HomeMy WebLinkAbout1997-10-08 - CC Work Shop Packet - (Admin.) CITY COUNCIL MEETING
AGENDA
OCTOBER 8, 1997
xxxxxxxxxxxxxxxx .00 PM WORKSHOP*xxxxxxxxxxxxxxwxxxxxxxxxx
I. C ALL TO ORDER
V / Roll Call
H. CONSIDERATION OF MINUTES
August 27, 1997 Council Meeting Minutes
September 4, 1997 Budget Meeting Minutes
HI. MENT OF CLAIMS
City of Centerville September 25 - 30
City of Centerville October 1 - 8
C. Centennial Fire District
Yl v SET AGENDA
�(V PETITIONS AND COMPLAINTS
APPEARANCES
VII. UNFINISHED BUSINESS
K busing
V Utility plans
/ Resolution 97 -21 - Consideration to approve issuingGO bonds
Odyssey Lures Development Agreement
Eagle Pass Construction Issues
Engineering Review
Lakeland Hills Pro' ct Review
VIII. NEW BUSINESS /
Public Works Staffing
United Waste Billing
Consider Liquor License approval for Waterworks
This is a late addition to the agenda - information will be distributed
at the Council eeting.
G r d; (1
COMMITTEE REPORTS
X. CONSENT AGENDA
XI. ADJOURNMENT
CITY OF CENTERVILLE
CITY COUNCIL MEETING
Thursday, September 4, 1997
Pursuant to due call and notice thereof, the City Council of the City of Centerville held a
workshop on September 4, 1997 at City Hall. Mayor Wilharber called the workshop to order at
5:00 p.m.
PRESENT: Tom Wilharber, Mayor
Mary Jo Helmbrecht, Councilmember
Theresa Brenner, Councilmember
ABSENT: Sanna Buckbee, Councilmember
Laura Powers, Councilmember
STAFF: Jim March, City Administrator
Paul Palzer, Public Works Director
Troy Bonkowske, Intern
WORKSHOP:
Budget Proposal
City Administrator March pointed out this workshop was a preliminary discussion of next year's
operating budget. Mr. March then gave a summary of the budgeted line items.
Councilmember Helmbrecht asked Staff the amounts the City directly pays for engineering fees.
Mr. March responded most of the engineering costs are paid by the developer. Non - development
and related items such as maintain extensions and exploring a new water tower are city initiated
expenses. Also, Mr. March explained the slow progress of the water interconnection plans with
Lino Lakes. Councilmember Brenner asked Staff the status of the engineering review process.
Mayor Wilharber commented the review process is going to be lengthy and challenging due to
several development projects recently occurring within the City.
Councilmember Helmbrecht questioned Staff what items fall under capital outlays and the usage
of the municipal tanker. Mr. March and Palzer explained smaller equipment expenditures are
included in the capital outlays and not covered as a major capital improvement. Mr. Palzer
further suggested the City might want to sell the tanker before deteriorations accelerate.
Mayor Wilharber asked Mr. Palzer how he determined the estimated land acquisition and
construction costs for a future public works building. Mr. Palzer replied the land acquisition
figure depended on the location.
Mayor Wilharber questioned whether current municipal water and sewer rates are adequate and
asked Staff to investigate charges.
Mayor Wilharber asked for an explanation of Council/Staff conference fees. Mr. March
responded that the fees were based on the previous year's expenditures. Also, Wilharber
questioned the quality of legal service the City receives. Staff also questioned the service and
agreed the accuracy of legal fees should be investigated.
Mayor Wilharber suggested funding for the 1987 Street and Municipal Building bonds be
increased $10,000 each to further reduce balances. Councilmember Helmbrecht agreed. Mr.
March stated that he would talk to the auditors about the impacts of such increases.
Councilmember Brenner asked Staff about costs for long term maintenance to the City's roads.
Mr. Bonkowske explained city engineers have scheduled sealcoating for certain roads in 1999.
Mayor Wilharber questioned the budget increases to the Economic Development Commission and
the Downtown Revitalization effort. Mr. March explained that certifying the downtown into a
redevelopment district would help restoring businesses and revitalizing the whole area.
Councilmember Brenner agreed.
An informal prioritization of the items in the Capital Improvements Plan was completed.
Mayor Wilharber and Councilmember Helmbrecht again suggested the need to increase the 1987
Street and Municipal Building bonds and questioned what effect the increase would have on the
City's tax rate compared to other Anoka County cities. Mr. March responded he would add the
additional amounts as discussed in the preliminary budget for the initial certification process.
