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Home My WebLink About1997-11-24 - CC Packet - (Admin.) CITY COUNCIL MEETING AGENDA MONDAY, NOVEMBER 24, 1997 GeflO"'p.m. (,a CALL TO ORDER Roll Call H. CONSIDERATION OF MINUTES October 22, 1997 Council Meeting Minutes V' October 23, 1997 Special Meeting Minutes November 12, 1997 Council Meeting Minutes III. - PAYMENT OF CLAIMS VX M/ City of Centerville November 13 -24 Senior Housing Pay estimate No. 1 (Final) IV. SET AGENDA V. ` P AND COMPLAINTS Signage on Heritage St. &Progress Rd United Waste Complaint y gq 1 a COQ V1. PPEARANCES VII. USHED BUSINESS Centerville Surface Water Management Plan A. RCWD Comments B. Met Council Comments Senior Housing Update W/ Set Workshop to Consider Consulting Engineer Proposals 05 d -+ Waterworks Table..{ 4, 10 Pi, C �6' rC1�cr a f wit Elementary School Crosswalk VIII. NEW BUSINESS 1998 License Renewal r (`.blc "^ 5 IY. C Aletc -44 OMMITTEE REPORTS �, coo X. ADMINISTRATORS REPORT CONSENT AGENDA 1. Resolution 97 -02 "Amended 2. Resolution 97 -26 City of Centerville Requesting Anoka County Board of Commissioners Authorization to Extend snowmobiling on the shoulder of Main Street from Mill Road east to 20th Avenue. 3. Newsletter Entries Due by December 10, 1997 XH. ADJOURNMENT WEE K XW REV= EW Edition # 39 11 -17 -97 through 11 -21 -97 ----------------------------------------------------------------- ----------------------------------------------------------------- Building permits issued this period = 4 Building permits issued YTD = 155 * Interviews with Dorothy Person from Local Government Consulting were beginning on Thursday and will be completed on next Monday. The staff did a good job in responding to the surveys that were submitted to them and filled them out accurately. * I had a meeting with Mr. Rick Carlson on Tuesday of this week to discuss new design ideas for the former Tourville Property. Mr. Carlson is researching alternate designs. He plans to approach the Planning and Zoning Commission again in January. * We received 36 applications for the position of full -time public works employee. The applications will be ranked by the end of the week. We would like to try to schedule interviews before Thanksgiving if possible. * I will be including future staff meeting agendas in the Council packets under the FYI section for Council review. * I had a meeting with the new reporter from the Quad Community Press and indicated that we would like to have better coverage of news events within the community. I complemented him on the nice job done on the Odyssey Lures expansion project. * The first model home permit was issued for Lakeland Hills. The home valuation was established at $185,000 not including the value of the lot. The builder will be Imperial Homes. * There have been two Chiropractors looking to start a practice in Centerville. They are both aware that the other one is looking and are racing to acquire a site or building. I believe if one opens the other one will refrain from opening due to the competition. * I spoke with Gary Hugeback (Integrated Real Estate) and he indicated that there are two banks looking at property in town. Gerald Rehbine has been grading the SW quadrant of the interchange in Lino for a commercial plat. He has one signed purchase agreement for a convenience store /cafe /car wash building. Gary said he would have a signed agreement with a hotel by Friday for the same piece of property. Gerald indicated that he raised his price on the property on the intersection of 20th and Main St. to try to lure one of the banks into Lino because he needed three parcels sold to pay for the road stub. The bank still wants the parcel in Centerville. I also heard that Sewall Gear contacted Gerald and that they will not be making a decision on moving until around Christmas. CITY OF CENTERVILLE CITY COUNCIL MEETING Wednesday, October 22, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regularly scheduled meeting on Wednesday, October 22, 1997 in the Council Chambers of the City Hall, 1880 Main Street. Acting Mayor Mary Jo Helmbrecht called the meeting to order at 6:00 p m. COUNCIL PRESENT: Acting Mayor Mary Jo Helmbrecht Council Members: Sauna Buckbee Theresa Brenner ABSENT: Mayor Tom Wilharber Councilmember Laura Powers STAFF /CONSULTANTS: City Administrator Jim March City Clerk Ry -Chel Gaustad Public Works Dire tor/Building Official Paul Palzer City Engineer David Nyberg CALL TO ORDER CONSIDERATION OF MINUTES August 27, 1997 Council Meeting Minutes MOTION by Councilmember Brenner to approve the August 27, 1997 council meeting minutes with corrections. Motion seconded by Councilmember Buckbee. Motion carried unanimously. September 4 1997 Council Meeting Minutes MOTION by Councilmember Brenner to table the September 4, 1997 council meeting minutes due to a lack of a quorum. Motion seconded by Councilmember Buckbee. Motion carried unanimously. PAYMENT OF CLAIMS The City of Centerville October 9 -22 MOTION by Councilmember Buckbee to approve the receipts and disbursements for October 9- 22. Motion seconded by Councilmember Brenner. Motion carried unanimously. Centennial Fire District MOTION by Councilmember Brenner to approve the Centennial Fire District disbursements. Motion seconded by Councilmember Buckbee. Motion carried unanimously. Lakeland Hills Pay Estimate No. 2 MOTION by Councilmember Brenner to approve Lakeland Hills Pay Estimate No. 2. