUNTY MASTER SERVER Officers 359 Users 215 One-time Initial Investment by All Users Together: 1) COMPUTER HARDWARE a. SERVER $33,000.00 Large server Software and Licenses $15,036.00 MS BACKOFFICE and 60 Client Licenses b. WORKSTATIONS $ 0.00 0 Additional Workstations. 2) NETWORK HARDWARE a. ROUTER/CSU/DSU ANM LNSTALLATION $7,000.00 CISCO 1601 Router and Installation 10 Connections PVC Frame Relay b. HUBS $1,100.00 100 Base Hub 3) Vision, Inc. Software $644,869.00 4) Network & Project Management Fee $ 56,625.00 Total: $786,530.00 Minus: County Share — $400,000.00 TOTAL (To Be Split By Cities Per Section One): $386,530.00 4C v o J t? C j o f `f,0 CvunM� /f�T pvrafA-'C c n '7#/s *,,cj SENT 6Y: 12- 7 -98 18:01 Anoka County Atty— 612 784 0082:# 3/ 4 These Costs will be Shared By All Users Together Each Yeah; 1) Master Server Connections NETWORK LINE 10 Connections $6384.00 (US West Lines would run $591 per month). 2) Master Server Hardware Maintenance $306.00 3) Master Server Software Maintenance - to vision, Inc. $35,000.00 1998 cost for 8:00 a.m -5:00 p.m. 4) Master Server Systems Administrator $35,000.00 5) Contingency Funding (10% of above costs) $ 7,669.00 Total Estimated Annual Costs To Be Shared By All Users Together: $84,359.00 3 3 (Each City's contribution to these costs will be determined by the formula set forth in Section Two). otf NY C,raIj ° CIRCLE PINES - LEXINGTON POLICE DEPARTMENT J 200 Civic Heights Circle, Circle Pines, Minnesota 55014 (612) 784 -2501 Fax: (612) 784 -0082 To: Kent Anderson From: Cindy Lewis Circle Pines - Lexington Police Dept Date: November 18, 1998 Re: Computer/Network Hardware Needs Current Computer/Network Hardware: Fileserver Pentium 120 2.1 GB Hard Drive 32 MB Memory 4 Workstations Pentium 100 MHZ 16 MS Memory 1.2 GB Hard Drive I Workstation 486 DX2/66 8 MB Memory 428 MB Hard Drive Network Novell Netware 3.12 10 -User Anticipated Hardware/Software Needs: Router NT Saver 7 Workstations Software — NT Client 100 Base T Items that shouldn't need replacing: 5 Monitors 5 Keyboards 5 Mouse We want to be We to rat additional software, including Microsoft Office 98, on this network. I hope this is the information, requested at the November 12 h meeting. If you have any questions or concerns, please call me at 612 - 784 -2501. SENT BY: 12- 7 -88 18:08 Anoka County Atty 612 784 0082:# 4/ 4 08:33A Kent J Anderson 622 -553 P 07 tS,q�J City of Circle Pines / Lexington Police Department Officers 15 Users 10 COMPUTER HARDWARE SERVER 501a11 server estimated Software and Licenses $5,117,00 p � MS BACKOFFICE and 10 Client Licenses C.4 UAk WORKSTATIONS J 511,200.tk) 0 � �! 7 Additional Workst �- The costs for these would be off the State contra Prices from 51000.00 Io S t 600.00 on Buse srste s. � G � a� 'WU.`l,$ -�-� NETWORK HARDWA ROT�TERXSUMSU AND INSTALLATION $3.500.00 CISCO 1601 Router.nd Ittstaltation HUBS 100 Base Hub $1,100.00 N1C CARDS FOR WORKSTATION $560.00 MOMS N1C cards for each cork station at 80.00 ANNUAL RECUILRtY cncTc (_�N 9PERAT[ONAiL,4.YD hiwiaTEYANCE +�U-a �Y� Casf s GC)1 IN tv NETWORK LE ` �M �. US West Line would run $330 per month. 53960.00 0(1 � pt W � Ck NO+ I LL (n� NETWORK HARDWARE bfAIM'ENANCE t v�J $306.00 v\ 0 L � iJ 7 U 4 ♦1nu C 1 U1,..tueQAnnual Maintenance Would run 306 per . year. OWw �F+RYER �'IAINT Y N F .►Ya S "i'PORT SOFTWARE MAINTENANCE Based on 70,000.00 and % of Calls 3 4% $2.380.00 SERVER MAIN- MNANCE C 2 flip S� �r� J�rl l This would be accomplished by a System Ai l stratnr yet to 6e named. The est' $ of the tali amount is 570.000. Thus does include benefits. This cost is acccy,ruod or In 1t � Maintenance of Sernet 35,000 of the 70,000 is budgeted in this area. CONTINOENCYRWD (�}� 5ilarlci B 10%ComirVncv cost based on shared inainit:nanca 5238.00 ESTIMATED COSTS All tlStRS Td�lfit 516,36 1, W 11 AGREEMENT FOR LAW ENFORCM43N'T SERVICES This agreement is made and entered into by and between the cities of Lexirgtcr. and Circle Pines acting Jointly as described herein, hereinafter CITIES; and the City of Centerville, hereinafter CENTERVILL.^�., all rartiea being municipal corporetions under the laws of the State of Minnesota: Rn .TT L'q 1, The CITIES have formed a joint mur.iciYal pclice department (hereinafter, the Department) vender the provisicra cf h.S. 436.06 by a Joint Powers Agreement dated June 5, 1975. By the germs of that agreement, the CITIES established a Board of Aolice Commissioners to control and supervise the administration o£ the Joint department under and pursuant tc M.S. 436.06(2). 2. CENTERVILLE desires to contract with the CITIES for law enforcement services in that city, pursuant to tS.S. 436.05. 3. The CITIES agree to provide such law enforcement services as pr ovided below. NOW TFZREFORE, in consideraticn of the above recitals and the covenants, obligations and benefits set forth below, the parties hereto agree as follows: 1. Pstrpa, The purpose cf this agreement is tc provide to CEITFR'TiL *.r those law enforcement services presently available through and rrovided to the CITIES by the Department. 2, Law >nfmr - mmnr. t ry+ The services hereby extended to CENTERVILLE shall he delivered by and through peace officers c£ the Department and shall encompass and extend to those services now or in the future exercised by said peace offioere in the CITIES, including but not limited to the enforcement of lawn now or hereafter contained in Minnesota state Etatutes. CENTERVILLE shall deliver to the Department certified copies of any and all CENTERVILLE ordinances which may require enforcement by the peace officers and within 15 days of the adoptio: thereof, certified copies of any amendment or repeal of, or any additions to said ordinances. As to any ordinance provieirn which is - to CENTERVILLE such as CENTERVILLE's zoning ordinance, building ecde, etc., peace officers performing under this agreement shall net issue citations or ooz;Laints until authorized by the CENTERVILLE sit; administrator, except to naintain the p-eace. CENTERVILLE ordinances regulating traffic shall not be s to this limitation. S. Vg A nd agu m tnt. The Department shall furnish and supply all necezeary labor, supervision, equipment, ecmmunicaaicn facilities, daily patrol service and all acts or things n6oessary tc perforrz this agreement, and shall be solely 12/14/98 10:36 CIP.CLE P:NES- LEXINGTON POLICE 4 612 429 8629 WU3 M ' page two responsible for a:l costs and expenses incurred therecv, without limitation or reservation, subject only to the provisions for compensation contained herein. The Department shall provide such law enforcement protection £or 24 hours per day during the terra of this agreement. T'ne actva l patrol time provided on a daily 'oasis shall be determined 'cy the Commission. In the event CEN ^ERVILLE desires the daily :-,ours of patrol, or a part of them, dedicated to a specific time period, the Department will make a good faith effort to satisfy that request. In the event there is an agreement between the CITIES and CENTERV:LLE as to such hour allcoation, a letter or memorandum signed by the CITIES and CENTERVILLE shall be deemed and become a part of this agreement. 4. Control of amnInvagn and inevra - - -ce_ Except to the extent CENTERVILLE retains authority to direct the conduct of a peace officer as provided in paragraph z2 hereof, all personnel provided by the Department under this agreement shall be governed 'cy all rules and regulations adopted by the Circle Pine�- texingtcn Joint Police Commission. Such personnel shall remain employees of the Department, in all respects and for all purpose$. The Department shall obtain and /or maintain much Insurance policies that the Circle Pinsie- Lexington Joint Police Commission deem necessary or appropriate CO protect themselves against any and all claims, causes of action or complaints, of whatever nature and however arising, attributable to the conduct cf those employed by the Department t: perform under this agreement. Centerville shall be named as an additional insured on the Departments public liebility and errors and omissions policy. A copy of the policy shall be provided to Centerville. Calls and complaints to the Department shall be handled according to the priority assigned to the calls and complaints pursuant to the policies of the Department and the dieoretion cf the officers of the Department. Calls and complaints having aqual priority shall be answered in the eegt:ence in which they are received, regardless of the location of the situation giving rise to the call or complaint- s. Obl i t.; ons of C7NT!FRVTIA CENTERVILLZ agrees to all reasonable and necessary cooperation and assistance from its officers and employees as is appropriate to permit the CITIES to perform under this agreement. CENTEFI :LLE shall provide for the prosection of all offenses End violations occurring within its municipal boundariea as is currently provided by law. CENTERV'LLE shall be entitled to that portion of all monies ac aw as in: �o �ir.�LC rll`IC "LCn11' {�jIUN rtt:Le + nay +t'7 aan �o� page three for fines or other penalties as provided by law. I 4 ' 0 � &/Z V a. QQM320amK CENTERVILLE shall pay to the CITIES the sum of $1 2,00 for police services in the year 1993. The CITIES—agree to limit any 1994 increase to 4% of the 1993 budget proposal. The CITIES and or the City of Centerville retain the options of proposing an alternative of reduced coverage for 1994 police service. payments will be prepaid in twelve monthly installments commencing January 1, 1993. The Department shall submit a proposed budget for the calendar year 1994 no later than August 1, 1993, and shall submit proposed budgets for subsequent calendar years no later than the August 1 prior to the applicable year. The budgets go submitted shall not be binding upon the CITIES until approved by the City Council of each of the CITIES. Each of the CITIES shall be deemed to have approved the proposed budget unless it notifies CENTERVILLE to the contrary in writing or, or before the October 1 following submittal O f the proposed budget. In the event that the proposed budget for the 1994 calendar year lixite any increase to 4% or less of the 1983 budget proposal, said budget proposal shall be binding on CENTERVILLE, unless an alternate proposal is agreed upon by the CITIES as provided in paragraph 8 of this agreement. Budget proposals for calendar year- subsequent to 1994 shall not be binding,uoon CENTLRVILLE until approved by its City Council. CE'NTERV *_LLE shall be deemed to have approved the proposed budget unless it notifies the CITIES to the contrary in writing on or before the Cctober 1 following submittal of the proposed budget. Any timely rejection of a proposed budget by any of the parties to this agreement, except a rejection by CENTER of the budget for the 1894 calendar year, shall be deemed to be notice of termination of this agreement pursuant to paragraph 8 of this agreement. in the event the parties agree to a different sum and /or to different payments Or dates during this agreement, such modification shall become effective upon .he date last signet by the parties hereto. Said modification shall then become a part of thin agreement as if set forth herein. CENTERVILLE shall be entitled to receive and retain any and all state aid to which it is due under Chapter 69 of Minnesota Statutes. T erm_ The term cf this agreement shall be two years, commencing on January 1, 1983. This agreement shall renew autor.atioally for additional terms of one calendar year at the end cf the initial two -year term of this agreement and any succ_ssive term until Deoember 31, 1989, unless sooner terminated as provided herein. page £our e, Twrmi ion. CENTERV1 E, or the CITIES acting jointly, may terminate this agreement, effective a® of the end of the original term or any renewal term cf this agreement by written notice served no later than 90 days prior to the effective date of termination. Should CENTERVILLE choose to give notice to terminats or should notice to terminate become a mutual agreement between. CENTERVILLE and the CITIES, CENTERVI7LE agrees to pay to the CITIES one third of the cost of the unemployment compensation paid out to the police officers who were hired to meet the additional work load resulting from this agreement. 9. CENTEP,V =LLE shall be allowed to appoint an individual to serve as its liaison to the Circle Pines - Lexington Joint Police Commission. The CENTERVILLE liaison shall be notified in advance of all meetings, 10. A11ncat iQn nt rrro`erty unpn - rmipatjl;n Under the terms of t'ris agreement, it is not anticipated that CENTERVILLE will acquire or obtain any interest in or rights to any property, whether real or personal. In the event the parties agree that the compensation paid by CENTFRVILLE is for the acquisition of any such property, the parties shall reduce such agreement to writing, apecifying the property, the respective interests oi' the >arties and the allocation of same upon the termination of this agreement. 11. It is the intent of all parties to work toward the possibility of an amended Joint Powers Agrement of the Circle Pines- Lexington Joint Police Commission to include CENTERVILLE. Should sues a Joint Powers Agreement be successfully negotiated upon prior to the expiration of this agreement, the provisions in the amended Joint Powers Agreement shall superceds this document. 12_ Te"minat o f mxj;,rire agreement. The 'AGREEMENT FOR LAW ENFORCEMENT SERVICES" between the Cities and 0enterville for an initial term of two years commencing on January 1 1991 is hereby terminated, effective January 1, 1993. Nothing in this agreement shall be construed to be a representation by any party that the statues of the State of !"innesota permit a joint police department consisting of the CITIES anc CENTERVILLE. page five :N WITNESS WHER?OF, the parties hereto have set their hands on the sate set opposite their signatures. Dated: ul i7 % `h CITY OF LEXINGTON Ma Attest: / Z/F �A ,!r�'d ele Clark Dated: CITY C CIRCA PIN ^S �- May r p,+Ct at: W perk Dated: % Y2 C;TY OFD CENTERVILI,F /,' Mayor A-�test: Clerk STATE OF HINNESOTA 12/14/98 149 39 I:IF.ILE PINES- LEXINGTON PCLICE i 612 429 86 3 We COPF. OF PATROL SERVICES aFCLITDED TO CENTErVTLLE BY THE CIRCLE FINES /'LEXINGTON PPOLICE DEPARTVFNT dEiEREAS, CENTERVTLLE has contracted with the CRIES for police services in the years 1091 & 1992; and dIEREAS, it was the originally understanding cf the parties that patrol, service for CENTEP.V?LLE would average 16 hours per day; and WHEREAS, the patrol hours in 1991 & 1892 have averaged 16 hours per day; LET IT THEREFORE BE RESOLVE: that the scope of patrol services for CENTERVILLE shall continue to average 16 hours per day during tic 1293 -94 AGREEMENT FOR LAW ENFORCEMENT SERVTCCS between the CITIES & CENTERViLiE. Agreed 'upon and approved by the respective cities a0 follows: CITY OF LEXINGTON Attest: e 4"/.4t CIer :k Dated: __ CITY OF CIRCLE PINES May r Attest: Acim'nistrato_ Dated : mac <1'' ��C�— CTTi �� CtP.TERVT_LL Ma'ycr ,, atta4t: tr�7.��'ri �.lerk, razzc page six STATE Or MINNESOTA COUNTY OB ANOF.A i The foregoing instrument wa3 acknowledged before me this day of 1692 by the Mayor and Clark respectively of the City of Circle Pines, a municipal corporation, on behalf of amid City. Notary Public STATE OF MINNESOTA COUNTY OF ANOKA ) a foregoing instrument was acknowledged before ee Lhlz f day 0- V 1992 by 4�n C • t!C cG/C , 11r t n� TGkm!rcx. nr; /�2•A (ilitr the Mayor and C_erk respectively of the C'_ty of .Centerville, a municipal corporation, on behalf of said City. ...,...,,...,...... - Notary Public t4K*A L'➢1W8S Ib+l -78 WEEK IN REVIEW Edition 4 85 12/7-12/11 Building Permits this Period = a Buildine Ferryins; YTD = 232 New Homes YTD = 139 Northern States Power Company has been contacted and they will be placing a higher wattage bulb in the street light at the intersection of 20th and Main Street. INSP is also working to install lights for the parking lot at LaMotte Park. There will be three perimeter lights on poles installed to li the parking lot and the pleasure skating rink. We are hoping they can install these lights prior to our first community skating night. The City will be billed on a monthly basis for these lights. * An initial meeting of City parks staff and school district officials was held in regards to the proposed improvements to the Rice Creek Regional Park. Additional public hearings are planned to be held in January. There are many improvements being planned for the park. It was discussed that the County intends to run a paved trail to the edge of our LaNtotte Park. I am anticipating a City submittal for a Cooperative Trail Linkage Grant to connect a local paved trail through Lalvlotte Park to connect to the County's regional trail. I also spoke to John Vondelinde (Anoka County Parks Director) in regards to the County Highway Department purchasing homes for additional road right -of -way adjacent to our downtown area. Mr. Vondelinde offered to assist the City with working to have the Highway Department deed excess land out of the right-of-way back to the City to be used for a public purpose. I have spoke to Gary Barott who owns the six unit apartment building directly to the west of ). lain Street prior to where the roadway turns to the north. i'vir. Barott also owns the small cottage north of the apartment building. The County is interested in purchasing the small cottage as well as the Berg cottage two lots to the north. The County has no interest in the six unit apartment building. Mr. Barott would like the County to purchase the cottage as soon as possible. He has been negotiating with the County on the purchase for six months. I have been in contact with Jon Olson (-Anoka County Engineer). I indicated that if the County would hold off on purchasing the Berg home, then the City could list the County's funds as leverage for a Natural and Scenic Area Grant. If the City was successful in receiving a grant, the City could look at purchasing the six unit apartment building and receive the excess right of way property from the County. These actions would allow the City to have control of the land in the Design Team , . - :sion for the focal point park in the downtown area. Attached please find a map of the above imentioned proper-ties. * I spoke to Cathy from Pro Events, The Tour de Wings charity bicycle ride is scheduled to pass through Centerville next year. The event is scheduled for May 16th. They would like to use Centerville Elementary as a resting point. The event is for a couple hundred bicyclists that are raising money for the Children's Cancer Foundation. I advised the caller to contact the school district and the local police department. * I received another call from Steve Marcello (owner of Excel Air Systems). Mr. Marcello lives in Centerville and owns a sheet metal manufacturing company in Maplewood. Mr. Marcello is contemplating building a new 12,000 square foot building in the Centerville Industrial Park versus adding on to his existing building in Maplewood. One of the key factors for relocating would be the City's willingness and the amount of tax increment financing available. Mr. Marcello currently employs 23 people. I indicated that we would be very willing to sit down and discuss his proposal. Mr. Marcello needs to do some initial work on the building size, construction costs, equipment needs etc. Mr. Marcello indicated he wanted to do his preliminary work first and then have a meeting to discuss the feasibility of relocating his business. rn)rr ✓Z. 1'e /riu. J 160 r . WESTVIEW SIRE ��0.gE.' UWy1e�� UPI l�A - ✓� IJnvEI l rn .t � J _rL N Cou�F W,II be P 1AAA15,V1 - - - - - -- to 7nF - -- — v Or�ne�( by (,e✓ Dave( J 8 12 13 to /it6• to ,�'aoo,C ray�e MAIN ~, :STREET r: fpro L W l pOSec� P; e,r f to s ; 4 i All fo °' /Pfe z�rtia �C) t MEMORANDUM DATE: December 18, 1998 TO: Honorable Mayor and Council FROM: Ry -Chel Gaustad, CMC City Clerk RE: Minutes Thank you for your patience regarding the delay in receiving your minutes from recent Council meetings. Enclosed in your packet please find three sets of minutes, two from the month of October and one from the month of December. In the absence of the Deputy Clerk/Treasurer, my attention has been required in regards to the City's finances in addition to the City Clerk's responsibilities. I would like to add, without the efforts of James Bownik this transition would have been extremely difficult. CITY OF CENTERVILLE CITY COUNCIL MONDAY, DECEMBER 7, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its rescheduled