Councilmember Brenner asked that $3,500.00 be added to the Economic Development
Commission budget to compensate for the Minnesota Design Team. Councilmember Helmbrecht
and Mayor Wilharber agreed.
Councilmember Brenner moved to adjourn workshop. Seconded by Helmbrecht. Motion carried
unanimously.
Meeting adjourned 7:25 p.m.
Respectfully submitted,
Troy Bonkowske
Intern
MEMO
DATE October 2, 1997
TO Honorable Mayor and Council
FROM Jim March
RE Senior Housing
In your packets is a schedule for the utility bidding for the
Chauncey Barett Gardens senior housing project. We need to have
a motion to authorize the project for advertisement.
Also included in your packet is a copy of Resolution 97 -21. This
resolution pledges the City General Obligation backing for the
bonds to be issued for the project.
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Howard R, Green Company AS(tT FE$6VMSI
CONSULTING ENGINEERS Formerly MSA
.' consulting Englnaers
October 3, 1997
File: 260096m
Mr. Jim March, Administrator
City of Centerville
1680 Main street
Centerville, MN 55038
RE: SENIOR HOUSING SCHEDULE FOR BIDDING
Dear Mr. March:
We understand that the sanitary sewer and watermain for the proposed senior housincl project
may have to be advertised for bids, separate from the of the aotuai senior 'lousing
facility. Our estimate of the construction cost is $35,000. As you know, projects above S25,000
must be publicly advertised in the local newspaper.
A proposed schedule is as follows:
October 8th Council authorizes project for advertisement
October 10th First publication in Construction Bulletin
October 14th Publication in local newspaper
October 17th Second publication in Construction Bulletin
October 23rd Open bids (10 days after local advertisement)
We will be in attendance at the October 8th Council in to discuss the project and the
above schedule should the Council have any questions-
Sincerely,
Howard R. Green Company
D a)o'L v nv �
David E. Nyberg, P.E.
Project Manager
DEN:tw
cc' Ms. Rebekah Padilla, MHWB, Inc.
Mr. Paul Palzer, Centerville Public Works
Mr. Paul Kauppi, Howard R. Green Company
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Memorandum
To: RY -CHEL GAUST
CC: FILE
From: CHIEF VANBURKL
Date: 09/25/97
Re: ANOKA COUNTY SENIOR HOUSING PROJECT
Dear Ry -Chel;
Thank you for the opportunity to review the Anoka County Senior Housing plans.
Following a review of the blue prints, I am providing you with several observations and /or
concerns. Some of these may already be addressed and I just missed them in my review-
1 would strongly suggest that Centerville Road be modified in such a manner to provide a
right turn lane into the project for northbound traffic, and a passing lane for southbound
traffic. Vehicles stopping in the roadw y present a hazard of rear end collision to those
attempting to turn into the housing project. This would be an Anoka County responsibility.
Having dealt with senior housing in the past, it has been my experience that folks tend to fall
when walking up sidewalks to enter the facility. I did not see a handrail provision for either the
main entrance or the garage entrance. Both areas would likely become slippery during inclimate
weather. I sincerely hope that consideration is given in this area.
1 noticed that the plan calls for exterior lighting to be mounted on the building exterior. I did not
see lighting locations depicted in the plans and would want to review placement to ensure
adequate lighting. I also did not see a provision for lighting in the front parking lot or the
enclosed garage area. Both areas should be illuminated for safety.
In reviewing the living space, the plan seems to call for interior doors having a maximum width
of 2' 6 ". 1 may have misread this but it caused me concern with reference to taking an ambulance
stretcher down a narrow interior hallway and attempting to reach a resident within a bedroom.
Exterior sliding patio doors are nice but are not conducive to security. I would recommend that
sliding patio doors be afforded appropriate securing devices, locks, track bars, pins or similar.
• Can I assume that each living space will have a panic alarm for medical emergencies?
• 1 am also assuming that entrance to the facility will be restricted through appropriate security
devices, i.e. intercom and electronic entry, etc.
t
September 25, 1997
I hope that my review has proved beneficial. Please feel free to call on me should there be further
need for my assistance.
2
MEMO
DATE : October 2, 1997
TO Honorable Mayor and Council
FROM : Jim March
RE Odyssey Lures Developers Agreement
Mr. Steve Bubul of Kennedy and Graven has prepared a developer's
agreement between the City of Centerville and Esox Holdings, LLC.