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Eagle Pass - Pay Estimate No. 7 and No. 8 MOTION by Councilmember Helmbrecht to approve Eagle Pass Pay Estimate No. 7 and No. S. Motion seconded by Councilmember Brenner. Motion carried unanimously. SET AGENDA Complaint Log from United Waste Trail in Clearwater Meadows Update on Main Street Traffic Study Broadcasting Committee /Commission Meetings MOTION by Councilmember Brenner to approve the agenda with noted changes. Motion seconded by Councilmember Buckbee. Motion carried unanimously. PETITIONS AND COMPLAINTS APPEARANCES UNFINISHED BUSINESS Senior Housing Revised Grading Plan/Plans and Specifications Mr. Nyberg explained the major changes to the senior housing grading plan. The revised grading plan indicates on the north side of the building a new swale is designed to prevent drainage onto property located on Heritage Street. The curb and gutter has been included and stops on the west side of the driveway. In addition, Mr. Nyberg explained the pond has been considerably down sized. Finally, Mr. Nyberg noted he will execute a letter to the Council in regards to the revised senior housing grading plan. Mr. Nyberg reported the senior housing utility bid opening will be held at 10:00 a.m. on October 23, 1997. After which time the Council may wish to hold a special meeting to award the project. Furthermore, a preconstruction meeting will be scheduled for the week of October 27, 1997. LaMotte Park Final Plans and Specifications Mr. Nyberg briefed the Council on the Laurie LaMotte Memorial Park development. Mr. Nyberg explained they have redirected the drainage, however, the wetland impact is a concern. The park area is restricted because of the wetlands. Mr. Nyberg mentioned Kate Drewry suggested the city consider purchasing wetland compensation credits from Bob Walls or Gerald Rehbine. Councilmember Helmbrecht questioned the cost to purchase wetland credits. Mr. Nyberg replied 2 Mr. Walls is selling credits at $.60 per square foot. Mr. Nyberg explained Mr. Rehbine may have some credits available for purchase or the city may use the wetland credits for negotiation purposes. Mr. Nyberg requested Council approve soil boring at a cost of $1650. Mr. Palzer commented currently the hockey rink will need to be half dismantled and removed. Mr. Palzer suggested relocating the hockey rink to the pleasure rink area because it is on higher ground. Relocating the hockey rink will eliminate some of the hockey board problems. Mr. Nyberg suggested meeting with Mr. Palzer Thursday, to further discuss the problems at the hockey rink. MOTION by Councilmember Brenner authorizing Staff to order soil borings at LaMotte Park. Motion seconded by Councilmember Powers. Motion carried unanimously. Eagle Pass Development Trail Mr. Nyberg explained the Eagle Pass Developer proposed to complete the Clearwater trailway this fall. Mr. Nyberg explained either the City or the contractor will need to sod the six -feet area on both sides of the paved trail. A $2,000 quotation to sod the area around the paved trail within the twenty -feet easement was received. Councilmember Helmbrecht suggested the City sod the area around the paved trail. MOTION by Councilmember Helmbrecht to authorize the expenditure of funds to finish the trail -way and authorize funds to have the city sod the area around the paved trail. Motion seconded by Councilmember Brenner. Motion carried unanimously. City Council Workshop Mr. March recommended setting a workshop to view and discuss several pending issues. The Council elected to meet on November 6, 1997 at 5:00 p.m to drive around and inspect developments then meet at 6:00 p.m. in the Council Chambers to discuss other pending issues. Mr. March noted the results from the drinking water revolving fund grant application. Centerville was denied due to the urgency other cities have in regards to contaminated wells. City Comprehensive Plan Mr. March noted the CDC Committee approved the Centerville Comprehensive Plan as submitted. Ordinance C9dification Proposal Ms. Gaustad briefed the Council on the ordinance codification proposals received from General Code Publishers and the League of Minnesota Cities /American Legal. MOTION by Councilmember Buckbee authorizing Staff to work with the LMC to codify the City's ordinance book. Motion seconded by Councilmember Brenner. Motion carried unanimously. 3 ADJOURNMENT MOTION by Councilmember Brenner to adjourn the October 22, 1997 council meeting. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Meeting adjourned at 738 p.m. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk 6 CITY OF CENTERVILLE CITY COUNCIL SPECIAL MEETING Thursday, October 23, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special meeting on October 23, 1997 at City Hall. Acting Mayor Mary Jo Helmbreht called the meeting to order at 6:10 p.m. PRESENT: Acting Mayor Mary Jo Helmbrecht Council Members: Sanna Buckbee Laura Powers ABSENT: Mayor Tom Wilharber Councilmember Theresa Brenner STAFF /CONSULTANTS: Administrator Jim March Clerk Ry -Chel Gaustad Engineer David Nyberg The special meeting is designed to award the senior housing sanitary sewer and watermain extension project. The seven bidders and their corresponding bids for the project are as follows: Kober Excavating, Inc. $36,288.00 Penn Contracting, Inc. $36,695.50 Hydrocon, Inc. $40,655.00 CCS Contracting $41,050.00 Ro -So Contracting, Inc. $43,400.35 Kuechle Underground, Inc. $44,361.75 Northdale Construction Company, Inc. $68,861.46 MOTION by Councilmember Powers to award the senior housing sanitary sewer and watermain contract to Kober Excavating, Inc. in the amount of $36,288.00. Motion seconded by Councilmember Buckbee. Motion carried Unanimously. MOTION by Councilmember Powers to adjourn the October 23, 1997 special meeting. Motion seconded by Councilmember Buckbee. Motion carried unanimously. The special meeting adjourned at 6:12 p.m. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 12,1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held an executive session and their regularly scheduled meeting on Wednesday, November 12, 1997 in the Council Chambers of City Hall, 1880 Main Street. The executive session was called to order by Mayor Tom Wilharber at 5:35 p.m. