HomeMy WebLinkAbout1997-11-12 - CC Packet - (Admin.) CITY COUNCIL MEETING
AGENDA
WEDNESDAY
NOVEMBER 12, 1997
6:00 p.m.
* * * * * ** *MEETING IN EXECUTIVE SESSION AT 5:30 P.M. * * * * * * **
I. CALL TO ORDER
1. Roll Call
H. PUBLIC HEARING - Delinquent Utility Bills
III. CONSIDERATION OF MINUTES
1. September 24, 1997 Council Meeting Minutes
2. October 8, 1997 Council Meeting Minutes
3. October 22, 1997 Council Meeting Minutes
4. October 23, 1997 Special Meeting Minutes
IV. PAYMENT OF CLAIMS
1. City of Centerville October 22 - 31
2. City of Centerville November 1 - 12
3. Centennial Fire District
4. Lakeland Hills Pay Estimate No. 3
V. SET AGENDA
VI. PETITIONS AND COMPLAINTS
1. MUSA Expansion Request - Fruth, Fischer & Dentz
VII. APPEARANCES
VIII. UNFINISHED BUSINESS
1. Senior Housing Grading Plan Review
2. Council Table / Chairs
3. Snowmobile Issue/Main Street Safety/Speed Concerns
4. Office Furniture
IX. NEW BUSINESS
1. Waterworks recommendations from CPLPD
2. Planning and Zoning Recommendation on Vacancy
3. 800 MHZ System Appointment
X. COMMITTEE REPORTS
XI. CONSENT AGENDA
1. Resolution 97 -24 Delinquent Water Utility Payment
2. Resolution 97 -25 Delinquent Sewer Utility Payment
3. Acceptance of Local Government Consultants Proposal
XI. ADJOURNMENT
* Reminder neat council meeting is Monday. November 24. 1997.
WEEK =N REV = EW
Edition # 38 11 -03 -97 through 11 -07 -97
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Building permits issued this period = 4
Building permits issued YTD = 151
* The pro -rated rent was received from US West for the second
antenna lease that was previously approved. Their lease
commencement date was November 1, 1997. The rent was for
November and December. In January we will receive the full
rent for 1998. They plan to install their antennas next
spring.
* I attended both the Park and Recreation and Planning and
Zoning meetings this week. Parks and Recreation did not seem
to have a problem with broadcasting their meetings live on
cable. Some members of Planning and Zoning seemed very
resistant to the idea to the point of saying they would resign
if the broadcasting occurred. If the Council would like to
pursue this idea a formal motion at the next meeting would be
appropriate. I believe we would have to provide a more
attractive compensation package to the current cable operator
to have here run the cameras at the meetings.
* City Hall closed next week Tuesday for Veterans Day.
* Our new one ton truck will be in early next week.
* I received a phone call from a developer that is interested in
constructing a town home project. I also received a call from
a businessowner that may be interested in relocating.
* Paul and I reviewed the revised version of the surface water
management plan and provided input to Dave Nyberg and
Christopher Bolt in a meeting on Thursday afternoon. The plan
will be revised and the changes will be brought to a future
Council meeting for review before the plan is sent in for
final approval.
CITY OF CENTERVILLE
CITY COUNCIL MEETING
WEDNESDAY, SEPTEMBER 24, 1997
Pursuant to due call and notice thereof, the City Council of the City of Centerville held their
regularly scheduled meeting on Wednesday, September 24, 1997 in the Council Chambers of the
City Hall, 1880 Main Street. The meeting was called to order by Mayor Tom Wilharber at 6:00
p.m.
COUNCIL PRESENT: Mayor Tom Wilharber
Council Members: Mary Jo Helmbrecht
Theresa Brenner
ABSENT: Council Members: Sanna Buckbee
Laura Powers
STAFF PRESENT: City Administrator Jim March
City Clerk Ry -Chel Gaustad
Public Works/Building Official Paul Palzer
City Engineer David Nyberg
CALL TO ORDER
PUBLIC HEARING CONTINUED TO CONSIDER TAX INCREMENT FINANCING
Mr. March explained the public hearing is a continuation from August 27, 1997. Also, Mr. March
noted the purpose of the public hearing is to provide modification to Tax Increment District 1 -3.
Mr. Sid Inman (Ehlers & Associates Financial Advisor) explained the modifications to district 1 -3
will allow the City to disburse TIF funds for park dedication, sewer and water updates and senior
housing needs. There was no further discussion.
MOTION by Councilmember Brenner to close the public hearing at 6:05 p.m. Motion seconded
by Councilmember Helmbrecht. Motion carried unanimously.
PUBLIC HEARING TO CONSIDER SENIOR HOUSING GENERAL OBLIGATION
BONDS
Senior housing GO bonds public hearing opened at 6:05 p.m.
Mr. Inman reported the Council will have an opportunity to pass a resolution in October to back
the bonds for a senior housing facility. There was no further discussion.
MOTION by Councilmember Brenner to close the senior housing GO bonds public hearing at
6:07 p.m. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously.
PUBLIC HEARING FOR PROPOSED SANITARY SEWER CONSTRUCTION, WATER
CONSTRUCTION AND INTERCONNECTION FOR PROPERTIES ALONG THE 20TH
AVENUE CORRIDOR
Mr. Nyberg briefed the Council on the 20th Avenue trunk waterman, Lino Lakes interconnect,
sanitary sewer trunk system. Also, the City has conducted two public informational meetings
prior to the public hearing. In addition, no adjustments have been made since the last
informational meeting. Mr. Nyberg suggested advertising for improvement proposals in February
and begin construction as soon as time permits.
Mr. Strewlow submitted comments addressing concerns about the proposed assessment. Mayor
Wilharber noted receipt of Mr. Strewlow's written comments. Mr. Nyberg briefed the Council on
the RWLF (Revolving Water Loan Fund). The RALF can be applied for when a definite time
frame is indicated.
MOTION by Councilmember Helmbrecht to close the public hearing at 6:14 p.m. Motion
seconded by Councilmember Brenner. Motion carried unanimously.
CONSIDERATION OF MINUTES
September 4. 1997 Budget Meeting Minutes
MOTION by Mayor Wilharber to table the September 9, budget meeting minutes. Motion
seconded by Councilmember Brenner. Motion carried unanimously.
September 10. 1997 Council Meeting Minutes
MOTION by Councilmember Brenner to approve the September 10, meeting minutes with noted
changes on page two and three. Motion seconded by Councilmember Helmbrecht. Motion
carried unanimously.
PAYMENT OF CLAIMS
The City or Centerville September 11 -24
MOTION by Councilmember Brenner to approve the September 11 - 24 receipts and
disbursements. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously.
Centennial Fire District
MOTION by Councilmember Brenner to approve the Centennial Fire District disbursements.
Motion seconded by Councilmember Helmbrecht. Motion carried unanimously.
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Pay Estimate No. 7 Eagle Pass
Councilmember Brenner questioned Mr. Nyberg about the standing water under Eagle Trail
Road. Mr. Nyberg replied he was unsure why there was standing water under Eagle Trail Road.
Councilmember Brenner suggested Council table pay estimate number 7 until the City is satisfied
with the construction and condition of the road. In addition, Councilmember Brenner requested
Mr. Nyberg address, in a letter, the following: 1) The situation and how it stands. 2) How this
situation occurred. 3) How this situation can be fixed. 4) Who is responsible for the situation. 5)
Who will pay for the corrections.
MOTION by Councilmember Brenner to table pay estimate number 7 until the above - mentioned
questions are addressed. Motion seconded by Councilmember Helmbrecht. Motion carried
unanimously.
Pay Estimate No. 1 Lakeland Hills
MOTION by Councilmember Brenner to approve pay estimate number 1 for Lakeland Hills
Development. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously.
SET AGENDA
Studebaker Fire Truck
Ground breaking for Chauncey Baret Gardens
Sewall Gear
PETITIONS AND COMPLAINTS
Officer Mike Jensen addressed a report from the Chief of Police which suggested the City contact
Anoka County and request a traffic speed study be conducted on Main Street. Mr. Palzer
reported he spoke to Mr. Roger Butler (Anoka County Highway Department) about obstacles
obstructing the Main Street speed sign. Furthermore, Mr. Palzer indicated Mr. Butler stated, he
will investigate the Main Street speed sign and Anoka County will move the sign if warranted.
Mayor Wilharber suggested the City write to Anoka County and request a traffic speed study be
completed on Main Street.
MOTION by Mayor Wilharber to reestablish a 30 -mph speed limit on Goiffon and 20th and
request a traffic survey on CSAH 14 and CSAH 20th as per Chief VanBurkleo's
recommendation. Seconded by Councilmember Brenner. Motion carried unanimously.
APPEARANCES
UNFINISHED BUSINESS
Willow Glen Phase II
Mr. March discussed the amendment to the Willow Glen Phase II Development Agreement. Mr.
March indicated the Developer voiced interest to pull the building permits for building seven and
eight of the development. Mr. March recommended implementing the stated fees for the Phase II.
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MOTION by Councilmember Brenner to include exhibit C in the Willow Glen Development
Agreement. Motion seconded by Councilmember Helmbrecht, Motion carried unanimously.
LaMotte Park Development First Phase
Mr. March briefed the Council on LaMotte Park Development. Mr. March commented RCWD
tabled the Centerville wetland agenda item until the October RCWD meeting. Furthermore, the
wetland may affect the size of the soccer fields.
Mr, March noted the Centerville Lions Club may be interested in financially helping develop
LaMotte Park. Currently, $124,000 is available in the park fund, including the Willow Glen Park
dedication fees.
Mr. Nyberg stressed the need to minimize the parks wetland impact to accommodate one youth
size soccer field and one adult size soccer field. Mayor Wilharber suggested the park parking lot
include curb and gutter because, it aids in construction, drainage and is more pleasing to the eye.
Mr. Nyberg stated if the City chooses curb and gutter the plans can be implement now during the
park planning stages. The Council requested curb and gutter be included in the park proposal.
Mr. Nyberg commented the first step is to apply for the RCWD permit, and send out for
proposals. Mayor Wilharber noted curb and gutter may be more costly up front, however, in the
future it will hold up better,
MOTION by Councilmember Brenner to authorize H.R. Green to make application to RCWD
and advertize for proposals including curb and gutter. Motion seconded by Councilmember
Hehnbrecht. Motion carried unanimously.
Mr. March reported the Little League Soccer Association indicated they may have funds available
to aid in the park development. Mayor Wilharber questioned the holding pond depth. Mr. Nyberg
estimated the holding pond depth at three to four feet. Mayor Wilharber noted concern with
children's safety around the water.
Senior Housine
Mr. March briefed the Council on the water and sewer service to the senior housing facility. Mr.
March noted the Police Chief suggested fire hydrants at the senior facility. Mr. Nyberg estimated
$50,000 to provide service to the senior housing facility and to provide future utility access to the
Tourville property.
Mr. March reported the new senior housing site plan is showing a pond which encroaches on the
future senior facility site. Mr. Nyberg questioned the Councils zoning intention on the remaining
property. Mr. Nyberg noted the proposed ponding plans also may encroach on the future
commercial property. Councilmember Brenner suggested Staff, the Engineer and Anoka County
investigate the future commercial site. Mr, March suggested the City determine whether or not
the commercial property is usable. If the property is not usable, the City should consider granting
it to Anoka County so they will maintain it-
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Commercial Rubbish Collection Ordinance
Mr. March explained the proposed Commercial Rubbish Collection Ordinance. Mr. March
suggested licensing three to five commercial rubbish haulers to service the community at a fee of
$250. per license. Councilmember Brenner reported EDC recommended Council to approve
Commercial licensing. Ms. Penny Thompson (Waste Management) commented after canvassing
the community, the businesses requested the City contract with commercial haulers.
MOTION by Councilmember Helmbrecht to amend Resolution 97 -02 (Fee Schedule) to include
the commercial rubbish collection license fee of $250. In addition, Councilmember Helmbrecht
moved to exclusively authorize services to properties zoned commercial/Industrial. Motion
seconded by Councilmember Brenner. Motion carried unanimously.
MOTION by Councilmember Helmbrecht to adjust and forward the fee schedule with the
amendment. Motion seconded by Councilmember Brenner. Motion carried unanimously.
Office E_ quipment
MOTION by Mayor Wilharber to approve Staff to purchase office equipment from OEB.
Motion died for a lack of a second.
MOTION by Councilmember Helmbrecht to table the purchase of office equipment until the
whole Council is available for comment. Motion seconded by Councilmember Brenner. Motion
carried unanimously.
NEW BUSINESS
Recodification Proposal from General Code Publishers
Ms. Gaustad distributed General Code Publishers ordinance codification proposal and a letter of
support from the City Attorney. Ms. Gaustad reported the City has not received the LMC
(League of Minnesota Cities) proposal. The information provided was for informational
purposes.
Newsletter Article Proposal - City of Shoreview
MOTION by Councilmember Brenner to approve the newsletter article proposal from the City of
Shoreview. Motion seconded by Councilmember Helmbrecht.
Lions Haunted House
Mr. March reported the Centerville Lions requested Councils approval to hold the Haunted
House at the Laurie LaMotte park and warming house.
MOTION by Councilmember Helmbrecht to approve the use of the Laurie LaMotte park and
warming house for the Lions Haunted House. Motion seconded by Councilmember Brenner.
Motion carried unanimously.
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Studebaker Fire Truck
MOTION by Councilmember Helmbrecht to approve storing the Studebaker Fire Truck at the
Wilharber domicile. Motion seconded by Councilmember Brenner. Motion carried unanimously.
MOTION by Mayor Wilharber authorizing Staff to execute a thank you letter to Mr. and Mrs.
Tourville for storing the Studebaker Fire Truck on their property. Motion seconded by
Councilmember Brenner. Motion carried unanimously.
Chauncey Barett Gardens Ground Breaking
Councilmember Brenner reported the Chauncey Barett Gardens ground breaking and open house
is scheduled for October 22, 1997 at 4:30 p.m.
Sewall Gear
Mr. March briefed the Council on a relocation business prospect, Sewall Gear. Mr. March
reported he and Mr. Palzer met with the owners of Sewall Gear. Sewall Gear is looking to
relocate and are looking at ten acres of Mr. Gerald Rehbine's land. The Council applauded Mr.
March for the well written letter he executed to Sewall Gear.
MOTION by Councilmember Brenner to authorize Staff to sign and send the letter to Sewall
Gear. Motion seconded by Councilmember Hehnbrecht. Motion carried unanimously.
COMMITTEE REPORTS
EDC Report
Councilmember Brenner reported on the Downtown Revitalization Committee which is
consortium of EDC members and other persons. Furthermore, the Committee met prior to the
EDC meeting and discussed downtown themes and neighborhood crime watches.
CONSENT AGENDA
Resolution 97 -19 Domestic Violence Awareness Month
Resolution 97 -20 Adoliting the Modification to the Tax Increment Financing Plan for Tax
Increment Financing District No. 1 -3
MOTION by Councilmember Helmbrecht to approve the consent agenda. Motion seconded by
Councilmember Brenner. Motion carried unanimously.
