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HomeMy WebLinkAbout1997-04-09 - CC Packet - (Admin.) CENTERVI&E CI COUNCIL AGENDA WEDNESDAY, /APRIL 9, 1997 CALL TO ORDER: BOA7 REVIEW: Todd Smith, Anoka County Assessor APPROjI'AL OF MINUTES: t February 4, 1997 - Workshop Meeting 1 March 26, 1997 - Council Meeting Minutes PAYMVT OF CLAIMS: /City of Centerville - March 26 - 31 11: City of Centerville - April 1 - 9 Centennial Fire District - April 3 J ET AGENDA: \iETITIONS AND COMPLAINTS: APPEA)IANCES: V Randy Hagerty - Present to discuss the events of "Garage Sale Days" OLD BIAINESS: prinkler Ordinance Seal Coat Project Union Contract Garbage Contract A Letter From Dean Johnson NEW BYSINESS: YJ Newsletter Annual League Conference Certification of Local Performance Aid (LPA) �( M . Society Charitable Gambling Funds RC Trail A Meat / d2aMe - 1 Gambling Ordinance '' � r4 /!` W, 1y4 1 �iNG.%:NF17. W COMI�TTEE REPORTS: l y� Senior Housing ADMINI6TRATOR REPORT: RCWD Meeting l'Awxa f 5al. ADJOURN: City Council Workshop Meeting Minutes of February 4, 1997 CITY OF CENTERVILLE CITY COUNCIL SURFACE WATER MANAGEMENT PLAN WORKSHOP MEETING OF FEBRUARY 4, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a Surface Water Management Plan workshop meeting on February 4, 1997, at City Hall. Mayor Tom Wilharber called the workshop meeting to order at 5:05 P.M. PRESENT: Mayor Tom Wilharber Sanna Buckbee Theresa Brenner ABSENT: Mary Jo Helmbrecht Laura Powers - Rasmussen STAFF /CONSULTANTS: Jim March David Nyberg Ry -Chel Gaustad SURFACE WATER MANAGEMENT PLAN: David Nyberg, MSA Consulting Engineers briefed the council on the City's Surface Water Supply' Plan. Nyberg suggested updating the 1996 Surface Water Supply Plan to include the interconnect. Wilharber suggested discussing the available options with the interconnect and set a time line for completion. Buckbee mentioned, with the industrial base outlook she would like to see the interconnect completed by fall of 1997. Brenner agreed with Buckbee. March suggested having a public informational meeting. Nyberg agreed with March since several of the property owners have large assessments on their properties such as Reel Manufacturing and - Carpenter's. Nyberg commented the 1997 Water Supply Plan will be submitted to the Met Council with the interconnect updates. Nyberg asked if the plan should go before the council or be discussed with staff before submitting to the Met Council. Wilharber suggested the City have a better understanding of the needs and benefit to the property owners. Wilharber asked the views of the council. The Council consensus was to discuss the plan withl City Council before submitting to Met Council. Brenner requested the updates be highlighted or underlined. Nyberg addressed the water tower costs. Nyberg explained when he receives the flow requirements he will have a better handle on the water tower project. Wilharber voiced interest in knowing how much money is available from the sewer fund to cover some of the costs. Wilharber felt the city should contribute some funds to cushion the assessment cost. The City Council elected to have a Public Informational Meeting for the 20th Avenue Water Interconnect on February 26, 1997. LAKELAND HILLS Nyberg updated the council with the proposed Lakeland Hills infrastructure concern. Nyberg explained the available looping options are to cross the creek on the north or south end of the creek. Another would be to loop the water main down Peltier Lake Drive then to Centerville Road into the Lakeland Hills Development. Wilharber questioned the costs associated with the project, what funds could the city assist with and if the city would be setting future precedence. The Council elected to hold a public informational meeting on Wednesday, April 2, 1997 at 6:00 P.M. The Council requested staff to publish and notify all property owners affected on Peltier Lake Drive and Centerville Road. MOTION by Brenner, seconded by Buckbee to adjourn the workshop meeting. Motion carried unanimously. — The workshop adjourned at 6:55 P.M. Respectfully Submitted, Ry -Chel Gaustad City Clerk . CITY OF CENTERVILLE CITY COUNCIL MEETING MARCH 26, 1997 Pursuant to due call and notice thereof, the City Council for the City of Centerville held their regularly scheduled council meeting on March 26, 1997, at City Hall. Acting Mayor Mary Jo Helmbrecht called the council meeting to order at 6:05 P.M. _ PRESENT: Councilmember Mary Jo Helmbrecht Councilmember Sanna Buckbee Councilmember Theresa Brenner Councilmember Laura Powers - Rasmussen ABSENT: Mayor Tom Wilharber Jim March STAFF /CONSULTANTS: Ry -Chel Gaustad Paul Palzer David Nyberg Ken Peterson APPROVAL OF THE MINUTES: dannaty 15, 1997 Senior Housing Workshop Meeting - MOTION by Councilmember Brenner, seconded by Councilmember Powers - Rasmussen to approve the January 15, 1997, Senior Housing workshop meeting minutes. Brenner yes, Powers - Rasmussen yes, Helmbrecht yes, Buckbee abstained. - - February 4, 1997 Surface Water Management Plan Workshop - AIOTION by Councilmember Powers - Rasmussen, seconded by Councilmember Brenner to table the February 4, 1997, SWMP workshop meeting minutes. Motion carried unanimously. March 8, 1997 Strategic Planning Workshop Meeting - AI OTION by Councilmember Brenner, seconded by Councilmember Buckbee to approve the Alarch 3, 1997, Strategic Planning workshop meeting minutes. Motion carried unanimously. Councilmember Buckbee asked, "Will Mr. Brimeyer or staff will be working on the City's I• fission Statement ?" Councilmember Buckbee suggested, two Committee members, two citize and a Councilmember sit on the mission statement committee. Councilmember Helmbrecht suggested staff find out if Mr. Brimeyer will be addressing the issue and report back to the council. February 26, 1997, Council Meeting Minutes - MOTION by Councilmember Buckbee, seconded by Councilmember Brenner to approve the February 26, 1997, council meeting minutes with corrections. Motion carried unanimously. PAYMENT OF CLAIMS: The City of Centerville March 13 - 26 MOTION by Councilmember Buckbee, seconded by Councilmember Brenner to approve the receipts and disbursements of March 13- 26th. Buckbee yes, Brenner yes, Helmbrecht yes, Powers- Rasmussen abstained. Centennial Fire District March 20 - MOTION by Councilmember Powers - Rasmussen, seconded by Councilmember Buckbee to approve the Centennial Fire District disbursements. Motion carried unanimously. Councilmember Helmbrecht announced the corrected time foT the Peltier Lake Drive Informational Meeting scheduled on April 2, 1997, starts at 7.00 P.M. SET AGENDA: Complaint Peltier Lake Drive - Steven Marcello Traffic on 20th and Main MOTION by Councilmember Powers - Rasmusse , seconded by Councilmember Brenner to approve the set agenda. Motion carried unanimously. OLD BUSINESS: - Surface Water Management Plan (SWMP) - Barritt Lovelace of MSA Mr. Nyberg introduced Barry Lovelace who will go through the updated outline briefly and hopefully the SWMP will be approved. Mr. Lovelace proposed solutions from the workshop meeting objectives. First, to reduce to the greatest extent possible, erosion and sediment depositing from new construction sites into natural water resources within the City of Centerville. Development of the erosion and sediment control policy will occur in 1997 and enforcement will begin during the 1998 construction