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mary Jo Helmbrecht Sanna Buckbee ABSENT: Councilmember Laura Powers STAFF PRESENT: City Clerk Ry -Chel Gaustad Public Works Director/Building Official Paul Palzer City Attorney Gregory Hellings Public Works Employee Timothy Danielson MEETING Mayor Wilharber opened the meeting to discuss actions of Mr. Timothy Danielson, Mr. Hellings reported the meeting was closed to discuss possible disciplinary action. Mr. Danielson requested that the meeting be open. Therefore, the meeting was opened. Furthermore, Mr. Paul Palzer is present to comment. Mayor Wilharber noted the regularly scheduled council meeting will follow at the adjournment of this meeting. Foremost, Mayor Wilharber requested Mr. Danielson to comment on the allegations. Mr Danielson briefed the Council on the newspaper occurrence. Mr. Danielson stressed he did not intentionally take the newspaper from the resident. Furthermore, he apologized to the LaNlotte family for the occurrence the following day. Mr. Danielson stated since this is the second occurrence within one year it doesn't look good. However, he stated he is committed to the City and would like to keep this job. Also, Mr. Danielson commented reading the paper on the job does not reflect his character. Mr. Palzer described his struggle with the situation. In Mr..Palzer's opinion, Mr. Danielson immediately admitted the fault, which is an improvement from the last occurrence. Mr. Palzer added Mr. Danielson did not intend to take the newspaper. Also, Mr. Danielson disclosed the information to the Police Department and admitted fault. Mr. Palzer noted Mr. Danielson's subsequential action of contacting the resident and apologizing for the situation is commendable. Finally, Mr. Palzer stated Mr. Danielson is a value to the organization, because he is a hard Y worker and a self - starter. Mr. Palzer pointed out Mr. Danielson is the only full -time public work's employee. Several months ago Mr. Palzer requested vacation on the following Thursday and Friday which currently, Mr. Danielson is "on call" to plow snow. Also, if employment is terminated, nobody will be available to plow snow. Mayor Wilharber requested Mr. Palzer make a recommendation on this situation. Mr. Palzer recommended a letter be placed in Mr. Danielson's employee file and that an apology letter be sent to the LaMotte family. However, Mr. Palzer indicated he will follow Council direction. Councilmember Helmbrecht questioned if the city has received letters in regards to Mr. Danielson's performance. Mr. Palzer replied the City has not received any letters on Mr. Danielson's behalf, but the City has received complementary phone calls. Neither, Councilmember Brenner nor Councilmember Buckbee had questions for Mr. Danielson. Mayor Wilharber stated citizens look to the City for public trust. Mayor Wilharber felt uneasy since this is the second occurrence within one year. Mayor Wilharber suggested Mr. Danielson be accompanied by a city employee whenever entering residents homes, and an apology letter be sent to the LaMotte family. Mr. Hellings explained Anoka County has a four hour "PERT Program" which deals with persons who have problems with small theft and recommended the PERT program if the Council elects discipline short of termination. Councilmember Buckbee questioned the unions' position on this situation. Mr. Hellings replied the union has not responded. Mr. Palzer commented the union would not get involved. Mayor Wilharber questioned the possibility of dismissing Mr. Danielson. Mr. Palzer mentioned if the Council elected dismissal, he would have to rearrange his personal commitments or find a replacement to plow the roads. MOTION by Mayor Wilharber to place Mr. Danielson on a twelve -month probation with the stipulation that Mr. Danielson attend the Anoka County PERT program, only being allowed to enters residential homes only when accompanied by another city employee, and send a letter of an apology to the LaMotte family. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Mr. Hellings suggested the motion be conditional to Mr. Danielson's completion of the PERT program within 60 days. MOTION by Mayor Wilharber to amend the original motion to include Mr. Danielson complete the PERT program within 60 days. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. MOTION by Mayor Wilharber to close the meeting. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Meeting closed at 5:55 p.m. Mayor Wilharber called the November 12, 1997 regularly scheduled council meeting to order at 6:03 p.m. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mary Jo Helmbrecht Sanna Buckbee ABSENT: Councilmember Laura Powers Mr. Hellings explained the meeting was closed to discuss disciplinary action. The meeting was opened at the request of Mr. Danielson, Mr. Hellings requested the Clerk read the Council's motion as it pertains to Mr. Danielson. Ms. Gaustad reiterated the previously stated Council's motion: "Mayor Wilharber moved to place Mr. Danielson on a twelve -month probation with the stipulation that Mr. Danielson complete the Anoka County PERK program within 60 days. Also, Mr. Danielson enters citizens' homes only when accompanied by another city employee and Mr. Danielson send a letter of an apology to the LaMotte family." Mr. Hellings left the Council Chambers at 6:04 p.m. PUBLIC HEARING - Delinquent Utility Bills Mr. Troy Bonkowske (City Intern) arrived at 6:05 p.m. Mayor Wilharber opened the delinquent utility bills public hearing at 6:05 p.m.. Mayor Wilharber questioned the audience if anybody was present for the hearing. No comments. Mayor Wilharber questioned if the Council had any comments. No comments. Ms. Gaustad noted Mr. Curt McKay (1749 Heritage Street) paid the utility account in full. MOTION by Councilmember Helmbrecht to close the public hearing. Motion seconded by Councilmember Brenner. Motion carried unanimously. Public hearing closed at 6:06 p.m. CONSIDERATION OF MINUTES: September 24. 1997 Council Meeting Minutes MOTION by Councilmember Brenner to approve the September 24, 1997 Council meeting minutes with corrections. Motion seconded by Councilmember Helmbrecht. Brenner aye, Helmbrecht aye, Wilharber aye, Buckbee abstained. Motion carried. October 8. 1997 Council Meeting Minutes MOTION by Councilmember Helmbrecht to approve the October 8, 1997 Council meeting 3 minutes. Motion seconded by Councilmember Brenner. Helmbrecht aye, Brenner aye, Buckbee aye, Wilharber abstained. Motion carried. October 22, 1997 Council Meeting Minutes MOTION by Councilmember Helmbrecht to table the October 22, 1997 Council meeting minutes due to the lack of a quorum. Motion seconded by Councilmember Brenner. Motion carried unanimously. October 23. 