ADJOURNMENT
MOTION by Councilmember Helmbrecht to adjourn the September 24, 1997 council meeting.
Motion seconded by Councilmember Brenner. Motion carried unanimously.
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The council meeting adjourned at T35 p.m.
Respectfully Submitted,
Ry -Chel Gaustad, CMC
City Clerk
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CITY OF CENTERVILLE
CITY COUNCIL MEETING
WEDNESDAY, OCTOBERS, 1997
Pursuant to due call and notice thereof, an engineering review workshop and a regular meeting of
the Centerville City Council was called to order by Acting Mayor Mary Jo Helmbrecht at 5:15
p.m. in the Council Chambers of the Centerville City Hall, 1880 Main Street, on October 8, 1997.
COUNCIL PRESENT: Acting Mayor Mary Jo Helmbrecht
Council Members:
Theresa Brenner
Laura Powers
ABSENT: Mayor Tom Wilharber
Councilmember Sanna Buckbee
STAFF /CONSULTANTS PRESENT: Administrator Jim March
Clerk Ry -Chel Gaustad
Public Works Director/Building Inspector Paul Palzer
Engineer David Nyberg
********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ENGINEERING REVIEW WORKSHOP
The Council discussed an action to ensure effective communication between the Council, the Staff
and the Engineer. Councilmember Helmbrecht suggested the Engineer execute a "Week in
Review" to summarize weekly engineering issues. Councilmember Brenner suggested Mr.
Nyberg submit a daily inspection report to City Hall from H.R. Green. Mr. Paul Palzer stated a
daily inspection report is a cumbersome task for the Engineering firm and City Staff, since nobody
at City Hall can interpret the report from an engineering view point. The Council discussed
"Week in Review, " weekly engineering visits and one -on -one sessions with the Building Official
and Council as needed.
Councilmember Sanna Buckbee arrived at 5:35 p, m.
Councilmember Powers stressed all employees should be treated with respect and when an
employee asks a question, they should not be chastised. Also, Councilmember Powers stressed the
whole Council should be made aware of all engineering issues pertaining to the City. In addition,
the whole staff should inform Paul Palzer of important pending issues.
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Mr. Nyberg clarified the consensus of the Council as follows. Mr. Nyberg will submit a weekly
activity report, visit with staff every Thursday, and as needed, implement a one -on -one session
with the Building Official and/or elected officials. The Council agreed the above - mentioned
reflects the desire of the Council.
MOTION by Councilmember Powers to close the workshop at 5:50 p.m. Motion seconded by
Councilmember Brenner. Motion carried unanimously.
CALL TO ORDER
CONSIDERATION OF MINUTES
August 27, 1997 Council Meeting Minutes
MOTION by Councilmember Brenner to table the August 27, 1997 council meeting minutes due
to a lack of a quorum. Motion seconded by Councilmember Helmbrecht. Motion carried
unanimously.
September 4 1997 Budget Meeting Minutes
MOTION by Councilmember Brenner to table the September 4, 1997 budget meeting minutes
due to a lack of a quorum. Motion seconded by Councilmember Helmbrecht. Motion carried
unanimously.
PAYMENT OF CLAIMS
The City of Centerville September 25 -30
MOTION by Councilmember Brenner to approve the September 25 -30, receipts and
disbursements. Motion seconded by Councilmember Buckbee. Motion carried unanimously.
The Citv of Centerville October 1 -8
MOTION by Councilmember Brenner to approve the October 1 -8, receipts and disbursements.
Motion seconded by Councilmember Buckbee. Motion carried unanimously.
Centennial Fire District - Unavailable
PETITIONS AND COMPLAINTS
SET AGENDA
Main Street Traffic Study
Public Works Truck
Anoka County HRA CDBG
Ambulance Service
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APPEARANCES
UNFINISHED BUSINESS
Senior Housing
Mr. Tim Yantos (Anoka County HRA) gave a brief overview of the "Chauncey Barett Gardens"
Senior Housing Project. Mr. Mark Ruff (Ehlers & Associates) distributed a pre -sale report on the
housing development bonds (The City of Centerville Unlimited Tax General Obligation), Series
1997B. Mr. Ruff also explained the financial position between Anoka County Housing and
Redevelopment and the City of Centerville (EXHIBIT A). Mr. Ruff briefed the Council on the
City's financial position with the Senior Housing Project. Mr. Frank Dunbar (Dunbar
Development) addressed the time -line for the facility construction development. Continuing, Mr.
Dunbar anticipated October 22, 1997 for the ground breaking and the facility completion date of
June 1, 1998. Mr. Dunbar elaborated on the construction of the $1,290,000 building. Adding,
the base price of the bid includes a concrete apron into the garage entrance and face bricks.
Finally, Mr. Dunbar explained an irrigation system, automatic doors, curbs and gutters have been
eliminated from the project.
Councilmember Brenner addressed a letter from Chief VanBurkleo which expressed concern on
the following items: outside lighting, a security entrance, security for all patio accesses, width of
the hall ways, width of the outside doors, and the width of the interior apartment doors. Mr.
Dunbar explained a security entrance is provided, locks and locking boards will provide patio
security. Councilmember Powers stressed a need for handrails at the building entrance. Mr.
Dunbar stated the building is in compliance with ADA regulations.
Councilmember Brenner questioned the pond area next to the facility. Mr. Dunbar stated the
pond is shaped to accommodate the present facility. Mr. Dunbar added, when the Council elects
to build another senior facility, then the pond will be readdressed.
MOTION by Councilmember Brenner to approve the revised Joint Powers Agreement between
the City of Centerville and Anoka County HRA. Motion seconded by Councilmember Powers.
Motion carried unanimously.
Resolution 97 -21 Consideration to Approve Issuing Senior Housing G.O. Bonds
MOTION by Councilmember Buckbee to adopt resolution 97 -21. Motion seconded by
Councilmember Brenner. Motion carried unanimously.
Councilmember Brenner commented the ground breaking is scheduled for Wednesday, October
22, 1997 at 4:00 p.m. on the site. Following the ground breaking a reception will be held at City
Hall.
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Utility Plans
Mr. Nyberg requested the Council approve H.R. Green to advertise for proposals on the senior
housing utilities. In addition, Mr. March recommended the Council waive the associated city
building permit fees to keep the project cost down. The City will receive building permit fees that
are passed through to third parties.
MOTION by Councilmember Brenner to waive the associated city fees and pay third party fees.
Motion seconded by Councilmember Powers. Motion carried unanimously.
MOTION by Councilmember Buckbee to authorize H.R. Green Consulting Engineers to send
out for proposals on sewer and water utilities for the senior housing facility. Motion seconded by
Councilmember Brenner. Motion carried unanimously.
Anoka County HRA CDBG
Mr. Yantos (Anoka County ERA) gave a brief overview of HUD's proposed administrative
changes when distributing CDBG funds. Mr. Yantos explained HUD has proposed Anoka
County communities compete for available CDBG funds. Furthermore, the Intergovernmental
Task Force Committee has a meeting scheduled for Wednesday, October 15, 1997 at 7:00 p.m. in
the Spring Lake Park Council Chambers at which time the method of CDBG payment will be
addressed.
Ms. Gaustad recommended the city send a letter in support of the current CDBG funding
allocation.
MOTION by Councilmember Brenner authorizing Staff to submit a letter on behalf of the City of
Centerville requesting no change to the current CDBG fund allocation. Motion seconded by
Councilmember Helmbrecht. Motion carried unanimously.
Odyssey Lures Development Agreement
Mr. Dan Greensweig (Kennedy & Graven Chartered) addressed the development agreement
between the City and Odyssey Lures. Mr. Greensweig explained the specifications and payment
method on the proposed building. The building would consist of four individual units totaling
12,000 sq. ft.. The total eligible TIF related expenditures to be reimbursed equal $125,000. The
$125,000 will generate interest at 81/2 percent. The Notes Payable will be made through TIF.
Ninety percent of the payment will be generated by the development and 10 percent will be
produced from the City. Mr. Greensweig stated the Note will be delivered to Mr. Tuomi at the
building closing. Furthermore, Esox (Odyssey Lures) deposited $5,000 to cover the city's
administration fee. The city will refund the unused portion of the administration fee to Mr. Tuomi
at the completion of the project. The construction on the new building is expected to be
completed by October 1, 1998. Finally, expansion will create at least one new job.
MOTION by Councilmember Powers to approve Esox development agreement as submitted
from Kennedy and Graven. Motion seconded by Councilmember Brenner. Motion carried
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unanimously.
Councilmember Powers pointed out the City ordinance states, curb and gutter is required on new
housing developments and requested curb and gutters be included in the senior housing project,
MOTION by Councilmember Buckbee to authorize Staff to contact and inform the Anoka
County HRA that the City of Centerville desires curb and gutters to be included in the senior
housing project. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously.
Councilmember Powers left the Council Chambers at 7:20 p.m.
Eagle Pass Construction Issues
Mr. Nyberg gave the Council a full report on the Eagle Pass road construction. Mr. Nyberg
explained the drain tile problem on Dupre Road. In the final analysis, Mr. Nyberg addressed a
letter from the contractor (C. W. Houle, Inc. ) whom is responsible for the road construction in
this development. (Exhibit A & Exhibit B)
Councilmember Powers returned to the Council Chambers at 7:34 p.m.
Engineering Review
The Council discussed authorizing Staff to compile engineering proposals. The Council suggested
Staff set up a workshop and develop strategies to search for an engineering firm. In addition, the
Council requested an outline of what current engineering projects the city is working on.
MOTION by Councilmember Helmbrecht to authorize Staff to outline qualifications for
engineering services to be reviewed at a workshop. Motion seconded by Councilmember
Brenner. Powers aye, Brenner aye, Helmbrecht aye. Buckbee nay. Motion carried.
Lakeland Hills Pr2ect
Mr. Nyberg summarized the developer's request to change the geotextile fabric on a specific
street section in the Lakeland Hills Project. Mr. Nyberg explained if the council revises the
approved plans to eliminate the drain the in this specific area the city would be deviating from the
city's past practice. Mr. Black stated the city ordinance requires a 7 -ton road. The ordinance
does not indicate drain tile nor geotextile fabric. Mr. March explained the ordinance was
designed to include geotextile and other materials as the city deems necessary.
MOTION by Councilmember Powers not to require Lakeland Hills to put in the geotextile fabric.
Motion died for lack of a second.
Mr. Black stressed the drain tile requirement is an "over kill in design" from an engineering
perspective and from a developer perspective it is a waste of $17,000.
Councilmember Helmbrecht suggested requiring the developer provide a four -year warranty on
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this particular section of the road. Mr. Black stated a four -year warranty would be out of the
question because a lot could happen to the road that is not related to the geotextile fabric.
MOTION by Councilmember Buckbee to authorize Staff to amend this specific area on the
developers' agreement to eliminate the geotextile fabric. Motion seconded by Councilmember
Helmbrecht. Buckbee aye, Helmbrecht aye, Powers nay, Brenner nay. Motion died.
MOTION by Councilmember Powers to deny the proposal from the developer. Motion
seconded by Councilmember Brenner. Powers aye, Brenner aye, Buckbee nay, Helmbrecht nay.
Mr. March stated a motion was made in favor for and against the developer's proposal. Since full
council is not present, the developer will either continue construction as the plans indicate or
address the Council when the full council is in session.
Mr. Black questioned the direct drain tile connections to the miscellaneous houses. Mr. Nyberg
stated there are required hook ups to certain houses.
MOTION by Councilmember Buckbee to authorize Staff and Engineer to amend the developer's
agreement to add or delete direct drain tile connections from Block 2, Lots 9, 10, 11 and Block 2,
Lot 4 or as the Staff and the Engineer deem necessary. Motion seconded by Councilmember
Brenner. Buckbee aye, Brenner aye, Helmbrecht aye. Powers nay. Motion carried.
Lakeland Hills Final Watermain and Trail Easement
Mr. March presented the watermain easement and trail easement for Lakeland Hills.
MOTION by Councilmember Buckbee to approve the Lakeland Hills trail and watermain
easement on the final plat. Motion seconded by Councilmember Brenner. Buckbee aye, Brenner
aye, Helmbrecht aye, Powers abstained.
Councilmember Powers left the Council Chambers at 8:18 p.m.
Mr. Nyberg stated, he was disappointed to see the Council looking at other engineering firms.
However, he likes the new formula and ideas the Council suggested, such as the "week in
review. " Mr. Nyberg stated, hopefully in evaluating him over the next three months the Council
will be confident to continue using H.R. Green as the City's consulting engineer firm. Again, Mr.
Nyberg thanked the Council for an opportunity to work with the Council, the Staff and the
Community as he has enjoyed working in Centerville.
NEW BUSINESS
Consider Transfer and approval of Liquor License for Waterworks
Ms. Gaustad reported Mr. Ken Sorenson assigned Waterworks Beach Club to Mr. Richard
DeFoe. Mr. DeFoe has requested Council approve Waterworks liquor license. Ms. Gaustad
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stated the City Attorney Greg Hellings earlier stated, the city can hold up the liquor license until
incurred expenses are paid. Furthermore, Mr. DeFoe has furnished payment on outstanding city
utilities and Police Department expenses.
Councilmember Powers returned to the Council Chambers at 8:31 p.m.
Councilmember Powers questioned if the elementary school and the ambulance service had been
paid from the Summer Jam event. Ms. Gaustad replied, not to her knowledge. Councilmember
Powers suggested holding the liquor license until the outstanding bills are paid. Mr. March
commented, he spoke to Mr. Hellings and the city can hold up the liquor license only for city
incurred expenses. Mr. DeFoe commented he did not want to commit paying the outstanding debt
without knowing the associated costs.
MOTION by Councilmember Buckbee to approve Waterworks Beach Club liquor license and
requested staff investigates Waterworks outstanding community debt. Motion seconded by
Councilmember Brenner. Buckbee aye, Brenner aye, Helmbrecht aye. Powers nay. Motion
carried.
Public Works Staffing
Mr. March summarized the Public Works staffing needs and presented an employment proposal.
Furthermore, the proposal has been reviewed by the City Attorney and the Local #49 Union
A°ent. Mr. March stated based upon the number of two person jobs that the public works
department faces, it is his recommendation as well as the Public Works Directors that the City
elect to eliminate the two current part -time positions and replace them with one full -time position.
MOTION by Councilmember Helmbrecht to eliminate the two part -time positions and generate
one full -time position and the hiring of seasonal personnel as needed, as per Mr. March's
recommendation. Motion seconded by Councilmember Buckbee. Helmbrecht aye, Buckbee aye,
Brenner aye, Powers nay. Motion carried.
United Waste Billing
Mr. March updated the Council on a request from United Waste to implement a new billing
process which eliminates the city's involvement with bill collection. Therefore, the City would not
cerAy outstanding United Waste funds annua!ly to Anoka County.