season. The second effort is to minimize potential damages from flooding of personal and public property. MSA updated the changes, placing the Center Oaks storm water improvements in the capitol improvements section of the plan. In addition, the Peltier Lake Drive improvements will be added to the capitol improvements section of the plan. Mr. Lovelace explained there are three concentrated discharge locations. MSA is proposing to protect the water quality of Clearwater Creek ditch system,-Yeltier Lake and Centerville Lake Mr. Lovelace proposed to initiate sweeping more frequently at direct discharge points along Peltier Lake Drive and Brian Drive. The plan will be coordinated with Anoka County for more frequent sweeping along Main Street. Mr. Lovelace commented, MSA plans to maintain the integrity of the City of Centerville storm water collection system. Mr. Lovelace continued, MSA proposes to do so by developing a systematic approach to the maintenance of the storm water ponds and ditches begining in 1998. Mr. Lovelace commented, MSA may be able to estimate the future use, helping the city budget for updates to the storm water collection system. Further, to protect the recreation, fish and wildlife resources, Mr. Lovelace suggested the Council adopt a Shoreland Ordinance. Development of this policy should occur during 1997 with a target approval date for the end of _ the year. Councilmember Brenner asked "Should the Shoreland Ordinance be addressed sooner in case of any upcoming developments ?" Mr. Nyberg commented, the only development that would be affected within 1000 feet of lake shore will be the Lakeland Hills Development. Mr. Lovelace explained, MSA can provide information to the city to increase public participation through information and education. This can be achieved by publishing regular features in the City of Centerville newsletter to increase public awareness of water resource issues and management practices. Additional updates will include adding a stormceptor manhole to the Center Oaks Storm water improvements. Mr. Lovelace explained the new stormceptor technology. This particular stormceptor is nice because, an overflow does not affect the sediment being processed. Councilmember Helmbrecht asked "How much does each unit cost ?" Mr. Lovelace replied, $11,500 each. Councilmember Helmbrecht asked if the city could get some history on the stormceptors. Mr. Nyberg commented the City of Savage will be the first city implementing the stormceptors. Mr. Lovelace volunteered to research the stormceptors. Mayor Tom Wilharber arrived at 6:25 P.M. Mr. Nyberg commented if the Council is comfortable with the updates to the SWNW he would recommend approval of the plan and to submit the plan to Met Council. Mayor Wilharber clarified there are no other changes to the SWMP outside of the updates indicated at the workshop. Mr. Nyberg replied, there are no other changes. MOTION by Mayor Wilharber, seconded by Councilmember Brenner to approve the SWMP submitted by MSA dated March 1997. Motion carried unanimously. Meeting with MSA, Lino Lakes and Jim March - Ms. Gaustad asked Mr. Nyberg to give the Council an update on the meeting with Lino Lakes. Mr. Nyberg reported the Lino Lakes Council may be interested in providing service to Gerald Rehbein's property, located off Cedar Street=' The Lino Lakes City Council plans to have a workshop on April 9, to discuss their options. PETITIONS AND COMPLAINTS: Councilmember Powers- Rasmussen explained she had been approached by a Police Officer because of the traffic concerns on 20th and Main Street. Councilmember Powers- Rasmussen requested a pedestrian walk be placed at the intersection. Mayor Wilharber suggested sending a letter to Anoka County requesting a safety study on the intersection and perhaps it's time for traffic lights. MOTION by Mayor Wilharber seconded by Councilmember Powers - Rasmussen to direct staff — to write a letter to Anoka County requesting a safety study be completed for traffic lights and a pedestrian walk way on 20th and Main. Motion carried unanimously. Police Contract - Councilmember Buckbee questioned the status of the Police Contract. Mayor Wilharber commented, on April 2, at 4:00 P.M., Joel Heckman, Jim March, MaryJo and himself plan to sit down and discuss what can be done. Mayor Wilharber is considering proposing 24 hour coverage and a part-time Community Service Officer (CSO). Further, if a new public works building is built, the city can designate a parking area for a police car. Mayor Wilharber asked Officer Ron Nelson, "Is there any other issues the city should be aware of?" Officer Nelson suggested the snowmobile issue be addressed before next winter. Mayor Wilharber mentioned the snowmobile trails that are usually used won't be available much longer with the new development. Peltier Lake Dam - Councilmember Buckbee spoke to Steve Marcello and he was concerned with the lowering of Peltier Lake Dam. Councilmember Buckbee said Mr. Marcello indicated Jim March did an excellent job addressing the Dam issue. Further, Jim is at the RCWD meeting. Councilmember Helmbrecht commented, Columbus Township and the City of Hugo had representatives attending the RCWD meeting this evening, she was pleased to have Jim representing the City of Centerville. Mayor Wilharber suggested the Council read the letter sent to Kate Drewry from Jim March. Councilmember Helmbrecht read the letter, "As per our last phone conversation, I am writing this letter to indicate that the City Council in Centerville request that a public hearing be held before any operational study T_ be conducted on the Peltier Lake Dam. The City Council is interested in allowing the residents living on Peltier Lake to become stakeholders in the matters regarding the lake. The City of Centerville would be more than willing to help in disseminating information on any potential public hearing that would be scheduled to discuss this issue in more detail. Thank you for this opportunity to provide input." Councilmember Helmbrecht spoke with Jim March and he indicated RCWD does not hold a . public hearing on these issues. Mayor Wilharber mentioned, Steve Marcello brought up a good idea. The Chain of Lake Park Reserve serves several areas and perhaps the park reserve should be notified and have opportunity to comment on the Peltier Lake Dam improvements. Councilmember Brenner asked, "Besides requesting RCWD to hold public hearings, does the city need to take a stronger stand on the issue ?" Mayor Wilharber suggested, waiting until Mr. March returns and reports on the RCWD meeting. Councilmembers' Buckbee and Powers- Rasmussen agreed. Mayor Wilharber suggested, although the City Council meetings are boring, citizens should watch them and if not, they should at least read the newspaper to stay updated with the changes. MOTION by Councilmember Buckbee, seconded by Councilmember Powers - Rasmussen to table the issue until the Council hears back from Mr. March. A letter from Paul Palzer - Councilmember Helmbrecht requested waiting until the Council receives more information and better understands the whole benefit program. Ms. Gaustad "commented, permanent part-time employees would receive $100 per month toward single coverage. Permanent full -time employees would receive $150 per month toward single coverage. Permanent full -time employees would receive $300 per month toward