1997 Special Meeting Minutes MOTION by Councilmember Helmbrecht to table the October 23, 1997 special meeting minutes due to the lack of a quorum. Motion seconded by Councilmember Brenner. Motion carried unanimously. PAYMENT OF CLAIMS: The City of Centerville October 23 - 29 MOTION by Councilmember Buckbee to approve the October 23 - 29 receipts and disbursements. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. The City of Centerville November 1 - 12 MOTION by Councilmember Buckbee to approve the November 1 - 12 receipts and disbursements. Motion seconded by Councilmember Brenner. Motion carried unanimously. Centennial Fire District MOTION by Councilmember Brenner to approve Centennial Fire District. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Lakeland Hills Partial Payment Estimate No. 3 Mr. Nyberg reported the balance of the Lakeland Hills development street work is ready for asphalt. MOTION by Councilmember Helmbrecht to approve Lakeland Hills partial pay estimate no. 3. Motion seconded by Councilmember Brenner. Motion carried unanimously. SET AGENDA: North Metro Refund Engineer Review MOTION by Councilmember Buckbee to approve the set agenda with noted changes. Motion seconded by Councilmember Brenner. Motion carried unanimously. 4 Main Street Safety Study Officer Todd Gleason (Circle Pines/ Lexington Police Department) reported the results of the Main Street safety study and video. Officer Gleason suggested Council view the video on the large screen television in the Fire Station. Mayor Wilharber noted if MnDOT performs a traffic study on Main Street and finds the speed is too low, they can request an increase in the speed limit. Therefore, Mayor Wilharber stressed the need for residents to contact area senators and representatives indicating the Main Street concern. Mayor Wilharber announced the Council will adjourn to view the Main Street traffic video at the Fire Station, The Council meeting reconvened at 6:34 p.m. Mayor Wilharber informed the audience the Council and citizens adjourned to the Fire Station to watch the Main Street traffic video presented by Officer Gleason. Officer Gleason reported the school zone notification is visually limited to approaching traffic. Officer Gleason recommended improving signage to give notice to drivers on both sides of Main Street indicating a school zone. Also, Officer Gleason recommended traffic flashing lights between Main Street and Progress Road signifying a school crosswalk. Councilmember Buckbee suggested asking Margaret Langfeld attend the School Board Meeting to ensure action. Mayor Wilharber accepted the video tapes and thanked the Police Officers for their time and input. Snowmobile Issue Officer Mike Jensen (Circle Pines/ Lexington Police Department) briefed the Council on the Main Street snowmobile issue. Officer Gleason recommended the City implement 10 mph speed limit on Main Street by way of ordinance or resolution. Councilmember Helmbrecht questioned the Police Department patrolling with the new snowmobile machine. Officer Jensen reported the Department plans to patrol with one snowmobile and one car. Councilmember Helmbrecht mentioned the Park and Recreation Committee noted problems with snowmobiles in Acorn Creek Park. Officer Jensen said the Department can pay special attention to the park area. MOTION by Councilmember Helmbrecht to approve snowmobile use from Centerville Road to 20th Avenue, and directed Staff to develop a resolution to include snowmobile traffic flow with vehicular traffic. Motion seconded by Councilmember Brenner. Motion carried unanimously. Waterworks Recommendations for CPLPD Mayor Wilharber explained he spoke to Mr. Rich DeFoe (owner of Waterworks Beach Club). Mayor Wilharber added, Mr. DeFoe agreed to the Chiefs recommendations, however, he was 5 concerned with two items. First, that all criminal incidents as defined by the Chief of Police and City Attorney, that occur on -site immediately be reported to the Circle Pines - Lexington Police Department, and will cooperate fully with any resulting criminal investigation and prosecution. Second, Waterworks management will undertake aggressive training of all employees in the following areas: a. Detecting and dealing with excessive consumption of alcohol on the licensed premises. Patrons and staff will be notified in no uncertain terms that no alcohol is to be served to obviously intoxicated persons. b. Security personnel will be provided with Use of Force Training in an effort to reduce use of force complaints lodged against security personnel. Such training is to be approved by the Chief of Police. Councilmember Buckbee noted she attended "youth night" at Waterworks and briefed the Council on her findings. Councilmember Buckbee added security was tight both in the bar and in the parking lot. Furthermore, she did not notice liquor served to minors, but noted she was able to remove her adult drinking wristband. Mayor Wilharber questioned if the City should require Waterworks staff have an off -duty Police Officer. Officer Jensen commented security cannot arrest citizens, but they can detain a person breaking the law until a Police Officers arrives. Councilmember Brenner questioned if Waterworks liquor license can be contingent upon outstanding bills being paid. Councilmember Brenner suggested staff investigate Waterworks outstanding balance. MOTION by Mayor Wilharber to authorize Staff to research outstanding debt incurred by Waterworks, including the following: Anoka County Centerville Elementary School Lorenz Bus Service Department of Natural Resources City Centerville Lions Police Department North Memorial Ambulance Motion seconded by Councilmember Brenner. Motion carried unanimously. The Council requested the information by the next Council meeting. Main Street Speed Concerns Officer Jensen reported his findings with the Main Street speed limit. Officer Jensen noted the west bound signs on Main Street are in accordance with MnDOT (Minnesota Department of Transportation) and cannot be removed from their