Council meeting on Monday, December 7, 1998, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Sanna. Ruckbee Laura Powers (6:23 p.m.) ABSENT: None STAFF: Jim March, City Administrator Ry -Chel Gaustad, City Clerk Paul Palzer, Public Works Director/ Building Inspector Tom Peterson, City Engineer (Bonestroo) James Hoeft, City Attorney ( Barna, Stephen & Guzy) CALL TO ORDER The Oath of Office - Mr. Terry Sweeney Ms. Gaustad administered the Oath of Office to Council member appointed Mr. Terry Sweeney, then he joined the Council (Mr. Sweeney has been appointed to fulfill Councilmember Mary Jo Helmbrecht's two year vacancy). PUBLIC HEARING Truth in Taxation Hearing Mr. March gave a presentation on the proposed budget and its components. Mr. March noted the City received ten calls in regards to the taxes payable 1999. Furthermore, citizens should contact Anoka County if the value of a home is proposed to increase and the taxes reflect a higher premium. Mr. March explained the Centerville property tax bill is made up of 29 % City 21.7% County 44.3% School 4.9% Special - (Metro- Mosquito Control) I Continuing, revenue by source is made up as follows: Levy 63% LGA 5% HACA 9% Fines 2% Permits 13% License 3% Ent, Fund 2% Misc. 3% City Expenses by Category _ Police Protection c 23% Public Works 20% Debt Service 10% General Gov'n 21% Committees 2% Misc. 9% Mr. March stated the City certified $850,000 which included an amount to cover public safety (Police Department Contract) for 1999. Unfortunately, the actual cost associated with renewing the police contract was unknown at that time. Therefore, the tax statements do not reflect the most recently proposed budget of (48 %) $760,000. Mr. March alluded to the taxable market values and homestead taxes (see attached). Mayor Wilharber opened the discussion up to all interested parties. Ms. Laura Dorn (1836 Revoir Street) recognized the number of building permits is predicted to decline in 1999, while other permit revenue is expected to increase so she requested clarification. Mr. March responded, unlike in 1998 the City will lease antenna sites to two companies instead of one, and residential building is predicted to decline. Mr. Barry Brainerd (1853 Revoir Street) requested an explanation as to the major increase in the budget for 1999. Mayor Wilharber explained in detail the uncertain situation with the Police contract and the possibilities of a "buy in." Ms. Roberta Worth (7065 Eagle Trail) commented her Realtor said that her taxes would be less than the proposed amount. This has caused Ms. Worth to believe that the taxes are too high and she suggested the Council consider eliminating a staff ember or two. In addition, it is difficult for a single mother with three children to afford the taxes. Mr. March explained the real estate agent may not have been the best resource for reliable information. However, Centerville plans to attract business which will assist in maintaining lower taxes. Mr. March depicted the majority of expenditures in the "City Expenditures by Category" area. 2 Mr. March explained the major budget increase was based on the proposed increase to police protection from 17 to 24 hours. Mr. David Germundson (1976 -72'/2 Street) questioned how the city plans to segregate 17/24 hr. Police hour coverage. Mayor Wilharber explained the police department coverage will assist in pubilc safety. Currently, the city has three neighborhood watch programs and to keep the crime rate low additional coverage is needed. Mr. Germundson questioned Staff as to what was the City's motive to waiting, prior to installing utilities down 20th Avenue. Mr. March stated the commercial/industrial property owner approached the city and requested improvements and therefore the property owner will pay a larger portion of the cost instead of the city. Ms. Norma Essex (7333 Old Mill Road) commented that her taxes have increased 14% and that is too much. Seniors are on fixed incomes and cannot afford such annual tax increases. Ms. Amy Nash (7234 Brian Drive) requested a better understanding of the proposed property tax for 1999. Mr. March reiterated the major budget expenses. Mr. Hatem Qamhieh (7251 Clearwater Drive) shared that his increase would be 12.1 %, or $273 per year, and questioned what the City plans to do to decrease taxes. Mayor Wilharber speculated that the City will experience a decline in tax as the commercial and industrial activity increase. Ms. Molly Nelson (1860 Revoir Street) commented that since last year, the market value of her house increased $85,000. Moreover, the City required the houses in Acorn Creek 2nd Addition to be built to the R5 zoning districts' regulations. However, the homes on Old Mill Road are valued at the same rate as the R5 district homes but are smaller in size. Now, the City has increased the market value beyond an affordable level. Ms. Dorn suggested the City consider implementing a program similar to Lino Lakes "Friends of the Park" as a way of decreasing park expenses. Mr. Brainerd asked what the percentage was of property zoned industrial within the City. Mr. March estimated 10 - 20% at the maximum. Mr. Brainerd commented, a charge of $1750 is charged for REU's and asked where the city allocate these funds in the budget. Mr. March responded the long term capital improvement funds for additional lift stations and for the futures need of a larger water tower. Also, the City is restricted to expending those funds. Mr. John Simonson (7263 Centerville Road) stated he is projecting a 67 1/2% increase and suggested the City consider waiting to increase the police department coverage until more commercial and industrial businesses develop. Mr. Qamhieh also suggested the city make a gradual transition from 17 to 24 hour coverage. 3 Mayor Wilharber responded that the Council felt the time is fast approaching and elected to be prepared for the City's growth. In addition, it is hoped that increasing protection now will eliminate any rise in crime next year. Councilmember Powers stated that she is a single mother of two children and is responsible to pay City taxes including the public safety portion. Moreover, she has needed the service of the police department and has appreciated how fast and reliable the department has been in the past. Therefore, she strongly supports the increase to provide police service to the citizens. Mayor Wilharber confirmed that he would rather have a competent Police Department and pay for the comfort of knowing that level of service is available in a time of need. Mr. Sweeney noted the proposed property tax notices reflect a 55% taxing base. However, the City decreased the percentage to 48 %, thus resulting in less payable tax for residents. Mr. Brainerd understood the growth and transition stage of the community and he suggested the Council take into consideration that the increase in the levy amount places residential property owners in a pinch. Basically, the over all request is for the Council to keep the taxes as low as possible. Mr. March asked if anyone present did not have a chance to be understood or heard. Hearing no response, the Council elected not to hold a continuation hearing on December 21. Councilmember Brenner moved to close the public hearing. Powers seconded the motion. Motion carried unanimously. The Truth in Taxation public hearing was closed at 7:45 p.m. Budget Meeting Mayor Wilharber confirmed a budget meeting will take place at 5:00 p.m. prior to the next Council Meeting on December 21, 1998. APPEARANCES CONSIDERATION OF MINUTES November 23, 1998 Council Meeting Minutes Councilmember Buckbee moved to approve the November 23, 1998 Council Meetin¢ Minutes Councilmember Brenner seconded the motion Wilharber aye Powers and Sweeney - abstained. Motion carried. PAYMENT OF CLAIMS The City of Centerville November 23 -30 and December 1 - 7 4 Councilmember Buckbee moved to approve the City of Centerville payment of claims. Motion seconded by Councilmember Brenner. Wilharber aye, Powers and Sweeney abstained. Motion carried. SET AGENDA 2. Council Pay 1. Goals and Objectives Councilmember Buckbee moved to approve the set agenda with the noted additions Councilmember Brenner seconded the motion. Motion carried unanimously. PETITIONS AND COMPLAINTS Thanksgiving Issued Parking Tickets Mr. March reported the City received a complaint about several parking tickets that were issued on Thanksgiving night. The complaintant requested the City purchase and install "No Parking" signs on the streets. The Council noted the associated cost to install "No Parking" signs, the responsibility of residents to know the ordinances and the city's effort to inform citizens via the newsletter. The Council noted receipt of the complaint. UNFINISHED BUSINESS Buechler Estates Final Plat Approval Final Grading Plan, Development Contract, Drainage and Utility Mr. Peterson gave an overview of the Buechler Estates final plat, grading plan, development contract, and drainage and utility plans. Moreover, no change has been made to the final plat or grading plan. The grading plan still includes a ditch along Mound Trail that will drain toward the lake. Mr. Peterson noted the plan represents that the developer made minor adjustments to the drainage and utility plans. Mr. Peterson commented the development was in order for approval. Mr. Hoeft discussed the development contract and suggested changing the terminology but leaving the logistics. Councilmember Brenner disagreed with the $25,000 park dedication fees in the development contract. Also, she thoroughly explained that the ordinance states that a subdivision is subject to $950 per lot or 10% of the land value. Therefore, the developer should have paid 10% of $500,000, thus costing $50,000 not $25,000. Councilmember Buckbee commented that the subject had been discussed and the majority ruled to charge $25,000. Furthermore, the development was unusual and it may have been difficult to justify charging $50,000 for five lots. Mayor Wilharber confirmed Centerville's position to provide utility services to the two Lino Lake 5 properties on Mill Road. Mr. Peterson understood that Mr. Powell (Lino Lakes Engineer) plans to meet with the two property owners and then begin the process. Mayor Wilharber warned that the soil types north of Mound Trail may challenge the integrity of the road. Councilmember Buckbee moved to approve the final plat for Buechler Estates - the grading, drainage. utility and development contract with the Attorneys noted changes. Mavor Wilharber seconded the motion. Councilmember Brenner stressed the desire to change the $25,000 park dedication fees to $50,000. Councilmember Buckbee explained that the decision was made at a prior meeting. Mr. Hoeft explained the Developer likely has moved forward, having been informed that the park fees would not exceed $25,000. Mr. March commented, recently he received a letter indicating that Cities may be restricted to impose park fees that supersedes $900 per lot. Buckbee - Wilharber - Sweeney - aye. Powers - Brenner nay. Motion carried. NEW BUSLNESS Council Pa t• Councilmember Buckbee moved to implement Council and the Mayoral pa, ate $125 per Council meeting, respectively. Councilmember Brenner seconded the motion. Mayor Wilharber disagreed and noted that the Council is required to attend several meetings outside of Council meetings and should be paid the set monthly amount. Councilmember Buckbee argued that it is not fair to the citizens when Council members do not show up, but still get paid, stating that higher attendance may have made a difference with the Buechler Estates park dedication fees. Buckbee. Brenner. Sweeney - ave. Powers. Wilharber - nay. Motion carried. Mill Road Kater Connection(s) (7231 Mill Road) Mr. March explained that a resident is requesting to connect to the municipal water system at 7231 Mill Road. This property is adjacent to a watermain that was installed in previous years. There is no curb -stop to this property. Mr. March referred to an estimate from Ro -So contracting to install a curb -stop at this location. The cost to the City for this item is $2350. Mr. March suggested treating this property per the current policy, that the property owner would be assessed the current rate of $1,741.23 and additional $1300 water connection (WAC) charge. Furthermore, the policy in 1993 was $2500 per unit along Mill Road which would have covered both the WAC and assessment amount. Mr. Palzer noted historically the city pays to run the line from the watermain to the ROW (right of way). Councilmember Buckbee moved to assess property at 7231 Mill Road the current rate of $1,741.23 and an additional $1300 for WAC and the City pay for the boring under the 6 street portion. Councilmember Brenner seconded the motion. Motion carried Unanimously. Variance Request - Front Yard Set Back From 35' to 25'(7289 Mill Road) Mr, March informed the Council of a variance request heard by the Planning and Zoning Committee at a public hearing. Planning and Zoning recommended approving a 10' variance from the front setback, only to the east property line. Furthermore, the variance request meets with the four stipulations as outlined in Ordinance 44 for granting a variance. The property owner received a variance from Rice Creek Watershed District to make the lot buildable as well as a letter of map amendment from FEMA. Mr. Robert Nepper (7289 Mill Road) explained that the proposed structure (variance request) would be within line of the structures south of the property. Councilmember Brenner moved to approve the variance request on 7289 Mill Road to move the front setback to 25'. Councilmember Sweeney seconded the motion. Motion carried unanimously. Resolution 98 -24 Dead Broke Saddle Club for Laxful Gambling Ms. Gaustad gave a brief update on resolution 98 -24 and the Dead Broke Saddle Club nonprofit organization requesting permission to conduct pull tab activity at the Trio Inn. Furthermore. Staff hoped to have heard from the state on various issues. Therefore, Ms. Gaustad recommended approval be contingent upon the City completing an investigation. Councilmember Brenner moved to approve Resolution of 98 -24 pull tabs at the Trio Inn for a class B license contingent upon a successful investigation Councilmember Powers seconded the motion. Motion carried. Update Cable Equipment Ms. Gaustad updated the Council on the current Omega Broadcast Titler and a proposed SCALA cable computer system. Continuing, the Omega Computer Company has been out of business for five years and the purchase of parts and computer support is limited. The City is in need of new hardware and software for the Cable access channel to maximize the City's communication potential with its viewers. Ms. Gaustad noted the proposed SCALA system is specifically tailored to fit the needs of the City and the proposal is all inclusive, all the City needs to provide is power. Some advantages to the proposed system include updatable equipment, play back options of City meetings, faster software, and the ability to hold the audiences' attention. Ms. Gaustad explained that the City's remaining cable funds are less than the monies needed for the new program. However, the City is expected to receive surplus cable funds, in excess of $50,000, in January 1999, thus making up the difference in cost for the proposed cable system. In short, the City will be in receipt of funds near the billing time. Ms. Gaustad recommended purchasing the proposed SCALA system instead of maintaining the Omega Broadcast Titler System, a less attractive option. 7 Councilmember Sweeney moved to approve the purchase of the SCALA cable system in the amount of $9.921.49, as per Ry- Chel's recommendation. Councilmember Brenner seconded the motion. Motion carried unanimously. Resolution 98 -26 Authorizing the CPLPD to Enter into Central Records Joint Power Agreement with Anoka County. Officer Jensen gave a synopsis of Resolution 98 -26 and the Police Departments request to enter into a JPA (Joint Powers Agreement) with Anoka County for central records and the associated cost. The Council discussed the fees and percentages as it pertains to the proposed plan. After extensive consideration the Council was unable to act on the matter due to insufficient information. The Council requested Staff to investigate and report back to the Council. Councilmember Sweeny moved to table resolution 98 -26 and to direct Staff to investigate the financial commitment details in the police contract and any legal obligations Councilmember Powers seconded the motion. Motion carried unanimously_ Councilmember Powers inquired about the progress the City has had with the Council in regards to installing a traffic light and street lights on 20th Avenue and Main Street. Mr. March noted that according to Anoka County the intersection warranted traffic lights. However, the implementation process is a county issue. Councilmember Powers suggested the City contact NSP to install additional street lights at the intersection. The 1999 Goal's & Objectives Councilmember Brenner suggested the Council schedule a meeting in January to address the City's 1999 goals and objectives. Mayor Wilharber moved to set a "Goals and Objectives" workshop on Wednesday, January 20 at 6.00 p.m.. Councilmember Brenner seconded the motion. Wilharber, Brenner Buckbee. Sweeney- avg Powers -abstained. Motion carried. COMMITTEE REPORTS Mayor Wilharber reported the Police Commission planned to meet on Thursday, December 11, 1998, ADMINISTRATORS REPORT CONSENT AGENDA 1. Adopt Minnesota Design Team Recommendations for County Road 14 2. Thank you Letter to Goetz Landscaping for Wreath Donation 8 Councilmember Brenner moved to approve the consent agenda. Councilmember Powers seconded the motion. Motion carried unanimously. ADJOURNMENT Councilmember Powers moved to adjourn. Councilmember Sweeney seconded the motion. Motion carried unanimously. The December 7, 1998 Council meeting adjourned at 9:25 p.m. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk 9 CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, OCTOBER 28, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on Wednesday, October 28, 1998, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Sanna Buckbee ABSENT: Councilmember Laura Powers STAFF: Jim March, City Administrator Ry -Chel Gaustad, City Clerk Paul Palzer, Public Works Director/Building Official James Hoeft, City Attorney Tom Peterson, City Engineer xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx�xxxxxxxxxxxxxxxx CALL TO ORDER Roll Call Mayor Wilharber opened the October 28, Council meeting at 6:00 p.m with roll call. PUBLIC HEARING CONSIDERATION OF MINUTES August 26, 1998 Council Meeting Minutes Councilmember Brenner moved to approve the August 26 1998 Council meeting minutes w ith noted changes Councilmember Buckbee seconded the motion. Motion carried unanimously. PAYMENT OF CLAIMS The City of Centerville October 15- 28 Councilmember Brenner moved to approve the Cijy of Centerville Payment of Claims for October 15 -28 Councilmember Buckbee seconded the motion. Motion carried unanimously. 