family coverage. In addition, any monies not used for single /family health coverage can be used toward life,'dental or deferred compensation. Councilmember Buckbee thought the flat rate benefits are based off the union contract agreement, so all employees would be treated the same. Ms. Gaustad agreed and reported the Union has agreed to the terms identified in the draft copy of he union contract. MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to table the issue and request a letter from Jim with more information. Helmbrecht yes, Brenner yes, Wilharber yes, Buckbee yes, Powers- Rasmussen abstained. _ Electrical Inspector Contract - Mayor Wilharber asked if Mr. Palzer had any additions. Mr. Palzer replied no. Mayor Wilharber read Mr. March's comments, "In discussing this contract with staff, the consensus is that Ken is providing a better service to the citizens than the State of Minnesota did. The City is also retaining a portion of the fee for inspections, whereas the City did not receive any revenue when we contracted with the State. Further, Mr. March recommends that the City renew the contract with Suburban Inspections for a period of two years commencing on April 1, 1997 and expiring on March 31,1999". MOTION by Mayor Wilharber, seconded by Councilmember Buckbee to renew the contract as recommended by Mr. March. Motion carried unanimously. Garbage Contract - Mayor Wilharber explained Greg Hellings, Randy Hagerty and Jim March have set up a meeting for March 31, at 9:30 A.M. to begin drafting specifications so the City can issue requests for garbage proposals. Further, Greg Hellings indicated that 'the does not have to follow the formal bidding requirements. Councilmember Powers - Rasmussen volunteered to attend the meeting. Mayor Wilharber commented, Everyone wishing to attend the meeting on March 31, is welcome. ADMINISTRATOR REPORT: Council Table and Chairs - Councilmember Buckbee spoke with Mike Cusick from the Cable Commission. He said the cable revenue funds can be used for microphones, tables, chairs etcetera. Councilmember Brenner suggested looking into purchasing an additional camera for map close -ups. Mayor Wilharber commented, the City of Blaine has a specific camera that puts maps on the air which is nice for the viewing: audience. Councilmember Buckbee commented Jim March was looking into _ purchasing a table and chairs. The newsletter - Ms. Gaustad commented Thursday, April 3, is the last date for articles to be submitted for the spring newsletter. Councilmember Brenner suggested putting the newsletter on future agendas. COMMITTEE REPORTS: Police Commission Meeting - Councilmember Helmbrecht was unable to attend due to the weather conditions. Lions Club International - Mayor Wilharber commented he had spoke at the Lions meeting. Mayor Wilharber reported the Lions suggested building a community center in Centerville. The Lions voiced interest in working together with the City, EDC and the Police Department on the "Welcome Wagon" packets. Mayor Wilharber relayed a thank you from the Lions Club to the Council for their help and input. - Further, the Lions Club is interested in helping with Centerville Senior Housing. MOTION by Councilmember Powers - Rasmussen, seconded by Councilmember Helmbrecht to adjourn the March 26, 1997, council meeting. Motion carried unanimously. Meeting adjourned at 7:15 P.M. Respectfully Submitted, Ry -Chel Gaustad City Clerk January February March April = SUN MON TUT WEI) THU FRI SAI SUN MUN "fUIS WI'A)'1 U 110 IRI SAI SUN MN '1'11 b: WFD HU IRI SAI' SUN MON OF WED THU URI SA!' N•.y N:: Y­ 2 3 4 .l 8 9 10 ] 1 2 3 sl n 2 n „wll 4 5 5 6 s 7 4 5 6 2 3 4 5 6 7 " °� M �:u' G 7 8 11 12 R<am. 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MBia PI. 7 B 9 10 11 12 13 5 6 7 8 9 10 ° ^' ll 2 3 4 5 6 7 8 c°. °r 8 9 10 11 12 13 RM PM RN Glin 14 1n 16 17 18 19 20 12 13 14 15 16 17 18 9 10 Vtl °"n' 12 13 14 15 14 15 16 17 18 19 20 MIUXiA WY &)n N.I ' t 2526 27 19 20 21 22 29 21 25 Ili 17 18 19 20 Clld,l -- 22 21 22 23 24 1 26 27 PM MI ool 11.1 AAOpl4n __ 1]a 28 29 30 26 27 28 29 30 31 23 24 25 21; T1ank,- 28 29 28 2 9 i0 31 - 0 . M RM M PA1 311 811'Illg R DATE: April 3, 1997 TO: City Council City of Circle Pines City Council City of Centerville City Council City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of April expenses. Your approval of April expenses as listed on the attached copy of the check register, checks #8917 - 8928 and #11517, in the amount of $ 7,567.54 is hereby requested. MB /al CC: 7 Circle Pines City Council 7 Centerville City Council 7 Lino Lakes City Council 2 File `- � 04/02/97 at 07:28PM CENTENNIAL FIRE DISTRICT PA3E ^ BANK CHECK RESISTER Checking account 04/03/97 TO 04/03/97 - mCK NO DATE TYPE P ID TO / DESCRIPTION CHECK --~-- ~~------ ---- ; ------------ 6917 04/03/97 AP-D EIRSTAR BANK 8918 04/&3/97 AP-D MINNESOTA DEPT OF REVENUE 8919 Qn/03/97 AP-D ULTRA TUNE, INC. AC.�J 8920 04/03/97 AP-D J & E SMALL ENGINE & SPORT 5".L�� 8921 04/03/97 AP-D MINNEGA6CO 8922 04/03/97 AP-D TOM THUMB 117.31 5923 04/03/97 AP-D CAPITOL COMMUNICATION'S 8Q.v,L 5924 04/03/97 AP-D CCP INDUSTRIES 337.80 8125 04/03/97 AP-D RICK CROWE 200.U@ 8926 04/03/97 AP-D GLEN DL3ON 7.50 � 6927 04/03/97 AP-D POSTMASTER �6.00 � 8928 04/03/97 AP-D EMERGENCY APPARATUS MAINT. 1,055.m TOTAL MANUAL CHECKS (M): Q.*0 TOTAL COMPUTER CHECKS (C): w.m., TOTAL DIRECT DISBURSEMENTS (D); 7,258.w- TOTAL CHECK8� 7,258.03 ° � ~ / , 04/02/97 at 07:29PM ACfNpy0QH6 Pagp i BANK ACCOUNT: Checking account ^ DATE T CHECK NO PAID TO / FOR AMOUNT � 04/03/97 D W INSPECTION WAGES-NET PAYROLL 3@9.G1 ------------ -.1 TOTAL MOUNT OF ALL CHECKS: 309.51 � , CITY OF CENTERVILLE Randy Hagerty Date: April 02, 1997 To: Council members CC: Subject: Garage Sale Days May 16& 17 is the annual Garage Sale Days here in Centerville. I would like to seek permission to use city hall on Saturday May 17th for a small car show, musical entertainment and a possible silent auction. Because the majority of this event is spread throughout the City, this should not produce any major traffic concerns. t have been in touch with Milo from Centennial fire and will address any problems he may have. Thank you. 414147 CONFIDENTIAL Page 1 MS[ Memorandum lo,sll . ` CIEE To: Mr. Jim March, Administrator 1326 Energy Park Drive St Paul, MN 55108 From: David E. Nyberg, P.E. 612 - 6444389 Subject: Council Agenda Items - April 9, 1997, Council Meeting 1800- 888 -2923 Date: April 2, 1997 Fax: 612-644 File: 260- 000 -00 Enclosed please find information regarding the issues below that you may wish to include on the April 9 Council meeting agenda: 1. Sprinkler Ordinance A draft copy of a sprinkler ordinance has been provided for discussion by the City Council. A version of this resolution needs to be adopted by the City Council at some time. CIVIL ENGINEERING. ENVIRONMENTAL MUNICIPAL 2• 1997 Seal Coat Project ,N'NING SCLDWASTE A letter is provided indicating the estimated costs of the 1997 Seal Coat Project, STRUCTURAL including a cost estimate for Mill Road. Our recommendation would be to decide SURVEYING if Mill Road should be included or not, and then advertise the project for bids. TRAFFIC TRANSPORTATION EIECTRICA. /MECHANICAL DEN:kh ENGINEERING: Enclosure -VAC POWER DISTRIBUTION 000- 0214.apr SCADA. SYSTEM CONTROLS OFFICES IN: MINNEAPOLIS PRIOR LAKE 5i. PAUL WASECA An Equal Opportunity Employer April 2, 1997 File: 260 - 