location. Officer Jensen commented if the City entertains a DOT Main Street traffic study, the City risks an increase in the speed limit on Main Street. Officer Jensen noted Mr. Roger Buttler of the Anoka County Highway Department told him the thirty -mph speed sign in front of Tom Thumb was not lowered. Furthermore, the County will not authorize the sign a if the city placed a different speed sign at this location. Officer Jensen 6 stressed concern of the average speed of vehicles driving west bound over the hill on Main Street. Officer Jensen indicated the Police Department can enforce a posted speed sign if the City implements a speed limit by ordinance or resolution on Main Street. MOTION by Councilmember Buckbee to direct Staff to install a thirty -mph speed limit sign on Tom Thumb's property. Also, investigate and work with the Circle Pines - Lexington Police Department to reduce the speed limit to thirty mph on Main Street from Tom Thumb to 20th Avenue by ordinance or resolution and check into the forty -five mph speed sign at Mill Road. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Officer Jensen reported Anoka County purchased two speed trailers for municipal use. Mayor Wilharber questioned the results of the speed trailers. Officer Gleason believed the speed trailer is a deterrent to excessive speeders and works well. MOTION by Mayor Wilharber to authorize the City to contact the Police department and request the use of the speed trailer and placed it on Main Street. Also, check with Sheriffs Department see if the city can schedule the speed trailer monthly or bimonthly. Motion seconded by Councilmember Brenner, Motion carried unanimously. Officer Jensen suggested placing a flashing crosswalk bar between the telephone poles on Main Street and Progress road above the school crosswalk. MOTION by Councilmember Helmbrecht to authorize Staff to investigate flashing lights between the power poles over the crosswalk. Motion seconded by Councilmember Brenner. Motion carried unanimously. PETITIONS AND COMPLAINTS: MUSA Expansion Request - Fruth Fischer & Dentz Mr, Fred Fischer (7396 Old Mill Road) complained the City did not send notice to him stating the City was considering amending the comprehensive plan. Mr. Fischer understood their property was included in the MUSA extension and now their property has been removed from the MUSA expansion area. Mayor Wilharber reported the City complied with the required publishing notices during the preliminary comprehensive plan update and only seven people attended the meeting. Councilmember Helmbrecht explained the City rented the elementary school in case of an over abundance of interested persons. Councilmember Buckbee read from the past comprehensive plan that the property in question was not scheduled for MUSA until the year 2000. Also, the current comprehensive plan indicates the property in question is scheduled for MUSA in the year 2001. 7 Mr. Fischer and Ms. Cathy Fruth (7396 Old Mill Road) stated they were interested in petitioning for MUSA service to their 14 -acre property. Mayor Wilharber then questioned the Dentz acreage amount and Ms. Shelly Dentz (soon to own 7389 Old Mill Road) replied their property is 3.75 acres. Mayor Wilharber understood the property owners can file a petition with Met Council for an expansion. Mr. Nyberg agreed, however, he stated the Met Council is up grading the MUSA interceptor since the lift station is at capacity. Mr. Nyberg understood the Met Council will not issue additional MUSA extensions until the force main is up and running. Mr. Nyberg added, he understood the force main/lift station improvements are to be completed in 1999. Councilmember Buckbee removed herself from the Council table at 7:35 p.m. and joined the audience. Ms. Sanna Buckbee (7381 Peltier Circle) requested a MUSA extension to service their property too. Ms. Fruth stressed she had visited City Hall on several occasions to ensure their property would be included in the MUSA extension. Councilmember Brenner referred to the 1994 MUSA extension survey issued by the city. Councilmember Brenner stated the city received a survey from Fruth/Fischer residents expressing their interest in the MUSA extension. Ms. Buckbee asked "Who pays for a comprehensive plan update?" Councilmember Brenner replied whoever requests the comprehensive plan updates pays the cost. Ms, Buckbee questioned if the developers in Eagle Pass paid for the MUSA expansion and comprehensive plan amendment. Mr. Fischer questioned how the developer received a MUSA extension. Mayor Wilharber noted the Planning and Zoning Commission review comprehensive plan amendments then make their recommendations to the Council. Mr. Fischer expressed the desire to address the Planning and Zoning Commission. MOTION by Councilmember Brenner that whoever requests a comprehensive plan amendment will be responsible for paying the associated costs. Motion seconded by Councilmember Helmbrecht. Brenner aye, Helmbrecht aye, Wilharber aye. Motion carried unanimously. Councilmember Buckbee returned to the Council table at 7:35 p.m.. Senior Housing Grading Plan Mr. Nyberg addressed the senior housing grading plan. Mr. Nyberg referred to a letter dated November 6, 1997 and three comments on the senior housing grading plan. First, the slope is incorrect for the 12" RCP just south of the parking area. Second, the small berm northwest of the driveway apron should be verified in the field to direct storm water over the emergency overflow and not onto the properties along Heritage or west along the driveway. Third, the emergency overflow should also be constructed between the low areas around the south end of the building. Mayor Wilharber questioned a statement in the above - mentioned letter, "A change that has been made to the plan includes grading a small depression off the northwest corner of the building to collect storm water." Mr. Nyberg explained, Mr. Mike St. Martin, (Loucks and Associates) will 8 address the problem by installing insulation around the utility lines to prevent freezing, Mayor Wilharber asked "Who will be responsible in the future for