1 Pay Estimate #2 Parkview Addition Councilmember Buckbee moved to approve pay estimate 42 Parkview Addition as per H.R. Green recommendation dated October 22, 1998 in the amount of $215.444.14. Councilmember Brenner seconded the motion. Motion carried unanimously. Pay Estimate #5 201h Avenue Councilmember Brenner moved to approve pay estimate #5 for 20th Avenue for the sewer and water project in the amount of $43.678.34. Councilmember Buckbee seconded the motion. Motion carried unanimously. SET AGENDA 1, Complaint 2, Committee Report Councilmember Buckbee moved to set the agenda with noted changes. Councilmember Brenner seconded the motion. Motion carried unanimously. PETITIONS AND COMPLAINTS Mr. Mike Carter (6913 Sumac Court) complained that garbage was left behind and after calling Waste Management they would not return to pick up the garbage. Ms. Norma Essex (7333 Old Mill Road) submitted a complaint regarding the need to develop an ordinance that applies to cats because she has unsuccessfully attempted to have the police department pick up stray cats. Mayor Wilharber noted that the resident could get a live trap to capture cats and that the Anoka County Humans Society will accept cats. Ms. Essex proposed to adjopt, change or amend the current animal ordinance to create a strictor law regulating stray cats. The Council suggested the Planning and Zoning Commission review the animal ordinance. Mayor Wilharber confirmed the City is in receipt of a letter from Sentor Bill Luther pertaining to the Main Street traffic issue in front of the Elementary School. UNFINISHED BUSINESS Beuchler Estates Park Dedication Fee Mr. March explained the status of park dedication fees for Beuchler Estates and shared that the City is in receipt of the Park and Recreation Committees recommendation to the Council. Furthermore, the P& R Committee recommended that the City accept the offer of $4000 park fees per lot. A total of $20,000 would be collected on a total of five lots. Councilmember Brenner stated that the park dedication fee is a good ordinance and the ordinance is good for Centerville. Councilmember Buckbee commented she would like to know the market 2 value of the property. In addition, Councilmember Buckbee researched the market value of the proposed property and the surrounding lots and felt that $250,000 for the land alone is a good . value for the community. Mr. Beuchler commented the $50,000 is too much for five parcels and explained he would rather subdivide the property into four lots and not pay any park dedication fees. Moreover, the City would lose the tax base of another structure if the division is for four instead of five parcels. Park and Recreation Chair Michael Navin and Committee Members Steve Brown and Doug Porter were in attendance to answer questions from the Council. Mr. Navin commented that it maybe difficult to justify $50,000 for five lots. Councilmember Brenner warned the City may be setting precedence and may be shorting the Centerville citizens of monies. Based on the Park and Recreation Committees recommendation and the market value research, Councilmember Buckbee made the following motion. Councilmember Buckbee moved to fair market value be placed at 250,000 for the Buechler /Liebleproperty Mayor Wilharber seconded the motion, Buckbee - Wilharber aye. Brenner nay. Motion carried, APPEARANCES Milo Bennett -1999 Fire Budget District Fire Chief Milo Bennett was in attendance to present the 1999 Centennial Fire Department budget to the City Council. Chief Bennett explained the budget reflects a 2% increase over last years budget. Furthermore, the increase represents moving the secretary to 30 hrs per week and a 3% raise for the Fire Chief n comparison, the cost per citizen varies by city because of differences in run volume and valuation as it relates to population. However, over the years, the department has been able to slightly reduce the cost per citizen even though the budget is increasing. This is possible because there is growth in the district and the budget growth is less than the population. The surrounding communities cost per person for fire protection are as follows: Blaine /Spring Lake Park $15 per citizen Ham Lake $19 per citizen Shoreview $16 per citizen Hugo $20 per citizen Chief Bennett answered Councilmember Buckbees questions applicable to depreciation and credit of equipment, by stating the depreciation adjustments expired in 1995. Councilmember Brenner commented favorably on the success of the annual safety camp programs. Chief Bennett touched upon the Fire Departments activities; Safety Camp, Fire Prevention in school, Storms (and lessons learned) and Lino Lakes Public Safety Academy, The 1999 Centennial Fire District budget is attached. Councilmember Buckbee moved to approve the 1999 Centennial Fire District budget as submitted Councilmember Brenner seconded the motion Motion carried unanimously. 3 Mayor Wilharber thanked the Police Department and Fire Department for responding to the needs of the community and namely, his mother's concern. UNFINISHED BUSINESS CONTINUED Dennis Shudy's Proposal Mr. March updated the Council on a proposal the City received from Mr. Dennis Shudy who had inquired about purchasing the approximate two -acre Cedar Street Park property. Mr. Shudy has since then requested a lease to use the property as a temporary, ready mix concrete plant. Mr. March commented he found the documentation from former City Attorney Greg Hellings in regards to the status of the ownership of the parcel and its restrictions. Mr. Hoeft reported that in order to clear the property the City will have to undergo an unrestricted deed process. Anoka County Board makes recommendation to the State then the State typically leans toward the County's recommendation. The City's position is to be the fee owner with no restrictions. Currently, the City cannot use the property for any use other than for park purposes. Mayor Wilharber clarified that the ready mix is dry and questioned the water source. Mr. Shudy replied the water will be hauled onto the site. Mayor Wilharber questioned Mr. Shudy's operational plan. Mr. Shudy responded during the cold season business stops and during the warm season business resumes. Mayor Wilharber requested the Engineers comments prior to making a decision. Mayor Wilharber moved to direct Staff to continue researching the possibilities and pursue the park property change to remove the restrictions Councilmember Brenner seconded the motion. Motion carried unanimously. NEW BUSINESS Otter Lake Animal Control Contract Mr. March gave a synopsis of the Otter Lake Animal Control Contract and noted that specific contractual items were incidentally omitted (page 3). Mr. Hoeft suggested that modifications in the contract be placed in writing, prior to execution. Councilmember Buckbee moved to renew the contract with Otter Lake Animal Control with noted amendments and contingent upon the Attorney's approval of pane three Councilmember Brenner seconded the motion Motion carried unanimously. Swift Construction Mr. March gave a brief overview of Swift Constructions letter that requests the City consider adjusting the WAC (Water Availability Charge) and SAC (Sewer Availability Charge) charges to home builders. Currently, the City charges $1300 for a water hookup charge and each of the town home buildings in Eagle Pass has a water hookup for a sprinkler system. Mr. Palzer explained that a "T" pipe is connected to the watermain to provide water to the town homes and 4 each water hookup. Also, Mr. Palzer noted the City's hard cost is in administration, under some unusual circumstance there may be an additional charge to the property owner. The Council discussed the hard and soft cost associated with administration and inspection fees, respectively. There was discussion as to the City of Lino Lakes administration fee of $125 and other similar sized communities charge of $50 and $175, such as Savage and Shakopee. Mayor Wilharber and Councilmember Buckbee suggested the City recover the City's cost and charge accordingly. Mr. Hoeft suggested the Council establish a policy and address the issue in future development contracts. Mr. Hoeft commented that the City and Developer can work out an escrow as to the actual cost to the City. Mr. Mike Quigley (Eagle Pass /Gor -em Development) commented that the City is in receipt of $6,500 for the first of five hookups. COMMITTEE REPORTS Economic Development Committee Councilmember Brenner reported that the EDC group has planned an open house for Tuesday, November 17, 1998, 7:00 p.m. at City Hall. The plan is to allow citizens to look at the Design Teams sketchs. Councilmember Brenner commented that the EDC committee will be accepting citizen and business person of the year nominations until November 17 at City Hall. ADMINISTRATORS REPORT Council Vacancy Procedures Mr. March provided the Council with options to filling the vacancy of Councilmember Helmbrecht. First, the City could solicit applications from citizens and then the Council could appoint a Councilmember. Another is to appoint the third highest vote getter at the State General Election. The Council discussed the possibility of favortism in the application process. Thus, the Council favored appointing the third highest vote getter which will represent the citizens choice. Mayor Wilharber moved to appoint the Council candidate with the third highest votes to complete the two year vacancy and that the appointment is made during the November 4 special meeting Councilmember Brenner seconded the motion Motion carried unanimously, Emergency Training Mr. March informed the Council of an emergency training program on November 18 & 19, which is sponsored by the State and produced by the Circle Pines Lexington Police Department. Mr. March confirmed that the Mayor, Councilmember Brenner, two council - elects and two employees are scheduled to attend the program. Mayor Wilharber suggested Staff contact Councilmember Powers about her interest in attending the training program. CONSENT AGENDA 5 1. 98 -23 Electing to Continue Participation in the Local Housing Incentive Account Program Under the Metropolitan Livable Communities Act 2. Uniform Building Code Ordinance Amendment Councilmember Buckbee moved to approve the consent agenda as noted. Councilmember Brenner seconded the motion Motion carried unanimously. Mayor Wilharber reported Saturday from 8:00 am - 4:00 pm. the Police Department plans to interview 10 candidates for the Police Chief vacancy. Moreover, each candidate will be required to give an oral presentation, a written report, and complete an agility test. The top three candidates will complete psychological testing, a medical physical and a drug test. ADJOURNMENT Councilmember Brenner moved to adjourn the Council meeting. Councilmember Buckbee seconded the motion. Motion carried unanimously. The October 28, 1998 Council meeting adjourned at 7:50 p.m. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk 6 ti CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, OCTOBER 14, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on Wednesday, October 14, 1998, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Sanna Buckbee Theresa Brenner ABSENT: Councilmember Laura Powers STAFF: Jim March, City Administrator Ry -Chel Gaustad, City Clerk Paul Palzer, Public Works Director/Building Official CALL TO ORDER Roll Call Mayor Wilharber called the October 14, 1998 Council meeting to order at 6:00 p.m.. PUBLIC HEARING CONSIDERATION OF MINUTES August 26, 1998 Council Meeting Minutes - Tabled September 23, 1998 Council Meeting Minutes Councilmember Buckbee moved to approve the September 23, 1998 Council meeting minutes with corrections Councilmember Brenner seconded the motion Motion carried unanimously. PAYMENT OF CLAIMS The City of Centerville September 24 - 30 and the City of Centerville October I - 14 Councilmember Brenner questioned a disbursement to herself. Ms. Gaustad understood the disbursement was a design team reimbursement. Councilmember Brenner moved to approve the receipts and disbursements for September 24 - 30 and October 1 -14 with the exception of one check issued to T Brenner. Councilmember Buckbee seconded the motion Motion carried unanimously. 1 r , Centennial Fire District Councilmember Buckbee moved to approve the Centennial Fire District disbursements. Councilmember Brenner seconded the motion Motion carried unanimously. Pay Estimate No. I - LaMotte Park Councilmember Brenner moved to approve pay estimate #1 for LaMotte Park, Councilmember Buckbee seconded the motion Motion carried unanimously. SET AGENDA Reschedule November and December Council Meetings Councilmember Buckbee moved to approve the set agenda with noted changes. Councilmember Brenner seconded the motion Motion carried unanimously. PETITIONS AND COMPLAINTS Cindy Wegmann - "No Parking 8:00 am. to 4: 00 p. m. " sign on Centerville Road North of Main Street. Mr. March updated the Council on pedestrian school traffic along Centerville Road to the Elementary School. Children walking to school maybe jeopardizing their safety due to vehicles parked on Centerville Road North of Main Street. Children are expected to walk on the sidewalk and then directed to the street when the sidewalk ends. When vehicles are parked in the street, the children walk further into the road in order to get around park vehicles. Mayor Wilharber noted Staff will investigate the sidewalk condition and the area. APPEARANCES Joan LaMotte - Recognition Award Mayor Wilharber presented a plaque to Joan LaMotte for the number of years she served the community as an election judge. Ms. LaMotte thanked the Council and the City for recognizing her with the plaque. UNFINISHED BUSINESS The Woods of Clearwater Creek Development Development Contract - Final Grading Plan - Final Plat Approval Mr, March discussed exhibit B and the securities (letter of credit) in the development contract. Mr, March noted exhibit B has been updated with new figures and additional items have been added. Also, the City has requested securities in the amount of $170,000. However, the city will request less because the utilities are already in the ground. Mr, Peterson gave a brief overview that no changes were made to the grading plan and final plat. 2 t Mr. Peterson confirmed Councilmember Buckbee's questioned regarding the drainage and that the drainage plan directs the water away from the building sites. Councilmember Buckbee confirmed the trail easement is located between Lots I and 2, Block 1, of the Woods of Clearwater Creek, Councilmember Brenner moved to approve the Development Contract for The Woods of Clearwater Creek Councilmember Buckbee seconded the motion Motion carried unanimously, Councilmember Buckbee moved to approve the Final grading plans of September 1. 1998. Councilmember Brenner seconded the motion Motion carried unanimously. Councilmember Brenner moved to approve the final plat and approve the supplemental sketch of the trails and right -of -way easements Councilmember Buckbee seconded the motion. Motion carried unanimously. Buechler Estates Park Dedication Fees - Preliminary Plat Mr. March introduced the Buechler Estate park dedication and preliminary plat issue. Moreover, Mr. Carl Buechler has requested to subdivide a parcel of property into four or five lots located off Mound Trail, According to the City's park dedication fee policy the Developer will need to pay $950 per lot or 10% of the price he is willing to pay for the property, whichever is higher. During the October 7, 1998 Park and Recreation meeting the committee discussed Mr. Buechlers request to lower the $50,000 park dedication fee. The Park and Recreation committee recommended that the Council make the decision on this issue and they will support the Council's decision. Mr. Buechler commented that he has been cooperative and has tried to work with the community. However, the proposed development consists of five lots and $10,000 park dedication fees per lot is too much to charge. Therefore, the Developer requested the Council to reconsider the $50,000 fee and lower the park fees. Councilmember Brenner did not agree with deviating from the ordinance because the City may be setting a precedence for future developers /developments. Mr. Buechler noted he could develop four lots instead of five. Then no park dedication fees would be required, and the City would lose out on the park fees and the tax base. Mayor Wilharber referred to the park dedication fee schedule for residential developments in the metropolitan area and recognized the majority of cities charge minimal park fees. Councilmember Buckbee requested 10% of the raw value land and requested the purchase price. Mr. Buechler did not disclose the purchase price for the property. Councilmember Brenner moved to deny Carl Buechler the request to pay $950 pa dedication fees per lot and to up hold the current ordinance for future developments. Motion failed for lack of a second. 3 Motion failed for lack of a second. Councilmember Buckbee suggested striking a $20,000 medium. Mr. Hoeft explained the market value is what the buyer is willing to pay for the property and he warned the Council should establish the property value. Councilmember Buckbee said she was not in favor of a $950 fee nor the 10% charge. Mr. Hoeft cautioned the Council prior to fashioning a motion to consider if enough information is available. Councilmember Buckbee favored having five homes instead of four homes year after year which will be significant revenue compared to the 10% ($50,000) amount. Mr. Navin arrived at 7:58 p.m. Mr. Navin explained the Park and Recreation Committee has had limited assistance from the Developer in establishing the purchase price of the property. Mr. Buechler responded the land value is $70,000. Mr. Navin commented that the Park and Recreation Committee has made a good faith effort to meet the Developers and the City's needs. However, no recommendation could be given because of insufficient information. Mr. Buechler stated that he called City Hall and was told the park dedication funds were $950 per lot. Mr. Hoeft replied that it is due diligence to read the ordinance instead of asking someone what the ordinance states. Councilinewher Buckbee moved to table Buechler Estates due to the Developer not submitting enough information on the plat Councilmember Brenner seconded the motion Motion carried unanimous Center Villa Preliminary Plat Mr. March briefed the Council on the 22 lots on 13 acre Center Villa preliminary plat. A few minor changes have been implemented based on a meeting with the developer, engineer and staff The developer is proposing to finance the project independently and is scheduled for Rice Creek Watershed approval this evening. Mr. March explained the Planning and Zoning Commission recommended approval of the preliminary plat at their meeting on October 6. The Commission recommended variances be granted on Lots 3, 4, 5, 9, 10 and any other lots that the lot width at building setbacks did not meet the required 100 feet per the R2 zoning requirements. The rationale for this was due to the generous lot sizes and the protection of the existing wetlands. The variance requests are for less than ten feet per lot at the building setback. Furthermore, the Commission recommended an additional variance be granted for the extra width requirement for Lot 20 because it is a butt lot and is T too narrow. Mr. Willie Lessard (6995 20th Avenue) noted the Planning Commission did not desire Brian Drive to be a through street to 20th Avenue and thus the cul -de -sac will keep the traffic contained. Councilmember Brenner commented the comprehensive plan clearly states a collector road connects to 20th Avenue. 