080 -25 0. CL 5C Eti'C ti ' 1326 Energy Park Drive Mr. Jim March 51 Paul, MN 55108 Administrator 612 -644 -4389 City of Centerville 1- 800 -888 -2923 1880 Main Street Foa:612 -644 -9446 Centerville, MN 55038 RE: PROPOSED SPRINKLER ORDINANCE Dear Mr. March: Enclosed is a preliminary copy of a proposed sprinkler ordinance for the City of Centerville. An ordinance like the one attached is a recommendation of the Water Supply Plan for the City of Centerville. The Plan also references the establishment of an Emergency Event Evaluation Team that would be responsible for implementing a sprinkler ban during periods of hot, dry weather when water usage typically increases. CIVIL ENGINEERING. ENVIRONMENTAL Watering lawns and gardens is completely banned between the hours of 10:00 a.m. and MUNICIPAL 6:00 p.m. Permitted uses are limited to a typical method of allowed usage using odd/even TINNING days. On odd days, property owners with odd numbered addresses would be allowed to SOLID WASTE water lawns and gardens and on even days, property owners with even numbered addresses STRCC -LRAL would be allowed to water lawns and gardens. But the watering must only occur during BURVEVwc the non - banned time period between 6:00 p.m. and 10:00 a.m. Property owners with new TRAFFIC sod would be allowed to water more frequently to allow the sod to establish a root system TRANSPORTATION for a period of two weeks. The ordinance would apply to both lawns and gardens. ELECTRICAL/MECHANICAL ENGINEERING We will be in attendance at the April 9th Council meeting to further discuss this issue. If HVAC you have any questions regarding the proposed ordinance, we will answer those questions POWER DISTRIBUTION at that time. SCADA SYSTEM CONTROLS Sincerely, MSA, CONSULTING ENGINEERS 1) Av VCv David E. Nyberg, P.E. Project Manager OFFICES IN: DEN:kh INNEAPOLIS 080 -021 l.apr RIOR LAKE ST. PAUL WASECA An Equal Opportunity Employer RESOLUTION 97- A RESOLUTION OF THE CITY OF CENTERVILLE A RESOLUTION INITIATING AND IMPLEMENTING A LAWN AND GARDEN WATER USE PROGRAM TO CONTROL WATER USE DURING PERIODS OF PEAK USE AND THEREBY CONSERVE WATER IN THE MATTER OF THE COMPREHENSIVE WATER SUPPLY PLAN PROJECT OF 1997 WHEREAS, the City of Centerville has recently reviewed and approved the Comprehensive Water Supply Plan; and WHEREAS, the City of Centerville has directed that the Comprehensive Water Supply plan be submitted for review by the Minnesota Department of Natural Resources and Metropolitan Council; and WHEREAS, a component of the Comprehensive Water Supply Plan includes a recommendation to restrict water use to conserve water. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Centerville, Minnesota, in consideration of the above issues: Residents whose address ends in an even number may only water their lawns and gardens on even number days, and residents whose address ends in an odd number may only water their lawns and gardens on odd number days. Furthermore, lawn and garden watering is prohibited between the hours of 10:00 a. m. and 6:00 p.m. every year from May 1 through September 1 for all addresses on all days. No person shall use or permit water to be used in violation of this sprinkling ban and any customer who does so shall be charged $50.00 for each day of violation and the charge shall be added to the customer's next water bill. Continued violation shall be cause for discontinuance of water service. The City will provide notice to customers using the attached water restriction notice. Should a violation occur, the City may first issue a warning, as shown on the attached 1st warning example. Approved by this City Council this _ day of 1997. Thomas Wilharber, Mayor Attest: Ry -Chel Gaustad, Clerk EXAMPLE 260 1080- 1409.mar EXAMPLE WATER RESTRICTION NOTICE Effective Thursday, May 1, 1997, until Monday, September 1, 1997, the City of Centerville will have in effect a watering restriction. Residents whose address ends in an even number may water their lawns and gardens on even number days and residents whose address ends in an odd number may water their lawns and gardens on odd number days. There will be NO WATERING from 10:00 AM to 6:00 PM, odd or even. New sod and /or seed is exempt for a two (2) week period from the time of installation. Violation of the ban constitutes a petty misdemeanor. Morning is the best time to water most fawn areas... and the earlier the better. Don't drizzle. • As the sun rises so does the mercury. After • A light sprinkling is the LEAST about 10 a.m. heat steals moisture from your EFFECTIVE method of watering. In lawn through evaporation. fact, it can damage your lawn. A good soaking gets to the "root" of the problem When you water EARLY, you can water LESS by encouraging deep, solid root growth. because more of the water is absorbed into your Lawns without deep root growth are less lawn. You save time and money when you drought resistant and more prone to winter water at daybreak. kill. Watering during the heat of the day can actually harm your lawn. Water ONLY when your lawn needs it. • "Scald" or "bum" damage occurs when hot ■ You don't have to water on a set schedule. sunlight hits water droplets that cling to leaves. Water only when the grass or plants show The tiny droplets imitate powerful, miniature signs of needing it. To test whether or not magnifying glasses. Your lawn needs a soaking, step on the grass. If it springs back up, you don't need ■ At night, cool, moist conditions create an to water. If it stays flat, it's time to water ideal environment for lawn diseases to develop. Again. In the morning. The earlier the Grass blades watered in the morning dry off better... quickly, making it harder for a disease habitat to flourish. Fresh, clean drinking water is yours to use whenever you need it, but not to waste, it is too valuable. Remember that a little effort and common sense will make a big difference. 260 1080- 1409.mar EXAMPLE 1ST WARNING The City of Centerville has a sprinkling ban in effect every year beginning May 1 through September 1 as follows: 1. There will be no watering in the City (on the Centerville Water System), odd or even, between the hours of 10:00 AM and 6:00 PM. 1 The odd /even rule applies to all other hours. All property with an address that ends with an odd number may be sprinkled on odd numbered days (i.e. 1st, 3rd, etc.). Property with an address that ends with an even number may be sprinkled on even number days (i.e. 2nd, 4th, etc.). 3. New sod and /or seed is exempt for two weeks after installation; you can water both odd and even with NO WATERING FROM 10:00 AM TO 6:00 PM. 4. There will be only one written warning for violators of the sprinkling restrictions. The second violation carries a penalty of $50.00 the first day and $50.00 each following day thereafter. 