the utility line maintenance ?" Mr. Nyberg explained the city is ultimately responsible for the sewer line. Councilmember Brenner questioned who is responsible for the situation. Mr. Nyberg explained Frana & Sons has been asked to pay for the insulation. Councilmember Brenner questioned if curb and gutter is included in the plans. Mr. Nyberg replied the plans include curb and gutter. Mr. Nyberg requested a motion to authorize the curb and gutter improvements. Councilmember Buckbee questioned where will the curb and gutter funds taken from. MOTION by Mayor Wilharber to authorize Staff to research the curb and gutter cost and make recommendation on funding the project to the Council. Motion seconded by Councilmember Brenner. Motion carried unanimously. MOTION by Councilmember Brenner to approve the senior housing grading plan dated October 30, 1997. Motion seconded by Councilmember Buckbee. Motion carried unanimously. Engineering Review The Council requested Staff contact Council and indicate where Staff is at with the engineering review. Office Furniture Ms. Gaustad presented office furniture for the City offices. Ms. Gaustad suggested "U" shaped workstations for the front office and updates in the Deputy Clerks Office. Ms. Gaustad explained the "U' shaped workstations will be more efficient than the current work stations. Also, "U" shaped workstations will eliminate unnecessary distractions. Ms. Gaustad added, the proposed workstation will provide an area to hold materials to service the window (i.e., building permits and books). Ms. Gaustad reported the cost of refurbished equipment and new equipment. Office Environment Brokers (OEB) quotation for refurbished equipment is $4,397.24. Design Wise quotation for new office equipment is $6,794.55. In addition, the Deputy Clerks Office equipment quotation is $1,068.61. MOTION by Mayor Wilharber to authorize Staff to purchase office furniture from OEB and to authorize expenditure of funds in the amount of $1068.61 and $4,397.24. Motion seconded by Councilmember Buckbee. Wilharber aye, Buckbee aye, Helmbrecht nay, Brenner nay. Motion died. North Metro Recreation Funds Councilmember Helmbrecht stated the Park and Recreation Committee minutes requested information on the North Metro Recreation refund amount and which fund will it be allocated into. Councilmember Helmbrecht requested Staff to investigate the refund and report back to the Council. 9 Planning and Zoning Recommendation on Vacancy MOTION by Mayor Wilharber to approve the recommendation from Planning and Zoning to accept Mr. John Buckbee to fill the Planning and Zoning vacant seat. Motion seconded by Councilmember Brenner. Wilharber aye, Brenner aye, Helmbrecht aye, Buckbee abstained. Motion carried. Councilmember Helmbrecht commented three very qualified applicants applied for the Planning and Zoning vacancy. Councilmember Helmbrecht encouraged the applicants to inquire about other vacancy which exist on other committees. Mayor Wilharber thanked all the people who applied and welcomed Mr. Buckbee back to government. 800 MHZ System Appointment MOTION by Mayor Wilharber to appoint Chief Milo Bennett as an employee representative and Councilmember Buckbee as the elected official to represent Centerville on the 800 MI-1Z System Appointment. Motion seconded by Councilmember Brenner. Motion carried unanimously. COMMITTEE REPORTS: Police Commission Mayor Wilharber reported he planned to attend the Police Commission meeting on Thursday, November 13, 1997. Furthermore, Mr. Dan Kelly resigned from the Police Commission and the Commission is in search of a replacement. The replacement must be someone who lives outside of the Circle Pines - Lexington area. Planning and Zoning Councilmember Helmbrecht reported Mr. Rick Carlson presented a sketch plan for the Tourville property and plans to request to rezone the property from RI to R2A. CONSENT AGENDA 1. Resolution 97 -24 Delinquent Water Utility Payment 2. Resolution 97 -25 Delinquent Sewer Utility Payments 3. Acceptance of Local Government Consultant Proposal MOTION by Councilmember Brenner to approve the consent agenda. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. MOTION by Councilmember Brenner to adjourn the November 12, 1997 Council meeting. Motion seconded by Councilmember Buckbee. Motion carried unanimously. The Council meeting adjourned at 8:50 p.m. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk 10 Howard R, Green Company E CONSULTING ENGINEERS Formerly MSA consulting Engineers November 18, 1997 File: 260096 -0071 Mr. Jim March Administrator City of Centerville 1880 Main Street Centerville, MN 55038 RE: PAY ESTIMATE NO. 1 (FINAL) SENIOR HOUSING UTILITY PROJECT Dear Mr. March: Enclosed please find Pay Estimate No. 1 for the above - referenced project. This pay estimate includes payment for the complete Senior Housing Utility project. With approval of this pay estimate, a Certificate of Substantial Completion will be issued, and the one -year warranty period will begin. We recommend that the City of Centerville approve the attached pay estimate. We will be in attendance at the November 24 City Council meeting if there are any questions regarding this pay estimate or the project. Sincerely, ward R. Green Company aAA�V� f ny� Paul B. Kauppi Staff Engineer PBK:tw Enclosure cc: Mr. Paul Palzer, Centerville Public Works Mr. Gene Dingman, Kober Excavating, Inc. 0: PROI \260096m \096- 2002.nov. Pay Estimate - senior housing.doc 1326 Energy Park Drive • St. Paul, MN 55108 • 612/644 -4389 fax 6121644 -9446 toll free 8001888 -2923 FINAL PAYMENT ESTIMATE NO. I (FINAL) FROM TO: NOVEMBER 13, 1997 CONTRACTOR: KOBER EXCAVATING, INC. ADDRESS: 26406 - 9TH STREET WEST, ZIMMERMAN, MX 55398 OWNER: CITY OF CENTERVILLE, MINNESOTA PROJECT SENIOR HOUSING SANITARY SEWER AND WATERMAfN (260096M) COMPLETION DATE AMOUNT OF CONTRACT. ORIGINAL: ORIGINAL: 36,289 00 REVISED REVISED: PRICE... ... .. ... SC.ETEDUI F LO WATERVIAIN I CTEAIUNG AND GRUBBING AC 025 2,900.00 0.90 2,610.00 0,90 2,610.