MOTION by Councilmember Powers to deny the United Waste request proposal.
Mr. March recommended that the City accept the proposal as present by United Waste.
Councilmember Helmbrecht suggested trying this process and evaluate the program in six months.
In addition, Councilmember Helmbrecht suggested United Waste notify City Staff and Council of
all nonpaying customers within the next six months.
MOTION by Councilmember Buckbee to authorize United Waste to change their billing process
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to handle outstanding waste bills in their office. Also, United Waste notify the City Staff, by
letter, of residents whom have not paid their waste bill. Furthermore, this process should be
evaluated within six months. Motion seconded by Councilmember Brenner. Motion carried
unanimously.
Councilmember Powers left the Council Chambers at 8:49 p.m.
Public Works Truck Replacement
Mr. Palzer stressed the need to supply a vehicle to the Building Inspection/Public Works
employees. Mr. Palzer explained other employees have been accommodated for their needs,
however, when Mr. Cook's position was developed a vehicle was not supplied. Mr. Palzer
indicated the truck will be used 20 percent for building inspections, 30 percent for maintaining the
water structure, and 50 percent for Public Works use.
MOTION by Councilmember Buckbee to authorize Staff to investigate used vehicles and
purchase a truck for the use of Public Works/ Building Inspections. Motion seconded by
Councilmember Brenner. Motion carried unanimously.
Main Street Traffic Study
Councilmember Mary Jo Helmbrecht stressed the need to address the high traffic speed in front of
the elementary school. Furthermore, for safety purposes the school is considering replacing
student traffic patrollers with adult traffic patrollers. Councilmember Helmbrecht urged Staff to
contact Anoka County and the Police Department to address the speed concern.
MOTION by Councilmember Helmbrecht to authorize Staff to request the Police Department
video tape the traffic and student crossing. Also, copy Anoka County Commissioner Margaret
Langfeld on all correspondence. Councilmember Helmbrecht requested this project be classified
top priority. Motion seconded by Councilmember Brenner. Motion carried unanimously.
Councilmember Helmbrecht requested another letter requesting action, is sent to Jane Pemble,
Anoka County Highway Department.
COMMITTEE REPORTS
Senior Housing Ground breaking
Councilmember Brenner reported the senior housing ground breaking was scheduled at 4:00 p.m.
on Wednesday, October 22, 1997.
Planning and Zoning
Mr. March briefed the Council on the results of the October Planning and Zoning meeting. The
Willow Glen Business Park concept preliminary plat was approved. The Planning and Zoning
main discussion was in regards to traffic flow from the four parcels on the north side of Main
Street.
8
Mr. Wilharber noted he will not attend the October 23, 1997 Council meeting because he will be
in Fort Knox, Kentucky.
ADMINISTRATORS REPORT
Mr. March reported Mr. Kevin Fogarty resigned from the Park and Recreation Board.
MOTION by Councilmember Buckbee to write a letter of appreciation to Kevin Fogarty.
Motion seconded by Councilmember Brenner. Motion carried unanimously.
Mr. March noted he has been working on salary ranges for Staff. Mr. March suggested
addressing the salary ranges in detail during the engineers' review workshop.
CONSENT AGENDA
ADJOURNMENT
MOTION by Councilmember Buckbee to adjourn the October 8, 1997 Council meeting. Motion
seconded by Councilmember Helmbrecht. Motion carried unanimously.
The Council meeting adjourned at 9:05 p.m.
Respectfully Submitted,
Ry -Chel Gaustad, CMC
City Clerk
9
CITY OF CENTERVILLE
CITY COUNCIL MEETING
Wednesday, October 22, 1997
Pursuant to due call and notice thereof, the City Council of the City of Centerville held their
regularly scheduled meeting on Wednesday, October 22, 1997 in the Council Chambers of the
City Hall, 1880 Main Street. Acting Mayor Mary Jo Helmbrecht called the meeting to order at
6:00 p.m.
COUNCIL PRESENT: Acting Mayor Mary Jo Helmbrecht
Council Members: Sanna Buckbee
Theresa Brenner
ABSENT: Mayor Tom Wilharber
Councilmember Laura Powers
STAFF /CONSULTANTS: City Administrator Jim March
City Clerk Ry -Chel Gaustad
Public Works Direc or/Building Official Paul Palzer
City Engineer David Nyberg
*********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
CALL TO ORDER
CONSIDERATION OF MINUTES
August 27. 1997 Council Meeting Minutes
MOTION by Councilmember Brenner to approve the August 27, 1997 council meeting minutes
with corrections. Motion seconded by Councilmember Buckbee. Motion carried unanimously.
September 4. 1997 Council Meeting Minutes
MOTION by Councilmember Brenner to table the September 4, 1997 council meeting minutes
due to a lack of a quorum. Motion seconded by Councilmember Buckbee. Motion carried
unanimously.
PAYMENT OF CLAIMS
The City of Centerville October 9 -22
MOTION by Councilmember Buckbee to approve the receipts and disbursements for October 9-
22. Motion seconded by Councilmember Brenner. Motion carried unanimously.
Centennial Fire District
MOTION by Councilmember Brenner to approve the Centennial Fire District disbursements.
Motion seconded by Councilmember Buckbee. Motion carried unanimously. Ah
Lakeland Hills Pay Estimate No 2
MOTION by Councilmember Brenner to approve Lakeland Hills Pay Estimate No. 2. Motion
seconded by Councilmember Helmbrecht. Motion carried unanimously.
Eagle Pass - Pay Estimate No 7 and No S
MOTION by Councilmember Helmbrecht to approve Eagle Pass Pay Estimate No. 7 and No. 8.
Motion seconded by Councilmember Brenner. Motion carried unanimously.
SET AGENDA
Complaint Log from United Waste
Trail in Clearwater Meadows
Update on Main Street Traffic Study
Broadcasting Committee /Commission Meetings
MOTION by Councilmember Brenner to approve the agenda with noted changes. Motion
seconded by Councilmember Buckbee. Motion carried unanimously.
PETITIONS AND COMPLAINTS
APPEARANCES
UNFINISHED BUSINESS
Senior Housing Revised Grading Plan/Plans and Specifications
Mr. Nyberg explained the major changes to the senior housing grading plan. The revised grading
plan indicates on the north side of the building a new swale is designed to prevent drainage onto
property located on Heritage Street. The curb and gutter has been included and stops on the west
side of the driveway. In addition, Mr. Nyberg explained the pond has been considerably down
sized. Finally, Mr. Nyberg noted he will execute a letter to the Council in regards to the revised
senior housing grading plan.
Mr. Nyberg reported the senior housing utility bid opening will be held at 10:00 a.m. on October
23, 1997. After which time the Council may wish to hold a special meeting to award the project.
Furthermore, a preconstruction meeting will be scheduled for the week of October 27, 1997.
LaMotte Park Final Plans and Specifications
Mr. Nyberg briefed the Council on the Laurie LaMotte Memorial Park development. Mr. Nyberg
explained they have redirected the drainage, however, the wetland impact is a concern. The park
area is restricted because of the wetlands. Mr. Nyberg mentioned Kate Drewry suggested the city
consider purchasing wetland compensation credits from Bob Walls or Gerald Rehbine.
Councilmember Helmbrecht questioned the cost to purchase wetland credits. Mr. Nyberg replied
2
Mr. Walls is selling credits at $.60 per square foot. Mr. Nyberg explained Mr. Rehbine may have
some credits available for purchase or the city may use the wetland credits for negotiation
purposes.
Mr. Nyberg requested Council approve soil boring at a cost of $1650. Mr. Palzer commented
currently the hockey rink will need to be half dismantled and removed. Mr. Palzer suggested
relocating the hockey rink to the pleasure rink area because it is on higher ground. Relocating the
hockey rink will eliminate some of the hockey board problems. Mr. Nyberg suggested meeting
with Mr. Palzer Thursday, to further discuss the problems at the hockey rink.
MOTION by Councilmember Brenner authorizing Staff to order soil borings at LaMotte Park.
Motion seconded by Councilmember Powers. Motion carried unanimously.
Eagle Pass Development Trail
Mr. Nyberg explained the Eagle Pass Developer proposed to complete the Clearwater trailway
this fall. Mr. Nyberg explained either the City or the contractor will need to sod the six-feet area
on both sides of the paved trail. A $2,000 quotation to sod the area around the paved trail within
the twenty -feet easement was received. Councilmember Helmbrecht suggested the City sod the
area around the paved trail.
MOTION by Councilmember Helmbrecht to authorize the expenditure of funds to finish the trail
-way and authorize funds to have the city sod the area around the paved trail. Motion seconded
by Councilmember Brenner. Motion carried unanimously.
City Council Workshop
Mr. March recommended setting a workshop to view and discuss several pending issues.
The Council elected to meet on November 6, 1997 at 5:00 p.m. to drive around and inspect
developments then meet at 6:00 p.m in the Council Chambers to discuss other pending issues.
Mr. March noted the results from the drinking water revolving fund grant application. Centerville
was denied due to the urgency other cities have in regards to contaminated wells.
City Comprehensive Plan
Mr. March noted the CDC Committee approved the Centerville Comprehensive Plan as
submitted.
Ordinaoca Codification PrOpos
Ms. Gaustad briefed the Council on the ordinance codification proposals received from General
Code Publishers and the League of Minnesota Cities /American Legal.
MOTION by Councilmember Buckbee authorizing Staff to work with the LMC to codify the
City's ordinance book. Motion seconded by Councilmember Brenner. Motion carried
unanimously.
3
ADJOURNMENT
MOTION by Councilmember Brenner to adjourn the October 22, 1997 council meeting. Motion
seconded by Councilmember Helmbrecht. Motion carried unanimously.
Meeting adjourned at 7:38 p.m.
Respectfully Submitted,
Ry -Chel Gaustad, CMC
City Clerk
6
CITY OF CENTERVILLE
CITY COUNCIL SPECIAL MEETING
Thursday, October 23, 1997
Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special
meeting on October 23, 1997 at City Hall. Acting Mayor Mary Jo Helmbreht called the meeting
to order at 6:10 p.m.
PRESENT: Acting Mayor Mary Jo Helmbrecht
Council Members: Sanna Buckbee
Laura Powers
ABSENT: Mayor Tom Wilharber
Councilmember Theresa Brenner
STAFF /CONSULTANTS: Administrator Jim March
Clerk Ry -Chel Gaustad
Engineer David Nyberg
The special meeting is designed to award the senior housing sanitary sewer and watermain
extension project. The seven bidders and their corresponding bids for the project are as follows:
Kober Excavating, Inc. $36,288.00
Penn Contracting, Inc. $36,695.50
Hydrocon, Inc. $40,655.00
CCS Contracting $41,050.00
Ro -So Contracting, Inc. $43,400.35
Kuechle Underground, Inc. $44,361.75
Northdale Construction Company, Inc. $68,861.46
MOTION by Councilmember Powers to award the senior housing sanitary sewer and watermain
contract to Kober Excavating, Inc. in the amount of $36,288.00. Motion seconded by
Councilmember Buckbee. Motion carried Unanimously.
MOTION by Councilmember Powers to adjourn the October 23, 1997 special meeting. Motion
seconded by Councilmember Buckbee. Motion carried unanimously.
The special meeting adjourned at 6:12 p.m.
Respectfully Submitted,
Ry -Chel Gaustad, CMC
City Clerk
DATE: November 6, 1997
T0: City Council
City of Circle Pines
City Council
City of Centerville
City Council
City of Lino Lakes
FROM: Milo Bennett
SUBJECT: Ratification of expenditures
and approval for payment of
November expenses.
Your approval of November expenses as listed
on the attached copy of the check registers,
checks #9212 - 9250, and checks #11622 -
#11623, in the amount of $ 10,755.13 is hereby
requested.
MB /al
CC: 7 Circle Pines City Council
7 Centerville City Council
7 Lino Lakes City Council
2 File
11/06/97 at 03:38PM CENTENNIAL FIRE DISTRICT PAGE 1
BANK CHECK REGISTER
Checking account
All Periods Up To 11/30/97
CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AMOUNT
-- - - -- -- -- - - -- -- - - -- --------- --------------- - - - - -- ---- -- - - - - --
9212 10/13/97 AP -D GARY LOFGREN PAINTING 1,044.00
9213 11/06/97 AP -D FIRSTAR BANK 36.72
9214 11/06/97 AP -D PEHL, HINSCHBERGER ASSOCIATES 250.00
9215 11/06/97 AP -D CITY OF CENTERVILLE 915.44
9216 11/06/97 AP -D SIGNS BY NORTHLAND 79,88
9217 11/06/97 AP -D TOM THUMB 25.13
9218 11/06/97 AP -D STEPHENS PUBLISHING COMPANY 567.08
9219 11/06/97 AP -D C.P. OFFICE PRODUCTS 31.85
9220 11/06/97 AP -D MINNEGASCO 161.94
9221 11/06/97 AP -D FOOD -N -FUEL, INC. 28.10
9222 11/06/97 AP -D TWIN CITY GARAGE DOOR CO 153.85
3 11/06/97 AP -D RICHARD L. MUELLE , PH.D. 100.00
9224 11/06/97 AP -D OHLIN SALES, INC. 123.67
9225 11/06/97 AP -D J & E SMALL ENGINE & SPORT 100.96
9226 11/06/97 AP -D B & S INDUSTRIES, INC. 144.03
9227 11/06/97 AP -D CIRCLE PINES UTILITIES 21.15
9228 11/06/97 AP -D AT &T 5.33
9229 11/06/97 AP -D MIKE BROKER 190.16
9230 11/06/97 AP -D LAKESIDE COLLISION, INC. 327.38
9231 11/06/97 AP -D AT &T 20.65
9232 11/06/97 AP -D ANOKA ELECTRIC COOPERATIVE 110.05
9233 11/06/97 AP -D IKON OFFICE SOLUTIONS 63.94
9234 11/06/97 AP -D US WEST COMMUNICATIONS 64.93
9235 11/06/97 AP -D US WEST COMMUNICATIONS 82.04
6 11/06/97 AP -D US WEST COMMUNICATIONS 65.00
9237 11/06/97 AP -D US WEST COMMUNICATIONS 55.60
11/06/97 at 03:39PM CENTENNIAL FIRE DISTRICT PAGE 2
BANK CHECK REGISTER
Checking account
All Periods Up To 11/30/97
CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AMOUNT
-- - - - - -- -- - - - - -- - --- --- --------------------- - - - - -- ------ - - - - --
9238 11/06/97 AP -D LIGHTNING PRINTING 320.74
9239 11/06/97 AP -D W.W. GRAINGER, INC. 21.03
9240 11/06/97 AP -D CENTER FRAME AND WHEEL 180.00
9241 11/06/97 AP -D ANOKA - HENNEPIN TECH COLLEGE 1,013.00
9242 11/06/97 AP -D COPLIN PT DBA NOVACARE 185.12
9243 11/06/97 AP -D MILO BENNETT 583.99
9244 11/06/97 AP -D VISIONARY SYSTEMS, LTD. 560.00
9245 11/06/97 AP -D PIONEER PRODUCTS, INC. 1,963.13
9246 11/06/97 AP -D SEDGWICK 261.00
9247 11/06/97 AP -D INT'L ASSOC OF ARSON INVEST. 50.00
9248 11/06/97 AP -D EMERGENCY APPARATUS MAINT. 6.65
11/06/97 AP -D US WEST COMMUNICATIONS 423.36
9250 11/06/97 AP -D AIRTOUCH CELLULAR 49.30
TOTAL MANUAL CHECKS (M): 0.00
TOTAL COMPUTER CHECKS (C): 0.00
TOTAL DIRECT DISBURSEMENTS (D): 10,386.20
-------- - - - - --
--------------
TOTAL CHECKS: 10,386.20
11/06/97 at 03:41PM CENTENNIAL FIRE DISTRICT Page 1
A/P Pre - Checkwriting Report
--------------- --- --- - - - ---
BANK ACCOUNT: Checking account
DATE T CHECK NO PAID TO / FOR AMOUNT
-- -- - - -- - - - - - - - -- ------- ----------------- - - - - -- ------ - - -- --
11/06/97 D 0 INSPECTION WAGES -NET PAYROLL 368.93
- --- --- -- - - --
TOTAL AMOUNT OF ALL CHECKS: 368.93
is
Howard R, Green Company
CONSULTING ENGINEERS formerly MSa
Gmyvfhng Engineers
November 5, 1997
Pile: 260083 -0071
Mr. Jim March
Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
RE: PARTIAL PAYMENT ESTIMATE NO. 3
LAKELAND HILLS STREETS AND UTILITIES
Dear Mr. March:
Enclosed please find Partial Payment Estimate No. 3 for the above - referenced project. This pay
estimate includes payment for work completed up to Friday, October 31, 1997.