4 stop sign at Main and 20th Avenue. Mr. Peterson addressed the grading and utility plan, and suggested moving C.B.5 6 -feet south, so that the pipe from C.B. 5 to C.B. 3 stays within the right -of -way and to show the defined emergency overflow swale between lots 17 -18 from the low point catch basins to the pond. (Set E.O.F. at elevation 906.5). Mr. Peterson elaborated on the Comprehensive Water Main Plan that shows an existing 10 -inch main on Brain Drive. Continuing, the plans will need to show a new 10 -inch main on Brain Drive and along Eagle Trail and extend the10 -inch main from Eagle Trail to C.R. 54 (20th Avenue South) and connect the 10 -inch main to The existing 12 -inch main on 20th Avenue, Mr. Lessard requested the City pay the pipe oversizing cost. The Council discussed trailways and its liability and whether or not to pave the trail that connects the Center Villa development to 20th Avenue. Mr. Peterson commented that the width of the Floodway is under investigation. Mr. Palzer noted that the existing business property parcel (Lake Area Utilities) cannot be split because it is in the floodway. Mr. Lessard replied that they are investigating lot split possibilities, however, he would rather assume that liability. Ms. Chris Swenson (7016 Brian Court) expressed concerns about the tree line being removed and requested that it remain on the property. Mr. Wayne LaBlanc (1677 Peltier Lake Drive) noted he confirmed the drainage direction of the pond. Mr. March reported the Planning and Zoning Commission was favorable to granting variances for the butt lots because the lots greatly exceeded the minimal lot size. Mr. Peterson said Brain Drive street will taper down to match the Eagle Trail width. Councilmember Brenner felt that prior to Council action, the Council should consider the neighbors concerns, and that there is no data to support eliminating the collector street from the comprehensive plan. Mayor Wilharber said the neighbors concerns are valid, the developer has been in several times and questioned why now is the City proposing additional commercial property to develop. Councilmember Buckbee moved to approve the preliminary plat for Center Villa contingent upon RCWD and that outlot one is commercial property Mayor Wilharber seconded the motion. Councilmember Brenner stated a few concerns she felt the Council should consider. Foremost, the Council has not had ample time to review the Planning and Zoning Meeting minutes. There is no reason or supporting documentation to eliminate the collector street, and trails should be established during construction. Ms. Brenner thanked Mr. Lessard as she enjoyed the pleasure of working with him. 5 Buckbee aye, Wilharber aye. Brenner nay - Motion carried. Councilmember Buckbee moved to grant variances on Lots 3, 4, 5, 9, 10 and any other lots that the lot width at the building setback did not meet the required 100 feet per R2 zoning, to protect the natural topography and existing natural features of the Center Villa plat and based on the generous size of the lots within the Center Villa development. Councilmember Brenner seconded the motion. Motion carried unanimously_ Councilmember Buckbee moved to grant a variance on Block 2. Lot 20 for additional footage within the Center Villa development. Councilmember Brenner seconded the motion. Motion carried unanimously. NEW BUSINESS Phippen Variance Request to Reconstruct a Shed Mr. March explained the property owner at 1563 Peltier Lake Drive, requested a variance to reconstruct a shed within the rear yard, shoreland set back requirements. The Planning and Zoning Commission recommended approval of reconstructing the shed on the existing concrete slab because the ordinance allows boat houses within 10' of the shoreland. Mr. Hoeft commented the Council may want to consider limiting the building regulations if the property owner elected to add on or build the structure larger than the existing concrete slab. Councilmember Buckbee moved to approve the reconstruction of a storage shed at 1563 Pelter Lake Drive. Contingent upon the proper owner limiting the building size to the original slab size and the variance is subject to the integrity of the concrete slab, if the slab is cracked, reconstruct according to the Building Inspector direction. Mayor Wilharber seconded the motion. Councilmember Brenner noted she was undecided and concerned about allowing the shed to be built within three (3) feet of the shoreline due to environmental concerns and storage details, such as what would be stored in the shed i.e., gas, fertilizer or other gastly chemicals. Buckbee aye, Wilharber aye. Brenner nay. Motion carried. Tractor Replacement Mr. Palzer updated the Council on the replacement of the 1989 John Deere tractor. The City advertised in the paper and also sent requested specifications by fax to six dealers. The City received one estimate per the bid specifications. The quotation was from Olson Power Equipment of North Branch for a Massey Ferguson 253 X 4 tractor. However, Mr. Dan Olson indicated that they could provide a 263 x 4 tractor for the same price. Mr. Palzer explained the difference between the two tractors as the 263 has five more horsepowers and meets the more stringent California emissions standards. Continuing, the City spent $1500 on repairs to the tractor to date and he predicts additional monies will need to be invested to maintain the tractor. 6 Mr. Palzer explained the $32,225 would come from the following funds as listed below: Streets 50% Storm Sewer Fund 20% Sanitary Sewer Fund 10% Water Fund 10% Park Budget 10% Mr. Palzer recommended the Council purchase the tractor and the implements per the quotation except to upgrade the tractor to the 263 model at the same cost as the 253 model. Councilmember Buckbee moved to authorize the purchase of the Massey Ferguson 263 a 4 tractor for the amount of the bid and funded as per the Public Works Director Councilmember Brenner seconded the motion Motion carried unanimously. Special Meeting November 4, 1998 Councilmember Buckbee moved to schedule a special meeting on November 4. 1998 for budget election and any other issues that need to be discussed Councilmember Brenner seconded the motion. Motion carried unanimously. Reschedule November 11 and 25 Council Meetings and Truth in Taxation Hearing Rescheduled from December 9 to December 7 and December 23 to 21 meeting. Councilmember Buckbee moved to reschedule the November and December Council Meetings from November 11 to 9 November 25 to 23 December 9 to 7. and December 23 to 21. Councilmember Brenner seconded the motion. Motion carried unanimously. Accept Councilmember Helmbrecht's Resignation Councilmember Buckbee reluctantly moved to accept Mary Jo Helmbrecht's resignation and to purchase a plaque for her years of service Councilmember Brenner seconded the motion. Councilmember Brenner touched upon the six years of very dedicated by service Mary Jo. On behalf of the Council, Staff and Citizens Mary Jo, thank you for everything you have done for the City. Mayor Wilharber echoed the same. Motion carried unanimously. Appoint Acting Mayor Mayor Wilharber moved to appoint Councilmember Brenner to be the Acting Mayor in his absence. Councilmember Buckbee seconded the motion. Wilharber aye. Buckbee aye, Brenner abstained. Motion carried, League of Minnesota Cities - Regional Meeting Councilmember Buckbee moved to approve the Staff or Council attendance at the League 7 of Minnesota Cities regional meeting for the dinner and social hour Councilmember Brenner seconded the motion. Motion carried unanimously. COMMITTEE REPORTS EDC -Design Team Report Councilmember Brenner reported on the visit and presenation of the Minnesota Design Team (MDT). A fishing pier concept was developed from a color contest held within the community. The MDT gave 14 presentations on several different ideas that have potential to be implemented into the community; a heritage museum, youth center, bike riding areas, basketball courts, and give the downtown area (Main Street and Centerville Road) an old village appearance in the proposed commercial development. Mr. Wayne LaBlanc stated the Design Team was a tremendous experience and one of the greatest things to happen to Centerville. Centerville wants trails which was gathered from the MDT sessions. Unfortunately, the nature center is currently inaccessible because of a lack of trails to it. Mayor Wilharber noted a special thanks to Theresa Brenner and Mary Capra for all the long hours and help in making the MDT an endeavor. Mayor Wilharber reported a CSO is scheduled to give a presentation before the Council and explained the CSO role, the Explorer program, the Police reserve opportunities and the crime watch program. Finally, the Police Department received 12 applications for the Police Officer position, ADMINISTRATORS REPORT Mr. March confirmed a budget workshop date and time. Mr. March introduced Mr. James Bownik as the City's new intern. Furthermore, Mr. Bownik will be working on a $5,000 tree grant and a bill from a customer in regards to a sprinkler system. Mr. March concluded by explaining the City received a letter from Dennis Shudy requesting to lease the park property located off Cedar Street. The request will be further investigated. CONSENT AGENDA 1. Accept 1998 Fall Newsletter The Council requested a "thank you" statement to Mary Jo Helmbrecht, Joan LaMotte and Shirley Drewlo be incorporated into the fall newsletter. Councilmember Buckbee moved to approve the consent agenda Councilmember Brenner seconded the motion. Motion carried unanimously. 8 ADJOURNMENT Councilmember Brenner moved to adjourn the Council meeting Councilmember Buckbee seconded the motion. Motion carried unanimously. The October 14, 1998 Council meeting adjourned at 9:15 p.m. Respectfully Submitted, Ry -Chet Gaustad, CMC City Clerk 9 MEMORANDUM DATE: December 17, 1998 TO: Honorable Mayor and Council FROM: Ry -Chel Gaustad, CMC City Clerk RE: Pay Estimate #3 for Parkview Addition Included in your packet is a copy of Lien Guaranty Inc. Bond Filing on Parkview Addition Street, Storm and Sanitary Sewer & Watermain. Bonine Excavating retained Northern Escrow Inc. to disburse checks on their behalf, for the above- mentioned project. Unfortunately, Northern Escrow has not paid Schmidt Curb Company, Inc. for services rendered. Therefore, the City received request for payment and now may file a claim against the Bonine Excavating's Construction bond. However, I spoke with former City Engineer Dave Nyberg and City Attorney James Hoeft and I suggested exploring other options, thus reducing paperwork. Options areas follows: 1. Do not pay the estimate until the City is in receipt of a lien waiver from the Bond Company. 2. Pay Northern Escrow less $5,322.70 and 5% retainage ($8,598.84). 3. Approve pay estimate 93, contingent upon Schmidt Curb Company's financial satisfaction. 4. Issue checks to both Schmidt Curb Company and Northern Escrow in their respective amounts, less the 5% retainage. City Attorney Hoeft will be present to discuss the options and to answer your questions. ' DEC -16 -1998 1536 - P.02i07 .a Howard R, Green Compa 11� CONSULTING ENGINEERS maTw mm 1 OJly USA Consuhlnp Engineers November 16, 1998 File: 2 -0071 Mr. Jim March Cky Administrator City of Centerville 1880 Main Street Centerville, MN 55038 RE: PARTIAL PAYMENT ESTIMATE NC. 3 PARKVIEW ADDITION DEVELOPMENT Dear Mr, March: Enclosed please find Partial Payment Estimate No. 3 For the above - referenced project. This pay estimate is for work completed up to Wednesday, December 16, 1998. The work included In this payment is primarily street construction with several miscellaneous storm sewer items. The street construction includes class 5 aggregate base, bituminous base course, drain tile, and bituminous trail construction throughout the development. The total amount earned this period is $65,522.70. With 8% retained, or $3,276.14, the total payment due Is $61,246.57. We recommend that the City of Centerville approve this payment and make payment promptly to the Contractor's escrow agency, Northern Escrow, Incorporated if you have any questions, please do not hesitate to call. Sincerely, Howard R Green Company David E. Nyberg, P.E. Project Manager DEN /st Enclosure cc: Ms. Nancy Bonine, Sonine Excavating Ms Heather Schauf, Northern Escrow, Inc. Mr, Richard Carlson, Richard Carlson and Associates Mr. Mike Quigley, Gor -Em Development, Inc. o:1PAoA20C0 9m1payest3.d0a late Sw;y Park Driva • 5t. Paul, MN 55108 • 612/644 -4369 faX 612/64d -9445 toll iras 388/388 -4389 DEC-16-199e 1537 P.03/07 PARTIAL PiYMRNT saliqATE N013 FROM, OCTOBER Z, JAN TO, DECPJdRErc 1 in$ CONTRACTOR: ADDRESS: 12569 MEADOWVALE ROAD, KK RIVER, MINNESOTA, MN SMX OVINU: CTTlnOPCITTERMLt.MLNNWQTA P=ECT: PARKVIEW ADDITIONWkM31', S7CRm SEWER, SANITARY SEWER AND WATRSNS41N WROVEMENTS aWaSqM) cow-Lwncarl)ATT AMOUNT OF COMnLAC7 ORIQNJLL: OCTORRR 17, 1998 ORIGINAL $4 xv.w PX,r&XD: REVW.Di R E, E� I SALVAGE Tcplxm cv) CY 400 PjV 400,00 $2,400.00 2 Tall(m, ws now (cv) CY 440 $6.00 0.m 50.00 0.00 Sam 3 StlE0 Q AC 0.1 3450.00 0100 30.00 ace SVLv 4 MULL"Na AC 013 3105,DO 0.00 SOW 0.00 30.00 I soumc SY 25W 53.00 0100 Solna am SUM 6 SILT FRNCE LP 2009 $2.10 0.00 Su,w Uu $0.00 I POUNDATIOP krJ4OVAL LS I swo.w 0.5u 6525 1.00 UK% T StlJSEDOLz I v srrr,"Xg -TUTAL, $;, 00 sumou NLI DUTYI I Lmptr CONlTvur-TDw I ARMOVE BJPRMVOUS DWRWAy SY 150 55 r,w V.m 0.00 60,00 I 4ALVAG7 nR-YV. A(MRSOAT13 CY 7 SS O.K SOW am Sam 3 XuMw6rkfpAR9rQH RD STA N $1$0.00 0100 50.00 22,00 P,100,00 4 wm=n sRf5;C7 GRANULAR SGRpnW,p) CY dom $8.50 C.00 30-w 61000A) 9 OFOTZXIJLZ VABRIC SY 103W tLm 7]2.00 3=-m %ML00 $9ln4.N I MaLL BITLTMLI:UUS FAVW4M4T SY M I&M (Loo $0.00 am $0,00 7 290ULDEAJN - &3GREGAM CLASS 2 TON la 520.00 U,w $0.00 0.04 $0.0 4 hGGRFG&I 1 CLASS S TOW 1173 SSZQ 1.614.m 38,674.00 3.U11.00 SU.17COO 9 17PE 4 !A WE ',A 1 OVASE NUXTuEs TON 771 5!1.00 0.0 SO.Du 0.00 50,00 16 rYff 310. DA;L COURM =MW TON ns Zaco 763.00 323 71300 U3.100.00 !I LMTMTNGTA AU rEAJAL. FOR TACK COAT GAI. 100 $1.10 50160 355,50 50.00 $65411 I. toScR271 7 JRA It QLTlffu, su=OUN'Tlulu LF 4991 M!o ow fow 4,?% 13 hillLULNOL[S J'ol'✓GWAV RP.4TOJWrjON SY ]is $L0,00 69m $W.W 59.00 $6w.w 14 '. CONCRETF. AlDtWALK $p 33LV SIX non SO.m %w Sam IS SUGiUDL D11 :IPTY MT. TNiLACE kA 20 540.00 0.00 SOW am suw 16 CLAMS GRAI ITION TEST EA 2 se: OD am SV.w 0.00 Sam 17 CLUS 1 ? Qjt TMT IA 2 sow 000 $0.00 0.00 sow IS CLASS 5 DUX5 r ry IS"'. INIWCB EA 10 $40 .00 am S(j.w O'Do Sam 19 CONCRPE rt, PA 7 SIM.W om $0.00 0.00 $D .W 23 MrjMINOUS HA 6 5350m 0 w 4.00 Sam .11 SCMUtE I. i�Y,TXT CONVMUCTION - TOTAL 533,291AY. 3142.79U,W 0.X-I'3WAV3 MME: Utl:- 1b- L`�7 1��.563 P�/FT� "s>��F$ l "�•r ;,� K'"��N .� lT� er a 7 L ' .��i�,Ci'i�u# - � �sa��a + e +;z 4 x *� ,{ �w vL,{a vw :,, "ai` r0, ..,'� .6 :: uj a1'f 416 , 3 ..� P` ;`5sk. "A!. e'• 9r•mmn rt :� f, R� TR An CpNQTpc r`�*nY SLT3O7sADE PI:CPARA':ION AD STA 9 SISU.07 4.00 5720.00 •_W $72003 1 AGOIILOA ?F. 6A$C, 6:LA1.17 'ION 173 59so :TS,W SI,60i.5C In Do $1,yp71P 3 TYPE, 41 BIT u:O :TUnpOA PATRS TON 45 955.00 W.W $3,30C,O0 60.0.7 f3:)IA.P] T WXBDL'LE 3:I BTTL'AS0;OU572AIL CONSTRUCTION -TOTAL 95,692.10 SS.o4b,7a RrtmMry w e ¢Ma q'RR M 'YRa• I REMOVE 13':10 � 4G M.SO 0,'0. 50.00 O,W 50,00 z IJ' GNP LF 91 515.50 0.60 $0,(D 46.00 67E7.60 J 17'kDP, 011 LE 2.0 520.15 O.W 513.00 ti 02 5314$p,90 4 11 "RCP, CL L LF 35 S22,o0 0,00 R7.W 191.(p 54,334.;10 3 21 " RCP, CL LI LF 367 514.50 0.00 So,W i51.W 980.0..00 6 24' RCP, Cl, GI LF 240 926,60 0,00 50,00 106.00 55,479.6C 7 30' RCP, CLOT LP 350 $U7,4u QUO 90.00 0.011 W.W 9 24" X 26' CA7C If RAMN EA T 5$60'0 OD) $0,00 S.W 56.BO0.W 9 STANDARD 5:: VRM 1'LNNOLE FA 3 $I,1 YJ.00 4.00 50.00 7'D 93J90A0 10 54 "V] ETEI; bl CKM MANNO7.F. CA 2 9!.665.017 0,(G $0,,W L.OV i5,37tl.[11 11 24" RCP APRON W / TRASH GUARD FA 1 S673.0 0 D $0.00 3.00 51,35aW 11 30' RCP APROn V.'1'IBARJ C'UARD EA 1 $995.00 0.00 S0,o0 G.W 40,00 13 IS" RCP SAFE "Y ;IPRON EA 3 5415.00 O.W som 2.00 SL.m a0 14 TJP RAP, Cl. I;' TON 6 350.N 6 O $300.00 b.W $3a7.(D Is 83.1 Imm 51. VCR SUBGRADE TAPER 1,F ZCO 90.00 J.W SU.W 0.00 4G.W 16 CONCRETP, Cb! OAMN COLl,AB. GA 7 MOO 0.03 W.W, 0.00 SIL00 17 CONCRETE M. COLLAR 1,'A 1 570. f0. 0.00 50,00 C.00 90.00 IS STANDARD PIR'C'r0R G 3 lips00 0.00 $GAO 1.W E1.W 19 TN•PLACE DEKM'rY EA 17 440.00 0,00 $0,00 C.CC SUN T 9CmTVf.>'; 1.1• $7UlUd sEwRA COh9'IRl'C77ON- TO'J'.iL SMUOD $9.0.4r3m •I'NRMTF4 ..,� AT 7 IeR:A1N!'11N9TM'!'Tl1Y I CONNECT TO I Okl$7 %NG WATERMArK FA 1 $374, Y1 0.00 $G C; I,W 532a.50 1 6' PVC WATERA4AM LP 460 $14.20 D.m $000 455.00 56,461,00 2 8* PVC WA71RWALN LF 1980 916.20 U.W PJ.W 1,964.00 431,016.80 J 12' PVC WAM. iMAM LF 965 S3e,50 0.00 5 9.9601 $23.42200 4 r77 NG9 1,85 4340 51.70 C.00 .90.0,7 4.975.00 $S,oss:s0 5 RVnkANT WI (.. • FA 5 52,000.00 0.00 $340 5,00 510,000.00 S 6' GATE VALV.1 EA I 9425.00 Cm 50,00 2.00 SSSOA0 7 9'GAT11 VM.V.` EA 8 ".CC U,W So.W i.03 97,990.00 S 12" VALVE EA 2 $76OM 0.00 N.W I.00 5760.00 9 VALVi RCD E ?"LJVON EA 11 395.00 O.u0 9U.W 0.00 $C.00 10 1 WWICE CO.+'NECSION WI CURB STOP EA at S150AU O,W 4 33,00 ¢700.00 ii l' COPPER SERI ICE PIPE LF 1095 55.10 ox 50.00 1.4Y0..'p iT,d3200 11 OlAEC11ONAi,'�v;u+4 l "CGP3r.R$E.RNlCis Vim Lt' 400 $2•.N 0w W',30 IOU, 0u 12,500,00 0 JACI4ROU 19' iTF.CL CASING PIPE LF 4C Cum 0.00 W.W 120.1) $ii'mo 0 14 GBANULA rc''NDATION MATLRIDL CY 600 50:01 0.00 $0.00 IOO.W 51'0 17 alinhlMR IWIVING MATERIAL CY 600 SUN 0.00 SO.W COO 50.W 16 STANDARD PR(l[TOR IRA 3 $11.00 0.W F7.CG 1.00 917O0o !7 IN.i'LACC DEN5�I1' EA 30 S4UW O.W 50,00 O,W 62M00 'P $CREDL'LE$.0 w.eTER15ALY CONA'PI2CCTION -TOTAL 90.00 Ss 17.176, 30 ,:prnj.zG(A!5yp3 PAGE1 UtC:- 16-1yy6 1��.Rf - 1 Yt^.�e� a am m "' Qua rk, Rr•vRnTrts 6y a.Nrr.nV nP p.�^g�y�yygT 1 RRCGNSTRL �.T MANRWS 55 1 $55C.00 400 SO,m IM 5350.0 1 Y' PVC to' Ti A' DEEP) LT CIS $1,1100 0.00 8100 67,00 512,67J.m 5 V PVC (R TI) d+ DP,yp) Lk 953 31600 0,00 SUM LOOD.00 516,om.00 4 P PVC (ID' 1'tJ A' DM) LP 2w 51200 Qm $0,00 MOM 53,40000 3 4' PVC 112' -14' f.RF.PI u 233 5111.00 400 50110 mom 54 6 SANITARY NGNIX)E(O'TO 5'DEEM EA 10 91 0.00 Sam IU.m 3!2.300.00 1 MNNNCI.R F +TNA D&TH (> 8' Dk P) LF PO 55400 U.W $UAO 20.00 V,omm S CONCRETE IA.4NROLE COLLAR BA IC MOO 0.00 SO.DD o.M SO.m P AWUS'RNO a(NO E,t 10 IMOO AW saw 0.00 5010E it CONSRUCT _'ARSIDE DROP R3 I 51,000.00 0.00 50.00 I.m 51.0m.00 II OIITSIDF nHi +1' P,XTRA UEPTH p2 YEET) LE 5 $140.0 0.00 MOO 5.00 5700,30 12 5'X4' WYE PA 42 54UW 0.00 $T.M 32.00 $1,250.00 13 e" PVC SERY D. E M LF 16M SS. CO 400 woo 1,357.M 561755,00 U ORAHOLAR?)LNDATION MATFRIAT. CY 400 !fact 000 lux MOO 31.00 I3 ORANUI.AR MIVMOIAACE3UAL CT 400 $0.01 U00 $0.03 0,00 SOU) i6 STANDARD MZrlTOR EA 3 SRS,m OA0 50,00 I.m MOD I.. M-MACE OINSITY P-n 23 MUM 0.00 50,00 5.00 S20100 T SCMDULR I 4 AATT'ARY SL"WE35 DONSTRUC'ION.. TOTAL $0,00 561,116.00 JI A� AT TF I CONNP.0 T Ttt RTIMG DRAIN TILE EA 2 S3AO.m 003 io.m 0100 $0.00 SLTDRADE; k PAXAMW AD STA 1.6 $mm Om 30,00 10 524400 3 MODIMED SI:_PCTCRANULAR EORROW(PI CY 090 Sit 3u 0.00 $1.00 390.0 53,315.00 o GP.O7RM1711 F'ARWC SY 660 51.00 1400 $10.00 660.0 5660.00 S MO.LDTTOM04CURPAVRMP24T SY 13 Moo 043 $0,00 O.m 5o.m 4 AGOREGATP RASE. CLASS I TON 210 $12.00 0.00 9.00 110.00 52,390100 1 TYPE 4IA, W. r. AK COURSE MIX'IVNE TON SO 563.00 Q,w $am O.m 50.0 5 'YM!E, E1k9ECOU=?dDnl= TDN 3O SDam 57.00 SI,DM.00 50.M $3,000.00 9 AITIMRJOUI 1 1ATSPIAL" rACX CU47 GAL 23 s3.m U.m O.m O,oc $0.03 i0 CONCRETE CtM B GUTTER, MMMOONTARIR LF 3;0 Sam 0,00 30.00 320.00 5203000 O 4" CCNCIIE'T'd SIDEWALK SP 910 S1.W 3.00 1400 O,m SO ,W 12 CONNECT TC P- XISTIMT WATP.RMAIN m 1 5'- -20.00 0,00 Sam I'M MOM 13 STYE WATMAMN Li 1$6 $1 0.00 SD.m 169.0 iZ,W5.26 14 Fr. R L06 110 51.60 040 5000 C.m 53,00 13 1' SERVICE I �INNECIlUN Wl CUW STUT EA 1 $150,00 0.00 $0.00 3.00 SISU.m 16 I' Comm sl ^mCE PTPD LP i6 S6.60 O,m 30.00 203.00 $1,239.M IT CnKHVCTT(•H! S`nNOSANITARYSLWER EA I 3400,1* 000 50.00 I,m 140200 15 r PVC CO' TC 5' DEEP) LM 317 $19.10 O.M S0, W 1'9.00 $2,330.70 19 SANITARY MANHOLE (V 10 N' VbMP SA I $1,273,00 0100 Sam 1,00 31 20 CONCRETE 31ANHOLECOLLAR EA i MOO 0.00 SOW COO 50.00 1, R'N4'WYE EA 5 54'),(0 O.M 50.M 3.00 5201.0) ziA NIAMTOLE ECTE.A b7 Mh P'DVMR L.F. 95 55,1.00 0,00 SO.W 550 MOOD 13 4' PYC SURV C E PIPE I.P 95 Mo 0.00 $0,00 HAW $1,14500 21 GRANULAR Ir Y TNDATION MATFRIA I. CY 40 50.01 0,00 W.m 40.M $1.001 2A GRANULAR WHIDINO MATL21AL CY 40 SUM 0.00 50,00 0.00 50.00 33 STANIMADTPOCTOR R5 I 593.00 0.30 $0.60 0100 50.00 2e Dl- PLA[T20E t:il'TY EA 3 MOD 0100 SO.M (100 $0.00 21 SL21DTi m x I:.NS3TY TRST, INPL4C6 RA t 540.00 0100 500 000 "m 25 CA,445 GRM) "NON T HT EA , 365.00 O.M 50.0 ON $0,00 11 CLASS 3PRO 1'ORTEST R.5 , 593.0 0.00 SOW QM mm 30 CLA% 5 DPN t1rl TP.Sf, INPLACE EA I 5111 -m 04 50,00 O.M 30100 3, CONCRLTCTw;TING EA t $135.00 O,m SUM aM 50.00 31 61:UMINOUS iORE DLN'STTY TESS'LAG FA 2 5350.70 0.00 SIVO O.W $0.00 T WD ALTXXN 17M 2 -TOTAL 53,01000 322.946.!5 mlpvf26m119S3 PAGG3 11tl. 1b - 177ti L0'S7 - - F'�PIIT s F !3l. h � C ao S t &k � A, - 13 kg 35.- , &F �s: ` 'v 1��4^� EP f BID A=l r9 TIAGMnn4� Q IN TILy. CGRAIMM 9'M 1 d'PkAPCUA'f;Ta'tHbTIM0Pi1.9TlC UNAW PRE l.P 48m 5540 u $0.00 0.00 SEC() x 4'a4•DRAL + +. r1C7I ,, kA 13 si ^.00 0.00 60.00 0.30 Saw 2 SOALTBNP.4TUC3771R M PLA,9TICUA,Ail1. 7TLC- 'IOTA= 50.90 50.00 BT]ATW.kN ,]' Tf53T h6tl TII ]3I L 1 s (,p 25M 34.70 4,]35.00 520.516.x0 4,33n.fq S30.614.20 3 4 '.4'13KAD:' nLRTRB eA 23 $23.00 12.00 S30O0o 12.00 53W.03 ATD ALT9¢6Nn TR Cx POLYxTmZBNE DR .ALA'T.LB - T07M1L 620,914.20 S$O,91420 IAISCB nj SCT6IaG'LC'S.n SrmORK -TOTAL 51,723 Gil 52.030.00 SCtlFSR1LE10 S 194T CONSTRUCY 'JON - TOTAL 573.89100 FIAa.700.]0 VJMMLR3 9 USTVML = TRAIL C0N3211UCT10N -TOTAL $5,a3L50 53,69 S=WLZ 44 sr=W SEWU CONSTA=0N- TOTAT, $3W.00 539p73.00 9CAMULMAC WAT]:RMAW C0Nnktvc a4 —TOTAL so.00 SI II,1U IC SCMDULE 0.0 S TARY SK99'BR C[ NSTI CATION.. TOTAL $U.00 961 L:4 00 BID ALTMV,, 1EB -TOTAL $3.010.00 822,93E,I5 am AL'r=N,, M CIT morLAS22C DBCALY mF.. TOTAL $0.03 50.00 BID ALTMM I B C2 POLYLTRYLYNB WIATN 7TU -TOTAL 520.91d.?0 530,91470 TOTAL SA3,971.70 5617.DW.15 L 1T: "a ir t g `a�j ` w�9�f t� UN3 BARtLD 1 €04- W.�7a sclt oez l5 IMT9U Oiv� s3 GId T RS t u a Iqi 5' a.e : g S.D E07 11 USAI Uh sf r.. wx kltdL nC 1 7 3000 rr m ., IOUS PAt Y wo-T VN[DUR I $62 Sc0 S7 5791 639.N DEC -16 -1999 1540 - P. - 0747 — -- I hereby oerdtjr that all step eWdum= spent by tea t+aY,,,allrnasry cerract for the wart comp 0,1� 'date. CONTRACTOR „ +:' IJ01 EPXCAVAtIING Itdd , BY: i.''