The building will be approximately 12,000 square feet. The
assessed valuation of the building will be at least $796,200.
There was significantly more eligible expenses than could be
reimbursed through the use of tax increment. As Council earlier
agreed, the City will be offering 90% of the tax increment
generated. This building and business will be a great asset for
the City. Through our strategic planning session, business
retention and expansion was a top priority. This project will
denote a great stride towards working to this goal.
This project would not have occurred without the assistance of
tax increment. The financing available for the building
construction hinged on the City's participation in this project.
The use of tax increment allows the City to invest into our own
future.
As indicated by Mr. Tuomi, Odyssey Lures looked outside of
Centerville for possible expansion. I believe the Council's pro
business attitude helped retain this business in the community.
I would recommend approving the developer's agreement with ESOX
Holdings.
fjg!
Howard R. Green Company - --
CONSULTING ENGINEERS 15 NBINIA1
401�q Msn
:OnsWting Enginaar,
October 3, 1997
File: 8014901
Mr. Jim March, Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
RE: ODYSSEY LURES SITE PLAN REVIEW
Dear Mr. March:
We have been reviewing the site plan of the proposed Odyssey Lures building with the owner
and his representative, Mr. Jeff Hensel of Greystone Construntion. As you know, the proposed
building is within the setbacks required under the City Ordinance. We understand, however,
that the City has Indicated a variance will be granted for the proposed building.
We requested from Mr. Hensel a survey showing how the proposed curb and gutter w! I match
into the existing topography_ This was completed, according to Mr. Hensel, and the curb and
gutter matched the existing topography to within 6 inches. As of the date of this have
not reviewed a plan showing these elevations- We determined this check was necessary to
Insure that the grading work could be completed entirely on the Odyssey Lures site without
encroaching onto private property either north or south of the proposed site.
We would like to offer the following additions! comments on the plan,:
• Driving lanes are shown to be less than the standard 24' width The plan shows the driving
lanes at approximately 20 feet in width.
• A steep slope is shown off the front curb toward Main Street. if the ditch war: nam)wed in
front of the building, this slope could be improved.
Sincerely,
Howard R. Green Company
:)--I Q "- A �'/
David E. Nyberg, P.E. v
Project Manager
DEN.tw
cc: Mr. Paul Palzer, Centerville Public Works
Mr. Rich Toumi, Odyssey Lures
Mr, Jeff Hensel, Crreystone Construction
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MEMO
DATE : October 2, 1997
TO Honorable Mayor and Council
FROM : Jim March
RE Eagle Pass Construction Issues
City Engineer Dave Nyberg will present the Council with a full
report on the Eagle Pass road construction as requested at the
September 24, 1997 City Council meeting. Included in your packet
is the Engineer's written response to the drain tile problem, as
well as a letter from the contractor responsible for the road
construction in this development.
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IS
Howard R. Green Gompar�y�
CONSULTING ENGINEERS
Formerly MSA
COnsufMng Engmeer
September 30, 1997
File: 260078m
Mr. Mike Quigley
Gor -Em Development, Inc_
14732 Hanson Boulevard
Coon Rapids, MN 55433
RE: CONSTRUCTION ISSUES — EAGLE PASS PROJECT, CEf.TERVJLLE
Dear Mr. Quigley:
This correspondence is to provide a summary of some construct =on issues on the Eagle Pass
project that will need to be addressed in the near future. The issues include the pavement
problems along Eagle Trail, grading issues along a drainage s ile at the northeast rcrner of
the project, and a more recent development with tha drain tile system along Dupre Roac
EAGLE TR-A,II
Earlier this year, we met on site at the Eagle Pass project with you and your contractc: for the
improvements, C.W. Houle, Inc. At that meeting, we discussed settlement or sub -base
problems along Eagle Trail, where the pavement and curb and autter had developec several
deflections. The problem developed during the 1296 -1991' winter. A follow -up letter dated May
5, 1997, was sent to those at the meeting.
At that meeting, we discussed the need to repair these problem areas and to also monih)r these
areas through the 1997 -1993 winter for additional defler„ ions. At a meeting with C.W Houle,
Inc. last Friday, September 26 we discussed the need to make these repairs this fal so that
we can monitor the situation over the coming winter season. The plant for repair includes paving
a leveling course over the deflection areas, and either replacing the curb and gutter or jackin
up the curb and gutter where deflections have occurred. This will be a satisfactory repa r in our
option, however, should the deflections occur again over the winter season, more sirr,ife3nt
repairs may be necessary, possibly including excavation of the sub -grade and reconstruction of
the street.