The majority of the work included in this payment is streetwork along Lakeland Circle:. This
streetwork includes geotextile fabric, drain tile, sand, and class 5. The total amcunt earned this
period is $57,882,46. The total amount retained is 5% of the total amount earned to date, or
$15,926.76.
We recommend that the City of Centerville approve our certification of the improvements for this
period. If you have any questions, please do not hesitate to call.
Sincerely,
Howard reen Company
Paul B. Kauppi
Staff Engineer
cc: Mr. Keith Eibensteiner, Royal Oaks Realty, Inc.
Mr. Dane Swenson, Builders Development & Finance, Inc.
Mc Paul Houle, Glenn Rehbein Companies
PBK/et
Enclosures
O-Tp rojQ600831083.0612. nov
LCi %�f d tc:VT L55T- 99 -CifH
c-
VARTIAL PkYMEtff F-';71JvlATE
No. 3
FROM: OCTOBER 9, 1997
70; OCTOBER 3l, 1997
CONTRACTOR: ROYAL OAKS REALTY, INC.
ADDRESS: 4156 LEXINGTON AVENUE, SHOREWIEW, NIN 55126
OWNER; ROYAL OAKS REALTY, TKC-
PROJFCT: LAWAND HILLS (160 Gilld)
COMPLETION D&TV AMOUNT OFCONTRACT:
ORIGINAL: ORIGINAL: S 490,076.75
REVISED; Ry'VISED,
I CtEARING GRUBBING eCRTREE IQ 0'00 0.00 0% 0 434 Goo Od
7 SODDING Sr 1000 1.00 0.0) Oto 0% 0JR) 0.03 0 1 %
3 SEED & tAtJLC" AC t5 3500 0.00 0.00 0% o.W 0.00 0%
4 SILT FENCE IF 2111) 0,011 O.IX) 0.130 0 fK) 0%
nj T SCWA3ULV 11.0 SITEWORK - TOTAL O.IYO 0,00
4
SPIEVULE-2-1 — 9TRl7EtqONSTtlIJ4;jI0H
2 REMOVE 6ffUWf0US PAVEMENT s y loo 4-W 9.00 II.00 0% 211J0 114.00 19
3 REMOVE CONCRETE CORK & GUTTER LF is 10.00 0(10 0.00 4D% OAG TOO 0%
4 REMOVE SIDEWALK Sf 75 5.00 001) 000 a% 0.60 4.00
5 MILL BITUMINOUS PAVEMENT sy 61) 5.40 obD 0%
PAGE 1
r
-i C1?hSBAGT 1TkF15,; - -'` -- .1111(5 Y�RK1A � xQT:lt'TfST1A'k'k' ._.
ND * t'2ESCREE'[T110.� �K �MU.Y #7`L�< �{'Yl'f' 9 z F i7}f�t12dT - Ctl,3LTR�.�'CF" , ":JIZTYt, fIIlltNj7d� 'i
6 MODIFIED SELECT GRANULAR BORROW CY T100 7.10 4,879,0 34,601.90 69% 4,879.00 34,610.90 69%
7 GEOTEXTiIE FABRIC SY 9800 0 -80 9.660.00 7,728.00 99% 9,660.00 7,728.00 99%
d DIRECT SUMP COHNCCTION EA 40 50.00 5.00 25063 13% 5.00 250.00 13%
9 4'NONPERF. THERMOPLASTIC, GRAIN PIPE LF 1600 6.00 115.00 690.00 7% 115.00 690.03 7%
10 4"PERF. THERMOPLASTIC CRAIN PIPE IF 6000 L% 4,492.00 4,492.00 7S% 4,49200 4,492.00 75"b
II CLASS SAGGREGATEBASE TN 4750 7.10 1,410.00 10,1 30% 1,430.00 10.153.00 30%
12 TYPE 4IA, WEAR COURSE MIXTURE TN 975 26.25 B.&D 0.00 0% 0.00 0.00 0%
13 TYPE 310, BASE COURSE MIXTURE TN 9 24,70 0.0(1 0.00 (IS 0.110 0.00 0%
14 BITUMINOUS MATERIAL FOR TACK COAT GAL 530 1.75 000 0.00 0% 0.00 0 .00 0%
15 CONCRETE CURB &GUTTER, SURMOUNTABLE LF 5425 7.80 0.00 0.00 0% 0.00 0.00 0%
16 CONCRETE CURB A CURTER. 8618 LF 450 SAO 0.00 0.00 0% 0.00 0,00 0%
0 MANHOLF ADJUSTING RING EA 15 45.00 0.00 000 0'% 0.00 0.00 0%r
IB 4"CONCRETC SIOEWALF SF 4175 2.65 0.00 0.00 ID 00.0 0.00 0%
19 6' DRIVEWAY APRON SF Soo 1 0,00 0.00 0.00 0.00 0%
20 2' BITUMINOUS TRAIL SP 8!10 lfflf 0.00 0.00 il 000 0.00 0%
21 SUBGRADE DENSITY TEST.'R4PLACE FA 7 50 -w 0.00 0 .(0 0% 0.00 0.00 0%
22 CLASS 5 GR4DATION TEST EA 2 I00 0) 1'rAl 1(0.00 10 S• I'M 100.00 50%
?7 CLASS S PROCTOR I EST EA 1 175.00 0.f)1 p 0% 0!k) 000 0%
24 CLASS 50ENSITY TEST, IN -PLACE EA 7 50.00 0.011 0(X1 0% 0.00 &'DO 0%
25 CONCRETE AIR ENTRAWMENC TEST EA 10 10.00 0.00 t).00 0% O.W 000 0
26 CONt,RFIE SLUMP TEST FA 10 49.00 OAO 0.00 0`F 0.00 0.00 041
27 CYL01GERS0EA) EA 10 40.00 0-01 0.11 11% D.00 0.00 O°
E SCHEDULE iOSTREET CONSTRUCTION -TOTAL 60. 61,012.90
N
�'I
H
SC).1ERB1E. }.9Si!9 fERM91N
L 1 COMNFCT To EXISTMr FA 1 1,6001)1 OAO 9.00 0% 1 T 1,600.00 IV.
' 1 . - - n-c '. u• ;'ir 1't: 5I et il 6fl 56`
..,, �. .,.,..... _.
i 3 6" PVC WATERMAIN LF 190 S.90 0.00 0.410 1% 177,()1 1,57539 98'
4 8" GATF VALVE Wl BOX CA 6 620.W 0.09 0.00 0% 900 5,580.00 113'
O 5 HYDRANT WI GATE VALVE EA 9 L,870.110 1) 0 00 0% '11.01) 16,830.00 100;
6 FITTINGS L6 3600 1.25 0,0) 1 203 0% 1.725.00 4,656.25 MY
GT,roj4'60083wV 61J093A'1 PAGE 2 2("33 -30
0
7 1" SERVICE CONNECTION W1 CURB STOP EA 40 145.00 Ono 0.00 0% 40,00 4.?00.00 I00%
8 V COPPER SERVICE PIPE LF 16W 6.55 0.00 0.00 0% 1.510.00 9.89050 94%
9 GRANULAR FOUNDATION MATERIAL CY 600 0.01 0-00 (I m 0% U9.00 1. 24%
to GRANULAR BEDDING MATERIAL CY 600 0-01 0.00 0,00 0% 0.00 0 -00 0%
11 IN- PLACE DENSITY TEST EA 45 511.00 0.011 0-00 0% (0(1 0.00 0%.
12 PROCTOR TEST EA 2 135011 000 0.00 0% 0.00 000 0-
SCHEDULE 3.0 WATERMAIN - rOTAL 0.00 78263.93
SCHFO ILE.4ASAIAL $Y SEWER
I CONNECT TO VISTING SANITARY SEWER FA 1 3.065.00 0.00 0.00 0% 1,00 3,W_00 [M%
2 BULD MANHOLE OVER "S TING SANITARY EA 1 4,385,00 0 (10 O.W 0% 1.00 4,385.00 106%
3 8" PVC (0 -AFT DEEP) LF 775 19.50 0_0 0.00 0% 6900 1.326.01) 9%
4 8" PVC (8-10 FT DEEP) LF 725 19-50 0-w floo 0% 1.13490 23,089.00 163%
5 8" PVC (10-12 FT DEEP) LF 50 20,40 0.00 0.00 0% 572,(10 11,668.80 114%
6 8" PVC (1 2.14 FT DEEP) LF 330 21.40 000 a 00 0% 510.00 10,914,00 155%
7 3 PVC (14-16 FT DEEP) LF 300 TO
-i DoU Iflq '!7800 5A59_60 76%
a 2'04SULATIOH SF 150 t w am 0.00 0% 43800 498.00 32s%
9 SANITARY MANHOLE (04') CA I'S 1,435.00 0.90 0100 0% 13,01 18,655.00 IMS
to MAWOLE EXTRA DEPTH (,F) LF 46 1.4,00 0.00 fMx) 0% 39.58 2.2533A2 865
11 CONCRETE MANHOLE COLLAR EA 15 40.00 6.00 (101) 43% 0.00 0.00 49%
12 fr X 4" FERVIC E VVYE EA 40 27-00 0,00 Roll 0% 40110 1. M0.00 30%
13 4"PVCSERViCC PIPE LF 164)(1 515 0,00 000 WA 1,829.00 9.602.25 114%
1.
14 GRANULAR FOUNDATION MATERIAL CY 500 11.01 am 0.011 0. 4100 O.M 011
15 GRANULAR KIDDING MATERIAL CY 500 41.01 0.1�0 0JI0 0% 206.00 2,19 41%
16 IN-PLACE DENSITY TEST FA 40 50.00 (Ilia OM D% 41.00 0.00 0%
17 PROCTORTE5T E-P, 2 135 on oco 0,00 OC 0.00 0.00 0%
IT
iTi
SCHEDULE 4.0 SANITARY SEWER- TOTAL 6.011 92.661,83
1 127 CLASS V RCP LF 195 28-65 4,00 (Mlo 6% Mfx) 5,761.35 102%
i6"93-10
N
T,roNTa�cTr(�e.Ksa x ,. : " .�Ltsrr�TOU � . aar,�crunr� �,
r
.. -: .:::. _ :. .,: .,.. ,..:. -, -. ...:,'„ � ,.,,,, x • �iL s 'fix ._
2 15" CLASS V RCP LF 261 26.70 6,00 0.00 0% 259.00 6,915.30 100%
3 18" CLASS III RCP LF 495 27.65 O.UO 43-W 0% 494.00 13,659.10 100%
4 21" CLASS III RCP LF 35 3135 0A0 0.00 1% 37.00 1.159,95 106%
5 24" CLASS ill RCP LF 480 31.95 0.00 0O0 0% 480.(8) 15,336.00 (00%
6 12'PIPEAPRON FA 10 550.00 0.00 0.00 0% 10.00 5.500.(0 100%
7 15' PIPE APRON EA 4 610.(10 0.00 0.00 0% 4.00 2,441,00 100%
8 24" PIPE APRON EA 2 92VA) O.IXI 0.00 0% 2.00 1,850.00 1004E
9 24 "X36 "C.ATCH@ASIN EA 2 910,00 0.00 0.00 0% 2Oft 1,820.0) 100%
10 48" STORM MANHOLE EA Q 1,060.00 0.00 0.00 1% 12.00 12.720.00 IW%
11 54" STORM MANHOLE EA 1 1,475.00 0,00 9.00 U4 1.00 1,475.00 100%
12 60" STORM MANNOLE EA 1 1,850.00 CIA 0.00 U% 1.00 1,950.00 /W%
13 EXTERNAL CATCH BASIN SEAL FA 2 16500 0.m 0.00 U% 0.00 0.00 _ 0%
14 EXTERNAL MANHOLE SEAL EA 14 155.00 0,00 0.10 0% 0.00 0.00 0%
15 POND OU TLET CON TROL STRUC TURE EA 6 1,060510 O.W 0.00 0% 6.00 6,360.00 100%
16 BAFFLED WEIR EA 8 R70.00 0.0) 000 0% 8.00 6,96000 100%
17 RIP RAP, CLASS III TN 50 60.00 0.00 0O0 0% 47.00 2,820.00 945
10 IN -PLACE DENSITY TEST EA 15 541pn 0.00 0.01 1% 9 01 0.00 0%
19 PROCTOR TEST EA 1 135.00 0.00 _ 0110 0% O.W 0.00 0%
T SCKEDULESn STORAi SEWF11 -TOTAL 0.00 86,566.70
TOTAL A610UN'T TDIS PERIOD 60,928.90
70TAL .LHOUNTTO D.+.IE 318.535.1k
is
ti DF.SCRTPT _ _ TOTAL THIS PERIOD TOTAL TO DATE.,
C SCIIFUIILI! I A SfTFW'ORK - TOTAL 0.110 0.00
ui SC( {EDUCE 3.0 WA'fEfttiA1N -- TOTAL 0.00 18,263.83
SVIIEDULE 4.0 SANITARY SEWER -- TOTAL 0.00 92,661 -83
i
u SCEfEnuu:50 STORM SEWER - - FOCAL 0.(M 86,566.70
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AMOUNT EARNED S(o,9?8.90 $718,515:?6
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AMOUNT RETAINED $3,046.44 515,9:6,76
.VFRIAL ON SrrE •. •. � 50.00 ,.. .