()0 2 SEED AND NIULCH AC O'S 2,000.W 0.00 0.00 0.00 0.00 3 CONNECT TO EXISTING EA 3 610.00 Loo 610.00 1.00 610.00 4 8 - PVC WXTER.MArN C-900 LF 875 10.00 982.00 9.8 9811 9,820.00 5 6' PVC WATFPIMAIN C-900 LF 175 9.00 110.00 990.00 H(Loo 990.P0 6 8" GATE VALVE EA 3 600,00 5.00 3,000.00 5,00 3.000Y00 7 HYDRANT W! GATE VALVE EA 2 1,900.00 2.00 3,800.00 2.00 3'800.00 8 FITTINGS LB 1500 1.00 1,713.00 1,715.00 1.715.00 1715.00 9 GRANULAR FOUNDATION CY ]Do 35'00 0.00 0.00 0,00 0.00 10 GRANULAR BEDDING CY loo I(Yoo 40.00 400.00 40.00 400L00 11 PROCTOR TEST EA 1 61.00 0.00 0.00 (LOO 0.00 12 IN PLACE DENSITY TEST EA 10 31.00 O.()D 0.00 0,00 0.00 T SCHEDULE 1.0 WATERMAIN -TOTAL 22,945.00 2_,945,00 grAEpza F? O SANTTARY SEWTg I CLEARING AND GRUBBING AC 0.1 2,900.09 0,05 145.00 0,05 145.00 SEED ANDNIULCH AC 02 2 _,000.00 0.00 0.00 0.00 000 3 REMOVE CONCRETE CURB AND GUTTER LF 20 2.00 0.00 0'00 0,00 (YOO CEOTEXTILE FABRIC SY 75 1.00 33m 33.00 3 33.00 5 S GRANULAR BORROW CY 40 00.00 12.00 120.00 12.00 120.00 6 CLASS 5 AGGREGATE BASE TIN 25 ii.ao 26.00 311 26 CO 312.00 I SALVAGE AND REINSTALL EX SANITARY EA I 780 .00 1.00 790.00 1,00 7SQtO 8 CORE CONNECT TO SANITARY MH EA 1 590.00 1.00 590.00 1.00 590.00 9 CONSTRUCT N51DE DROP EA 1 400.00 Loo 400.00 Im 400.00 Q 6 PVC SANITARY SEWER (&10- 'DEEP) LF 290 16.00 219.00 3,504,00 219'00 3,504.00 :1 S' PVC SANITARY SEWER LF 10 16,00 6.00 96'00 6.10 96.00 12 1 STEEL CASING PIPE LF 12-1 23.00 125.00 2,875.00 125.013 2.875.00 fi SANITARY SEWER CLE&NOUT EA 2 230.00 2.00 460,00 2.00 460.00 U GRANULAR FOUNDATION CY LOO 15.00 (yoo 0.00 0.00 0.00 15 GRANULAR BEDDING CY 100 L(Yoo 57.00 570.00 57.00 570.00 16 PROCTOR TEST EA 1 61.00 0.00 0.00 0.00 0.00 J7 )IN-PLACE DENSITY TEST EA 6 31.00 0,00 (Yoo (Loo 0.00 T SCHEDULE 2.0 SANITARY SEWER -TOTAL 9,885.0 9.SS5.00 u:'Pl-, ZN Q6M\2WO9641 PAGE I eomaarttTFres .... ........ ToTnS FantTa ... ... Teat .... Ins NO CRIP TOTAL AMOUNT THIS PERIOD 32,830,00 TOTAL AMOUNT TO DATE 32,830.00 DESCRIPTION TOTAL THIS PERIOD TOTAL TO DATE SCHEDULE 1.0 WATERMAN — TOTAL 2',945.00 21,945.00 SCHEDULE 2.0 SANITARY SEWER —TOTAL 9,885.00 9,885.00 AMOUNT EARNED 532,830.00 $32,330 OD AMOUNT RETAINED $0.00 50 .00 MA AL ON SITE SO 00 50.00 MATERIAL DEDUCT. $0.00 $000 PREVIOUS PAYMENTS ........................................... AMOUNT DUE $32,830.00 .. . ... .. . a:lp,o,\260096M;2600%41 PAGE 2 T hcraby eextify that all items and amour shown by this pay estimate are correct for the work completed to date. COMBAC709- KOSER EXCAVATING, INC. TITLE: "y DATE: /D _� �f r ( °r 7 saved on the ENG)IM'S on -site inspections as an experienced and qualified design professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, tbet the quantities shtewu by this estimate are correct and that, based on such inspections amt mview, That the wort has progressed to the point indicated (subjmt to as vvOuation of such work as a f oodoning Project upon Substantial Completion, to cbe resnits of any subsequent tests required by the Conttaa Doa>ments, and to any qualifications stated in his recommenda0on), and that payment of the amount remu=w ded is due Contractor(s): but by recmummepding any payment, the ENGINEER will not thereby be deemed to have reviewed tie means, methods, sequerues. techniques, or prootcdmcs of construction or safety preeatniotss or programs incident thereto or that the ENGINEER has made any extmtardon to ascertain how or for wbat purpose any Coatmctor has used the morales Paid vn atzotmt of the Contract prig&, or that the to any of the work materials, or egaigment Im passed to the Owner free and clear of any kin, slaters, security interests or et=vnbranrrs. or that tbo Coatravtor(s) have Completed their work exactly in accordance with the Contract DW )CLI tertee HNG2IVE&R HOWARD R, COMPANY BY: // TITLE: DATA Agpcoved by Owner /Commission CUT OF CZNYJEI{Y1LLE, MiiMESOTA BY: TITLE: DATE: Erd MEMORANDUM TO: The Honorable Mayor and the City Council FROM: Ms. Ry -Chel Gaustad, CMC City Clerk RE: Signage of Heritage St. & Progress Rd. Ms. Sara Leiffring petitioned for a stop sign on Heritage St. & Progress Rd. The Circle - Lexington Police Department suggested denying a stop sign based on the enclosed traffic study. Ms. Leiffring requested consideration to install a "Child at Play" sign on Heritage Street. Ms. Leiffring may be present. We the undersigned individuals would like to request that stop signs be placed at the intersection of Heritage St. and Progress Rd. in Centerville. The reason we feel this is necessary and important is due to the large volume of traffic using Heritage St. and Progress Rd. as a short cut between Centerville Rd. and Main Street. Not only does this increase the amount of traffic, they are often driving too fast for this resdential area. Since the installation of the stop sign at the intersection of Sorel St. and Progress Rd., Heritage St. and Progress Rd. is being used as the alternate short cut, therefore increasing traffic once again. An additional and more important reason for installing a stop sign are the small children residing in this area. There are 17 children on Progress Rd. and Heritage St. all under the age of 10 and several more over that age. We would also like to thank you for your time and consideration with this request. , Memorandum To: MRS. RY -CHEL GAUSTAD, CMC CITY CLERK CC: CENTERVILLE CITY COUNCIL From: CIRCLE PINES/LEXINGTON POLICE Date: NOVEMBER 12,1997 Re: PROPOSED STOP SIGN Per your request, this office has completed a traffic study concerning the possibility of a stop sign at the intersection of Heritage St and Progress Rd. We understand the concerns of the citizens in that area and have reviewed possible warrants in regards to the installation of a stop sign. The attached petition stated that traffic has increased since a stop sign was installed at Sorel and Progress Rd. We must assume that the increase in traffic is traveling from Centerville Rd, East bound to Progress Rd, North bound. We must then assume that this petition is requesting a stop sign on Heritage, East bound at Progress Rd. Using the North Central Section Institute of Transportation Engineers, (NCITE) as a reference, it would appear that a stop sign would have little effect on controlling traffic at that intersection due to the following reasons: 1) Mid block speeds would increase due to the `�mnecessary impediment" 2) This increased speed may increase the risk of accidents mid block 3) False sense of security for pedestrians 1 November 12, 1997 Failure to follow established warrants, to install stop signs without specific justification, may have legal implications to local government agency. These warrants consist of: 1) An accident problem, as indicated by 5 or more reported accidents of a type susceptible of correction by a multiway stop installation in a 12 month period. 