DRAINAGE SWALE GRADING
At the east side of the project, a drainage swale is proposed on the grading plan to pro ride for
an overflow route for stormwater from the pond at the southeast end of the site northward to
Clearwater Creek. As of the date of this letter, the swale has been c instructed to direct runoff
toward a low area along the back of lots 24 and 25.
We recommend the Swale be constructed to drain stormwater to Clearwater Creek, according to
the final grading p'an. This work should be completed this fall
1326 Enerav Park Drive • St. Pail mN grim F +aa1 +. -ooa •,•. a +vc•+ ,_.._
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September 30, 1997
Mr. Mike Quigley
Page Two
011P-RE ROAD DRAIN TILE
At our meeting on September 26"'' with C.W. Houle, Inc, we also discussed an issue with drain
tile along Dupre Road. Last week, on Wednesday, September 2 representatives fr:)m U.S.
West were boring a utility crossing under Dupre Road. While excavating behind the c,arb, the
workers were unable to locate drain the on one side of the road. Representatives from C.W.
Houle are taking action on this matter this week. A. utility locate was scheduled, and s!me test
digging will be completed in attempt to determiine what may have happened here.
Please let us know if you have any questions about the above issues. Please give us ;a call in
the next few days to let us know your schedule for completing the grading work at the east end
of the site.
Sincerely,
HOWARD �R. GREEN COMPANY
31 wu p�
David E. Nyberg, P.E.
Project Manager
cc: Mr. Jim March, Centerville Administrator
Mr. Paul Palzer, Centerville Public Works
Mc Larry Olson, Midwest Land Surveying
Mr. Bryan Houle, C. W. Houle, Inc
DEN /et
0: prn)\280078\078- 301 E.sept
Howard R. Green Company
CONSULTING ENGINEERS
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Howard R. Green Company s,9SH.tMMIKE
CONSULTING ENGINEERS Formarly M5A
Consulting En9 , ,,! : s
October 3, 1997
Fife: 280078m
Mr. Jim March, Administrator
City of Centerville
1880 Main street
Centerville, MN 55038
RE: EAGLE PASS -DRAIN TILE INSPECTION
Dear Mr. March:
At the September 24th council meeting, Couneilmerr,ber Brenner requested a written 'espouse
to an issue that developed during that same afternoon. During the boring of an undrarground
utility crossing under Dupre Read, water was found in the boring pits either side of the road, and
the drain tile was not visible on one side of the read. Workers digging in the area also did not
find the geotextile fabric.
We met with the Contractor to discuss this is ue on Friday, September 25th. On Wednesday,
October 1st, the Contractor completed some test digging to try and locate the drair the and
fabric and determine if the system was working.
Below is a list of the questions Councilmember Brenner asked us to address:
Question: What is the current situation?
The current situation is as follows:
• Test digging was completed last week at the identified area with ;potential
problems.
• The geotextile fabric and drain tale was obserded under t e curb and guff -r.
• The digging showed the water isvels are normal, the the and sand is funAicning,
however, when water was introduced by a hose into the the line, the line
appeared plugged on one side of the road.
After additional exploration, the contractor located and repaired the tile in two
different segments. At one segment, a length of life was missing. The contractor
referenced this in his letter dated October 1997. At another segment. the file
was collapsed. Each problem area was repaired.
• The Contractor has agreed to perform additional testing and corrective rri >asures
to the the system.
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vVl I V I i i 1i t.i LINU11ILLnO I nn IYV u1GU4404'i� N�
October 3, 1997
Mr. Jim March, Administrator
Page Two
Question: How did this problem occur?
As the contractor indicated in his letter, the problem likely occurred when some gravel
was excavated and replaced prior to curb construction. Because the work was below
grade, the tile damage was not known.
Question: How can the problem be fixed?
The entire drain tile system on the project will be verified to be in working order and any
additional problem areas will bo repaired and corrected by the Contractor. Repairs will
include replacement of drain tile or installation of additional tile behind the curb.
Questions: Who is responsible and who pays for the correction?
The Contractor is responsible for installing the improvements to the requirements of the
plans and speclficat!or,s. `JVith this in mind, the Contractor will complete verification of
the drain tile system and correct any additional problems that are encountered. This
work will be completed at the cost of the Contractor.