5. The Centerville Water Department is to shut off water at the street following the third violation until such time as the property owner complies with the restrictions. A $25.00 shut off and $25.00 turn on fee will be added to the penalties. THIS IS A WARNING! Please follow this water restriction carefully. Water your lawn wisely. We want to be able to serve everyone equally. Your cooperation will be very much appreciated. If you have any questions, please call the Centerville City Hall at 429 -3232. Thank you for your cooperation in this matter. City of Centerville 2601080- 1409,mar HSI Memorandum f013[111GE5Cl. ' To: Mr. Jim March, Administrator 1326 Energy Park Drive From: David E. Nyberg, P.E. St. Paul, MN 55108 612 -644 5 Subject: Council Agenda Items - April 9, 1997, Council Meeting 1800- 8882923 Date: April 2, 1997 Fax: 612 -644 -9446 File: 260- 000 -00 Enclosed please find information regarding the issues below that you may wish to include on the April 9 Council meeting agenda: 1. Sprinkler Ordinance A draft copy of a sprinkler ordinance has been provided for discussion by the City Council. A version of this resolution needs to be adopted by the City Council at some time. CIVIL ENGINEERING: ENVIRONMENTAL MUNICIPAL 2. 1997 Seal Coat Project NNIMG �JLID WASTE A letter is provided indicating the estimated costs of the 1997 Seal Coat Project, STRUCTURAL including a cost estimate for Mill Road. Our recommendation would be to decide SURVEYING if Mill Road should be included or not, and then advertise the project for bids. TRAFFIC TRANSPORTATION ELEC-RICAL /MECHANICAL DEN:kh ENGINEERING. Enclosure HVAC POWER DISTRIBUTION 00(}-0214.ap[ SCADA SYSTEM CONTROLS OFFICES IN - — - - INNEAPOLIS IOR LAKE ST. PAUL WASECA An Equal Opportunity Employer MS1 April 3, 1997 File: 260 - 095 -20 COISCL 5 ' Mr. Jim March 1326 Energy Park Drive Administrator Sl, Paul, MN55108 City of Centerville 612644 -4389 1880 Main Street 1.800 Centerville, MN 55038 Fax: 612-644-9416 RE: 1997 SEAL COAT PROJECT Dear Mr. March: We have completed our estimate of the construction costs for the proposed 1997 seal coat project in Centerville. Each part of the proposed project, with the exception of Mill Road, is shown on the attached exhibit. Below is a summary of the the estimated costs for each part of the project, based on prices for the 1995 Seal Coat project and discussions with seal coat contractors: CIVIL ENGINEERING: Royal Meadows Streets $ 4,200 ENVIRONMENTAL Acorn Creek Streets 8,000 MUNICIPAL Peltier Lake Drive (Main Street to Centerville Road) 4,000 NNING Mound Trail 6,500 SouoWASTE City Parking Lot 2.000 STRUCTURAL Sub -total $24,700 SURVEYING Mill Road C fclL,- l,,Y, I k,w 44 4.200 TRAEPIC Total with Mill Road $28,900 TRANSPORTATION If the costs for the project are less than $25,000, state rules allow the project to not be EEECTRICAUMECHANUAL publically bid. However, because the costs are estimated to be so close to $25,000, we ENGINEERING: recommend bidding the project. We will advertise the project for bids at the direction HVAC of the City Council. The project would be completed sometime in June of this year. POWER DISTRIBUTION SCADA We will be in attendance at the April 9th Council meeting to answer any questions the SISTEu, CONTROLS Council may have about the project. We will discuss whether or not to include Mill Road in the project at this meeting. Sincerely, MSA, CONSULTING ENGINEERS c� !vim oPtices IN: David E. Nyberg, E. NNEAPOUS Project Manager PRIOR LAKE DEN:tw cc: Mr. Paul Palzer, Centerville Public Works ST. PAUL WASECA 095- 0305.apr M Equal Opportunity Employer CI TY_ F — ,LINO LAK_L; \ n b \ H x � '• \ PELrIER Y J , MM ¢ A •py E O 4 w ?J ! � • , •1 • , I J .sa 6 'r A n � • E „5 I nn • !mn • � O O .IrYN)G4'}' SURYHSLW ]' NR fc � • • t� Y � J �. R£NSfO •' V 4 - , H 01 'HN/' � • I • y I Y V < � J� � Al I ��A x ! • ��� � / � Atq'RNS SUAYNSW • N¢ (.l R£HyD I • ? • 3 ° n ^ I fir � � I V I 1 � � •� i 4I I • I N A 05 I LE GEND Wuc wuwm DENOTES PROPOSED I FA2 CLASS C GRANITE 1997 SEAL COAT — I dJm pA 1 11! •.� I J 1 II' - - - I � Fq� • � � . I o — I 1 W II E ° E I 0 w I IY a :1 J I I I •� � i II I Y III � I I O iI I KS r Established 1857 I I I o I I I I I li I Y III I I e I lI I I I Hm ®r mn.r R•A tnis P..,.. 9cEEr.,.m, 1311 UM" PARK DMW a MM PM4 - IPM DESIGNED M� CITY OF CENTERWLE fp gceT w PPIIw® er uE w uwQ ur p![cl A CH CKED — wPERxsal MO tw.r 1 Au Darr atasrtnm SL PAIA, Mk6E30TA 66108 °t 1997 SEAL COAT IMPROW NENTS Pvat . pA'm'Em Imam t•¢ un a m (611) 844 - N6Y $ W+nuN % SEAL COATING SUX ar ...=11 GRAPHIC SCAIE YAR -1-W SHEET -L pF 1 91 EETs PROJECT NOi -U95 MEMO DATE : April 4, 1997 TO Honorable Mayor and Council FROM : Jim March RE Union Contract and Employee Benefits The public works employees have voted to approve the union contract as presented to them by their union agent. There are still a few changes that were not incorporated in the final document that I had requested previously. I will draft a memorandum of understanding to the union agent on these issues. If he signs the document early next week, I would recommend that the Council approve the final agreement. The contract negotiation has been in progress for nearly a year. I have spent numerous hours in negotiations and reviewing several draft documents. I believe a fair contract has been achieved. The changes that still need to be made and the effects on the benefits to current employees are as follows: * The contract is for a two year term. The contract runs from 1/1/97 through 12/31/98. Once the contract is signed, the only item that would be retroactive to the first of the year would be wages. This would be an item that I would include in the Memorandum of Understanding. * An error still remains for the number of hours in the work week for permanent part -time employees. The work week should be 20 hours and not 16 hours. * Overtime is defined as anything over 8 hours per day or 40 hours per week. The term "City Special Programs" will need to be deleted. * Holidays - The floating holiday and day after thanksgiving, need to be replaced with Martin Luther King Jr. Day and Columbus Day. * Vacation Pay - The hours per week for vacation needs to be defined as 20 hours for permanent part -time and 40 hour for permanent full -time. * Upon signing the contract, the City will issue the money for uniforms and safety shoes. * The clarification on insurance is attached to this memo. The benefit will be the same for all employees regardless if they select insurance or not. The only stipulation is between part -time and full -time. Full -time will be defined as anyone working an average of 32 hours /week. The $300 flat fee for family health coverage will only be allowed if the employee actually accepts family health coverage, which would be defined as covering a minimum of two persons in the employees immediate family. * Paul Palzer's previous contract with the City would be maintained. Paul would receive the single health insurance flat fee, just the same as all full -time employees. Unless Paul would select family coverage, he would not be eligible for the family health insurance flat rate fee. I will be able to answer any questions at the meeting and will have the response and hopefully signature by the union agent by Wednesday. T anticipate that the increased pay rates, retroactive pay, clothing allowance and stand -by pay would be allocated at the second pay period in April. APPENDIX B INSURANCE The EMPLOYER will pay a flat fee of one hundred dollars ($100) per month for permanent part -time employees towards single health insurance. Any premium amount over the $100 will be paid by the employee. If insurance is not elected or the health insurance premium is less than $100, the employee may use the allocation towards additional life insurance or taken as deferred compensation. The EMPLOYER will pay a flat fee of one hundred fifty dollars ($150) per month for permanent full -time employees towards single health insurance. Any premium