MAT ICAL DF.DIICT. 50.110 $0,00
PREVIOUS PAYMENTS _ sssss..I.,....... :a���rsa�sssr�• •ssssrs�s�s� ST44,126(44�
AMOIIN'V DUST 537,887 46 $57.5!12.46
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MEMO
DATE November 7, 1997
TO Honorable Mayor and Council
FROM Jim March
RE Fruth, Fischer, Dentz MUSA extension request
In this section, please find a map showing property owned or
desired to be owned by the above named individuals. These
persons would like to request that their property be allowed into
the current MUSA by the means of a MUSA extension request. The
approximately 20 acres that the Fruth /Fischers own was at one
time included in the area that would have been deemed as going
into the current MUSA once the Comprehensive Plan was approved.
The property owners would like to explain to the Council their
desire to sell /buy the property to developers or to develop
themselves. Please call me if you have any questions on this
issue.
O ' N
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Howard R, Green Company
[9Y;l6TtYf WYII4YU9LY
CONSULTING ENGINEERS F;rmerly MSA
November6, 1997 Ct nsulSng Eng7reers
File. 260096M
Mr. Jim March
City Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
RE. SENIOR HOUSING FINAL GRADING PLAN REVIEW
Dear Mr. March:
We received the revised grading plan for the above- referenced project on November 3. ' 397. A
change that has been made to the plan includes grading a small depression off the nortl,vvest
corner of the building to collect storm water. If this depression is constructed to plan, the
watermain that has already been installed will not have adequate earth cover. We there fore
recommend the installation of insulation below this low area and storm sewer to protect against
freezing. We also recommend minor grading modifications here to provide as much protection
to the watermain as possible.
We received a call from Frana and Sons, Inc., regarding what type of curb and gutter is -aqu?red
for the parking area. 8612 concrete curb and gutter is acceptable at this location.
We offer the following minor comments on the plan:
• The slope is incorrect for the 12" RCP just south of the parking area
• The small berm northwest of the driveway apron should be verified in the field to direa
stormwater over the emergency overflow and not onto the properties along Heritage or west
along the driveway.
• Emergency overflow should also be constructed between the low areas around the south
end of the building.
We will be in attendance at the November 12th City Council meeting. We can answer ar.y
questions about the grading plan at that time.
Sincerely,
H ward R. Green Company
Da
Y r9
Project Manager
DEMtw cc: Mr. Paul Palzer, Centerville Public Works
Mr. Mike 5t. Martin, Loucks and Associates
Mr. Tm Dillon, Dunbar Development
Ms. Bekah Padilla, MHWB
0 TR0R26 96mH146 -061 r. iov.duc
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BENCHMARK
INDUSTRIES INC.
52 ?' LAKELAND AVENUE NORTH
NA NNEAPOLIS, k4q iINESOTA 55429
X612)533 5282 - FAX 1612)533.0426
FACSIMILE T � RA / N . S W SSION INFORMATION SHEET
DATE: /--!). 7 —
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BENCHMARK
INDUSTRIES INC.
5221 LAKELAND AVENUE �NORT14
MINNEAPOLIS. MINNESOTA 55429
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MEMO
DATE : November 7, 1997
TO Honorable Mayor and Council
FROM : Jim March
RE Snowmobile Ordinance /Main Street Speed /Safety Concerns
I have spoke with Chief VanBurkleo and requested that there be a
representative from the police department at the Council meeting
to discuss the safety concerns and videotaping at the
intersection of Main Street and Progress Road. I also asked that
the representative be able to join in the discussion on the
potential conflicts and changes being made in relation to
snowmobiling on Main Street. I am particularly interested in
hearing about the strategy for enforcement of snowmobile
violations now that the Police Department has purchased a
snowmobile.
City oj Centervitte
1694 SorefStreet, Centerviffe, M�55038 (612)429 -3232
CITY OF CENTERVILLE
ORDINANCE NO. 17 -A
AN ORDINANCE REGULATING THE USE AND OPERATION OF SNOWMOBILES IN
THE CITY OF CENTERVILLE, AND REPEALING ORDINANCE NO. 17 RELATING
TO THE SAME SUBJECT.
The City Council of the City of Centerville ordains:
Section 1 Intent:
It is the intent of this ordinance to supplement Minnesota
Statues, Sections 34.81 through 34.33, as amended, and Minnesota
Statues Chapter 169, with respect to the operation of
snowmobiles. Such statues are incorporated herein by reference.
This section is not intended to allow what the state statues
prohibit, nor to prohibit what the state statues allow.
EeatiQn ' Definitions:
a. For purposes of this Ordinance, terms defined herein
shall have the meaning ascribed to them.
b. "Person" includes an individual, partnership,
corporation, the state and its agencies and subdivision, and any
body of persons, whether incorporated or not.
C. "Snowmobile" means a self propelled vehicle designed
for travel on snow or ice, steered by skis or runners. '
d. "Owner" means a person, other than a lien holder
having the property in or title to a snowmobile, or entitled to
the use or possession thereof.
e. "Operate" means to ride in or on, and control the
operation of a snowmobile.
f. - Operator" means every person who operates, or is in
actual physical control of a snowmobile.
g. "Roadway" means that portion of a highway or street
improved, designed or ordinarily used for vehicular travel.
h. "Street" means a public thoroughfare, roadway, :alley,
0 trail used for motor vehicular traffic which is not nn
inter =torte, trunk, county -state aid, or county highway.
-1-
i. , Right -of- way" means the entire strip of land traversed
by a highway or street in which the public owns the fee or an
easement for roadway purposes.
j. "Deadman throttle" or "safety throttle" means a
device which when pressure is removed from the engine accelerator
or throttle, caused the motor to be disengaged from the driving
mechanism.
Section 3.
It is unlawful for any person to enter, operate or stop a
snowmobile within the limits of the City of Centerville:
a. On the roadway of any street, except the most right
hand lane then available for traffic or as clove as practicable
to right hand curb or edge of the roadway, except when overtaking
and passing another vehicle stopped in the lane or proceeding in
the same direction, or in making a left turn. Snowmobiles are
also prohibited upon the inside slope and roadway of any trunk,
county -state aid and county highways where such highways are so
configured within the corporate limits.
b. On a public sidewalk provided for pedestrian travel.
C. On boulevards within any public right -of -way.
d. On private property of another without specific
permission of the owner or person in control of said property.
e. Upon any school grounds, except as permission is
expressly obtained from responsible school authorities.
f. On public property, playgrounds and recreation areas,
except areas previously listed or authorized for such use by the
Park Board, in which case such use shall be .lawful, and
snowmobiles may be driven in and out of such areas by the
shortest route. Authorized areas in the City of Centerville
shall be designated by resolution of the Park Board and approved
by the City Council.
g. On streets as permitted by this ordinance at a speed
exceeding ten (10) miles per hour.
h. During the hours of 10 :00 o'clock p.m, to 7:00 o'clock
a.m., Sunday through Thursday, and 12:00 o "clock a.m. to 3:00
o'clock a.m., Friday and Saturday. This provision is not
intended to prohibit snowmobiles from operating on City streets
during the hours specified herein. Nor shall it prohibit the
operator of a snowmobile from entering or leaving the City of
enterville during the above hours, providing that the operator
of a snowmobile utilitzed the most direct, route of travel to and
from the operators residence or destination.
-2-
r
i. Within two hundred (200) feet of church property during
the hours of church services, and during the hours of other
church functions. This provision in not intended to prohibit
snowmobiles from operating on City street, adjacent to church
property during the hours specified herein.
Section d.
City traffic ordinances shall apply to the operation of
snowmobiles upon streets and highways, except for those relating
to required equipment, and except those which by their nature
have no application.
Section 5
No snowmobile shall enter any uncontrolled intersection
without making a complete stop. The operator shall then yield
the right -of -way to any vehicles or pedestrians at the
intersection, or so close to the intersection as to constitute an
immediate hazard.
Sri t� i n 6, FPzs n under 18
a. No person under 14 years of age shall operate on
streets or make a direct crossing of a City street as the
operator of a snowmobile. A person 14 years of age or older, but
less than 13 years of age, may operate a snowmobile on streets as
Permitted under this Ordinance, and make a direct crossing of
such streets only if he has in his immediate possession a valid
snowmobile safety certificate issued by the Commissioner of
Natural Resources as provided by M.S. 34.36., or a valid motor
vehicle operators license issued by the Commissioner of Public
Safety or the drivers license authority of another state.
b. It is unlawful for the owner of a snowmobile to permit
the snowmobile to be operated contrary to the provision of this
section.
Section 7
It is unlawful for any person to operate a snowmobile within
the limits of the City of Centerville:
a. So as to tow any person on a public street or highway
except through use of a rigid tow bar attached to the rear of the
snowmobile. Exception: A disabled snowmobile may be towed to a
Private residence without the use of rigid towbar.
-3-
b. Within one hundred (100) feet of any fisherman,
pedestrian, skating rink or sliding area where the operation
would conflict with use or endanger other persons or operation,
in those areas at a speed greater than reasonable and prudent.
Section 3
It is unlawful for any person to operate a snowmobile any
place within the limits of the city of Centerville unless it is
equipped with the following:
a. Brakes adequate to control the movement of, and to stop
and hold, the snowmobile under any condition of operation.
b. A safety or so called "deadman" throttle in operating
condition.
C. When operated between the hours of one half hour after
sunset, to one half hour before sunrise, or at times of reduced
visibility, at least one clear lamp attached to the front, with
sufficient intensity to reveal persons and vehicles at a distance
of at least one hundred (100) feet ahead during the hours of
darkness under normal atmospheric conditions. Such head lamp
shall be so aimed that glaring rays are not projected into the
eyes of an oncoming snowmobile operator. It shall also be
equipped with at least one (1) red to exhibit a red light plainly
visible from a distance of five hundred (500) feet to the rear
during hours of darkness under normal atmospheric conditions.
d. Reflective material at least sixteen (16) square inches:
on each side, forward of the handlebars, so as to reflect lights
at a ninety degree (90) angle.
Section
on 9 .
Every person leaving a snowmobile on a public place shall
lock the ignition, remove the key and take the same with him.
Section 10 P nal ties:
Any person who violates, disobeys, omits, neglects or
refuses to comply with the provisions of this ordinance shall be
guilty of a misdemeanor and upon conviction shall be punished as
defined by State Statute.
Se-tin 11 St i .v:
Should any section, subdivision, clause or other provision
of this Ordinance be held to be invalid by a court of competent
jurisdiction, such decision shall not affect the validity of the
Ordinance as a whole, or of any part thereof, other than the part
held to be invalid.
Adopted by the City Council of the City of Centerville this
day of I�l?ri 1 1991 .
ti . z U
Mayor
ATT 5 T:
C br211 El 4�f
Clerk /Adminis�ra 0 n
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OFFICE ENVIRONMENT
8 R O K E R S
Q U O T A T I O N
TO CITY OF CENTERVIL.LE DATEJuly 28, 1997
1880 MAIN STREET PAGE 1 OF
CENTERVILLE, MN 55038
QUANMTY DESCRIPTION EACH TOTAL PRICE
3 30X66 ASE PANELS 153.00 459.00
4 42X66 ASE PANELS 186.00 744.00
1 30" POWER ASSEMBLIES 20.00 20.00
4 42" POWER ASSEMBLIES 20.00 80.00
I BASE POWER INF &EED 20.00 20.00
6 DUPLEX RECEPTACLES 4.00 24.00
2 3OX30 WORKSURFACES 85.00 170.00
2 3OX42 WORKSURFACE 100.00 200.00
2 30X72 WORXSURFACES 135.00 270.00
2 30X,42X42X30 CORNER WSURF 176,00 352.00
2 30" BOX /90X /FILE PEDESTAL 140.00 280,00
2 36" 2 DWR LATERAL FILES 150.00 300.,00
2 30" OPEN SHELVES 40.00 80,.00
2 42" OPEN SHELVES 50.00 100,00
�_•` -- -- .,��
390 93rd Avenue N. FECeipI Ol "ccpy of ihls QVO ?ATION ac Fnowl�ycd
W.
In Coon Rapids, MN 55433
Office: 612 717 1710
L OEB R erlatwe Fax: 612 717 1711 Customer Signature
Ch=B
OFFICE ENVIRONMENT
B R O K E R S
Q U O T A T ! 0 N
TO CITY OF CENTERVILLE DATEJulY 28, 1997
1880 t1ATH STREET PAGE OF
02
CENT ILL � MN 55036
QUANTITY I DESCRIPTION EACH TOTAL PRICE
2 42" FLIPPER. CASTS W /LOCKS 130.00 260.00
4 TASKLIGHTS 45.00 180.00
2 30" TACKBOARDS 35.00 70.00
2 42" TACKBOARDS 45,00 90.00
1 60" STCAS£ WALL TRACKS -PR 20.00 20.00
2 35" PAPER FLOW 20.00 40.00
2 CENTER DRAWERS 30.00 60.00
FREIGHT CHARGES INCLUDE DELIVERY AND
INSTALLATION.
SUBTOTAL 3,819.00
FREIGHT 330.00
SALES TAX 248.24
TOTAL QUOTE 4,397.24
f � Recsipl GI a wpy 01 this QUOTATION acwwwletlgetl.
390 93rd Avenue N.W.
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Coon Rapids, NIN 55433
Office: 612 717 1710 —
Oc8 Sbkstriative Fax: 612 717 1711 I Customer Signature
.OMWB CL7Y ef-
OFFIC£NVIRONMENT Tr � , �MGL-
BROKERS I N C -- - -K --- .....- ___ ---
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B8F Pt1FtE' FLOW
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I
0 DESIGNWISE
COMMERCIAL FURNISHINGS
City of Centerville
Ms. Ry -Chel Gaustad
The following specifications and pricing are in relation to the layout submitted to me last week. The
manufacturer I have selected to represent is Panel Concepts "TL2 ".