We will be continuing to work with the Contractor on this issue until assurance is
provided that the entire subgrade dra;nage system is in good working order. We will
keep Councilmembers Brenner and He!mbrecht and Public Works Director Paul Palzer
informed o` the Contractor's activities until completicn of the testing work.
Please let us know if you have any questions about the abova issues. We will be in attendance
at the October 8th CoLinc:il meeting to further d',scuss this matter.
Sincerely
pV�p R. Green Company
vid E. Nyberg, P.
Project Manager
DEN:tw
M Mr. Paul Palzer, Centerville Public Works
Mr. Bryan Houle, C.W. Houle, Inc.
0:lproj`260076 \0780 C&oct
Howard R. Green Company
CONSULTING ENGINEERS
.. fravatMg Ssaa• CanaWCiun
,M}IY � lwVru'•
1300 WEST COUNTY ROAD I
SHOR"EW, MINNESOTA SSM
TELEPHONE: 45s•e077
October 3, 1997
Howard Green Co. (M5R7
1326 Energy Park Drive
St paul, Mn 55109
At David Nyberg, P.6_
RE2 Centerville - Eagle pass
Gear David,
This correspondence is a follow up to the on -cite explara+:aon
that took plane Wednesday, October 1, 1997. :ie repaired ':he
damaged draintile that was holding back water. T believe this
draintile was damaged when we ware correcting soft spots in the
road. Unfortunately, we did not know it happened. The :auction
of the draintile is where it should be. The fxhric soparoting
the clay and sand was also observed to be in the proper pace.
I believe the settlements in the road were caused by the
watermoin break that happened late last fall. Wa plan to repair
all curb and blacktop as a result of this,
As you are aware, the material on -site was very difficult to work
with. I believe by letting the second hall` of the road s;t
through the spring and summer before curbing was a real hrlp.
In eons usion we will do whate4ar you or the city suggest. I?
there are any puestions about the draintile in any area, we will
be glad t0 explore the area again.
Sincerely,
C. W_ HOULE, INC.
1�1 LWA�
Bryan W. Houle,
president
BWH:ds
cc: Mr. Jim March, City of Centerville Administrator
Mr. Mike tluigley, QOR-EM Development, Inc.
AN EQUAL OPPORTUNITY EMPLOYE.i
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MEMO
DATE : October 2, 1997
TO Honorable Mayor and Council
FROM : Jim March
RE Engineer Review
This item is being placed on the agenda to discuss the evaluation
of engineering services. If this issue is addressed during the
workshop prior to the meeting, it may not be necessary to take
any official action at the Council meeting. If any official
direction is given at the regular Council meeting, it would be
appropriate to make any motions at this time.
I FS
Howard R, Green Company cilnysesretis
CONSULTiNG ENGINEERS
wm*M/ MSA
o sulfing Ergineors
October 3, 1997
File: 260083m
Mr. Jim March, Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
RE: LAKELAND HILLS - DEVELOPER REQUEST TO CHANGE STREET SECTION
Dear Mr. March:
This correspondence shall provide an update to the Council from cur discussion on the above
referenced issue with the developer on Wednesday, October 1, 1997- At that meet ng, the
developer requested a change from the approved plans and specifications. The change
includes deleting a portion of the geotextile fabric under the road subgrade and elimination of
drain the along certain sections of the road profile.
According to the bids provided by the developer, the deduction would amount to a savings of
approximately $17,000 for the developer, or about 3.5°1 of the total construction cost of
$490,000.
The developer requested that this change be made and implemented without Council a�)proval.
However, we believe it is necessary to bring this issue to the Council for approval of the
requested change, due to the fact that the Council has approved the plans and specifications for
this project. We also believe the change is a significant dev atio.r from what has been :jone on
past projects in Centerville. It is our understanding that the Council desires the standard road
section for the Lakeland Hills project, including dram file and geotextile fabric on this entire
length of street.
We feel that the significant issue here is whether the City C ;ncil lS WIliing to negotlate with the
developer or "hold the line" on the standard road section. The• developer maintains that the City
ordinance only requires a 7 -tan road section, with no language indi.%dting drain tile or ge:otextile
fabric is required. It is true that a road can be constructed to a 7 -tor strength design without the
fabric and drain tile. However, it has always been our understanding that the City can request
any street section that the City Council deems appropriate, regardless of the exact we ding of
the City Ordinance.