amount over $150 will be paid by employee. If insurance is not elected or the health insurance premium is less than $150, the employee may use the allocation towards additional life insurance or taken as deferred compensation. The EMPLOYER will pay a flat fee of three hundred dollars ($300) per month for permanent full -time employees towards family insurance coverage. Any premium amount over $300 will be paid by employee. To be eligible for the family coverage the employee must provide coverage to a minimum of two persons from the immediate family. If the premium is less than $300, the employee may use the allocation towards additional life insurance or taken as deferred compensation. MEMO DATE April 3, 1997 TO Honorable Mayor and Council FROM Jim March RE Garbage Contract In the last week, I have met with Greg Hellings to discuss drafting a specifications document that would allow us to issue a request for proposals from other waste haulers. I have also met with representatives from United Waste in regards to our plans to request proposals for garbage service based on a new contract. United Waste is very interested, as are others, in providing the City with a bid for services. As we have discussed previously, the current contract with United Waste expires on May 8, 1997. They have indicated a willingness to extend the contract for whatever period of time the City so desires until we feel comfortable that we have specifications; that will allow all interested to bid on an even proposal. At the meeting on Wednesday evening, I will know what time period may be required for requesting an extension to the contract. We want to make sure that if a different waste hauling firm is selected that we allow adequate time for a transition, so that residents are not inconvenienced by a disruption in services. RESOURCE TO: Centerville City Council STRATEGIES THROUGH: Jim March, City Administrator CORPORATION / FROM: Dean Johnson, Resource Strategies 6600 CITY WEST PARKWAY DATE: April 3, 1997 SUITE 340 MINNEAPOLIS, MN RE: Comprehensive Plan Budget 55344 612 /941-8010 This memo is a follow -up to my February 17, 1997 letter regarding the Comprehensive FAX 612 /942 -7464 Plan budget overruns. It is my understanding that the City Council has requested that I identify a specific amount of money to be considered as a budget amendment. As I noted earlier, we have not invoiced the City for $4035 in professional labor overruns. The budget currently includes $1115.41 in unexpended labor and expenses. This should be sufficient to complete the review process and to print 25 copies of the final plan. Our over runs were associated with the addition of the Town Meeting process for issues identification aad the development of goals and policies. The original work plan included neither of these; rather, we were simply going to incorporate goals and policies from the 1989 plan. My February 17 memo also noted the budget for these activities in other cities ranged from $2800 to $3800. White I can argue that our work in Centerville in these areas would fall into the middy of that range, I would be pleased if the City would consider the bottom of the range as a fair budget increase. The additional work added about three months to the comprehensive plan process, including three meetings. The $2800 represents approximately 20 hours of partner involvement, 20 hours associate, 5 hours technical and 10 hours support. Having been in local govemment for 15 years, I am aware of budget issues that communities deal with. I have also submitted a cost estimate to you for revising the zoning ordinance, which I assume may not be fully budgeted. I am concerned that additional comprehensive plan expenses may interfere with a decision to complete necessary amendments to the ordinance. I would rather see the City complete the zoning ordinance revisions in an appropriate manner. To this end, I would propose that any additional compensation you consider for the comprehensive plan be added to the zoning ordinance budget. I would accept a deferment or final payment until 1998, if that works better for the City. I have enjoyed working with Centerville and would like to maintain the relationship. The bottom line is that I will accept any decision or direction the City chooses, without complaint or debate, including no compensation for the comprehensive plan overages. t.f DATE: April 3, 1997 TO: Honorable Mayor and City Council Members FROM: Ry -Chel Gaustad, City Clerk RE: Newsletter A newsletter draft will be available at the April 9, Council Meeting. We would like to distribute the newsletter the week of April 14th. The "TRIAD" insert will be incorporated into future newsletter releases. MEMO DATE : April 2, 1997 TO Honorable Mayor and Council FROM : Jim March RE Annual League Conference It is time to register for the League of MN Cities annual conference. Last year, Trudi and I attended the meeting in Rochester. Ry -chel and I will attend this year. If anyone from the Council would like to attend, please let me know as soon as possible. We will want to pre- register early to receive the lowest conference rates and to be placed in the hotel that is the headquarters for the event. A copy of the speakers and topics is attached. V `• I T�2 JYK O � Mx,� . •M� �,.3 '�`�y^C7`4'cf �H.Y�f`Y� "rfr'r,4 }: � r�r �w �J Y � r 1997 LMC Annual Conference Housing Housing information Important Instructions SINGLE DOUBLE Best Western Rooms will be reserved on a first- Americanna Inn $47 $57 come, first -served basis. The earlier 520 Hwy 10 S you make your reservations, the Best Western Kelly Inn $58 $64 better the chance you will have of Hwy 23 & 4th Ave. getting your first choice hotel. The Budgetel lnn $41 $43 hotels will hold the room block 7037th Ave. S. until May 20, 1997. Comfort inn $37 $43 4040 2nd St. S. $48 (3 people) Country Inn & Suites $59 (Queen) (1 -2 people) $65 (Queen) (3 people) CREDIT CARD REQUESTED TO 235 Park Ave. S. $71 (Queen) (4 people) GUARANTEE RESERVATION $69 (King w /dry bar) (1 -2 people) $64 (King w /out dry bar) (1 -2 people) YOU WILL RECEIVE AN Days Inn $33.26 $48.56 ACKNOWLEDGMENT OF YOUR 420 Hwy.10S.E. $54.51(3 people) RESERVATION FROM THE ST. $59.46 (4 people) CLOUD CONVENTION AND Fairfieldlnn $50 $50 VISITORS BUREAU (HOUSING 41202nd St. S. BUREAU) AND THE ASSIGNED Holiday Inn Hotel & Suites $59 $59 (non poolside) (2 -4 people) HOTEL. Hwy. 23 & Hwy. 15 $67 (1 st floor poolside & 2nd floor ALL CHANGES IN RESERVATIONS poolview) (2 -4 people) OR CANCELLATIONS MUST BE Radisson Suite Hotel $75 $75 MADE THROUGH THE HOUSING 40 St. Germain Street W. BUREAU IN WRITING. Rates are subject to 11.5 percent state and local taxes. NOTE: The Best Western Kelly Inn is the headquarters hotel. (PLEASE PRINT OR TYPE) Housing Reservation Name: Title City or Organization: Address: City: State: Zip: Arrival Date: Arrival Time: Departure Date: Hotel Preference First: Second: Third Special Requirements: Smoking: _ No _ Yes Circle one: Single Double Names of All Occupants: Credit Card Preferred to Guarantee Reservation Note: Special requirements and smokinglnon- Credit Card Company smoking requests are given on an availability Card Number basis. Expiration Date Send to: The LMC Housing Bureau is authorized to use the above card League of Minnesota Cities to guarantee my hotel reservations reserved by me. I Housing Bureau understand that one night's room