Panels:
1 30 x 66 Height, Tackable Acoustical, Powered $ 734.00 734.00
4 36 x 66 Height, Tackable Acoustical, Powered $ 774.00 3,096.00
1 36 x 66 Height, Tackable Acoustical Non - powered $ 651.00 651.00
1 48 x 66 Height, Tackable Acoustical Nan - powered $ 734.00 860.00
Components:
2 Box, Box, File Pedestal, 24" w/lock $ 563.00 1,126.00
2 Tow Drawer Lateral File, 36" w/ lock $ 840.00 1,680.00
2 Pencil Drawers, 18" $ 174.00 348.00
2 36" Fabric Flipper Door Cabinet $ 529.00 1,058.00
1 48" Upper Shelf, High -sided $ 214.00 214.00
3 36" Upper Shelf, High -sided $ 197.00 591.00
2 36" Task Light $ 160.00 320.00
2 48" Tool Bar for Organization shelves $ 80.00 160.00
4 Pkgs. of 4 Accessory Trays, Slanted $ 148.00 592.00
2 30" Wall Track for Tool Bar $ 23.00 46.00
Worksurfaces:
2 24 x 36 x 36 Comer Worksurfaces $ 426.00 852.00
3 24 x 36 Worksurface $ 269.00 807.00
1 24 x 48 Worksurface $ 360.00 360.00
1 30 x 72 Worksurface $ 563.00 563.00
1 30 x 84 Worksurface $ 584.00 584.00
Electrical:
1 Base Feed Electrical $ 117.00 117.00
10 Duplex Outlets $ 34.00 340,00
TOTAL RETAIL: $15,099.00
LESS 55% DISCOUNT: $ 6,794.55
Please keep in mind, this is only a proposal. The terms and conditions have not been set forth herein.
When a final draft is determined and the colors have been selected, I will devise a procurement for you to
submit to the council of the City of Centerville.
I look forward to the opportunity to work with you on upgrading the furniture for your city office.
Sincerely,
David A. Janssen
Owner / President
1375 Wolters Boulevard, Suite #103 / Vadnais Heights, Minnesota 55110 / 612.481 •9027 / Fax 612.481 •9088
Option II
Panels:
1 30 x 66 Height, Tackable Acoustical, Powered $ 734.00 734.00
4 36 x 66 Height, Tackable Acoustical, Powered $ 774.00 3,096.00
1 36 x 66 Height, Tackable Acoustical Nan - powered $ 651.00 651.00
1 48 x 66 Height, Tackable Acoustical Non - powered $ 734.00 860.00
Components:
2 Box, Box, File Pedestal, 24" $ 563.00 1,126.00
2 File, File Pedestal, 24" $ 580.00 1,160.00
2 Pencil Drawers, 18" $ 174.00 348.00
2 36" Fabric Flipper Door Cabinet $ 529.00 1,058.00
1 48" Upper Shelf, High -sided $ 214.00 214.00
1 36" Upper Shelf, High -sided $ 197.00 197.00
2 36" Comer Shelf $ 637.00 1,274.00
4 36" Task Light $ 160.00 640.00
Worksurfaces:
2 24 x 36 x 36 Corner Worksurfaces $ 426.00 852.00
3 24 x 36 Worksurface $ 269.00 807.00
1 24 x 48 Worksurface $ 360.00 360.00
1 30 x 72 Worksurface $ 563.00 563.00
1 30 x 84 Worksurface $ 584.00 584.00
Electrical:
1 Base Feed Electrical $ 117.00 117.00
10 Duplex Outlets $ 34.00 340.00
TOTAL RETAIL: $14,981.00
LESS 55% DISCOUNT: S 6,741.45
Please keep in mind, this is only a proposal. The terms and conditions have not been set forth herein.
When a final draft is determined and the colors have been selected, I will devise a procurement for you to
submit to the council of the City of Centerville.
I look forward to the opportunity to work with you on upgrading the furniture for your city office.
Sincerely,
David A. Janssen
Owner / President
P B
OFFICE ENVIRONMENT
B R O K E R S
U O T A T t O N
TO CITY OF CENTERVILLE � 29 199'7
1800 MgIN STREET
PAGE OF
CFNlERVIL.I..E MN 5503$
QUANTITY DESCRIPTION EACH TOTA PRICE
REFERENCE: DANEL.L' S OFFICE —
1 24X72 WORKSURFACE 66. 00 66, 00
1 24" BOX /PDX /FILE PEDESTAL 140,00 140.00
1 24" FILE /FILE PEDESTAL 140.00 i4.Q1,00
3 60 ASE WALL. TRACT; 20.00 60.00
2 36 FLIPPER CABINETS 119.185+ 236.021
BE TASHHEHTS f S--I – 9 4 1-6 7 U0-
36" TACKBOARDS 45.00 90.510
1 30" 2 DRAWER LA'T'ERAL FILE 150.00 150.
FREMil Cf- IFIRGCS 1NCL UDE DELIVERY AND
INS TALLATION,
SUBTOTAL 994.00
FREIGHT 101x. 00
SALES TAX 64.61
TOTAL QUOTE �1
i0U�"� 1
I
390 93rd Avenue N.W.
Recp.�t ale fpy of IN,OU07A710N ad.lwwNdged
I f
Coon Rapids, MN 55433
OEB eF rasaulative Office: 612 717 1710
- -- . �,�_ Fax: 612 717 1711 Customer Signature
OEB
OFFICE ENVIRONMENT
B R O K E R S
Q U O T A T t p N
TO CITY OF CENTERVILLE DATE October 29, 1997
1880 MAIN STREET PACE 01 OF
CENTERVILLE, MN 55038
QUANTITY DESCRIPTION EACH TOTAL PRICE
REFERENCE; SEATING
2 PNEUMATIC TASK CHAIRS 75.00 150.00
1 HI BACK BEIGE LEATHER CHR 150.00 150,00
ABOVE SEATING TO BE "A5 IS" CHAIR
INVENTORY IS SUBJECT TO CHANGE. PRODUCT
IS AVAILABLE IMMEDIATELY.
SUBTOTAL 300.00
FREIGHT 65.00
SALES TAX 19.50
TOTAL QUOTE 384.50
fla :e ;I of a wpy o! Irvin oupTATioN a: kru•wisdpeC
390 93rd Avenue N.W.
Coon Rapids, MN 55433
OEB e le sentative Office; 612 717 1710
J Fax: 612 717 1711 Customer Signature
OFFICENVIRONMENT
BROKERS INC
L
f tee
�xtsr +� L�K
Circle Pines - Lexington
+ . Davld O. van Barkleo
Pol Ce Department Ch[efgjPolice
SW Civic Sel6hts Circle a Circle Pins, MN 5501 � • (612) 784 -8501 Gerry Rimmaen
Administrative
Secretary
CIRCLE PINES - LEXINGTON POLICE DEPARTMENT
CONFIDENTIAL BACKGROUND INVESTIGATION
This law enforcement agency has conducted a background investigation on the below listed individual for
the stated purpose. The following information is a result of this investigation:
Reason for Investigation: Transfer of liquor license
Department Requesting information: City of Centerville
Date Received: 10/06/97
Date Completed: 10/13/97
Subject of Investigation: Richard A. DeFoe
Data Evaluated:
Local Record Check: No criminal record
✓ Driving Record: Clear, no violations
Personal References: N/A
FBI Criminal History: No Record
BCA Criminal History: No Record
Outstanding Arrest Warrants: None
Other: N/A
Comments:
Background investigation revealed that applicant is presently owner of two other establishments, Sharx in
Fridley and Club Cancun in St. Paul. I made contact with the City of Fridley and learned that the
applicant's license was suspended for one (1) week in June of 1997. Citing what appeared to be an annual
review of all licensed liquor establishments in the City of Fridley, the applicant was suspended for what
was referred to as "an unusually high level of incident reports related to assaults and disorderly conduct".
In reviewing this matter I was also made aware of a driveby shooting that took place on 11/24/96 and
involved injuries to at least one patron.
In reviewing public response data from St. Paul, I noted five (5) aggravated assaults that were reported
between January and October of 1997:
Recommendation: I believe that certain conditions should be placed upon this establishment. They
should include the following:
1. That the license is subject to annual review by the Council
2. That all criminal incidents as defined by the Chief of Police and City Attorney, that occur
on -site immediately be reported to the Circle Pines - Lexington Police Department, and will
cooperate fully with any resulting criminal investigation and prosecution.
3. In the event that Teen Night activities are resumed, and for Eighteen and Over Night
activities, the licensee shall provide to the Chief of Police a security plan to be approved by
the Chief of Police.
4. Waterworks management will undertake aggressive training of all employees in the
following areas:
a. Detecting and dealing with excessive consumption of alcohol on the licensed premises.
Patrons and staff will be notified in no uncertain terms that no alcohol is to be served to
obviously intoxicated persons.
b. Security personnel will be provided with Use of Force Training in an effort to reduce use
of force complaints lodged against security personnel. Such training is to be approved by
the Chief of Police.
Submitted By:
Chief VanBurkleo
MEMO
DATE : November 7, 1997
TO Honorable Mayor and Council
FROM : Jim March
RE Planning and Zoning Vacancy
At the last Planning and Zoning meeting, the commission made a
recommendation to fill their current vacancy. This
recommendation came after lengthy discussion on the
qualifications of the three candidates. The commission
recommended John Buckbee to be appointed to fill the vacancy.
MEMO
DATE November 7, 1997
TO Honorable Mayor and Council
FROM Jim March
RE 800 mhz radio system
The Anoka County Board of Commissioners request that we appoint
one elected official and one appointed official to work with them
to develop language for a joint powers agreement. Included in
this section is a letter from the County on this issue. I would
be willing to accept this appointment as an appointed official,
but I believe it may be more appropriate to have the Public Works
Director serve in this capacity since this system would primarily
affect our public works radio communications. I have also had
discussions on this issue with Fire Chief Milo Bennett and am
aware that he has been extremely active on this issue. This
would be a long term project with probably quarterly meetings.
1�1.'2di9Y k _11 Ur _ir-U_ ri
=: CO.,NTY OF ANOKA
1. !'�'s
(,),'/':ce of th County Board of Commissioners
GOVERNMENT CENTER
2 ; :'C 3rd Avenue • Anoka, Minnesota 55303 -2265
(612) 323 -5880
September 4, 1997
DAN ERHART
County Board of commissioners Post -le fax Note 7671 Dma
District 47 Te Pis
From
Co.IDepl �_
The Honorable Lee Ann Osbun Milie Priories anonar
Mayor, City of Circle Pines Fa Fa.a
376 Nottingham Drive
Circle Pines, MN 55014
Dear Mayor Osbun Miller:
Enclosed is a plan for implementing are s"-GO mhz system for Land Mobile Aadio Systems in Anoka
County. Also inclosed is analysis r,,:f+pfeted by the Anoka County Radio System Planning
Committee examining the various opccaa available for dealing with radio traffic and quality issues
in the future. The Committee analys:,a rt_termfnes that, at the present time, the best course of
action would be for us to join the radio system 800 mhz backbone system in about
2002. Based upon this analysis, th€ ., n, which is required by statute to be submitted to the
Metropolitan Radio Board, describe +)w the transition to the 800 mhz system would be
accomplished.
The submission of this plan does no? vecably commit us to this course of action, however, it
does ensure that the necessary char: „ will be reserved for our area when and if we do move
forward. Clearly, given the tremend, ,: costs Involved, considerable additional thought will be
necessary.
In addition to being approved by the. r ">,r,oka County Radio System Planning Committee (list of
members enclosed), the plan was cc; •: erPd and recommended by the Joint Law Enforcement
Eoard and the Fire Protection Count' >_ well as being reviewed by various municipal officials at
a public meeting held earlier last rno :�(�
The next step, we believe, is to ccnc:rt: establishing a joint powers board between the county
and the various municipal ?ties to begf ; c task of developing a detailed plan for implementation,
funding and operation of the syste- It is anticipated that the membership would include
representatives from the local units o' ;._:.ernment, law enforcement, fire departments and public
works.
FAX: 323 -5682 Affirmative Asti -:it / Equal Opportunity Employer TDDrM. 323 -5289
September 4, 1997
Page 2
We would like your community to ap! :;Int an elected and appointed official to work with us to
develop language for a joint powers :-,;)cement for this purpose. Please submit the names to
John Tonding, PSAP Manager, Anoi::i County Courthouse, 325 East Maln Street, Anoka MN
55303, by September 30. If you have ;iny questions, please call John at 323 -5822.
Sincerely,
an rhart
Anoka County Commissioner
DE:si
Enclosures
cc: Anoka County Board of Coma<'e, oners
Jay McLinden, County Admin:s;,t ;tor
Bob Johnson, County Attorney
Tom Durand, Division Manag,. >r, - Aovernmental Services
John Tonding, PSAP Manage
Anoka County Police and Fire ",'! iets
RESOLUTION 97 -24
WHERAS, the City Council of the City of Centerville met on Wednesday,
November 12, 1997 in the City Hall and
WHERAS, the following parcels are delinquent on their water utility billing
and will be certified to the County Auditor under code 82777.
NAME & ADDRESS AMOUNT PIN NUMBER
Tim & Penny Hansen $ 327.73 14- 31 -22 -44 -0063
7252 Twin Lakes Ave.
Nancy Johnson $ 88.39 14- 31 -22 -44 -0055
7260 Unity Ave.
Joseph Juneski $ 129.40 23- 31 -22 -12 -0061
1841 Houle Circle
David Lindemer $ 148.21 14- 31 -22 -43 -0052
7223 Peterson Trail
Glen & Laurie Powers $ 156.13 14- 31 -22 -43 -0086
1870 Quebec Street
Resident $ 215.54 14- 31 -22 -43 -0083
1848 Quebec Street
Alike &. Vicki Schwartz $ 184.18 14- 31 -22 -43 -0053
1823 Fos Run
David & Kathleen Thompson $ 304.64 14- 31 -22 -43 -0031
1885 Prairie Drive
Mayor, Tom Wilharber
ATTEST:
Ry -Chel Gaustad, City Clerk
RESOLUTION 97 -24
WHERAS, the City Council of the City of Centerville met on Wednesday,
November 12, 1997 in the City Hall and
NNMRAS, the following parcels are delinquent on the sewer utility billing
and will be certified to the County Auditor under code 82776.