. TITLE: DATa $auarl on the ENGINEE'R'S a"ta 10fiPeefiaas as m expdriaued and giWifi prvfcsaiottel and on review of app"Utfou for PvUlint and the ttccompalo g data and acnadules, the ENGINUR bas OW111i0d, t 1113 beat of hia;ltaowledy?. wzd hatief, dtst the quWtift shown by thin estlmw0e wre Corgeet wad 94 bwed,an VXD 11+31MC -110113 and fosuw, that the weft hew procd w to pant t3d[tsrld (aubf act to 7tt'ava!uadon of sut h work at a Atttcdamnq Pig W uPW Subedtadal 6041etiau, to tltiLi' vests of ern wNequant tears required by tb4.Cnuta'aet DoownerW, wad to way gaaiidawdam glared in his.m.oatamndsteMO,. VA * of the amount ram¢tmendeA �3 duq Contractors); but by remmtmend!at,way payatiaat, Cho SNCrAVM will oot; thereby bb'doetoed to have reviawed the moatia; tnedtadagneneas,'teclu+fqueerar PPdurdroEaamvalon or aaray precautions crptaVitit fitefdav Berate or tttet W 9NGGo86R bag made =Y exatninedon to owertaiu how or for what ruipoae wrd Contractor has ON to monles paid on soeauat dkf i11a=Cohtlsi t P&6, or tltiii'tide to sift' of !W3 worik errata, or equiPmerc has passed is die owmtx f cs wed dear of UY kin, cl" , sECnflw or encumbraaee.t, or that the Comraetor(e) have camphctad their work exactly 1R ac haft COOtract Dowmerati BNt3fNBEfh ROWA8D R ORM N COMB l „ z'nis; a . _ DATE: Mi by OwitirMottitr�#siam C!?°t' OF EEN21P./tVV'f.H,NfTh9t=OM' End TOTAL P.07 LIEN GUARANTY INCORPORATED 529 South Seventh Street • Suite 421 Minneapolis, MN 55415 -1805 Phone (612) 338 -3706 • Fax (612) 338 -3529 (800) 297 -5436 NOTICE VIA CERTIFIED MAIL December 14, 1998 City of Centerville 1880 Main Street Centerville, MN 55038 -0000 RE: Bond Filing on Parkview Addition Street, Storm and Sanitary Sewer & Watermain, Centerville, MN Dear Sir/Madam: Enclosed please find the Notice of Claim Ag inst Bond on the above - described project. Very truly yours, Q � W "_ k zr � _e z'_ Peggy Kerkhove Lien Guaranty Incorporated on behalf of Schmidt Curb Company, Inc. Enclosure cc: Schmidt Curb Company, Inc. Granite Re, Inc. Elk River, MN Oklahoma City, OK Bonine Excavating, Inc. Elk River, MN NOTICE OF CLAIM ON PAYMENT BOND FOR PUBLIC WORK Date: December 14, 1998 To Owner, Surety and General Contractor: City of Centerville Granite Re, Inc. 1880 Main Street 5005 North Lincoln Centerville, MN 55038 -0000 P. O. Box 26967 Oaklahoma City, OK 73126 -0000 Bonine Excavating, Inc. 12660 Meadowview Road Elk River, MN 55330 -0000 NONCE IS HEREBY GIVEN that the undersigned claimant has a claim against the above named surety for labor and materials furnished by the undersigned for the public work described as follows: Bond No. GRMN14694 Parkview Addition Street, Sewer, Storm Sewer and Sanitary Sewer & W'aternutin Improvement, Centerville, MN The labor and materials were furnished under a contract or agreement with Bonine Excavating, Inc. The nature of the labor and materials famished is as follows: labor and materials for curb and gutter plus a bond fee of $175.00 The amount of the claim is Five Thousand Three Hundred Twenty -two and 701100 Dollars, ($5,322.70). The date the claimant last famished labor and materials to this public work is the 21st day of October, 1998. The name and mailing address of the bond claimant is as follows: Schmidt Curb Company, Inc. 13195 95th Street Northeast Elk River, MN 55330 -0000 Claimant seeks payment of the claim according to the law. SCHMIDT CURB COMPANY, INC. By and through its authorized agent, LIEN GUARANTY INCORPORATED By its ag • Peggy Kerkhove Signature: STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) Peggy Kerkhove being duly sworn on oath says that he /she is an agent for the claimant named above and has knowledge of the claim and that the claim is correct, and to the best of his /her knowledge no part of the claim has been p Pegg�ee ve V _ THIS INSTRUMENT WAS DRAFTED BY: SUBSCRIBED AND SWORN TO before me Lien Gum•anty 117c07porated rk' 74th of ecember 199.8 529 South Seventh Street' Suite 421 111 Minneapolis, MN 55415 -1805 Notary blic for the Stat o innesota (612) 338 -3706 My commission expires: — ELIZAEETH M JACOBSEN NOTARY pUeLICMINNESOTq HENNEPIN Cpl)Nty My Commission E>yhg� JBnusry 31, Z00p • r Bonestroo Owner: Cily of Centerville 1880 Main St, Centerville MN 55038 Date: December 10, 1998 O Rosen Anderiik6 For Period: 1111 /98 to 12/10/98 Request No: 3 Associates r�sv.,s�mnn�n. Contractor: Forest Lake Contracting Inc 14777 Lake Dr, Forest Lake, MN, 55025 REQUEST FOR PAYMENT LAURIE LAMOTTE MEMORIAL PARK IMPROVEMENTS BRA FILE NO. 00616 -9804 SUMMARY 1 Original Contract Amount $ 153,227.90 2 ChangeOrder - Addition $ 50,020.10 3 Change Order - Deduction $ 4 Revised Contract Amount $ 203,248.00 5 Value Completed to Date $ 196,697.80 6 Material on Hand $ 000 7 Amount Earned $ 196,697.80 8 Less Retainage 5% $ 9.834.89 9 Subtotal $ 186,862.91 10 Less Amount Paid Previously $ 181,288.31 11 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 3 $ 5.574.60 Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. . Approve, y Contractor. Approved by Owner: FOREST LAKE CONTRACTING INC CITY OF CENTERVILLE Specified Contract Completion Date: Date. October 12, 1998 RFP -Md 7 Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date Schedule 1.0 Grading & Erosion Control 1 Mobilization LS 1 $7,000.00 1 $7,000.00 2 Common excavation LS 1 $45,000.00 1 $45,000.00 3 Muck excavation (EV) CY 1000 $2.00 1000 $2,000.00 4 Clear and Grub AC 0.5 $3,800.00 0.5 $1,900.00 5 Remove exist. bituminous surface (P) SY 216 $2.00 216 $432.00 6 Remove concrete sidewalk (P) SY 19 $4.00 19 $76.00 7 Remove existing culverts EA 2 $300.00 2 $600.00 8 Remove and salvage existing aggregate (P) CY 314 $4.65 314 $1,522.90 9 Remove and salvage existing lime aggregate (P) CY 184 $2.50 184 $460.00 10 Silt fence LF 1200 $1.75 500 $875.00 11 Bale checks EA 45 $5.00 20 $100.00 12 Timber check dams EA 9 $300.00 $0.00 13 Temp. rock construction entrance (P) SY 45 $7.00 45 $315.00 14 Riprap (Class 3) CY 8 $65.00 8 $520.00 Total Schedule 1.0 Grading & Erosion Control $60,800.90 Schedule 2.0 Parking Area Improvements 15 Modified select granular borrow (P) CY 3530 $9.25 3530 $32,652.50 16 Aggregate base, Class 5 TN 1805 $6.00 2022.05 $12,132.30 17 Adjust sanitary sewer cleanout covers EA 3 $130.00 $0.00 18 4 -inch perforated thermoplastic drain pipe with Type 1 geotextile sock LF 1500 $3.25 1200 $3,900.00 19 4 -inch thermoplastic drain pipe LF 750 $3.25 $0.00 Total Schedule 2.0 Parking Area Improvements $48,684.80 Schedule 3.0 Turf Establishment 20 Seeding (Athletic turf mix) (P) AC 4.3 $2,400.00 4.3 $10,320.00 21 Seeding AC 11.6 $1,700.00 11.6 $19,720.00 22 Type 5 wood cellulose mulch (Athletic fields) (P) AC 4.3 $600.00 4.3 $2,580.00 23 Mulching AC 11.6 $170.00 11.6 $1,972.00 24 Wood fiber blanket SY 2000 $1.30 2000 $2,600.00 Total Schedule 3.0 Turf Establishment $37,192.00 Change Order Number 1 Part A - Storm Sewer 1 15 inch RCP, Class 4 LF 680 $25.00 680 $17,000.00 2 15 inch RCP, F.E.S. Class 4 EA 1 $600.00 1 $600.00 3 27 inch diameter CB, incl. 1642 cstg. EA 1 $1,250.00 1 $1,250.00 4 2'x 3' box CB 3067V cstg. EA 1 $1,250.00 1 $1,250.00 5 Modified select granular borrow (P) CY 975 $11.00 975 $10,725.00 6 4 inch pert. thermoplastic drain pipe LF 900 $3.75 900 $3,375.00 Total Part A - Storm Sewer $34,200.00 Part B - Hockey Rink 7 27 inch diameter CB, incl. 4342 cstg. EA 1 $625.00 1 $625.00 8 4 foot diameter MH, incl. 4342 cstg. EA 1 $1,250.00 1 $1,250.00 9 Subgrade excavation (P) CY 1125 $1.60 1125 $1,800.00 Total Part B - Hockey Rink $3,675.00 Part C - Electrical RFP.stdl Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date 10 Relocate panel and associated work LS 1 $12,145.10 1 $12,145.10 Total Part C - Electrical $12,145.10 Total Schedule 1.0 Grading & Erosion Control $60,800.90 Total Schedule 2.0 Parking Area Improvements $48,684.80 Total Schedule 3.0 Turf Establishment $37,192.00 Total Part A - Storm Sewer $34,200.00 Total Part B - Hockey Rink $3,675.00 Total Part C - Electrical $12,145.10 Total Work Completed To Date $196,697.80 RFP -still PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 00616 -98 -804 CONTRACTOR FOREST LAKE CONTRACTING INC CHANGE ORDERS No. Date Description Amount 1 1016198 Parkinq Lot, thane design of hockey rink, and electrical panel rel $50,020.10 Total Change Orders $50,020.10 PAYMENTSUMMARY No. From To Payment Retsina a Completed 1 09105/98 10107/98 127,838.37 6,728.34 134,566.71 2 10/08/98 11/06/98 F 53,449.94 9,541.49 197,558.14 3 11/07/98 12/10/98 5,574.60 9,834.89 196,697.80 Material on Hand Total Payment to Date $186,862.91 0h inal Contract $153,227.90 Retains a Pa No 3 9,834.89 Change Orders $50,020.10 Total Amount Earned $196,697.80 Revised Contract $203,248.00 RFP.stdl DATE: DECEMBER 3, 1998 TO: CITY COUNCIL CITY OF CIRCLE PINES CITY COUNCIL CITY OF CENTERVILLE CITY COUNCIL CITY OF LINO LAKES FROM: MILO BENNETT SUBJECT: RATIFICATION OF EXPENDITURES AND APPROVAL FOR PAYMENT OF DECEMBER PAYROLL AND EXPENSES. YOUR APPROVAL OF DECEMBER PAYROLL AS LISTED ON THE ATTACHED COPIES OF THE CHECK REGISTER, CHECKS 11866 - 11955, IN THE AMOUNT OF $21,741.25, IS HEREBY REQUESTED. YOUR APPROVAL OF DECEMBER EXPENSES AS LISTED ON THE ATTACHED COPY OF THE CHECK REGISTER, CHECKS 9832 - 9857, IN THE AMOUNT OF $6,333.40 IS HEREBY REQUESTED. MB/NW CC: 7 CIRCLE PINES CITY COUNCIL 7 CENTERVILLE CITY COUNCIL 7 LINO LAKES CITY COUNCIL 2 FILE 12/03/98 at 11.57AM CENTENNIAL FIRE DISTRICT PAGE 1 BANK CHECK. REGISTER Checking account 12:/03/98 TO 12/03/98 CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AMOUNT -------- 9 12/03/98 AP -D ALLINA MEDICAL GROUP` 443.50 61065472 9833 12/03/98 AP -D JANET HAAPOJA 2:3.93 PHOTO ALBUMS 9834 12/03/98 AP-I) PAPERDIRECT, INC. 78.75 320173290001 9835 12/03/98 AP -D CONNEXUS ENERGY 108.38 395649 - 210057 9836 12/03/98 AP -D ANOKA COUNTY CENTRAL COMMUNICA 445.97 140,141 9837 12/03/98 AP -D IKON OFFICE SOLUTIONS 110.43 2:63190 9838 12/03/98 AP -D SUBURBAN PROPANE 443.22 84491 9839 12/03/98 AP -D AMOCO OIL COMPANY 2:97.75 498 433 534 1 9840 12/03/98 AP -D NORTHLAND FIRE PROTECTION, INC 84.00 x_499 9 12:/03/98 AP -D AT &T 41.30 651- 784 -7472 :3842 12/03/98 AP -D US WEST COMMUNICATIONS 308.44 612 784 -7472 351 9843 12/03/98 AP -D METRO CHIEF OFFICERS ASSOCIATN 60.00 99 DUES 9844 12/03/98 AP -D PHYSIO- CONTROL CORPORATION 240.01 53'2:8, 7064 9845 12/03/96 AP -D AT&T 13.66 612 784 7472 9846 12/03/98 AP -D ANOKA- HENNEPIN TECH COLLEGE 2,130.87 25957,28296 9847 12/03/98 AP -D MILO BENNETT 77.09 EXPENSES 5848 12/03/98 AP -D FOOD -N -FUEL, INC. 10.50 56 44 [143LB02"2 12/03198 at 11:57AN CENTENNIAL FIRE DISTRICT PAGE RANK CHECK REGISTER Checking account 12/03/98 TO 12/03/98 CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AMOUNT - -- 12/03/98 AP -D PAGING NETWORK OF MINNESOTA 52.17 064- A260188 9650 12/03/98 AP -D CHIEF SUPPLY CORPORATION 135.50 9341 9651 12/0:3/98 AP -•D NATIONAL FIRE PROTECTION ASSOC 475.00 000196807 9852 12/03/96 AP -D BOB BERG 45.00 REGISTRATION EMT'S 9853 12/03/98 AR -D FIRE MARSHALS ASSOC OF MN 35. Oki 99 MEMBERSHIP 9854 12/03/98 AP -D MN STATE FIRE DEPARTMENT ASSOC 200.00 99 DUES 9855 12/03/98 AP -D MINNESOTA DEPT OF REVENUE 11.40 MW -5 NOV 98 9856 12/03/98 AP -D FIRSTAR BANK 122.34 941 -NOV 98 9857 12/03/98 AP -D EARL F ANDERSEN INC 338.99 13`344 TOTAL MANUAL CHECKS (M): 0.00 TOTAL COMPUTER CHECKS (C): 0.00 TOTAL DIRECT DISBURSEMENTS (D): 6,333.40 TOTAL CHECKS: 6,333.40 Dec Eta, 1%18. 12:06 PM CENTBNIAL FIRE DISTRICT Page I PAYROLL COMPUTER CHECK RESISTER CHECK# EMP NUM EMPLOYEE HAVE DEPT SOC- SEC -fiUM CBECKBOOK / ACCT GROSS PAY CEDUCTIR S NET PAY 2360 MISCHKE, KATHY FIR 470-86 -7273 535.50 78.98 456.52 ------ - - - - -- --- - - - - -- - ------ -- - - - - -- TOTALS (535.50 $78.98 (456.52 PAYROLL SUMMARY FICA Social Security FICA Medicare Federal Tar, Withhaid Withheld Employer Ned Withheld Employer Owed Advanced EIC Payments Made $23.14 $33.20 $33.23 $7.76 $7.76 f.00 TOTAL TAX LIABILITY $105.06 Le, 0 1 3, 1953. 4137 PM CEIiT@ ?iIA1 FIRE DISTRICT Paye 1 PAYROLL MkiUAL CHECK, REGISTER CHECK4 ESA NUM EMPLOYEE MP„ME DEPT SOC- SEC -'Uhl CHECKBUK7ACCT EROSS Pwf CEXETICtlS NET PS,Y 1167 ^28312 STARK,, MARC FIR 368 -73- -2269 843.53 133.24 705. - 63 1265 BRUDER, CAVE FIR 470-70 - 5771 531.25 87.21 444. F•4 EEO MISCrKE, KATHY FIR 470 -86 -7273 1,289.03 208.50 1,0Ev.11 11870 1340 CHEVALLIER, THIERRY B FIR 475 -17 -2607 327.44 54.25 2733.15 Iv'TNLS $2,531.32 3488.80 f2,4"a 72 PAYROLL SUMMARY FICA Social Security FICA Medicare Federal Tax Withheld Withheld Eaplo;ver Cwed Withheld Eoployer Owed Advanced EIC Payaents Made 1297.00 $.00 $.00 543.10 $43.08 $.00 'TOTAL TAX LIABILITY 538 .18 Dec 03, .1998 4:24 PM MNTE14NIAL FIRE DISTRICT Gage I '+ PAYROLL CCMGiJTER CHECK REGISTER CHECKR EMP NUM EMPLOYEE NAME DEPT SCC- SEC -NUM CPEfKBOOK /ACCT GROSS PAY DEDUCTIONS NET PAY 11514 1990 Pi BERG, JOHN FIR 477- 80 -8E43 578.00 95.38 482.62 1980 AMACHER, JEFFREY FIR 4EB -60 -7241 775.00 128.24 646.76 1201 BANCERT, RICHARD M FIR 476 -64 -2483 1,501.25 225.00 1,276.25 11917 1243 BARNARD, RICHARD K FIR 473 -72 -5232 480.25 78.56 401,29 11918 1208 BEHR, SCOTT A FIR 489-72 -0933 633.25 1'x3.68 529,57 IIS19 1211 BERG, ROBERT M FIR 474 -56 -43.23 516.75 73100 438,75 11920 1232• B6CRiREIF, KERRY FIR 471 -8'' 16339 476.00 78.50 337,10 11521 12'62 BRC'SER, MICHAEL A FIR 474 -76 -7053 956.25 157.67 79.8,38 115L2 3516 BRO0, CLIFFORD L FIR 469 5,'.9.25 83. E8 425.37 11923 1351 CISEWSKI, JERK; L FIR 472-64 587+ 420.00 63.00 357.00 11924 1330 CLLVARD, BRIC.1 T FIR 471 -36 -0694 722.38 118.47 E033.91 11925 1400 DOMIT2, STUART C FIR 469 -84 -2206 274.13 44.47 229.E6 11926 1500 ENCLLIiD, DES,`22 14 FIR 477-42-5 281.75 42.00 239,75 11527 162+1 FRENCH, TOM FIR 472 -80 -5434 928.06 152,96 775.10 11528 1740 GARDNER TODD FIR 474 - 54-7433 535.50 88.76 446.74 11529 1730 GUSE, JOHN R FIR 468 -70 -8606 304.19 4.41 23178 11930 1950 IWAN, CHRISTOPHER E FIR 468 - 68-1189 235.88 39.42 196.46 11931 2140 M,EfFELD, GLENN FIR 477 -64 -8989 252.00 37.50 214.50 11932 2210 LAUDERBAUGH, RANDY D FIR 474-80- 1592 563.13 84.00 479.1 3 11933 2250 LEE, STEVE FIR 473-60 -9468 333.225 49.50 283.75 11934 2340 MENCH, MIKE J FIR 469-58 -7387 460.25 69.00 391.25 11935 2365 MISCNY,E, THOMAS G FIR 474-80 -2905 473.88 77.37 396.51 11936 2375 NOE, DON FIR 473 -66- 0727 294.50 47.77 246.73 11937 23380 MOHLER, ARTHUR E FIR 47 -70 -2821 983.38 147.00 836.38 11938 8029 NADEAU, SCOTT FIR 472-86 -8029 414.63 67.51 347.12 119339 2440 NOP,BERG, DEWAYNE C FIR 471 -70-6197 357.00 59.18 297.62 - 40 8343 O'LEARY, STEVE FIR 471 -86 -8343 89.13 14.79 74.34 +1 2570 OLSON, GLEN A FIR 476-64 -5300 834.00 124.50 709.50 - -,,:42 2630 PETERSON, JERRY FIR 5K-40 -0991 411.25 61.50 349.75 11543 2;40 PETERSON, MIKE T FIR 476-76 -6201 784.50 117.00 667.50 11944 2730 REITER, RONALD FIR 475-76-8397 468.88 77.30 391.58 11945 2750 ROBERTSON, GORDON C FIR 470-68 -3103 164.50 26.39 138.11 11946 2770 ROLSTAD, RANDY T FIR 474 -76 -4827 794.06 118.50 675.56 11947 2810 SCOTT, JAMES L FIR 337 -54 -15133 682.13 111.89 570.24 11548 2820 SHIKOWSKY, STEVE FIR 473-50-9871 468.88 70.50 398.38 11949 2825 STAFKI, ROBERT FIR 471 -70 -5084 432.06 70.76 361.30 11950 2850 STEUER, ANN FIR 215-66-7637 213.50 34. E0 178.90 11951 2860 STEWART, KEVIN J FIR 475 -92- 3272 988.13 162.83 025.30 11952 2880 SWEENEY, TERRANCE H FIR 396 -50 -2400 499.88 82.25 417.63 11553 2920 TASCHUK, ALLEN 5 FIR 470 -78- 1317 357.00 59.18 297.82 11954 2940 THELL, GAUL FIR 470- 80 -95EG 424.31 69.15 355.1E 11955 2545 THELL, TIM FIR 470 -80-8515 422.38 69.12 353."26 TOTALS €22,294.50 €3,492.49 €IB,802.01 PAYROLL SUMMARY FICA Social Security FICA Medicare Federal Tax Withheld Rithheld Employer Owed Withheld Employer Owed Advanced EIC Payments Made €2,196.00 5.00 S.00 €198.49 €198.49 $.00 TOTAL TAX LIABILITY €2,592.98 DATE: DECEMBER 15, 1998 TO: CITY COUNCIL CITY OF CIRCLE PINES CITY COUNCIL CITY OF CENTERVILLE CITY COUNCIL CITY OF LINO LAKES FROM: MILO BENNETT SUBJECT: RATIFICATION OF EXPENDITURES AND APPROVAL FOR PAYMENT OF DECEMBER EXPENSES. YOUR APPROVAL OF DECEMBER EXPENSES AS LISTED ON THE ATTACHED COPY OF THE CHECK REGISTER, CHECKS 9858 - 9878, IN THE AMOUNT OF $4,289.40, IS HEREBY REQUESTED. MB/NW CC: 7 CIRCLE PINES CITY COUNCIL 7 CENTERVILLE CITY COUNCIL 7 LINO LAKES CITY COUNCIL 2 FILE !2/14/98 at 04;49PM CENTENNIAL FIRE DISTRICT PAGE 1 , BANK CHECK REGISTER Checking account 12/15/59 TO 12/15/98 CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK ANUU*T _ __-- -------- `~_- ------------------------------ ------------ 12/15/98 AP-D PEHL, HINSCHBERGER ASSOCIATES 250^00 31475 9859 12/15/98 AP-D FRATTALLONS'5 HARDWARE STORES 132.11 sTMT-11/1W/98 3860 0/15/98 AP-D OUR DESIGN INC 3.45 ORDER 367745 9861 12/15/98 AP-D C.P. OFFICE PRODUCTS 39.12 2709 986a 12/15/98 AP-D ANOKA'HENNEPlN TECH COLLEGE 800.00 28330 9863 12115/98 AP-D AIRTOUCH CELLULAR/8ELLEVUE 190.38 1003-4396417 9864 12/15/98 AP-D EMERGENCY APPARATUS MAlNT. 127.93 13916 9865 12/15/98 AP-D KENT 8ARNARD 17.03 FILTER-SHOP VAC 12/15/98 AP-D NEWSCOPE TECHNOLOGIES INC 598.41 267@ 9867 1E/15/98 AP-D US WEST COMMUNICATIONS 65.00 612 E08-0790 03c- 9868 1205/99 AP-D NVFC MEMBERSHIP DUES 40^00 L0896 9869 12/15/98 AP-D AIRTOUCH CELLULAR/BELLE0UE 17.39 1003-1052011 9870 12/15/98 AP-D AIRTOUCH CELLULAR/8ELLEVUE 11.28 1003-4230824 9871 12/15/98 AP-D BAUER BUILT INC 1.79 94~110N45 9872 12/15/98 AP-D BUMPER TO BUMPER 85^03 85545,86803 3873 12/15/98 AP-D EDDY BROTHERS CO., LLC 92"00 1236 3874 12/15/96 AP-D OXYGEN SERVICE COMPANY, INC, 255"19 8961,896m,8959,6593,6592 12/14/98 at 04:49PM CENTENNIAL HIRE DISTRlCl PAGE 2 BANK CHECK REGISTER - - Checking account 12/15/98 TO 12/15/98 CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK ANOUNi -----------` 12/15/98 AP-D MlNNEG85CO 375.83 583^001`881-700 9876 12/15/98 AP-D NORTHERN STATES POWER COMPANY. 463^61 1589-648-494-341 5677 12115/98 AP-D VISIONARY SYSTEMS, LTD, 56W^&0 59Q5 0676 12/15/98 AP-D INTERNAL REVENUE SERVICE 163.85 9-30-99,S41 PENALTY TOTAL MANUAL CHECKS (M); @.0@ TOTAL COMPUTER CHECKS (C); Q.W@ TOTAL DIRECT DISBURSEMENTS (D): 4,289.40 TOTAL CHECKS: 4,289.40 eanntloo � N - Memo Prolect Name: School Ahead Flasher System Client. Centerville 7o: RyChel Gaustad Fite No: `Mb -807 From: Michael P, Speck Dots: December 16, 1998 Re: Quotations Remarks; I invited 6 electrical contractors to submit quotas to Install the flasher system. Four of the contractors responded by the December 16, 1998, 330 deadline. They are: BID Electrical Installation & Maintenance (Maple Plain, MN) $9,490.00 Peoples Electric Co. (Si. Paul, MN) $12,377.00 Electric Service Co. of Minneapolis, Inc. (Minneapolis, MN) $16,978.00 Collins Electrical Construction Co. (St. Paul, MN) $21,000.00 Egan -McKay Electrical Contractors, Inc. (Minneapolis, MN) No Bid Kiilmer Electric Co. (Now Hope, MN) No Bid The two low bids are based on installing temporary barricades around the westerly flasher in Kelly's parking lot this winter and installing the permanent concrete curb island this spring. This alternate was approved by Jane Pemble at Anoka County. Our engineer's estimate was $15,000. 1 recommend the acceptance of Electrical Installation & Maintenance's bid of $9,490.00. They will begin work as soon as possible after the contract Is processed and we have a preconstruction meeting. Please call me at 651 - 604.4849 If you have any questions. Bons ar r 0o, Rosen*, Anderi end Assoclates, Inc. 51. Paul Otllcs: UlWoukw Office; Rochester O/Bos: W Illmar OMlce: M. Claud Office; 2335 weed Micnway m 151 Waal Mequon Rued 2222 HWy 52 North 205 51h 81:00t SW 200E W E1. North St. P0o7, MN 55119 McOVon, W) 5M Rochester, MN 65901 WBlmer, MN 56201 3t. Cloud. MN 56303 - Frro, w4e°6.4000 Phone: 414241-4406 Pham;i,o'r- m.2tao Phcm 320.214.96 Phvrro:32C.251A6EE Fa **651- 63613'! Fw: 414.241 -4901 Fet: 507- 292.3100 Fet; 320. 