Should the City Council decide to allow the developer to delete pof ,ions of the geotexti:e fabric
and drain tile from the project, we recommend the Council require a longAr guarantee porod on
the road. The developer has offered to guarantee the road for 2 years. We recommend at least
a period of d years, after the final lift of wear course has been constructed.
of /60*,J RS: Tr 2,66i -20 -00
OT •d -lUiOl -
October 3, 1997
Mr. Jim March, Administrator
Page Two
At the meeting on October 1 we indicated that from an engineering perspectivt�, these
changes would be acceptable for providing a 7-on road section. However, we question
whether the City should allow this change, given the fact that the standard section has been
used for several years on all other projects in the City of Centarville. This allows the City to
maintain consistency between projects.
We will be in attendance at the Octobercth meeting tr, discuss this matter In more detail and to
answer any questions.
Sincerely,
Howard R. Green Company
2 )aV1AVA W
David E. Nyberg, P.E.
Project Manager
DEN:tw
cc: Mr. Paul Palzer, Centerville Public Works
Mr. Marcel Eibensteiner, Royal Oaks Realty
O.lprotl260083t083-0305.0et
Howard R. Green Company
CONSULTING ENGINEERS
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MEMO
DATE : October 2, 1997
TO Honorable Mayor and Council
FROM : Jim March
RE Public Works Staffing
Included in your packet is a letter that has been reviewed by the
City Attorney and the Local #49 Union Agent. A revised version
of this letter has been sent to our two current part -time public
works employees. The City has the ability to determine work
schedules and staff levels. Based upon the number of two person
jobs that the public works department faces, it is my
recommendation as well as the Public Works Director that the City
elect to eliminate the two current part -time positions and
replace with a full -time position. This position would first be
posted internally as required by Union contract.
_'e teryiffe
1880 Main Street • Centeruilfe, MN 55038
Esta6Cuhed 1857 (612) 429 -3232 • fax (612) 429 -8629
October 3, 1997
Mr. Jim Hansen
Area Business Representative
Local #49
2829 Anthony Lane South
Minneapolis, MN 55418
Dear Jim,
As requested in a fax from you, I hereby submit the Seniority
List in regards to the public works employees represented by
Local #49.
1) Dale Larson
2) Robert Barron
3) Tim Danielson
I also would like to follow -up in writing the City of
Centerville's concern with the present staffing coverage in the
public works department.
The City is interested in eliminating both part -time positions
and replacing those positions with a full -time position. If the
position is not filled internally, then the City maybe interested
in keeping a current part -time employee on as a seasonal worker.
The City intends to carry out the above specified actions on
October 8, 1997. Please feel free to call me at 429 -3232 if you
have any questions or if I can provide you with any additional
information.
Sincerely,
Jim March
City Administrator
CC. City Attorney
City Council
1
MEMO
DATE : October 2, 1997
TO Honorable Mayor and Council
FROM : Jim March
RE United Waste Billing Request
Included in your packet is a request from United Waste in regards
to implementing a new billing system to avoid the certification
process through the City. The language in the existing contract
is vague in regards to the process of who is responsible for
various steps when certifying unpaid balances to the County.
I have discussed this issue with Danell and we both agree that it
would be a better situation for the City as outlined in the
proposal by United Waste. Instead of certifying unpaid amounts,
the hauler would be responsible for collecting their unpaid
balances. It does not make sense to have the City involved with
collecting the haulers unpaid balances when we do not have access
to their utility billing software. I would recommend that we
accept the proposal as presented by United Waste.
0 United Waste Systems Minnesota, Inc.
United 8678 78 North 75th Street
Stillwater, MN 55082
Waste Bus. Tel: 612 - 429 -6766 • Fax: 612- 653 -0818
October 1, 1997
Jim March, City Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
RE: Certifications
Dear Mr. March:
During our conversation on Friday, September 26, 1997 we discussed the issue of
certifications in the City of Centerville. The refuse contract is erroneously ambiguous as
it relates to the certification of past due accounts. Therefor, I respectfully request the
cities approval to handle the past due collections in the same manner our company
handles our subscription customers in the Twin City metropolitan area.
As you know, each resident in your community is billed on a quarterly basis. The billing
procedures will remain the same. After the billing is mailed, A cordial reminder letter is
mailed to the resident indicating the past due amount. The letter has the service dollar
amount, coupled with our phone number if there should be any questions.
After the first reminder letter is sent, our office will send a second letter one month later
requesting the past due amount be sent at once. If payment it not sent in by this time the
customer will be temporarily suspended until the customer pays the bill current and /or
calls our office to set up a payment plan for their bill.