will be billed through this card St. Cloud Area Convention and Visitors Bureau if I fail to show up for my assigned housing on the confirmed P.O. Box 487 date, unless I have cancelled my reservations with the hotel St. Cloud, MN 56302 -0487 prior to 6:00 p.m. on the day of arrival. Attn: Joni Hagstrom Retain a copy of this form for your records. Cardholder signature Date If you do not receive a confirmation from the St. Cloud Convention Bureau within three weeks, contact Joni Hagstrom, (320) 251 -2940 ext. 110 or (800) 264 -2940, ext.110. Special Housing Request: If you have special needs, please attach a written description to this housing form, e.g. wheelchair accessible room, etc. 1997 Annual Conference Registration Please type or print Length of time in office years I. General Information Sex F M Every delegate, guest, speaker, me- Name dia representative, and other attend - Nickname for badge ees MUST REGISTER with this form. Title Complete the form and return it along City or organization with full payment of appropriate con - Mailing address ference registration fees to address City State Zip below. Telephone ( ) NOTE: No registration will be proc- There is no registration fee for family members, HOWEVER MEAL TICKETS essed without payment in full, or with- ARE NOT INCLUDED FOR FAMILY MEMBERS AND SHOULD BE ORDERED out an accompanying city voucher or IN ADVANCE UNDER EXTRA MEAL TICKETS.' purchase order. Family /Guests attending: II. Pre- Registration Deadlines Spouse full name Sex F M May 9, 1997: Final postmark dead- line for Early Registration. Child Child May 23, 1997: Final postmark dead- line for Advance Registration. FI This is my first League of Minnesota Cities Annual Conference. III. Conference Registration Metro city Greater Minnesota city Population Cancellation Policy All requests for cancellation must be FULL CONFERENCE MINI - CONFERENCE in writing, postmarked by May 30, June 10 -13, 1997 June 12, 1997 1997, and are subject to a $30 can - Registration includes admission to all Registration INCLUDES admission to cellation fee. All registration cart - sessions and conference activities, all Thursday sessions including cellations/changes must beinwrit- including tickets to: tickets to: -TUESDAY EVENING KICK -OFF • WEDNESDAY CITY NIGHT Ing. • WEDNESDAY EXHIE1nORs' LUNCHEON -THURSDAY COFFEE AND ROLLS IV. Special Needs • WEDNESDAY CITY NIGHT -THURSDAY MAYOR'S LUNCHEON If you are disabled and require spe- •THURSDAY COFFEE AND ROLLS cial services or transportation, or if -THURSDAY MAYOR'S LUNCHEON NOTE: This registration DOES NOT you have special dietary needs, -THURSDAY BANQUET Include THURSDAY BANGUETTICKETS. please attach a Written description to • FRIDAY BREAKFAST BUFFET ORDER BELOW. this registration form. MEMBER CITY& BUSINESS ASSOCIATES NON - MEMBERS V. Registration Confirmation Early Registration Early Registration Pre- registrants will receive a regis- (Postmarked by May 9, 1997) (Postmarked by May 9, 1997) tration confirmation to be presented $ 245 Full Conference $ $ 280 Full Conference $ at the ADVANCE REGISTRATION $ 115 Mini - Conference $ $ 135 Mini - Conference $ desk. Advance Registration Advance Registration VI. Leadership Institute (Postmarked by May 23, 1997) (Postmarked by May 23, 1997) Credit Available $ 265 Full Conference $ $ 305 Full Conference $ Elected Officials participating in the $ 125 Mini - Conference $ $ 160 Mini - Conference $ LMC Leadership Institute can earn On -Site Registration (at Conference) On -Site Registration at Conference five credits towards a certificate of $ 290 Full Conference $ $ 330 Full Conference $ recognition for conference atten- $ 135 Mini - Conference $ $ 185 Mini - Conference $ dance. VII. Registration Information Extra Meal Tickets' NOTE: Mini - Confer- For more information contact: Cathy S 9.00 Wednesday Exhibitors Lunch $ ence registration Dovidio(612)281-1250orl- 800 - 9 2 5 - $10.00 Wednesday City Night - Purchase $ DOES NOT INCLUDE 1122. for all family /guests attending THURSDAY BAN - $14.00 Thursday Mayor's Luncheon $ QUET. ORDER Make check payable and return $23.00 Thursday Banquet $ UNDER EXTRA MEAL with form to: $ 5.50 Friday Breakfast Buffet $ TICKETS. Finance Department - -AC League of Minnesota Cities City contact Daytime phone ft 145 University Avenue West a.c. St. Paul, MN 55103 -2044 Feel free to duplicate for multiple registrations. 1997 LMC Annual Conference Minnesota Cities: Places We Call Home Preliminary Program Schedule Tuesday, June 10, 1997 Thursday, June 12, 1997 Gathering for Newly Elected and First -Time Conference Attendees Coffee, Rolls and Informal Networking in Exhibit Area (Sponsored by Women in City Government) Tour "Cities Marketplace" 6:30 - 7:30 p.m. 8 -9a.m. Tuesday Evening Kick -Off Concurrent Sessions III (choose one) Entertainment by Johnny Hohns 9 - 10 a.m. "Come to the Cabaret" Getting Citizens Involved 7:30 p.m. Supporting Positive Responses to the Growing Aging Population Timely Topic —To Be Determined Wednesday, June 11, 1997 Rural Economic Development Exhibits Open —Tour "Cities Marketplace" How to Make an Informed Decision 8 - 8:45 a.m. Especially for Cities With Municipal Liquor Stores • Especially for Cities With Native American Connections Welcome /Opening Session (tentative) 8:45 - 10:15 a.m. _ Leadership Institute Break —Tour "Cities Marketplace" 9:30 a.m. - 2:45 p.m. 10:15 - 10:45 a.m. 12 noon - 1:30 p.m. —Lunch Nominating Committee Meeting Break —Tour "Cities Marketplace" 10:45 a.m. - 4 p.m. 10 -11 a.m. Grants Information Area Concurrent Sessions IV (choose one) 10:45 a.m. - 4:30 p.m. 11 - 12 noon • Effective Meeting Management Hands -on Computer Room The City's Role in Youth Development 8 a.m. - 4:30 pm. Timely Topic —To Be Determined • Public- Private Partnerships: Case Studies Concurrent Sessions I (choose one) Electric Deregulation: How it Affects Small Cities 10:45 - 11:45 a.m. Especially for Cities With Nursing Homes/Hospitals • How to Build and Maintain Good Relationships with Staff • Housing for Changing Demographics Mayors Association/Mini- Conference Luncheon • Infrastructure Maintenance: Developing Policies for Safer 12 noon - 1:30 p.m. Communities "Rethinking Leadership for the Future: A Challenge to Public • Sustainable Development; Using Resources Conservatively Officials" • Update on Right of Way Issues Carolyn Warner, Commentator Specializing in Public Affairs, • Especially for Cities With Commuter Airlines Education and Communications, Phoenix, Arizona • Sustainable Development Overview Concurrent Sessions V (choose one) Exhibitors' Luncheon 1:45 - 2:45 p.m. 11:45 a.m. - 1:30 p.m. Council Roles in Working With Advisory Groups • Dealing With Intolerance General Session Understanding the Developer 1:30 - 2:45 p.m. Rural Housing "Cities: Places We Call Home" A Vision for Your Community Panel of Invited City Officials Especially for Unsewered Communities Martin Chavez, Mayor, Albuquerque, New Mexico Lametta Wynn, Mayor, Clinton, Iowa General Session and LMC Annual Meeting Mark Schwartz, Councilmember, Oklahoma City (NLC President- 3 - 5 p.m. Elect) What Welfare Reform Means for Cities Break —Tour "Cities Marketplace" LMC Reception and Banquet 2:45 - 3:15 p.m. 6:30 p.m. Concurrent Sessions II (choose one) LMC Networking Event 3:15 - 4:30 p.m. After the Banquet join exhibitors and city officials for music, dancing • Partnering to Provide Services With Other