NAME & ADDRESS AMOUNT PIN NUMBER
Rodney Atkinson $ 144.00 23- 31 -22 -11 -0038
1970 S. Robin Lane
Betty Berg $ 205.40 23- 31 -22 -22 -0013
7129 Main Street
Curtis Bum S205.40 23- 31 -22 -11 -0012
7169 W. Robin Lane
Richard Carpenter $ 205.40 23- 31 -22 -23 -0022
26004 Hunter Ave.
Wyoming, MN 55092
Richard Carpenter $ 548.60 23- 31 -22 -23 -0021
26004 Hunter Ave.
Wyoming, MN 55092
Richard Carpenter S205.40 23- 31 -22 -23 -0022
26004 Hunter Ave.
Wyoming, NIN 55092
Daryl Currence $ 205.40 14- 31 -22 -34 -0034
7261 Clearwater Drive
Kevin Danielson S 11510 23- 31 -22 -23 -0045
7005 Lamotte Drive
William Gajeski $ 205.40 23- 31 -22 -23 -0047
7045 Centerville Road
Tim & Penny Hansen S205.40 14- 31 -22 -44 -0063
7252 Twin Lakes Ave.
Nancy Johnson S 115.20 14- 31 -22 -44 -0055
7260 Unity Ave.
Joseph Juneski $ 115.20 23- 31 -22 -12 -0061
1841 Houle Circle
James McBride $ 160.30 14- 31 -22 -31 -0007
1759 Peltier Lake Drive
Curt McKay $ 205.40 23- 31 -22 -24 -0013
1749 Heritage Street
Bill Michael $ 160.30 23- 31 -22 -42 -0012
6923 Oak Circle
Debra Nelson $ 205.40 23- 31 -22 -12 -0011
7164 Mill Road
Tom & Christie Olson S205,40 15- 31 -22 -44 -0033
7261 Main Street
Richard Paulson $ 205.40 23- 31 -22 -24 -0002
1764 Main Street
Glen & Laurie Powers S160.30 14- 31 -22 -43 -0086
1870 Quebec Street
Resident $ 205.40 23- 31 -22 -31 -0018
6923 Tourville Circle
Resident $ 205.40 14- 31 -22 -43 -0083
1848 Quebec Street
Resident S160.30 23- 31 -22 -11 -0018
1966 N. Robin Lane
Richard & Catharine Rodgers $ 160.30 23- 31 -22 -11 -0013
7175 W. Robin Lane
Craig Ryan $ 205.40 23- 31 -22 -14 -0017
7098 Brian Drive
Mile & Vicki Schwartz S115.20 14- 31 -22 -43 -0053
1823 Fox Run
Kevin & Jennifer Stewart $ 205.40 23-31 -22 -11 -0033
1995 N. Robin Lane
David & Kathleen Thompson S205.40 14- 31 -22 -43 -0031
1885 Prairie Drive
Mark VerpLvetse S205.40 23- 31 -22 -12 -0008
7192 NO Road
?Mayor, Tom Wilharber
ATTEST:
Ry -Chel Gaustad, City Clerk
NOU: a 1997
PRINTEWS AFFIDAVIT OF PUBLICATION
AFFIDAVIT OF PUBLICATION
CITY OF CENTERVILLE STATE OF MINNESOTA)
NOTICE OF HEARING OF PROPOSED County of Ramsey )
SPECIAL ASSESSMENT FOR DELINQUENT
SEWER AND WATER ACCOUNTS
NOTICE IS HEREBY GNEN that %a City 1, the publisher, or the publisher's designated agent, being duly sworn,
Council of the City of Centerville will hold a pub-
lic hearing on proposed special assessments on oath state that I am the publisher, or the publisher's designated
Tor dalinquenf sewer and water accounts. Such
hearing will be held at the City Halt1860 Main agent and an employee of the newspaper known as The Quad
Street, Centerville, Minnesota, on Wednesday, �.
November 12, 1997 at 6;00 p.m. or soon there 1 Community Press, and that I have full knowledge of the facts which
after.
The proposed assessment roll is on file for are stated below:
pub8c impaction al the Ciry Clark's office. The !
total amount of the proposed special assees (A) The newspaper has complied with all of the requirements constitut-
ment is $7,682.69. Written or oral objections will
be considered during the public hearing, ing qualification as a qualified newspaper, as provided by Minnesota
Comments will be received at the Chg Cler'k's -
office at me above address. No appeal may be Statute 331A.02 331A.07, and other ap
taken as to the amount of any assessment e pp icable laws, as amended.
adopted after the hearing unless a written (13) The Printed City of Centerville .
objection signed by the affected property owner
Is filed with the Mayor or City Clerk prior to the Notice o f Hearing
Assessment hearing or is presented to the pre-
siding offices prior to the end of the hearing and which is attached was cut from the columns of said newspaper, and
than tied with the Anoka County District Court
within thirty (30) days after the adoption of the was P rinted and P ublished once each week, for 2 successive weeks;
assessment pursuant to Minnesota Statutes
Section 429. 081. it was first published on Tuesday , the 28 da of
Dated: October 15, 1997 P Y
Signed: Ry -Chel Gaustaq CMC City Clerk October 19 97 and was thereafter rinted and ublished on
ahcdetghijklmmugMlu"xyz P P
Published in the Quad. Community Press eve Tuesday to and includin Tuesday
October 28 and November 4, 1997. �' g r
the of Nnvamhar , 199-2_; and printed below is a
copy of the lower case alphabet from A to Z, both inclusive, which is
hereby acknowledged as being the size and kind of type used in the
composition and publication of the notice:
abcdelghijkimnopgrslumxyz Z�
TITLE: Publisher
Subscribed and sworn to before me on
this 4 day of November ,19
g � SUSAN. I-i tSL
N01AHY fU2 MI =!NEST';- Z
RAMSEY COUNTY 5
Notary Public, Ramsey County, Minn.
My commission expires January 31. 2000
------------------------------------------------------------------
RATE INFORMATION
(1) Lowest classified rate paid by $
commercial users for comparable
space. (Line, word, or inch rate)
(2) Maximum rate allowed by law for
the above matter, (Line, word, or inch rate)
(3) Rate actually charged for the $ 5. 10 /inch /per week
above matter. (Line, word, or inch rate)
�ABDO
k A ABDO
�J I SICK &
N IMEYERSUP October 23, 1997
Certified Public Acw.nian4 & Consultants
1060 NoAWand Plaza
3800 West 80'^ Staet Minneapolis, VIN 55431
Honorable Mayor and City Council
City of Centerville
Centerville, Minnesota
We are pleased to confirm our understanding of the services we are to provide for the City of Centerville for the
year ended December 31, 1997. We will audit the general purpose financial statements of the City of Centerville
as of and for the year ended December 31, 1997.
Our audit will be conducted in accordance with generally accepted auditing standards and the standards for
financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United
States, and will include tests of the accounting records of the City of Centerville and other procedures we consider
necessary to enable us to express an unqualified opinion that the financial statements are fairly presented, in all
material respects, in conformity with generally accepted accounting principles. If our opinion is other than
unqualified, we will fully discuss the reasons with you in advance.
The management of the City of Centerville is responsible for establishing and maintaining an internal control
structure. In fulfilling the responsibility, estimates and judgments by management are required to assess the
expected benefits and related costs of internal control structure policies and procedures. The objectives of an
internal control structure are to provide management with reasonable, but not absolute, assurance that assets are
safeguarded against loss from unauthorized use or disposition and that transactions are executed in accordance
with management's authorizations and recorded properly to permit the preparation of general purpose financial
statements in accordance with generally accepted accounting principles.
In planning and performing our audit for the year ended December 31, 1997, we will consider the internal control
structure in order to determine our auditing procedures for the purpose of expressing our opinion on the City of
Centerville' general purpose financial statements and not to provide assurance on the internal control structure.
612M5.9090 • Fbc 612.8963620
° City of Centerville
October 23, 1997
Nils Page Two
We will obtain an understanding of the design of the relevant policies and procedures and whether they have been
placed in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness
of certain policies and procedures that we consider relevant to preventing and detecting errors and irregularities
that are material to the general purpose financial statements and to preventing and detecting misstatements
resulting from illegal acts and other noncompliance matters that have a direct and material effect on the general
purpose financial statements. (Tests of control are required only if control risk is assessed below the maximum
level.) Our tests, if performed, will be less in scope than would be necessary to render an opinion on the internal
control structure policies and procedures and, accordingly, no opinion will be expressed.
We will inform you of any matters involving internal control structure and its operation that we consider to be
reportable conditions under standards established by the American Institute of Certified Public Accountants.
Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or
operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to
record, process, summarize, and report financial data consistent with the assertions of management in the general
purpose financial statements.
Compliance with laws, regulations, contracts, and grant agreements applicable to the City of Centerville is the
responsibility of the City's management. As part of obtaining reasonable assurance about whether the general
purpose financial statements are free of material misstatements, we will perform tests of the City's compliance
with certain provisions of laws, regulations, contracts, and grants. However, the objective of our audit will not be
to provide an opinion on overall compliance with such provisions, and we will not express such an opinion.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts,
and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain
other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions, We
will request written representations from your attorneys as part of our engagement, and they may bill you for
responding to this inquiry. At the conclusion of our audit, we will also request certain written representations
from you about the financial statements and related matters.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements; thercfore, our audit will involve judgment about the number of transactions to be examined and the
areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. However, because of the concept of reasonable assurance
and because we will not perform a detailed examination of all transactions, there is a risk that material errors,
irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will inform
you, however, of any matters of that nature that come to our attention, unless they are clearly inconsequential.
Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that
might arise during any later periods for which we are not engaged as auditors.
� City of Centerville
October 23, 1997
� ` Page Three
Lo ll
We understand that you will provide us with the basic information required for our audit and that you are
responsible for the accuracy and completeness of that information. We will advise you about appropriate
accounting principles and their application and will assist in the preparation of your financial statements, but the
responsibility for the financial statements remains with you. This responsibility includes the maintenance of
adequate records and related internal control structure policies and procedures, the selection and application of
accounting principles, and the safeguarding of assets.
Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant
deficiencies in the design or operation of the internal control structure. However, during the audit, if we become
aware of such reportable conditions or ways that we believe management practices can be improved, we will
communicate them to you in a separate letter.
Our fees for these services will be based on the actual time spent at our standard hourly rates, including travel and
other out -of- pocket costs such as report production, typing, postage, etc. Our standard hourly rates vary
according to the degree of responsibility involved and the experience level of the personnel assigned to your audit.
Our invoices for these fees will be rendered each month as work progresses and are payable on presentation.
Based on our preliminary estimates, the fee will approximate $6,350 for the City. This estimate is based on
anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be
encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a
new fee estimate before we incur the additional cost.
Our audit report should be used only in its entirety. Any reproduction or publication of all or part of our report
should be done only with our prior approval and review.
We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the
significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms
of our engagement as described in this letter, please sign the enclosed copy and return it to us.
Sincerely,
ABDO, ABDO, EICK & MEYERS, LLP
Certified Public Accountants
, 011M"
Steven R. McDonald, CPA
City of Centerville
October 23, 1997
F Page Four
RESPONSE:
This letter correctly sets forth the understanding of the City of Centerville.
Signature:
Title:
Date:
CITY OF CENTERVILLE
CITY COUNCIL MEETING
Thursday, September 4, 1997
Pursuant to due call and notice thereof, the City Council of the City of Centerville held a
workshop on September 4, 1997 at City Hall. Mayor Wilharber called the workshop to order at
5:00 P.M.
PRESENT: Tom Wilharber, Mayor
Mary Jo Helmbrecht, Councilmember
Theresa Brenner, Councilmember
ABSENT: Sanna Buckbee, Councilmember
Laura Powers, Councilmember
STAFF: Jim March, City Administrator
Paul Palzer, Public Works Director
Troy Bonkowske, Intern
WORKSHOP:
Budget Proposal
City Administrator March pointed out this workshop was a preliminary discussion of next year's
operating budget. Mr. March then gave a summary of the budgeted line items.
Councilmember Helmbrecht asked Staff the amounts the City directly pays for engineering fees.
Mr. March responded most of the engineering costs are paid by the developer. Non - development
items such as watermain extensions and a new water tower are city - initiated expenses. Also, Mr.
March explained the slow progress of the water interconnection plans with Lino Lakes.
Councilmember Brenner asked Staff the status of the engineering review process. Mayor
Wilharber commented the review process is going to be lengthy and challenging due to several
development projects recently occurring within the City.
Councilmember Helmbrecht questioned Staff what items fall under capital outlays and the usage
of the municipal tanker. Mr. March and Palzer explained smaller equipment expenditures are
included in the capital outlays and not covered as a major capital improvement. Mr. Palzer
further suggested the City might want to sell the tanker before deteriorations accelerate.
Mayor Wilharber asked Mr. Palzer how he determined the estimated land acquisition and
construction costs for a future public works building, Mr. Palzer replied the land acquisition
figure depended on the location.
Mayor Wilharber questioned whether current municipal water and sewer rates are adequate and
asked Staff to investigate charges.
Mayor Wilharber asked for an explanation of Council/Staff conference fees. Mr. March
responded that the fees were based on the previous year's expenditures. Also, Wilharber
questioned the quality of legal service the City receives. Staff also questioned the service and
agreed the accuracy of legal fees should be investigated.
Mayor Wilharber suggested funding for the 1987 Street and Municipal Building bonds be
increased $10,000 each to further reduce balances. Councilmember Helmbrecht agreed. Mr.
March stated that he would talk to the auditors about the impacts of such increases.
Councilmember Brenner asked Staff about costs for long term maintenance to the City's roads.
Mr. Bonkowske explained city engineers have scheduled sealcoating for certain roads in 1999.
Mayor Wilharber questioned the budget increases to the Economic Development Commission and
the Downtown Revitalization effort. Mr. March explained that certifying the downtown into a
redevelopment district would help restoring businesses and revitalizing the whole area.
Councilmember Brenner agreed.
An informal prioritization of the items in the Capital Improvements Plan was completed.
Mayor Wilharber and Councilmember Helmbrecht again suggested the need to increase the 1987
Street and Municipal Building bonds and questio ed what effect the increase would have on the
City's tax rate compared to other Anoka County cities. Mr. March responded he would add the
additional amounts as discussed in the preliminary budget for the initial certification process.
Councilmember Brenner asked that $3,500.00 be added to the Economic Development
Commission budget to compensate for the Minnesota Design Team. Councilmember Helmbrecht
and Mayor Wilharber agreed.
Councilmember Brenner moved to adjourn workshop. Seconded by Helmbrecht. Motion carried
unanimously.
Meeting adjourned 7:25 p,m.
Respectfully submitted,
Troy Bonkowske
Intern
CITY OF CENTERVILLE
PLANNING AND ZONING COMMISSION
SEPTEMBER 2, 1997
Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of
Centerville held their regular meeting and a public hearing on September 2, 1997, at City Hall.
Meeting was called to order by Chairperson Kathy Week at 7:05 p.m.
PRESENT: Chairperson Kathy Welk
Tina Vermeulen
Linda Broussard - Vickers
ABSENT: Al LaMotte
STAFF /CONSULTANTS: City Administrator Jim March
City Clerk Ry -Chel Gaustad
Councilmember Theresa Brenner
OPENING
PUBLIC HEARING (S)
CONSIDERATION TO GRANT SPECIAL USE PERMIT FOR SENIOR FACILITY
Mr. Tom Dillion (Project Coordinator for Dunbar Development Corporation) gave a brief
overview of the proposed Senior Housing Facility. Mr. Dillion explained the facility will house 16
units consisting of one, two and one bedroom plus den apartments. The covered parking lot will
contain 16 stalls will be available for the cost of $35.00 per month. Outside parking will embody
16 parking stalls which have been proposed for residents and visitors. Furthermore, the facility
includes keyed security access, natural gas heating, air conditioning, ground maintenance, and
garbage collection. Finally, Mr. Dillion explained each unit will be equipped with patio access,
major appliances and sprinklers for fire protection.
Mr. March explained reasons why the city pursued senior housing. The community was desirous
of a senior housing facility and there was a demand.