I have been working with this procedure for over three years and have found it to be
remarkably effective. The majority of our customers never get past the first reminder
letter of the collection process. I have found that most our customers, whether they live
in a contract community or in one of our subscription cities refuse to pay a bill for one of
two reasons. Either they did not receive a bill or the bill they received was incorrect. In
either case, we are able to keep the line of communication open with the customers and
resolve issues they may have.
United Waste Systems of Minnesota, Inc., (UWSMN) does not have an administration
fee added to the residents bill for the collection process. The amount that is collected is
the amount originally billed to the customer.
0 United Waste Systems Minnesota, Inc.
United 8678 78 North 75th Str
Stillwater, MN 55082
Waste Bus. Tel: 612- 429 -6766 • Fax: 612 - 653 -0818
Page 2
I have enclosed, for your review, copy of a letter we are currently using for reminders to
our customers. In addition, a tentative schedule for the new year for the billing and
collection process. If you have any questions regarding my proposal, please do not
hesitate to call me at 429 -6766.
Respectfully Submitted,
Ronald P. Gersdorf
Customer Service Manager
United Waste Systems of Minnesota, Inc.
rpg
cc Jeffrey T. Glewwe
Enc.
United United Waste Systems of Minnesota, Inc.
8678 North 75t1t Street
W aste S tillwater, MN 55082
-- — — BUS. Tel: 612- 429 -6766 • Fax: 612- 653 -0818
AUM JST 20, 1997
'446994
Tear ANDERSON, MARY
This is a friendly reminder that our records reflect a past due amount on
ur account. If you have recently mailed a payment please disregard this
notice..
Our records indicate your current account status is as follows; your 60 day
halance is $0.00, your 90 day balance is, $45.13, your total balance is
26 and your last payment of $45.13, was made on 2/14/97.
1'llere are no finance charges on your pas due amount. Please pay your
'I colint in full. Payment is due upon receipt of this letter. If you feel your
account is in error, or have any other concerns, please contact our customer
1�ervue department at 429 -6766.
Thank you for your understanding in resolving this matter.
Sincerely,
i `nited Waste Systems of MN, Inc.
City of Centerville
Jan - Jan 1st billing sent, due on the 15th
Feb - Feb 15th, 1st reminder letter sent
Mar - Mar 15th, 2nd reminder letter sent. All non paid customers canceled end of
month.
Apr -
May -
Jun -
Jul -
Aug -
Sep -
Oct -
Nov-
Dec -
ACCAP ANOKA COUNTY -COMMUNITY ACTION PROGRAM, INC. TTY
1201 89th Avenue NE • Suite 345 • Blaine, MN 55434 • Phone 783 -4747 • FAX 783 -4700 • 783- 4724
r
A U,nled Way
Agency
TO: CITY COUNCIL/ ATTTN RYCHEL GAUSTAD
FROM: CATHEY WEIDMANN(- ���
Coordinator of Seni r Programs and Volunteer Services
?. 7 SEN CR OUTR ACT: P'2 -1; T
DATE: SEPTEMBER 23, 1997
Enclosed please find your community's ANNUAL SENIOR OUTREACH REPORT
for the program year September 1, 1996 through August 31, 1997.
If you have any questions or comments regarding these reports,
as well as any referrals for the Senior Outreach Worker, please
feel free to contact me at 783 -4741.
Again, thank you for your continued support of the Senior Outreach
Program.
AN EQUAL OPPORTUNITY EMPLOYER
ACCAP ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC.