Public Organizations and conversation • Community Policing for Your City • Regulating Controversial Businesses: Prepare or Beware Friday, June 13, 1997 • Economic Development: Attracting Environmentally Sustainable Breakfast buffet Businesses 8 - 9 a.m. • How Information Technologies are Changing City Operations and Service Delivery City Achievement Awards Networking and Education • Especially for Cities With Higher Education Institutions 8:45 - 9 a.m. City Night in the Park With the New Ulm Concord Singers Awards Presentation and Finale General Session 6:30 p.m. 9 - 10:30 a.m. "Working on the Fault Line: The Human Side of Change" LMC Networking Event Earl Hipp, Specialist in Building Skills for Personal and Organizational 9 - 12 midnight Change Join exhibitors and city officials for music, dancing and conversation MEMO DATE : April 3, 1997 TO Honorable Mayor and Council FROM : Jim March RE Certification of Local Performance Aid The City of Centerville needs to certify that we are in the process of determining benchmarks to measure the efficiency and effectiveness of our local services. The State has over $4,000,000 in this program and the money is distributed on a per capita basis. The program is currently under review by the legislature. All cities that sign the form are eligible for this financial aid. We will be analyzing items we can use as benchmarks to satisfy the requirements of this unfunded mandate. This could also be another potential intern project. i LPA - Cl Certification of Local Performance Measures for Local Performance Aid Payable in 1998 Complete and return to: Minnesota Department of Revenue. Property Tax Division. Mail Station 3340. St. Paul, Minnesota 55146 -3340 Phone: (612)296 -5141 Name and mailing address of governmental unit Name of person filling out form d c A^ L Tel ! hone f ) 1) County of location G r1 YPYV 1 ��4 Nf At X5` 31 tiv L n 1. Does your city have a system of performance measures for services provided by the city, and are these measures regularly compiled and presented to the city council at least once each year? YES NO X = theamwe . rt . 0 question 1 above is no, is your city in the process of developing and system of performance measures? YES NO This form must be returned to the Minnesota Department of Revenue, Property Tax Division, by June 30, 1997 in order for your city to be eligible to receive Local Performance Aid payable in 1998. Note- City certifications must be signed by the Mayor and by a member of the City Council. We do hereby certify that, to the best of our knowledge and belief, the facts presented in this certification are true and correct. Signature of Mayor Signature of City Co un c il Mem Date MI NNE§OTA Department of Revenue Property Tax Division Mail Station 3340 St. Paul, MN 55146 -3340 Phone (612) 296 -5141 Fax (612) 297 -2166 March 26, 1997 19AR. 2 7 tas ; TO: ALL CITY CLERKS, ADMINISTRATORS, MANAGERS, AND FINANCE DIRECTORS RE: CERTIFICATION OF LOCAL PERFORMANCE MEASURES FOR LOCAL PERFORMANCE AID PAYABLE IN 1998 Minnesota Statutes, Section 477A.05 provides for Local Performance Aid (LPA). In order to qualify for LPA, your city must have a system of performance measures for services provided by the city, and must regularly compile and present these measures to the city council at least once per year. If there is currently no system of performance measures in place, your city may still qualify for this aid if it is in the process of developing and implementing a system of performance measures. However, eligibility based upon being in the process of development may not be used for more than two consecutive years. For the purpose of the enclosed certification form, "in the process" may include having the subject of performance measures on the agenda of the city council. The city should then use the time period between this year's certification and next year's certification to develop basic measures such as "workload," unless it has already moved beyond this stage. The second year of "in the process" must be used to move to a higher level of performance measurement, such as measuring efficiency and effectiveness. Local performance aid will be determined as follows for calendar year 1998: The total amount of aid available for cities in 1998 is $4,107,673, plus an inflation adjustment based on the implicit price deflator. A per capita aid amount will be determined by dividing the total aid available by the total population of all cities that qualify for the aid. Each qualifying city then receives an aid amount based on its population times the per capita aid amount. Distribution of LPA is based on yearly certifications for each qualifying city. Cities are required to submit an annual certification in order to receive LPA payable in calendar year 1998 and subsequent years. Note: The State Legislature is currently looking at LPA, and there could be changes which affect LPA. Your city will be notified if there are changes which affect your 1998 Certification of Local Performance Measures or your 1998 LPA. LPA will be paid in two equal installments on July 20 and December 26 of 1998. Qualifying cities will receive a certification of their 1998 LPA by July 31, 1997. (continued) An equal opporbmin employer TDD: (612) 215 -0069 Page 2 As mentioned above, your city may qualify for LPA by (1) having a system of performance measures in place, or (2) by being in the process of developing and implementing a system of performance measures. If your city qualifies for LPA by either criteria, and your city wishes to participate in the distribution of this aid for calendar year 1998, your city must fill out the enclosed certification and return it to our office by June 30, 1997. Please note: if our office does not receive a certification from your city by June 30, 1997, your city will not be eligible to receive this aid in calendar year 1998. If you have any questions regarding the completion of this form, please feel free to call me at (612) 296 -5141. Sincerely, 14 ry IL: wley Research Analysis Specialist Property Tax Division Enclosure MEMO DATE : April 3, 1997 TO Honorable Mayor and Council FROM : Jim March RE M.S. Society Charitable Gambling Funds The M.S. Society charitable gambling fund has over $4700 in the account as of January 1, 1997. The first quarter proceeds for 1997 have not been added to the total as of yet. The M.S. Society would like the City to spend the funds or commit the funds to specific future projects. This will allow them to keep their accounting system in order and maintain compliance with the State. Some potential eligible projects could be paving trails in the new park extension, handicap accessible restrooms in a senior housing project or new public works building. We will discuss this issue further at the meeting. ,r DATE: • April 4, 1997 TO: Honorable Mayor and City Council Members FROM: Ry -Chel Gaustad, City Clerk RE: Rice Creek Trail Association Meat Raffle - Gambling Ordinance The Rice Creek Trail Association has requested to hold meat raffles starting in May at Kelly's Korner Bar. Currently, we are accessing information on the above matter. I would recommend approving Rice Creek Trail Association's request for lawful gambling within the City of Centerville. Contingent upon the City receiving the required application, fees, information and the request complies with City and State Lawful Gambling regulations.