Ms. Bekah Padilla (Project Architect for Miller, Hanson, Westerbeck & Berger) explained the
senior housing facility is designed for active seniors. Ms. Padilla described how the facility was
laid out which provided space for a similar facility in the future. Ms. Welk asked if a lot split
between the Barret house and the facility will be required. Mr. March replied the Barret house
may be raised, but a lot split will not be required. Ms. Welk questioned the likelihood of another
housing facility within the same area. Mr. March responded the city plans to see this facility to
completion before addressing another facility.
Ms. Vermeulen asked if the facility will be staffed 24 hours. Ms. Gaustad replied the facility will
not be staffed 24 hours, however, a "help" number will be available to residents at no charge.
Ms. Gaustad asked Mr. Dillion about potential traffic congestion. Mr. Dillion replied he was
uncertain about the traffic impact. Ms. Broussard- Vickers asked Staff if another access was
viable through the Eagle Pass Development. Mr. March responded no access is available through
the Eagle Pass development.
Steve and Sara Lieffing (1724 Heritage) questioned the direction of the drainage. Ms. Lieffring
commented the land north of the project is built up and rain water drains into the back yards
causing ponding. Ms. Padilla explained drainage is directed to pool behind the existing Barett
house. Ms. Lieffring then questioned exposure of the garbage container. Mr. Dillion stated
garbage is self contained within the garage.
Ms. Welk asked whether there is sufficient parking at the facility. Mr. Dillion stated, most senior
parking is based on a 1/2:1 ratio. Mr. March suggested overflow parking can be directed to the
public works parking lot for special events.
MOTION by Ms. Vermeulen to close the public hearing. Motion seconded by Ms. Broussard -
Vickers. Motion carried unanimously.
CONSIDERATION TO APPROVE NORTH MAIN STREET COMMERCIAL PRELIMINARY PLAT
TABLED
CONSENT ITEMS
Minutes of July 1997
MOTION by Ms. Broussard- Vickers to table July 1, 1997 meeting minutes. Motion seconded
by Ms. Vermeulen. Motion carried unanimously.
Minutes of August 5 1997
MOTION by Ms, Broussard- Vickers to approve the August 5, 1997 meeting minutes. Motion
seconded by Ms. Vermeulen. Motion carried unanimously.
ACTION ITEMS
Action on Senior Housing Special Use Permit
Mr. March explained the Special Use Permits have the following Standards:
All activities upon such property will comply with Ordinance 4 of the City of Centerville and any
other building and zoning codes and ordinances; the building will be harmonious and appropriate
in the area; will not be hazardous or disturbing to neighboring uses, and will not result in traffic
congestion nor create excessive additional public expense.
MOTION by Ms. Broussard- Vickers to grant the Special Use Permit for "Chauncey Barett
Garden" Senior Housing Project, consistent with the 64.02 Special Use Permit standards, and
contingent upon investigation of traffic congestion. Motion seconded by Ms. Vermeulen. Motion
carried unanimously.
Action on Commercial Preliminary Plat- TABLED
Consideration of New Planning Commission Member
MOTION by Ms. Broussard - Vickers directing Staff to inform Ms. Ayde that the Planning and
Zoning Commission have received her resume and are in the application selection process and will
report back to her. Motion seconded by Ms. Vermeulen. Motion carried unanimously.
APPEARANCES
DISCUSSION ITEMS
Tobacco Ordinance Research
Ms. Gaustad reported the City of Circle Pines has drafted a copy of a Tobacco Ordinance and has
scheduled a public reading in September. The City Administrator, Jim Keinath will forward
Centerville a copy upon the tobacco ordinance completion. Also, the City of Lino Lakes plans to
examine their current tobacco ordinance after elections in this fall. Ms. Gaustad suggested
considering continuity among the communities who are served by the same police department.
And, Ms. Gaustad recommended tabling the issue until more information becomes available.
Sanitary Sewer Ordinance
Ms. Gaustad reported pertinent information has not been received to update the Residential
Equivalent Unit figures listed in the sanitary sewer ordinance, and suggested the City Engineer or
Building Official/Public Works Director may have additional information on the suggested fees.
October Agenda
*Willow Glen Business Park
Ms. Gaustad reported the results of the August Commission action. Budget and codification
issues were addressed and will be considered at a budget meeting Thursday, September 4, 1997.
Also, the City Council approved and granted Rich Toumi the utility encroachment variance
request. The pawn shop ordinance was approved with the Planning and Zoning recommendations
outlined by resolution 97 -17. The Council approved the modification to the tax increment
financing plan for tax increment financing district No. 1 -3.
MOTION by Ms. Vermeulen to adjourn the September 2, 1997, planning and zoning meeting.
Motion seconded by Ms Broussard- Vickers. Motion carried unanimously.
Meeting adjourned at 9:30 p.m.
pect " ll _y � miffed,
7y)(Wel Gaus a ,
CM
City Clerk
CITY OF CENTERVILLE
PLANNING AND ZONING COMMISSION
OCTOBER 7, 1997
Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of
Centerville held their regularly scheduled meeting on October 7, 1997. Chairperson Kathy Welk
called the meeting to order at 7:05 p.m.
PRESENT: Chairperson Kathy Welk
Linda Broussard - Vickers
Al LaMotte
ABSENT: Tina Vermeulen
STAFF /CONSULTANTS: City Administrator Jim March
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OPENING
CONSENT ITEMS
July 1.1997 Meeting Minutes
MOTION by Ms. Broussard- Vickers to approve t e July 1, 1997 meeting minutes. Motion
seconded by Ms. Welk. Motion carried unanimously.
September 2. 1997 Meeting Minutes
MOTION by Ms. Welk to table the September 2, 1997 meeting minutes. Motion seconded by
Mr. LaMotte. Motion carried unanimously.
PUBLIC HEARING
Developer Gerald Rehbein presented a proposed preliminary plat for the Willow Glen Business
Park. Mr. Rehbein stated the house located of 20th Avenue will eventually be moved. Mr.
Rehbein explained his vision for the business park access. Adding, he would like to see an access
between lots one and two, and lots three and four off of Main Street. Mr. Rehbein indicated a
building is being designed for the site south of Eagle Trucking which will be presented to the
Commission within the next thirty days.
Ms. Broussard- Vickers expressed concern with creating another traffic issue similar to Comer
Express. The Commission discussed several access schemes. The Commission felt traffic flows
need to be studied. Mr. March mentioned that the zoning shown on the preliminary plat was
incorrect and Mr. Rehbein agreed.
MOTION by Ms. Broussard - Vickers to close the public hearing. Motion seconded by Mr.
LaMotte. Motion carried unanimously.
ACTION ITEMS
Action on the proposed Willow Glen Preliminary Plat
MOTION by Mr. LaMotte to accept the preliminary plat contingent upon access being resolved
with Anoka County, also items be addressed in the Engineering memorandum dated September 9,
1997. Motion seconded by Ms. Welk. LaMotte aye, Welk aye, Broussard - Vickers abstained.
Linda Broussard- Vickers left the Commission meeting at 8:05 p.m.
ADJOURNMENT
October 1, 1997 meeting closed due to a lack of a quorum.
Respectfully Submitted,
Mr, Jim March
City Administrator
RDG /jvm
r'
CITY OF CENTERVILLE
PLANNING AND ZONING COMMISSION
NOVEMBER 4, 1997
Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of
Centerville held their regularly scheduled meeting on November 4, 1997 in the Council Chambers,
at City Hall, 1880 Main Street. Chairperson Kathy Welk called the meeting to order at 7:05 p.m.
PRESENT: Chairperson Kathy Welk
Commission Members: Tina Vermeulen
A] LaMotte
Linda Broussard- Vickers
STAFF /CONSULTANTS: City Administrator Jim March
ssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssss
OPENING
Interview Candidates for the Planning Commission VacancX
Mr. John Buckbee (7381 Peltier Circle) addressed the Commission and voiced reasons why he
would like to be considered for the Planning Commission vacancy. Mr. Buckbee has served in
the past as a planning and zoning member and has served on the Council. Also, Mr. Buckbee
served as the Centerville Mayor. Mr. Buckbee noted his past experience provides a solid base to
make educated decisions.
Ms. Clara Iyde (7193 W. Robin Lane) addressed the Commission and expressed reason why she
is interested in filling the Planning Commission vacancy. Ms. Iyde explained once she heard of
the vacancy she jumped at the chance to serve the community. Furthermore, she has lived in the
community for serval years. Ms. Iyde noted she likes development.
Ms. Norma Essex (7333 Old Mill Road) addressed the Commission and indicated reason to fill
the Planning Commission vacancy. Ms. Essex plans to live in the community for a long time and
she would like to contribute to the community. Also, she moved to Centerville because she liked
the small town atmosphere. Ms. Essex commented planning now affects the City's future.
Furthermore, she would like to make sure the City does not grow too rapidly and felt building
homes should slow down. In addition, Ms. Essex stated the City needs more businesses.
The Commission explained to the candidates once a decision has been made the City will notify
the candidates by mail.
1
APPEARANCES
Rick Carlson - Sketch Plan for Park view Place (Tourville Propertvl
Mr. Rick Carlson presented his concept plan for the Park View Place. Mr. Carlson gave the
location of the proposed 75 -lot development. Mr. Carlson explained the average house value will
be approximately $135,000. Mr. Carlson stated the home plans will range from eleven hundred
square feet to sixteen hundred square feet, multi -level with oversized two and a half garages. He
also planned to apply to rezone the property from RI to R2A with eighty feet wide lots. Mr.
Carlson noted his business is in land development, however, he oversees construction. Finally,
wetland delineation and ponding would occur on the east side of the development.
Mr. March asked "How are values maintained at $135,000 ?" Mr. Carlson stated he has
archutechtual experience therefore, he reviews and will turn down building site plans to maintain
the values. In addition, Mr. Carlson would rather pay cash in place of park dedication fees and
would rather have trails installed instead of sidewalks. Also, Mr. Carlson prefers single family
housing over townhouses. Ms. Welk questioned the lot size and suggested larger lots.
Mr. Carlson left at 8:19 p.m.
CONSIDERATION OF MINUTES
September 2. 1997 Meeting Minutes
MOTION by Ms. Broussard- Vickers to approve the September 2, 1997 meeting minutes.
Motion seconded by Ms. Vermeulen. Motion carried unanimously.
October 7. 1997 Meeting Minutes
MOTION by Mr. LaMotte to approve the October 7, 1997 with the date adjustment. Motion
seconded by Ms. Welk. Motion carried unanimously.
PUBLIC HEARING
ACTION ITEMS
Consideration of New Planning Commission Member
MOTION by Ms. Vermeulen to make recommendation to the City Council to accept Mr. John
Buckbee to fill the Planning Commission vacancy.
Ms. Vermeulen left at 8:55 p.m.
The Commission discussed the attributes of each candidate. Ms. Welk was in favor of Mr.
Buckbee because of his long tenure in the City, his experience and his dealings with this City.
After long deliberation the Commission voted.
2
s+
MOTION by Ms. Welk to make recommendation to the City Council to accept Mr. John
Buckbee to fill the Planning Commission vacancy. Motion seconded by Mr. LaMotte.
Broussard- Vickers abstained. Motion carried.
DISCUSSION ITEMS
December Agenda Items
No December agenda items were indicated.
ADJOURNMENT
MOTION by Ms. Welk to adjourn the November 5, 1997 planning and zoning meeting. Motion
seconded by Ms. Broussard- Vickers. Motion carried unanimously.
Meeting adjourned at 9:38 p.m.
Respectfully Submitted,
Jim March
City Administrator
RDGJvm
3
CITY OF CENTERVILLE
PARK AND RECREATION CONLN11TTEE
October 1. 1997
Pursuant to due call and notice thereof: the Park and Recreation Committee of the Citv of
Center held their regularly scheduled meeting on October 1, 1997 at City Hall.
Chairperson Richard Thompson called the meeting to order at 6:35 p.m.
PRESS -N-T: Chairperson Richard Thompson
Dale Larson
1lichaet Navin
Kevin Fogarty
Steve Brown
ABSENT:
CONSENT ITEMS
Minutes of July 1, 1997
Motion by Kevin Fogarty to approve the July 1, Meeting minutes. Seconded by Steve Brown.
'Motion carried unanimoush-. Richard Thompson and Dale Larson abstained.
Minutes of September 3 1997
Motion by Richard Thompson to approve the September 3, Meeting minutes. Seconded b)
Dale Larson. Motion carried umanirnousty. \ lichael Navin and Kevin Fogarty abstained.
OLD BUSLNESS
Motion by ;Michael Na\,in to recommend acceptance of the Engineers rendering of the Lamotte
Park improvement of 9.12197, pages 2/3. #23301, indicating the baseball dimension of 2a0 feet
and soccer fields of 150' x 350' and 90'x 150' with indicated mitigation measures.
Seconded by Dale Larson. Richard Thompson, Dale Larson, Steve Brown, and Nlichael Navin
- Ave. Kevin Fogarty - Nay. Notion carried.
Park and Recrecreation questioned if it were possible to place drain tile. and if it were possible
to enlarge the pleasure rink. They also questioned if the parking lot to the west was with curb
and gutter.
Park and Recreation proposed the following pertaining to the managment and condition of the ice
rink: Thev would like to caulk the area between the sidewalk and the building around the total
perimeter. They would like to purchase a roof rake to remove snow from the roof. If these
actions are not taken, we must be prepared to remove a portion of the sidewalk, because of
lawsuits due to blockage of fire exits.
Steve Brown will work with City Staff in the recruitment and retention of ice sink attendants.
_attendants need to be hired by 12/497. Ice scheduling will be dependant on a letter of inquin
from the Hockey A.ssociation.
Park and Recreation want a response from W. Tester regarding Center ille's letter of inquin-
regarding a refund. (Please follow -up.)
NEW BUSINESS
Discussion was held concerning fund raising possibilities to increase awareness in the community
of park and recreation activities and also to generate funds for proiects.
Letters are to be sent to: Chain of Lakes Little League, Centennial Soccer Club, and Centennial
Little League requesting a donation for the development of the fields.
Park and Recreation accept 520.000 for the 1998 budget.
Centerville is unfamiliar with the current grant proceed,. Park and Recreation request staff
provide information or assistance on grant proceeds.
Status of North Metro Recreation - Tabled.
Park and Recreation recognized that Eagle Pass park construction will begin in the spring of 1998.
Kevin Fogarty has rendered his resignation effective 10 1:97. However, he will attempt to serve
until January or until a replacement is found. Staff should inunediately advertise.
NOVEMBER AGENDA
1. Review fundraising issues.
2. Status of refund for North Metro.
3. Status for Park and Recreation service between Lotie Lamotte and Centerville.
4. action taken by Public Works at ice 6nk.
5. Preventative measures for Acorn Creek from snowmobilers.
ADJOUR-NMENT
Motion to adjoum by Michael Navin at 826 p.m.. Seconded by Dale Larson. Motion
carried unanimously.
Meeting adjourned at 8:26 p.m.
Respectfully Submitted,
Michael P. Navin
NIPt -jnd