1201 89th Avenue NE • Suite 345 • Blaine, MN 55434 • Phone 783 -4747 • FAX 783 -4700 • TTY 783.4724
w
A Un.IW Way
A,en ,
REPORT: SENIOR OUTREACH PROGRAM
AREA: Centerville Totals
MONTH: Totals for Program Year 9/1/96 -- 8/31/97
FROM: Cathey Weidmann, Coordinator - Senior Programs & Volunteer Services
1. NEW CLIENTS (not duplicated)
HOUSEHOLDS: 3 INDIVIDUALS: 4
• Income Level (# of Households) * Age (# of Individuals)
135% Poverty Below: 0 Under 59: 0 70 - 74:
Above: 1 60 -64: 0 75 -70: 2
HUD Section 8 Below: 0 65 -69: 0 80- +: 2
Above: 1
Income Unknown: 2 * Sex (# of Individuals)
• Size of Household Female: 3 Male: 1
One: 2 Three: 0 * Race (# of Individuals)
Two: 1 Four +: 0
Asian: 0
Black /Afr. American: 0
• Female Head of Household: 2 Caucasian /White: 4
Hispanic: 0
• Type of Dwellinq Native American: 0
Other: 0
Private Home: 2
Mobile Home: 0
Senior Housing: 0 * Disability (# of Individuals)
Apartment: 1
Other: 0 Hearing: 0 Mental: 0
Speech: 0 Visual: 0
Emotional: 0 Other: 1
2. 014 -GOING CLIENT VISITS: 10
3. REFERRALS MADE /AGENCY CONTACTS: 15
(See Attached List)
4. GROUP CONTACTS: 491 (Duplicated)
(Senior Clubs, Centers, civic groups, city leaders, service
providers, etc.)
5. REQUESTS FOR OUTREACH VISITS FROM OUTSIDE SOURCE: 3
Anoka County Human Services - 2
Respite Program Coordinator - 1
AN EQUAL OPPORTUNITY EMPLOYER
REFERRALS AND PROGRAM CONTACTS ON CLIENT'S BEHALF
ACCAP Crisis 0
ACCAP Energy Assistance Program (EAP) 0
ACCAP Energy Related Repair Program (ERR) 0
ACCAP Furniture Warehouse 0
ACCAP Head Start 0
ACCAP Housing Rehab Program 0
ACCAP Weatherization Program 0
Adult Day Care 0
Anoka County Emergency 1
Anoka County Food Stamps 0
Anoka County Adult Foster Care (Homes Plus) 0
Anoka County Income Maintenance 0
Anoka County Human Services s
Anoka County Medical Assistance 0
Anoka County Public Health Nursing 0
Anoka County Vulnerable Adult Unit 1
AlexandraHouse 0
"Are You Okay ?" Program 0
BefrienderProgram 0
BlaineJaycees 0
Christmas Basket Distribution 0
Churches 0
City Offices 0
ClothingDistribution /Closet 0
Community Emergency Assistance Program (LEAP) 0
CongregateDining 0
CourageCenter 0
Department of Rehabilitation (DRS) 0
Directory Assistance Exemption 0
Equipment Distribution Program 0
Fare Share Food Program 0
First Call for Help Crisis 0
FoodShelves 0
Foster Grandparent Program 0
Goodwill Equipment Loan Program 0
Dal ry 1 v ce —�
HandyWorks /ChoreService
Health Plan Information Center 0
Hearing Aid /Hearing Society 0
HeatShare 0
Hill Burton Funds 0
HomelessShelter 0
Hospital 0
HcusingAssistance 3
HRA 0
Indigent Drug Program /Lilly Insulin Project 0
Jobs and Training /Older Worker's Program 0
Legal Services /Mediation Services _0
ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC.
Lifeline 0
Link Up America 0
Low Cost Clinics 2
Meals on Wheels /Home Delivered Meals 0
Medicare 0
Metropolitan Center for Independent Living (MCIL) 0
MFHA — 0
MNCare 0
MN Supplemental Aid (MSA) 0
Nutrition Assistance Program for Seniors (NAPS) 0
NISCAH 0
PaintathonProgram 0
QMB /SLMBY 0
RespiteProgram i
Retired Senior Volunteers Program (RSVP) 0
Salvation Army Crisis 0
Senior Centers /Clubs 0
Senior Companion Program 1
Senior Federation /Reverse Mortgage 0
Senior Information Line 0
Senior Partners Care 0
ServiceGroups 0
Share- A- HomeProgram 0
Social Security Administration 0
State Service for the 131ind C
Supplemental Security Income (SSI) 0
SupportGroups 0
Telephone Assistance Plan (TAP) 0
Telephone Connection Assistance Program 0
Transportation 0
TRIAD Emergency Card Distribution 0
Utility Discount Programs 1
VeteransAdministration 0
Vision Loss Resources 2
VolunteerOpportunities 1
Other 2
TOTAL REFERRALS = 15
TO 11 AGENCIES /PROGRAMS
ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC.
06
Centerville Park And Recreation Board
October 1, 1997
1, Kcwhi Fogarty, need to resign my seat on the Park and Recreation board. My work schedule
is becoming too demanding, and I cannot devote the time needed to the Park and Recreation
board to help move our city forward.
Thank You,
Kevin Fogarty