214.8466 Fax: no- 261-62M w COUNTY OF ANOKA r COMMUNITY HEALTH & ENVIRONMENTAL SERVICES DEPARTMEN O 'r� Anoka County Government Center (612) 422 -7063 2100 3rd Ave., Room 360. Fax (612) 323 -6150 t Anoka. MN 55303 -2264 November 17, 1998 City of Centerville CIO Ry -Chel Gaustad 1880 Main St Centerville, MN 55038 Dear Mr. Gaustad: I am writing to remind City and Township officials in Anoka County about a new state requirement pertaining to Individual Sewage Treatment Systems (ISTS) regulation. According to recently enacted state statutes, by January 1, 1999, local government units must have adopted ISTS ordinances as restrictive as the current state rules (Minn. R. Chap. 7080). Anoka County adopted the current state rule, with some modifications, in January, 1998. Based on Minn. Stat. § 115.55 requirements, if a city or township has not adopted these provisions in its ordinance by January 1, 1999, then the county's ordinance applies within that city or township. This state law is attached as information. Anoka County is interested in working with those communities that have not adopted an ordinance with the current state rule provisions. We would encourage communities that regulate ISTS to adopt current state rule provisions as soon as possible. We also recognize that adopting the state rule before this deadline may not be possible in some cases. For communities that cannot meet this statutory deadline, an option might be a Joint Powers Agreement with the county under which the city or township acts to enforce the county ordinance while it works on adopting its own ordinance. If there is interest in this option, a proposed Joint Powers Agreement can be drafted for discussion and ct)n sideraccn by the City Counril or Town Board and the County Board. I would appreciate being contacted with status information on your community's ISTS ordinance and whether your community has interest in discussing a Joint Powers arrangement You can contact me at 612 -422- 7068. Thank you. Sincerely, Spencer J. Pierce Manager, Environmental Services Affirmative Action / Equal Opportunity Employer Section: I15.55 continued... Local ordinances. (a) All counties that did not adopt ordinances by May 7, 1994, or that do not have ordinances, must adopt ordinances that comply with individual sewage treatment system rules by January 1, 1999, unless all towns and cities in the county have adopted such ordinances. County ordinances must apply to all areas of the county other than cities or towns that have adopted ordinances that comply with this section and are as strict as the applicable county ordinances. Any ordinance adopted by a local unit of government before May 7, 1994, to regulate individual sewage treatment systems must be in compliance with the individual sewage treatment system rules by January 1, 1998. (b) A copy of each ordinance adopted under this subdivision must be submitted to the commissioner upon adoption. (c) A local unit of government must make available to the public upon request a written list of any differences between its ordinances and rules adopted under this section. Subd. 3. Rules. (a) The agency shall adopt rules containing minimum standards and criteria for the design, location, installation, use, and maintenance of individual sewage treatment systems. The rules must include: (1) how the agency will ensure compliance under subdivision 2; (2) how local units of government shall enforce ordinances under subdivision 2, including requirements for permits and inspection programs; (3) how the advisory committee will participate in review and implementation of the rules; (4) provisions for alternative systems; (5) provisions for handling and disposal of effluent; (6) provisions for system abandonment; (7) procedures for the commissioner to approve new individual sewage treatment system technologies; and (8) procedures for variances, including the consideration of variances based on cost and variances that take into account proximity of a system to other systems. (b) The agency shall consult with the advisory committee ANOKA CO ENV SEP ID:612 -323 -6150 DEC 14'98 12:29 No.001 P_02 COUNTY OF ANOKA WATER SUPPLY AND SEWAGE TREATMENT ORDINANCE ORDINANCE NOS. 80 -1, 91 -4, 92 -3, AND 98 -1 ANOKA co EhU SEP 1D:012- 2; -6150 [)EC 1492 12:29 1 o.001 P.o1 Table of Contents 1.00 Purpose and Applicability 1.01 Purpose ................. ............................... 1 1.02 Applicability .............. ............................... 1 2.00 General Provisions 2.01 Administrative Policy and Procedures 1 2.02 Administration ............ . ............................... 1 2.03 Compliance ............... ............................... 1 2.04 Conditions ................ ............................... 1 2.05 inspection ................ ............................... 1 2.06 Permit ................... ............................... 1 2.07 An Imminent Public Health and Safety Threat and Failing System . , ...... 2 2.08 Non - Complying Systems ...... ............................... 2 2.09 Non-Complying Work ........ ............................... 2 2.10 Change in Use ............. ............................... 2 2.11 Existing System ......................... I ........... ...... 2 2.12 Site Evaluation and System Design, Construction, Inspection, and Servicing - 2 2.13 Setback Reduction ......... ............................... 2 3.00 Standards Adopted 3.01 Minnesota Dept. of Health Well Code 2 3.02 Well Code Amendments ............. I ....................... 3 3.03 Additional Well Requirements 3 3.04 Minnesota Pollution Control Agency Sewer Code .................... 3 3.05 Sewer Code Amendments ..... ............................... 3 4.00 Violations and Penalties 4.01 Misdemeanor .............. ............................... 4 4.02 Injunctive Relief ............ ............................... 4 4.03 Civil Action ............. ............................... 4 5.00 Effective Date 5.01 Effective Date ..................... I ...................... 4 RNDKR CD ENV DER ID:612 -323 -61 DEC 14'98 12:29 No.001 °.04 ANOKA COUNTY WATER SUPPLY AND SEWAGE TREATMENT ORDINANCE ORDINANCE NOS. 80.1, 91.4, 92.3, and 98.1 1.00 PURPOSE. APPLICABILITY. AND AUTHORITY . 1.01 PVjrLM It is the purpose and Intent of this ordinance to establish standards for the design, location, construction, operation, and maintenance of well water supplles and individual sewage treatment systems. 1.02 Appllcabillty This ordinance shall apply to those sites or facilities which are licensed, permitted, or otherwise regulated by County ordinance. The sewer provisions of this ordinance shall also apply to any premises In the County that are not served by municipal sanitary sewer or are not located in a city or township which has adopted an Individual sewage treatment system ordinance. 1.03 Author". This ordinance Is adopted pursuant to the outhori2ation contained in Minnesota Statutes 145A.05 and 115.55. 2.00 GENERAL PROVISIONS 2.01 Administrative Policy and Procedures All of the provisions of the Anoka County Administrative Procedures Ordinance relating to: definitions; license and permit provisions; duties of the Department; license application and processing; suspensions and revocations; variance; separability; provisions cumulative; no consent; shall apply as It fully set Forth herein. 2.02 Administration This Ordinance shall be administered by the Anoka County Community Health and Environmental Services Department. The term 'Department," where used In this ordinance and the Administrative Procedures Ordinance,' shall mean the Anoka County Community. Health and Environmental Services Department. 2.03 Compliance No person shall cause or permit the location, construction, alteration, extension, conversion, operation, or maintenance of any water supply or Individual sewage treatment system, except In full compliance with the provisions of this ordinance. 2.04 Conditions Violation of any condition Imposed by the County an a license, permit, or variance, shall be deemed a violation of this ordinance and subject to the penalty provisions set forth in this ordinance. 2.05 insoection No part of an individual sewage treatment system shall be covered until It has been Inspected and approved by the Department. If any part of the system Is covered before being Inspected and approved as herein provided, it shall be uncovered upon the direction of the Department. The Department shall cause such Inspections as are necessary to determine compliance with this ordinance. It shall be the responsibility of the permittes to notify the Department that the system is ready for lnspectlon. 2.06 Permit No person shall cause or allow the location, construction, alteration, extension, conversion, or modification of any individual sewage treatment system without first obtaining a permit for such work j from the Department. No person shall construct, alter, extend, convert, or modify any structure which Is or will utilize an Individual sewage treatment system without first obtaining an Individual sewage treatment system construction permit. Permit applications shall be svbmltted by the person doing the -1. ANOKFl rn EIdU 'EP IP:61_- 323 -6150 DEC 14'90 1_':30 Nc).001 P.OS Individual sewage treatment system construction on forms provided by the Department and accompanied by required site and design data, and permit fees. Permits shall only be issued to the person doing the individual sewage treatment system construction. 2.07 An Imminent Public Health and Safety Threat and Falllnp System A. An Individual Sewage Treatment System which poses an Imminent threat to public health and safety shall be brought Into compliance with this ordinance In accordance with a schedule established by the Department, which schedule will not exceed forty -five days unless the Department finds extenuating circumstances. B. A failing system, other than one that poses an Imminent health or safety threat, shall be brougnt into compliance within twenty -four months after receiving notice from the Department. 2.08 Non - Complying Systems Existing systems which are non - complying, but are not an Imminent health or safety threat or tailing, may continue in use so long as the use is not changed or expanded. If the use changes or Is expanded, the non - complying elements of the existing system must be brought into compliance. 2.09 Non - Complying Work New Individual sewage treatment system construction that Is non - compliant, or other work on a system that is non - complying, must be brought Into compliance with this ordinance In accordance with a schedule established by the Department, which schedule will not exceed seven days unless the Department flnds extenuating circumstances. 2.10 Chance In Use A Certificate of Compliance may be voided if, subsequent to the Issuance of the certificate, the use of the premises or condition of the system has changed or been altered. 2.11 Existing System Where the term 'existing system' Is used it shall mean a system constructed prior to January 1, 1998 in compliance with the then applicable code. 2,12 5its Evaluation and System Design, Construction Inspection and Servicing Site evaluation, and system design, construction, Inspection and system servicing shall be performed by Minnesota Pollution Control Agency licensed contractors. If an evaluator or designer has any un- corrected non - complying work, the Department may withhold acceptance of work on new projects from that evaluator or designer until the outstanding non- compllance is corrected. If an Installer has any un- corrected non - complying construction, the Department may withhold Issuance Of construction permits for that Installer for new projects until the non - compliance is corrvptcd. 2.13 Where conditions prevent the construction, alteration, and/or repair of a water well of individual sewage treatment system on an existing developed parcel of real property, the Department may reduce property line and building setbacks and system sizing requirements provided said reduction does not endanger or unreasonable infringe on adjacent properties and with the concurrence of the affected properties. 3.00 STANDARDS ADOPTED 3.01 Minnesota Rules Parts 4725.0100, and 4725,2010-4725.7450, relating to w•ate: well construction, ere hereby adopted by reference and made a part of this ordinance as if fully set forth herein. -2- NhJpk;9 CD ENJ ^EE ID= nI?- 3?_, -51`G DEC 14'93 12:31 Nn.O ^i P.C 3.02 The above adopted Rules, Parts 4725.D100, and 4725.2010 • 4725.7450, are hereby amended as follows: A. Wherever the word 'Commissioner appears, it shall be deleted and the word 'County' Inserted. 3.03 In addition to the above standards for water supplies, the fallowing shall also apply; A. Non - complying well - building drain, or branch thereof, separation which were In existence prior to July 14, 1974, may be permitted to continue provided: 1. The well produces water of satisfactory sanitary quality; 2. The well serves a single family residence; 3. The residence Is owner occupied; 4. The well - building drain, or branch thereof, separation deficiencies and these conditions are recorded in the County Recorder's Office with title to the property and said recording not to be removed until complete Compliance with the provisions of this ordinance is accomplished and approved by the Department 3.04 Minnesota Rules Parts 7080.0010. 7080.0020, 7080.0060 - 7080.0178, and 7080.0910, relating to Individual sewage treatment systems, and adopted on January 23, 1996, are hereby adopted by reference and made a part of this ordinance as If fully set forth herein. 3.05 The above adopted rules, 7080.0010.7080.0020, 7080.0060 - 7080.0176, and 7080.0910, are hereby emended as follows: A, Wherever the word 'Agency' appears, It shall be deleted and the word 'County' Insetted, B. Wherever the word 'Commissioner' appears, It shall be deleted and the word 'Department' Inserted. C. Table H in Part 7080.0130, subp. 3.A. Is amended to read as follows: Table 11 Number of Bedrooms Septic Tank Liquid Capacities i atlonsl 2 or less 11000 3 1,250 4 1,500 5 or 8 2,000 For seven or more bedrooms, the septic tank shall be sized as an other establishment. See Item B. D. Table I in Part 7080.0125, supb. 2. is amended by deletion of columns 'II,' and '111, and the footnote. 2. Table iV in Part 7080.0170, subp. 2.6.138 Is amended to read as f0119W3t -3- RNOKg CO ENV ;ER ID:612 -323 -6150 DEC 14'98 12:31 No.001 P.07 r TABLE IV Minimum Setback Distances (feat! Sewage Soil Treatment Feature Tank Area Water supply well less than 50 feet 50 100 deep and not encountering at least tan feet of Impervious material Any other water supply well or 50 50 burled water suction pipe Buildings (Occupied) 10 20 Burled pipe distributing water 10 10 under pressure Property Lines 10 10 F. Pert 7080.0910 is amended to delete the lest sentence of supb. 1.D., subparts 2., 3.C., and 3a.H. and to substitute, in subp. 3.J.(4), 1,250 for 1000 and 500 for 400. 4.00 VIOLATIONS AND PENALTIES 4.01 Misdemeanor Any person who fails to comply with the provisions of this ordinance may be charged with a misdemeanor and upon conviction thereof, shall be punished therefore, as provided by law. A separate offense shall be deemed committed upon each day during or on which a violation occurs or continues. 4.02 Iniunctive Relief In the event of a violation or a threat of violation of this ordinance, the Department may Institute appropriate actions or proceedings to Include injunctive relief to prevent, festraln, correct or abate such violations or threatened violations: and the County Attorney may institute a civil action. 4.03 Clvll Action In the event of a violation of this ordinance, the County may Institute appropriate actions or proceedings to Include injunctive relief to prevent, restrain, correct, or abate such violations, or threatened violations, and the County Attorney may institute such action. 5.00 EFFECTIVE DATE 5.01 This ordinance shall be effective immediately upon passage by the County Board. Ord. No. 80 -1 approved January 8, 1980 Ord, No. 91 -4 approved December 17, 1991 Ord. No. 92 -3 approved October 27, 1992 Ord. No. 98.1 approved January 27, 1996 0.wm: v7M 4±at W RDrw AT5ei6M' -0 ea -4- RNOKR CO EW SER ID:612- 323 -5150 DEC 14'98 12:32 No.001 P.08 INDIVIDUAL SEWAGE TREATMENT SYSTEMS STANDARDS DISCLOSURE As required by MS 115.55 the following information discloses how the Anoka County Individual Sewage Treatment (ISTS) Ordinance differs from rules of the Minnesota Pollution Control Agency. 1. Sections 1.00, 2.00, 4.00, and 5.00 are administrative items not addressed by state rules. 2. Sections 3.01 -3.03 addresses the adoption of state rules for water wells. 3. Section 3.04 adopts state ISTS rules and section 3.05 modifies these rules as follows: A. County term substituted for state term (County for Agency). B. County term substituted for state term (Department for Commissioner). C. Minimum septic tank size for a 2 bedroom home Is raised from 750 to 1,000 gallons, for a 3 bedroom home from 1,000 to 1,250 gallons, for a 4 bedroom home from 1,000 to 1,500, and for a 5 or 6 bedroom home from 1,500 to 2,000. D. The two lower average design flows in 7080.0125, subp. 2, are deleted. E. Well code setbacks are Included in Table IV of 7080.0170, subp. 2.A.(3). F. Alternative and experimental systems (7080.0910): artificial lowering of the water table is deleted; county variance procedure su stituted for rule procedure; unneeded language is deleted; and holding tank sizing is increased. G. State rules 7080.0025 and 7080.0030, relating to the ISTS Advisory Committee and Administration By State Agencies, are not adopted. wa,.. vw M nett/tMmR6N0.7.sirrsuu MEMORANDUM DATE: December 17, 1998 TO: Honorable Mayor and Council FROM: Ry -Chel Gaustad, CMC City Clerk RE: Newly Elected Officials Conference Please review the enclosed information on the newly elected officials conference and indicate your interest and location to me. Do not hesitate to contact me with any questions. 4 L nnes 143 Universit} Avenue We_t, St. Pau), MN 55 103- 2044 iaCities Phone: (612) 281.1200 • (800) 925 -1127 uAcme Fax: (612) 281 -1299 • TDD (612) 281 -1290 December 10, 1998 Dear Newly Elected Official: I'm writing to you with this special invitation to attend LMC's upcoming Newly Elected Officials' Conference! Each year, LMC designs this two -day conference to provide newly elected mayors, council members and others the information they need to get a strong start as decision - makers for the future of their cities. Experienced presenters with practical understanding of cities' issues provide up -to -date perspectives for those new in their roles as leaders in municipal government. This year, the two -day conference will be presented in 4 Minnesota cities —St. Paul, January 22 -23; Mankato, January 29 -30; Brainerd, February 5 -6; and Plymouth, February 26 -27. 1 hope one of the conference weekends will work for you —the Newly Elected Officials' Conference is an opportunity not to be missed! Additionally, I encourage you to participate as a member of LMC's Leadership Institute for Elected Officials, an ongoing experience of training and support. Its purpose is to work with public officials to enhance their ability and commitment to achieve good governance in their cities. You'll hear more about the Leadership Institute at the Newly Elected Officials' Conference, and I hope you'll take advantage of this unique opportunity. Enclosed are materials you'll need to register for the Newly Elected Officials' Conference and to make hotel arrangements. Included are: 1999 Newly Elected Officials' Conference Registration Form Housing Reservation Form — choose the weekend that will work best for you Watch for another mailing from LMC early in January, 1999! It will bring you an overview of LMC and its products and services for Minnesota cities and their leaders. I'm looking forward to seeing you at the Newly Elected Officials' Conference! Sincerely, odic Tooley, Manager Conferences and Training AN EQUAL OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER ----------------- - - - - -, I I OPEN THE DOOR To LOCAL GOVERNMENT °HERE'S THE KEY al I I I 1999 Conference for Newly Elected Officials I Registration Register early I I I Name Title 1 I I Address City State _ Zip Contact person Daytime telephone # I I Spouse's /Partner's name (if attending conference sessions) Please check the appropriate box —the location and date for which you are registering January 22 -23, Holiday Inn St. Paul East, St. Paul 0 January 29 -30, Holiday Inn Downtown, Mankato F1 February 5 -6, Holiday Inn, Brainerd I February 26 -27, Radisson Hotel and Conference Center, Plymouth I Registration fee Advance registration $180 I On -Site registration (if space is available) $210 Spouse /Partner (if attending sessions /meals) $100 Registration cancellation polity All requests for cancellation must be in writing, postmarked one week prior to the scheduled I meeting, and are subject to a $50 cancellation fee. I I I Special needs If you are disabled and require special services, or if you have special dietary needs, please attach a written description to this registration form I I L----------------------------------------- ----------- - - - - -- --------- - - - - -, Housing Reservation Form ( ( Housing Reservation Form League of Minnesota Cities League of Minnesota Cities Conference for Newly Elected Officials Conference for Newly Elected Officials JANUARY 22 -23 I JANUARY 29 -30 HOLIDAY INN ST. PAUL EAST HOLIDAY INN DowwowN ST. PAUL MANKATO Name Name Tide Tide Address I Address City State _ Zip I ( City State Zip Daytime contact Telephone # Daytime contact Telephone # Arrival date Departure date I Arrival date Departure date $80 single (plus tax) Important instructions: $75 single (plus tax) Important instructions: $80 double ( plus tax) The hotel meruation not -off date is $75 double (plus tax) The hotel merwtion cur -off dare u January 7, 1999. After January 7, I I January 15, 1999. Aherjanuary 15. Number of nights reservations will be accepted if space Number of nights reservations will be accepted if space f remains available. remains available. I wish to guarantee you will receive an acknowledgment I wish to guarantee you will receive an acknowledgment payment for late arrival I payment for late arrival ofyour hotel reservation from the of your hotel reservat from nce hotel. All changes in reservations I I horei. Ail changes in rescrvadoru or Smoking or cancellations most be made I ( Smoking cancellations must be made Airecdy Non -smoking Non-smoking directly with the hotel, telephone with the hotel, telephone (507) 345- _Handicap accessible (651) 731 -2220. Handicap accessible v 1_34. Make check payable and mail to: A deposit equal to one night's Make check payable and mail to: A deposit equal to one night *s lodging per room must accompany lodging per room must accompany Reservations this housing form. Reservations this housing form. Holiday Inn SC Paul Eau I ( Holiday Inn Downtown Credit card company Credit card company P Y 2201BurmAvenue Card number 101 East Main Street Card number St. Paul, MN 55119 Expiration date Mankato, MN 56002 Expiration date L -------------- - - - - -J L-------------- - - - - -J r ---- - --- --- - - - - - � r---------- - - - - - � Housing Reservation Form ( Housing Reservation Form League of Minnesota Cities League of Minnesota Cities Conference for Newly Elected Officials Conference for Newly Elected Officials FEBRUARY 5-6 FEBRUARY 26 HOLIDAY INN RADIssoN HOTEL AND CONFERENCE CENTER BRAINERD I I PLYMOUTH Name Name Tide I Tide Address Address City State _ Zip City State Zip ! Daytime contact Telephone # Daytime contact Telephone # Arrival date Departure date I Arrival date Departure date $59 single (plus tax) Important instructions: $84 single (plus tax) Important instructions: $59 double (plus tax) Ike hotel rerema ion cur -off date is I $84 double (plus tax) The hotel menution cut-off date is January 15, 1999. After January 15, I I February 11, 1999. After February 11, Number of nights reservations wig be accepted if space Number of nights reservations will be accepted ifspace remains available. I remains available. I wish to guarantee you will receive an acknowledgment I wish to guarantee you will receive an acknowledgment payment for late arrival payment for late arrival of your hotel reservation from the of your hate] reservation from the Smoking Smoking hoteLAll changes m reservations I hotel. All changes in reservatiom on Non- smoking or cancrllatis most be made I , Non-smoking or cancellations must be nude Handicap accessible ( directly with the hotel, telephone _ Handicap accessible directly with the hotel, telephone _ (218) 829 -1441. I (612) 559 -6600. Make check payable and mail to: A deposit equal to one night's I Make check payable and mail to: A deposit equal to one night's lodging per room must accompany lodging per mom must accompany H oli day nn es I a n DS this housing form. Reservations this housing form. ( Credit card company - I I Aaduson Hold and Conference Center Credit card company 2115 S. 6th Street Card number I 3131 Campus Drive Card number Brainerd, MN 56401 Plymouth, MN 55441 Ezpintion dam I Expiration dale STATE OF MINNESOTA CITY OF CENTERVILLE RESOLUTION 99 -01 1999 APPOINTMENTS WHEREAS, the City Council of the City of Centerville met on January 13, 1999, at City Hall; and, WHEREAS, the City Council of the City of Centerville discussed appointments for the 1999 year; THE CITY OF CENTERVILLE HEREBY RESOLVES, the following persons are hereby appointed to the named positions, 1. Acting Mayor - 2. Animal Control - Otter Lake Animal Care Center 3. Assessor - Anoka County 4. Auditor - Abdo, Abdo and Eick, Inc. 5, A. Cable TV Representative B. Alternate A. - B.- 6. Centerville Centennial Fire District Steering Committee Members 7. Circle Pines/Lexington Police Liaison - 8. City Attorney - Barna, Guzy & Steffen, Ltd. 9. Celebration Committee Representative - 10. City Engineer - Bonestroo, Rosene, Anderlik & Associates 11. City Forester DNR - Art Widerstrom 12. Centerville Economic Development Task Force - Tim Rehbein - Paul Montain - John Magill - Mary Capra 13. Centerville Economic Development Liaison - 14. Drainage Ordinance Committee - Staff 15. Drug Testing - HNSA 16. Emergency Services Directors (Civil Defense) Milo Bennett Paul Palzer Joel Heckman 17. Fire Marshall - Milo Bennett 18. Fire Protection - Centennial Fire District 19. Housing and Redevelopment Authority (HRA) - Anoka County BRA 20. Health Officer - 21. Intergovernmental Relations Representative - Tom Wilharber 22. Municipal Financial Advisor - Ehlers and Associates 23, Official Depository - Firstar State Bank -Hugo and Twin City 24, Federal Savings and Loan -Maplewood, 4M and 4M+ Funds, Smith Barney, e v "41 1 � 25. Official Newspaper - Press Publications 26 Park and Recreation Committee - Dale Larson - Michael Navin - Steve Brown - Doug Porter - Donald Bahneman 27. Park and Recreation Committee Liaison - 28. Planning and Zoning Commission - Kathy Welk - Allen LaMotte - Linda Broussard- Vickers - John Buckbee - Brian Hanson 29. Planning and Zoning Commission Liaison - 30. Police Protection - Circle- Lexington Police Department 31, Recycling Coordinator - Randy Hagerty 32. Responsible Authority - Jim March 33, Rice Creek Watershed District Representative - ? 34. Senior Transportation Representative - Staff 35, Solid Waste Representative - Randy Hagerty 36. Weed Inspector - Tom Wilharber Passed by the City Council of the City of Centerville this 13th day of January, 1999. Mayor Tom Wilharber ATTEST Ry -Chel Gaustad, CMC City Clerk STATE OF MINNESOTA CITY OF CENTERVILLE RESOLUTION 98-01 1998 APPOINTMENTS WHEREAS, the City Council of the City of Centerville met on January 14, 1998, at City Hall; and, WHEREAS, the City Council of the City of Centerville discussed appointments for the 1998 year, THE CITY OF CENTERVILLE HEREBY RESOLVES, the following persons are hereby appointed to the named positions; 1. Acting Mayor - Mary Jo Helmbrecht 2. Animal Control - Otter Lake Animal Care Center 3. Assessor - Anoka County 4. Auditor - Abdo, Abdo and Eick, Inc. 5, A. Cable TV Representative B. Alternate A. - Sanna Buckbee B. - Ry -Chel Gaustad 6. Centerville Centennial Fire District Steering Committee Members - Tom Wilharber - Sanna Buckbee 7. Circle Pines/Lexington Police Liaison - Tom Wilharber 8. City Attorney - Barna, Guzy & Steffen, Ltd. 9. Celebration Committee Representative - Mary Jo Helmbrecht 10. City Engineer - Bonestroo, Rosene, Anderlik & Associates 11. City Forester - DNR - Art Widerstrom - Laura Powers 12. Centerville Economic Development Task Force - Tim Rehbein - Dan Tourville - Paul Montain - John Magill - Mary Capra 13. Centerville Economic Development Liaison - Theresa Brenner 14. Drainage Ordinance Committee - Staff 15, Drug Testing - HNSA 16. Emergency Services Directors (Civil Defense) Milo Bennett Paul Palzer Joel Heckman 17. Fire Marshall - Milo Bennett 18. Fire Protection - Centennial Fire District 19. Housing and Redevelopment Authority (HRA) - Anoka County HRA - Theresa Brenner 20. Health Officer - Laura Powers 21. Intergovernmental Relations Representative - Tom Wilharber 22. Municipal Financial Advisor - Ehlers and Associates 23. Official Depository - Firstar State Bank -Hugo and Twin City 24. Federal Savings and Loan - Maplewood, 4M and 4M+ Funds, Smith Barney 25. Official Newspaper - Press Publications 26. Park and Recreation Committee - Dale Larson - Michael Navin - Steve Brown - Doug Porter - *Donald Bahneman 27, Park and Recreation Committee Liaison - Laura Powers 28. Planning and Zoning Commission - Kathy Welk - Allen LaMotte - Linda Broussard - Vickers - John Buckbee - *Brian Hanson 29. Planning and Zoning Commission Liaison - Mary Jo Helmbrecht 30. Police Protection - Circle - Lexington Police Department 31. Recycling Coordinator - Randy Hagerty 32. Responsible Authority - Jim March 33. Rice Creek Watershed District Representative - Sanna Buckbee 34. Senior Transportation Representative - Staff 35. Solid Waste Representative - Staff 36, Weed Inspector - Tom Wilharber Passed by the City Council of the City of Centerville this 14th day of January, 1998. Mayor Tom Wilharber ATTEST: n Ry -CQ Gaustad, CMC City Clerk *Amended August 12, 1998 *Amended September 10, 1998 *Amended August 27, 1998 Publications Eugene D. Johnson, Publisher 4779 Bloom Ave., White Sear Lake, MN 55110 • 651 - 407 -1200 • FAX 651 - 429 -1242 • E -Mail. presspub�,minn.net December 1, 1998 Ry Chel Gaustad, City Clerk City of Centerville 1880 Main Street Centerville, MN 55038 Dear Ms. Gaustad: The Quad Community Press wishes to be considered as your designated official newspaper for 1999. We meet all the legal publication requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent firm. (See enclosure.) We offer submittal of legal notices by mail, fax at 429 -1242, or computer disk, zip disk or formatted for Mac. The rate is $5.50 a column inch, in 7 -point type, at 9 -lines per inch. We welcome the opportunity to serve your community. Please let me know if you have any questions or concerns. Sincerely, JJ Sue Westphal Legal Notice Coordinator Your Best Source For Community Information White Bear Press • Vadnais Heights Press • St. Croix Valley Press • Quad Community Press • Shoreview Press • Forest Lake Press Newspaper Publisher's Statement 1998 LVJVEFJFIED AUDIT CIRCULATION Audit Period NEWSPAPERANNUAL AUDIT REPORT July 1, 1997 - June 30,1998 PUBLICATION PUBLISHING COMPANY QUAD COMMUNITY PRESS PRESS PUBLICATIONS FOREST LAKE PRESS 4779 BLOOM AVENUE EDITION OF THE QUAD COMMUNITY PRESS WHITE BEAR LAKE, MN 55110 (612) 407 -1200 WEEKLY CIRCULATION: TWELVE MONTH AVERAGE FREE CIRCULATION QUAD PRESS: TUESDAY FOREST LAKE PRESS: WEDNESDAY CARRIER 4,693 509 MAIL 325 12,907 OVERTHECOUNTER 25 66 TARGET 341 179 TOTAL FREE 5,384 13,661 PAID CIRCULATION CARRIER 2,019 250 MAIL 54 16 RACKS & CONCESSIONS 50 TOTAL PAID 2,123 266 TOTAL QUALIFIED CIRCULATION 7,507 13,927 AVERAGE PRESS RUN 7,678 14,047 PRESS RUN AS OF 06/27/97 7,785 14,251 QUALIFIED CIRCULATION HISTORY 3 MONTHS ENDING JUNE, 1998 7,569 14,098 3 MONTHS ENDING MARCH, 1998 7,535 14,005 3 MONTHS ENDING DECEMBER, 1997 7,526 13,862 3 MONTHS ENDING SEPTEMBER, 1997 7,415 13,771 12 MONTHS ENDING JUNE, 1997 7,435 13,652 12 MONTHS ENDING JUNE, 1996 7,698 Basic Price: $0.50 per copy, $18.00/$25.00 per year by carrier /mail. PUBLISHED IN THE QUAD COMMUNITY PRESS, NOVEMBER 17,1998. Fee. '3) l RESOLUTION 98 -02 APPROVING FEE SCHEDULE FOR 1998 THE CITY OF CENTERVILLE RESOLVES: Section 1. The following fees for indicated sales, permits and licenses are approved: TITT E FEE Administrative Fees 100.00 per unitAot Antenna Permit Application Fee 1,250.00 Assessment Search 20.00 Bingo Permit 15.00 Building Permits See Exhibit "A" Cigarette License 20.00 Charitable Gambling_ Investigative Fee 50.00 Permit Fee 20.00 Commercial Rubbish Collection License Fee 250.00 (Exclusive to Commercial and Industrial Businesses) Damage Deposit 200.00 Dance Permit 100.00 Dog License 12.00 Replacement Tag 2.00 Filing Fees 2.00 Fill Permit See Exhibit "B" Final Plat Fee - Filing 200.00 1 Kennel Permit Fee 25.00 Liquor Licenses: 3.2 Beer Permit - Special Events 35.00 plus $5.00 for each add'l day Off -Sale Liquor 100.00 Off -Sale Non - Intoxication Liquor 20.00 On -Sale Liquor See Exhibit "C" On -Sale Non - Intoxication Liquor 250.00 Sunday Liquor License 200.00 Wine License 300.00 Lot Split 175.00 plus legal fees Mailbox Group Stand Fee 25.00 per unit Maps and Charts 5.00 Mileage Rate 0.31 per mile Mining/Grading Permits See Exhibit "B" Park Dedication Fees - per dwelling unit Land Dedication 750.00 Trail Dedication 150.00 (waived if developer installs trails and walkways per City Council) Park Ball Field Use - Per Tournament 200.00 Permit Surcharge See Exhibit "D" Photo Copies 0.25 per page (one side) Plumbing Permits See Exhibit "E" ' Preliminary Plat Fee - Filing 200.00 PUD Application Fee 200.00 Research Charge 20.00 half hour minimum charge 30.00 for each hour thereafter Rezoning Requests 250.00 plus additional expenses Residential Equivalent Unit 1,750.00 2 Sewer Availability Charge (SAC) 1,000.00 Sewer Utility Billing (Quarterly) 39.00 per unity /10% late fee Senior Discount 33.00 per unit/10% late fee Site Maintenance Deposit 225.00 Special Use Permit 75.00 plus legal & engineering fees Transient Sales See Exhibit "F" Variance Request 175.00 Water Hook Up 1,300.00 Water Meter Deposit See Exhibit "G" Water Meter/MIU 276.00 Water Utility Billing See Exhibit "G" Wild and Exotic Animal Permit Fee 25.00 Section 2. these fees shall become effective on approval by the City Council of the City of Centerville. ADOPTED BY THE CITY COUNCIL OF CENTERVILLE ON JANUARY 14, 1998. c'h Mayor Tom Wilharber ATTEST: -� 1 , ak Ry -C el Gaustad, CMC City Clerk 3 Gv, m (f e 1 M ain S tr e et • C enterville, `MN 55038 te l vL Estaffished 1857 RESOLUTION 98 -26 (612) 429 -3232 • fax (612)429-862 9 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE A RESOLUTION AUTHORIZING THE POLICE COMMISSION TO ENTER INTO CENTRAL RECORDS JOINT POWERS AGREEMENT. WHEREAS, the cities of Centerville, Circle Pines and Lexington have received services from the Circle Pines - Lexington Police Department, operated through a joint powers agreement between the cities of Circle Pines and Lexington; and WHEREAS, law enforcement agencies in Anoka County have pursued a central records project; and WHEREAS, the cities recognize the need to cooperate in their law enforcement efforts; and WHEREAS, there is a demonstrated need for alternate means to store and access law enforcement data, to communicate among law enforcement agencies and improve the speed and accuracy of law enforcement information requested from other jurisdictions; and WHEREAS, the Anoka County Joint Law Enforcement Central Records Project is proposed to be established through a joint powers agreement; NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Centerville, Minnesota as follows: That the Circle Pines - Lexington Joint Police Commission is authorized on behalf of the City of Centerville to enter into a joint powers agreement for the purposes of implementing the Joint Law Enforcement Central Records Project as long as the cities of Lexington and Circle Pines also provide the Commission similar authorization. �1 Adopted this 21th Day of December, 1998. Tom Wilharber, Mayor ATTEST Ry -Chel Gaustad, CMC City Clerk teryiCCe 1880 Main S treet • Ce nterviffe, MA( 55038 Established 1857 (612) 429 -3232 • Fax (612) 429 -8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION 98 -27 RESOLUTION ADOPTING 1998 TAX LEVY, PAYABLE 1999 Be it resolved by the City Council of the City of Centerville, Anoka County, State of Minnesota that the following sums of money are levied for the current year, collectible in 1999, upon taxable property in the City of Centerville, to e following purposes: Total Levy General Fund $762,119 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. ADOPTED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE THIS 21, DAY OF DECEMBER. Mayor Tom Wilharber ATTEST: Ry -Chel Gaust td GMC City Clerk MEMORANDUM DATE: December 17, 1998 TO: Honorable Mayor and Council FROM: Ry -Chel Gaustad, CMC City Clerk RE: Ordinance #23 Council Persons and Mayor Pay CURRENTLY READS: The salary for the Mayor is hereby established at $225.00 per month. The salary for council persons is hereby established at $150.00 per month. Effective January 1, 1997. Duly passed and approved October 9, 1996. AMEND TO READ: The salary for the Mayor is hereby established at $112.50 per Council meeting. The salary for council persons is hereby established at $75.00 per Council meeting. Effective December 21, 1998. Duly passed and approved December 7, 1998. Please call me if you have any questions or need additional information. Have a great weekend! MEMORANDUM DATE: December 17, 1998 TO: Honorable Mayor and Council FROM: Ry -Chel Gaustad, CMC City Clerk RE: 1999 Winter Newsletter Please submit newsletter articles or ideas to City Hall on or before Tuesday, January 5, 1999. EMERGENCY INFORMATION FOR HELP - CALL 911 Patient full name Last First Middle Date of Birth Address Apt # MEDICATIONS: City, State, Zip Phone Doctor Hospital Social Security Medicare No. Health Ins. Policy No. Medical History: Med. His. Cont: Med. His Cont: Notify in Case of Emergency Date last updated: This form supplied by the Centennial Fire District Hones:roo, Roscoe. Andc rik and AssoUTt S lnc is an pppo6Pgttr Employer B onestroo Gp Pnn OttoG - Ronetroc, RE- Joseph C. Anderlik RE Ma� t�Sor�ala, P ! Richard E Turner PE. • Glenn R Cook, PE • Robert G Sch t cht, PE Jerry A, Bourdon P.E. Rosen e Robert W Rosene, PE and Suzan M Eteh CPA.. Sen or C nsultan< AndeJ ■ �ll�� Associar Pi t .pals: Hn ,rd A_ Sanford PE • &etrh A Gordan. PE- • Robert R. Pf,fferle. PE. . Richard W Foster, PE • David[ O. Loskota PE. • Robert C Ru:sek, A.I.A. • Mark A. Hanson. PE. Michael T Rautmann, P.E. • Ted K Fiel4 PE • Kenneth P Anderson, PE. - Mark R. RoIPS, PE. A ssociates Sidney P Willlarnson, PE. LS • Robert F Kc ith • Agncs M, Ring - Mlchac, e Rau, PE Allan Rick Schmidt. PE. Engineers & Architects Offices St, Paul, Rochester, Willmar and SC Cmud, MN • Yriwaukee. Wi Website: www_bon2 strop con December 9, 1998 City of Centerville Attn: Mr, Jim March 1880 Main Street Centerville, MN 55038 Re: 1999 General Engineering Rates Honorable Mayor and City Council: Serving municipalities is not only our specialty; it is our privilege and pleasure. We appreciate the trust you've shown in us as we've helped you plan for, set and reach your engineering and architectural goals. To help you prepare for projects in the new year, we are enclosing our revised hourly rates for general engineering services, which will be effective January 1, 1999. We strive to strike a balance between keeping our hourly rates as low as possible while maintaining our commitment to keeping staff and technical capabilities innovative and efficient. If you have any questions concerning any aspect of our rates or services, please feel free to contact me at 636 -4600, or directly at 604 -4830. Again, we have appreciated our relationship with the City of Centerville, and our entire staff looks forward to serving you in 1999. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Jerry A. Bourdon JAB: tb Enclosure 2335 West Highway 36 • St. Paul, MN 55113 • 651 - 636 -4600 • Fax: 651-636 -1311 1999 RATESCHEDULE HOURLY RATE CLASSIFICATION 199 % Inc 1999 Senior Principal $92.50 2.1% $94.50 Principal/Project Manager I Senior Scientist $83.00 1.8% $84.50 Registered Engineer /Architect I Natural Resource Specialist $72.00 2.0°0 $73.50 Project Engineer /Architect /Scientist � Senior Field Supervisor $63.00 23% $64.50 GIS Specialist I Senior Designer $62.00 2.4% $63.50 Graduate Engineer /Architect/Scientist I Field Supervisor $56.50 1.7% $57.50 Senior Draftsperson I Senior Inspector $51.00 1.9% $52.00 Inspector I Draftsperson I Senior Technician $47.50 2.1% $48.50 Technician $33.50 2.9% 534.50 Word Processor $33.00 2.9% $34.00 Total Station Equipment $20.00 GIS Workstation Equipment $20.00 GPS Equipment $50.00/half day Attendance at Regular Council Meeting $50.00 /mtg These rates are adjusted annually at the first of the year in accordance with the normal review procedures ofBonestroo, Rosene, Anderlik & Associates, Inc. Reimbursable Expenses - At Cost Reproduction, Printing, Duplicating, Mileage Out of pocket expenses such as stakes, field supplies, telephone calls, ect. City of Centerville 1999 PRIVATE DEVELOPER'S RATESCHEDULE HOURLY RATE CLASSIFICATION 1999 99 Senior Principal $123.00 Principal/Project Manager I Senior Scientist $110.00 Registered Engineer /Architect I Natural Resource Specialist $95.50 Project Engineer /Architect/Scientist I Senior Field Supervisor $84.00 GIS Specialist I Senior Designer $82.50 Graduate Engineer /Architect/Scientist I Field Supervisor $74.50 Senior Draftsperson I Senior Inspector $67.50 Inspector J Draftsperson I Senior Technician $63.00 Technician $45.00 Word Processor $44.00 Total Station Equipment $20.00 GIS Workstation Equipment $20.00 GPS Equipment $50.00/half day These rates are adjusted annually at the first of the year in accordance with the normal review procedures of Bonestroo, Rosene, Anderlik & Associates, Inc. Reimbursable Expenses - At Cost Reproduction, Printing, Duplicating, Mileage Out of pocket expenses such as stakes, field supplies, telephone calls, ect. City of Centerville CIRCLE PINES- LEXINGTON POLICE DEPARTMENT RESOLUTION 98 — 09 1999 COP OVERTIME GRANT AGREEMENT WHEREAS, The Circle Pines - Lexington Police (Department) has submitted an application with the State of Minnesota, Minnesota Department of Public Safety, to receive Community- Oriented Policing (COPS) grant funds. WHEREAS, The State of Minnesota, Department of Public Safety has reviewed the Department's application and awarded $5000.00 for Community- Oriented Policing (COPS) programs as specified in the grant proposal. THEREFORE, be it resolved that the Joint Police Commission authorizing law enforcement services for the cities of Circle Pines, Lexington and Centerville hereby authorize the Chief of Police, Joel Heckman, to be the fiscal agent and administer the grant on behalf of the Department. I certify that the above resolution was adopted by the Circle Pines - Lexington Joint Police Commission on December 10, 1998- S1G'NED. _ 7 Witness: Chief of Police Police Co4= 'ssioa Chair Date Date r . a or } irc e i es y Taministra or - rr C"cIes i o d Mayor - Lexington City Oministrator - Lexington Mayor - Centerville Ci y , rinistlator - Centerville :e teryi ((e 1880 M ain Street Cent MN 55 EStaffished 1857 (612) 429 -3232 • FaX (612,) 429 -8629 CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA NOTICE OF WORKSHOP ON WEDNESDAY, JANUARY 20 AT 6:00 P.M. NOTICE IS HEREBY GIVEN that the Centerville City Council will hold a GOALS AND OBJECTIVE workshop on Wednesday, January 20, 1999, 6:00 p.m. at City Hall, 1880 Main Street. The purpose of the workshop is to discuss the City's 1999 goals and objectives. This meeting is opened and the public is welcome to attend. Do not hesitate to contact the City (429- 323) if you have at —1 questions or if you need additional information. D DATED: e e , r SIGNED: Ry el Gaustad, CMC City Clerk January July 1 2 1 2 3 3 4 6 6 7 8 9 4 5 6 7 8 9 10 10 11 12 13 14 15 16 11 12 13 14 15 16 17 7 18 19 20 21 22 23 18 19 2D 21 22 23 24 rrndding a variety of 25 26 27 28 29 30 25 26 27 28 29 30 31 cost- effective services to 1 Minnesota government, February August s - _ Iftili z ing innovative 1 1 3 4 5 6 1 2 3 4 5 6 7 rechnology and 7 8 9 10 11 12 13 8 9 10 11 12 13 14 14 15 id 17 18 19 20 15 16 37 18 19 20 21 ' Person plied 21 22 23 24 25 26 27 22 23 24 25 26 27 28 V cusconner 28 29 30 B rr service. March September 1? 3 4 5 6 1 2 3 4 7 8 9 10 11 12 13 5 6 7 8 9 10 11 14 15 ;r6 17 18 19 20 12 13 1'1 15 16 17 18 fir: e 21 22 23 24 25 26 27 19 20 21 22 23 24 25 � . ° � l�< , • ''- i, 1 28 29 3w 31 26 27 2S' 29 30 iI April October 1 2 3 1 2 j 4 5 6 7 8 9 10 3 4 5 6 7 8 9 - 11 12 13 14 15 16 17 10 11 1 1 2 13 14 15 16 19 20 21 22 23 24 17 18 19 20 21 22 23 26 :7 28 29 30 24 25 > 27 28 29 30 31 -1 May November 1 1 2 3 4 S 6 2 3 4 5 6 7 8 7 8 10 11 12 13 ; 9 10 !' 12 13 M 15 14 15 16 17 18 19 20 16 17 18 19 20 21 22 21 22 L`1 24 2S 26 27 : 23 24 ` 26 27 28 29 Z8 29 30 -. - 30 31 June December 1 2 3 4 5 1 2 3 4 6 7 9 10 11 12 5 6 8 9 10 11 r • . 13 14 15 16 17 18 19 12 13 14 15 16 17 18 20 21 23 24 25 26 19 20 22 23 24 25 1 27 28 Z9 30 26 27 28 29 30 31 "?o Payday Holidays 4, — MV 12'1 g a - Department of Administration — -may ,, �_ COMMUNICATIONS -MEDIA DIVISION MIRINT COMMUNICATIONS y' y B ULL SERVICE P RINTING Se COPY CENTERS 651.296.3277 www. comm. media. state. mn.us . d'-b I 'f 9nUN Yi IT .._: AA'l A. Form -4 (1998) withholding allowances based on itemized Two earners two jobs. If you have a working deductions, adjustments to income, or spouse or more than one job, figure the total two- eamer/two -job situations. Complete all number of allowances you are entitled to claim Purpose. Corn, eta Form W -4 so your worksheets that apply. They will help you on all jobs using worksheets from only one mployer can withhold the correct Federal figure the number of withholding allowances W -4. Your withholding will usually be most - e tax from your pay. Because your tax you are entitled to claim. However, you may accurate when all allowances are claimed on ncom swo on may change, you may want o claim fewer allowances. the W -4 filed for the highest paying job and refigure your withholding each year. r. New —Child tax and higher education zero allowances are claimed for the Others. yon from withhol If are credits. For details on adjusting withholding Check your withholding. After your W -4 takes Exemption Y for these and other credits, see Pub. 919, Is effect, use Pub. 919 to see how the dollar exempt, complete ony fines 1, 2, 3, 4, and 7, My Withholding Correct for 19987 amount you are having withheld compares to and sign the corm to validate e Your Head of household. Generally, you may claim your estimated total annual tax. Get Pub. 919 exemption for 1998 expires February 16, 1999.. head of household filing status on your tax especially if you used the Two- Eamer/Two -Job Note: You cannot claim exemption from return only if you are unmarried and pay more Worksheet and your earnings exceed $150,000 withholding if (1) your income exceeds $700 than 50% of the costs of keeping up a home (Single) or $200,000 (Married). To order Pub. and includes unearned income (e.g., interest for yourself and your dependent(s) or other 919, call 1- 800- 829.3576. Check your and dividends) and (2) another person can qualifying individuals. telephone directory for the IRS assistance claim you as a dependent on their tax return. number for further help. Nonwage income. If you have a large amount Basic instructions. If you are not exempt, of nonwage income, such as interest or Sign this form. Form W -4 is not valid unless complete the Personal Allowances Worksheet. dividends, you should consider making you sign h. The worksheets on page 2 adjust your estimated tax payments using Form 1040 -ES. Otherwise, you may owe additional tax. Personal Allowances Worksheet A Enter "1" for yourself if no one else can claim you as a dependent . . . . . . . . . . . . A • You are single and have only one job; or B Enter "1" if: a You are married, have only one job, and your spouse does not work; or 0 e Your wages from a second job or your spouse's wages (or the total of both) are $1,000 or less. C Enter "1" for your spouse. But, you may choose t0 enter -0- if you are married and have either a working spouse or more than one job. (This may help you avoid having too little tax withheld.) . . . . . . . . . . . . . C D Enter number of dependents (other than your spouse or yourself) you will claim on your tax return . . . . . D E Enter "1" if you will file as head of household on your tax return (see conditions under Head of household above) E F Enter "1" if you have at least $1,500 of child or dependent care expenses for which you plan to claim a credit F G New —Child Tax Credit a If your total income will be between $16,500 and $47,000 ($21,000 and $60,000 if married), enter "1" for each eligible child. a If your total income will be between $47,000 and $80,000 ($60,000 and $115,000 if married), enter "1" if you have two or three eligible children, or enter "2" if you have four or more . . . . . . . . G i Add lines A through G and enter total here. Note: This amount may be different from the number of exemptions you claim on your return. ► H e If you plan to itemize or claim adjustments to income and want to reduce your withholding, see the Deductions For accuracy, and Adjustments Worksheet on page 2. complete all • If you are single, have more than one job, and your combined earnings from all jabs exceed $32,000 OR if you worksheets are married and have a working spouse or more than one job, and the combined earnings from all jobs exceed that apply. $55,000, see the Two- Eamerrrwo -Job Worksheet on page 2 to avoid having too little tax withheld. e It neither of the above situations applies, stop here and enter the number from line H on line 5 of Form W -4 below. . ................... . ... Cut here and give the certificate to your employer. Keep the top part for your records. -------------------•----- Form 1 Employee's Withholding Allowance Certificate OMB No. 1 -0010 Depanment of the Treasury - I I�fy1� Irdemal Revar_s serabe ► For Privacy Act and Paperwork Reduction Act Notice, see page 2. ❑ VVV VVV 1 Type or print your first name and middle initial Last name 2 Your social security number Home address (number and street or rural route) 3 El Single ❑ Married 1:1 Married, but withhold at hgfrer 3lrgla rate. Note: Il rnanW, but Jail* s paWsd, espouse is a namaseent alien, Mock are Single box City or town, state, end ZIP code 4 If your last name differs from that on yaw social security card, check here and call 1 -500 -772 -1213 for a new card . ► ❑ 5 Total number of allowances you are claiming (from line H above or from the worksheets on page 2 if they apply) 5 6 Additional amount, if any, you want withheld from each paycheck . . . . . . . . . . . . . . 6 $ 7 1 claim exemption from withholding for 1998, and I certify that I meet BOTH of the following conditions for exemption: • last year 1 had a right to a refund of ALL Federal income tax withheld because I had NO tax liability AND • This year I expect a refund of ALL Federal income tax withheld because I expect to have NO tax liability. If you meet both conditions, enter "EXEMPT" here . . ► 7 Under penalties of perjury, I certify that I am entitled to the number of withholding allowances claimed on this certificate or entitled to claim exempt status. e mployee's signature ► Date ► , 19 8 Employer's name and address (Employer: Complete a and 10 only if sending to the IRS) 9 Office code 10 Employer identification number (optional) Cat. No. 102200 Form W - 4 (1998) Pa 2 Deductions and Adjustments Worksheet Note: Use this worksheet only if you plan to itemize deductions or claim adjustments to income on your 1998 tax return. 1 Enter an estimate of your 1998 itemized deductions. These include qualifying home mortgage interest, charitable contributions, state and local taxes (but not sales taxes), medical expenses in excess of 7.5% - of your income, and miscellaneous deductions. (For 1998, you may have to reduce your itemized $ deductions if your income is over $124,500 ($62,250 if married filing separately). Get Pub. 919 for dstails.) 1 $7,100 if married filing jointly or qualifying widow(er) $6,250 if head of household 2 $ 2 Enter: $4,250 if single $3,550 if married filing separately - 3 Subtract line 2 from line 1. If line 2 is greater than line 1, enter -0- . . . . . . . . . . . . 3 $ 4 Enter an estimate of your 1998 adjustments to income, including alimony, deducible IRA contributions, and education ban interest . 4 $ 5 Add lines 3 and 4 and enter the total . . . . . . . . . . . . . . . . . . . . . 5 $ 6 Enter an estimate of your 1998 nonwage income (such as dividends or interest) . . . . . . . . 6 $ 7 . Subtract line 6 from line 5. Enter the result, but not less than -0- . . . . . . . . . . . . . 7 $ 8 Divide the amount on line 7 by $2,500 and enter the result here. Drop any fraction . . . . . . . 8 9 Enter the number from Personal Allowances Worksheet, line H, on page 1 . . . . . . . . . . 9 10 Add lines 8 and 9 and enter the total here. If you plan to use the Two- EamariTwo -Job Worksheet, also enter this total on line 1 below, Otherwise stop here and enter this total on Form W -4, line 5, on page 1 . 10 Two- Earner/Two -Job Worksheet Note: Use this worksheet only if the instructions for line H on page 1 direct you here. 1 Enter the number from line H an page 1 (or from line 10 above if you used the Deductions and Adjustments Worksheet) 1 2 Find the number in Table 1 below that applies to the LOWEST paying job and enter it here . , . . 2 3 If line 1 is GREATER THAN OR EQUAL TO line 2, subtract line 2 from line 1. Enter the result here (it zero, enter -0 -) and on Form W -4, line 5, on page 1. DO NOT use the rest of this worksheet . . . . 3 Note: ff line 1 is LESS THAN line 2, enter -0- on Form W -4, line 5, on page 1. Complete lines 4-9 to calculate the additional withholding amount necessary to avoid a year end tax bill. 4 Enter the number from line 2 of this worksheet . . . . . . . . 4 5 Enter the number from line 1 of this worksheet . . . . . . . . . . 5 6 Subtract line 5 from line 4 . . . . . . . . . . . . . . . . . . . . . . . . . 6 7 Find the amount in Table 2 below that applies to the HIGHEST paying job and enter it here . 7 $ 8 Multiply line 7 by line 6 and enter the result here. This is the additional annual withholding amount needed 8 $ 9 Divide line 8 by the number of pay periods remaining in 1998. (For example, divide by 25 if you are paid every other week and you complete this form in December 1997.) Enter the result here and on Form W -4, line 6, page 1. This is the additional amount to be withhe from each paychec 9 $ Table 1: Two- Earner/Two -Job Worksheet Married Filing Jointly All Others It wages from LOWEST Enter on -. If wages from LOWEST Enter on It wages from LOWEST - Enter on If wages from LOWEST Enter on paying job are- line 2 above paying lab are- line 2 above paying job are- line .2 above paying job are- line 2 above 0 -$4.000 . . 0 38,001 - 43,000 . 8 0 - $5,000 . . . 0 70,001 - 85,000 , . , 8 4,001 - 7,000 . . . . 1 43,001 - 54,000 . . . 9 5,001 -11,000 . . . 1 85,001 - 100,000 . . . . 9 7,001 -12,000 . . . . 2 54,001 - 62,000 . . . 10 11,001 - 16,000 2 100,001 and over , . , 10 12,001 - 18,000 . . . . 3 62,001 - 70,000 11 16,001 -21,000 . . . 3 18,001 -24,000 . . . . 4 70,001 - 85,000 12 21,001 -25,000 . . . 4 24,001 -26,000 . . . . 5 85,001 -100,000 . . . 13 25,001 - 42,000 . . . 5 28,001 - 33,000 6 100,001 -110,000 . . 14 42,001 -55,000 . . . 6 33,001 - 38,000 - . . . . 7 110,001 and over . . . . 15 55,001 - 70,000 . . 7 Table 2: T wo- Earner/T -Job Worksheet Married Filing Jointly All Others R wages from HIGHEST Enter on If wages from HIGHEST Enter an paying job are- line 7 above paying job are-- line 7 above 0 - $50,000 . . . . $400 0 -$30,000 . . , . $400 50,001 - 100,000 . . . . 760 30,001 - 60,000 , , , . 760 100,001 - 130,000. . 840 60,001 - 120,000 . . . . 840 130,001 - 240,000 . . . . 970 120,001 - 250,000 . . . . 970 240,001 and over .1,070 250,001 and over . 1,070 Privacy Act end Paperwork Reduction Act Notice. We ask You are not required to provide the information requested The time needed to complete this form will very for the m 1 cm abon on this form to carry out the Internal on a forth that is subject to the Paperwork Reduction Act depending on individual circumstances. The estimated Revenue laws of the United States. The Internal Revenue unless the ton displays a valid OMB control number. Books average time Is: Racordkeeping 46 min., Leming about Code requires this information under sections 3402(f)(2)(A) and or records relating to a form or its instructions must be the law or the form t0 min., Preparing the form 1 hr., 10 6109 and their regulations. Failure to provide a completed retained as long as their contents may become material in min. If you have comments concerning the accuracy of these form will result in your being treated as a single person who the administration of any Internal Revenue law. Generally, tax gme estimates or suggestions to making this torn simpler, claims no withholding allowances. Routine uses of this returns and return information are confidential, as required by we would be happy to hear from you. You can write W the information Include giving It to the Department of Justice for Code section 6103. Tax Forms Committee, Wastem Area Distribution Center, Civil and criminal litiga6an and to cities, states, and the Rancho Cordova, CA 95743-0001. DO NOT send the tax District of Columbia for use in administering their tax laws. form to this address. Instead, give it to your employer. ® Primed on recycled paper h U.S. GPO 1997 -03 - 1410168/419 -120 CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION MEETING NOVEMBER 10, 1998 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held its regularly scheduled meeting at City Hall, 1880 Main Street, Chairwoman Kathy Welk called the meeting to order at 7:10 p.m. PRESENT: Chairwoman Kathy Welk Commission Members: Linda Broussard - Vickers Brian Hanson ABSENT: Commission Members: John Buckbee Al LaMotte STAFF /CONSULTANTS: James Bownik, Administrative/Planning Intern OPENING PUBLIC HEARING (S) CONSIDERATION OF MINUTES May 5 1998 Planning and Zoning Meeting in rt s June 2, 1998 Planning and Zoning Meeting Minutes September 1, 1998 Planning and Zoning Meeting Minutes Motion by Linda Broussard - Vickers to table the May 5, June 2, and September 1, 1998 meeting minutes. Motion seconded by Brian Hanson. Motion carried unanimously. APPEARANCES Mary Capra and Wayne LeBlanc - EDC Minnesota Design Team Update Mary Capra and Wayne LeBlanc presented sketches of the Minnesota Design Team (MDT) visit to the committee. Discussion surrounded the implementing of the MDT designs to make them a reality. Mary Capra suggested that a letter be drafted by the Economic Development Commission (EDC) about the MDT visit and given to developers as a way of incorporating some of the ideas. Mary Capra also suggested that the EDC contact Anoka County about the County Road 14 plan and invite them to the EDC Open 1 House scheduled for November 17. Mary Capra mentioned that the MDT visit was very positive and that the MDT accomplished more in Centerville with 10 members than they had in other places with 18 because the City was well prepared. Wayne LeBlanc suggested that someone from the Planning & Zoning Committee be a liaison/contact person for the MDT Committee. Linda Broussard- Vickers agreed to be the liaison/contact person and to attend the EDC Open House. Joe Goetz - Goetz Landscaping Joe Goetz was in attendance and thought he was supposed to be on the agenda for a special use permit to sell Christmas trees in Centerville. Kathy Welk suggested that Mr. Goetz contact City staff regarding permits or fees and whether or not he would need to appear before the Planning & Zoning Committee for this request. ACTION ITEMS DISCUSSION ITEMS Consider Amendment to Ordinance #4 - Outbuildings - Saxton Consider Amendment to Ordinance #5 - Discharge of Firearms Motion by Linda Broussard - Vickers to table the Amendment to Ordinance #4 - Outbuildings - Saxton, and Amendment to Ordinance #5 - Discharge of Firearms. Motion seconded by Brian Hanson. Motion carried unanimously. December Agenda Items Meeting Minutes Consider Amendment to Ordinance #4 - Outbuildings - Saxton Consider Amendment to Ordinance 95 - Discharge of Firearms Januaa Agenda Items Joe Goetz - Goetz Landscaping ADJOURNMENT Motion by Linda Broussard- Vickers to adjourn at 8:00 p.m. Motion seconded by Brian Hanson. Motion carried unanimously. Respectfully Submitted, James Bownik Administrative/Planning Intern 2 e V eI mf e 1880 `M St • Ce nterviffe, -'-Uf ( 55038 Estab(iished 18-57 (612) 429 -3232 • FaX (612) 429 -8629 December 8, 1998 Mr. Greg Tennis 20 North Lake Street Forest Lake, MN 55025 Dear Mr. Tennis, Per your request, this letter should provide some additional information in regards to the potential bank site in Centerville. The site is currently zoned 13-1 Commercial. This is the appropriate zoning for a financial institution. The site can be served with sewer and water. The utilities are in proximity to this site. I do not believe there are actual stubs into the lot at this time. The utility companies that serve this site and their respective phone numbers are as follows Minnegasco 321 -5455 Connexus Energy 421 -3761 Anoka County has a permitting process for creating driveway access to a County Road. This permit is handled internally through the Anoka County Highway Department. The number for this department is 754 -3520. The City of Centerville requires a special use permit for all new commercial and industrial businesses. This process consists of a public hearing on the proposed use and site plan for the business. Notices are mailed to property owners within 350' of the property. The Planning and Zoning Commission then makes a recommendation on the special use permit to the City Council. The City Council then acts upon the special use permit. I would not envision any problems for this type of business in this location. Please let me know if you have any further questions or if 1 can be of any further assistance. Sincerely, im March City Administrator