2) The total vehicular and pedestrian volumes from the minor street or highway must average at least 200 units per hour for the same eight hours, with an average delay to the minor street vehicular traffic of at least 30 seconds per vehicle during the maximum hour. AND 3) The total vehicular volumes entering the intersection from all approaches must average at least 500 vehicles per hour for any eight hours of an average day. Due to the above Warrants, and the traffic studies completed, the above intersection would not qualify for the installation of a stop sign. 2 MEMORANDUM TO: The Honorable Mayor and the City Council FROM: Ms. Ry -Chel Gaustad, CMC City Clerk RE: United Waste Complaints Ms. Clara Ayde contacted the City with some United Waste complaints. She has drafted a letter discussing her concerns. Ms. Ayde will be present at the Council meeting. Clara A. Ayde 7193 W. Robin Lane Centerville, Minnesota 55038 612- 407 -0931 To: Centerville Mayor Tom Wilharber Council Member Sanna Buckbee Council Member Mary Jo Helmbrecht Council Member Threasa Brenner Council Member Laura Powers - Rasmussen City Administrator - Jim March City Clerk - Ry -Chet Gaustad RE: This is a letter of concern regarding the last two billings from United Waste Systems of Minnesota. (USA Waste) and other related concerns. 1. Changes in wording for services on bills copies at the end of this letter 2. The pre - printed billing postcards - Information on the back side of the postcard 3. Different answers given by the U.W.S. staff 4. My opinion of the service I have had. 1. The Bill I received near August 1, 1997 read; Balance Forward; $64.84 Billing Period: Aug/Sept/Oct 5/22 Payment - Thank $ -64.84 7/18 Annual Mn Assess 2.00 7125 Full Sery Center 40.05 7/25 Abatement 90G Cc 22.20 7/25 Sales Tax 2.60 Total 66.85 The Bill I received after November 1, 1997 read; Balance Forward: $66.85 Billing Period: Nov/Dec /Jan 9117 Payment - Thank -66.85 10127 90 gal Centerville 29.49 10/27 Abatement 90 G Cc 27.87 10/27 Sales Tax 1.92 Total 59.28 The wording is different in each of these bills, the rates are different and I have not changed my services except for the "addition" of 1 -90 gallon cart this summer, which should not have affected my bill at all. I'll be glad to pay a lower amount, as long as my service level does not change. I don't want time to pass with the lower rates and have someone "charge me back" for the error. The service l should have AND be paying for is as follows; Full Service in Centerville 40.05 Abatement (Full Serv.) Centerville 22.20 Sales Tax 2.60 Total: 64.85 2. The second paragraph suggests that I should pay my bill by the due date which is the 15th of the month it was issued and if must stop the service for any other reason than moving in the middle of the three months I do not receive any refund. I feel that any and all refunds should be made, no matter what the reason is for the stoppage of service. Bulk Items; the pre - printed information states that United Wastes Office should be notified when larger items are placed out for pickup. I was in a Council Meeting when Jeff Glewwe explained that they have five different trucks down our streets every Friday except for the appliances that are picked up on Tuesday by another company, and that there is no need for the resident to call on such items. 3. Different answers on different days by different staff. I have called for extra items to be taken at my curb, which I was told by the staff there will be dditional charges for these items. Only after I explained that I have a full service and it is different in Centerville that they agreed to pick these items up for no additional fee. Also, more recently, I phoned the office of United Waste to ask about the fee (if any) for an extra cart. I was asked where I live and what level of service I currently have, which I provided. I was told there was an additional fee of $7.95 per month for the extra cart. Knowing that the staff at United Waste was in error in telling me that, I went ahead and ordered a second cart. Which was not charged extra, but the point I am trying to make is that the information the Centerville customers are receiving from the United Waste staff is inconsistent. 4. I do want to express at this time that since the time the contract was extended (a few months ago) the service has been VERY good. The driver is always there, every Friday morning, between 7:00 a.m. and 8:00 a.m., and always takes the items I put out. I can only account for my household, I have not heard any recent comments from other residents in the city. Thank you for hearing my concerns with United Waste Systems, I am confident that you will make a proper decision. Sincerely, Clara Ayde 7193 West Robin Lane Centerville, Mn 55038 612407 -0931 United Waste Systems of Minnesota dba Bellaire Sanitation Inc. P.O. Box 848 Stillwater, MN 55082 - Pho 612 429 -6766 Fax (612)653 -0818 SERVICE ADDRESS ACCT # 7193 W ROBIN LN 3028187 ' SERVICE AMOUNT Balance Forward: 64.84 Billing Period AUG /S PT /OCT 05/22 PAYMENT — THANK —64.84 07/18 ANNUAL MN ASSESS 2.00 1 07/25 FULL SERV CENTER 40.05 '07/25 ABATEMENT 90G CE 22.20 !07/25 SALES TAX 2.60 fiAGE 1 66.85 United Waste Systems of Minnesota, Inc. a USA Waste Services, Inc. Company P.O. Box 848 Stillwater, MN 55082 Phone: (612)429-6766 Fax(6 SERVICE ADDRESS ACCT # 7193 W ROBIN LN 3028187 SERVICE AMOUNT Balance Forward: 66.85 Billing Period : NOV /D.:C /JAN '09/17 PAYMENT - THAW - -66.85 10/77 90 GAL CITHTERVIL 29.49 10/27 ABATEMENT 90G CE 27.87 10/27 SALES TAX 1.92 1 pp 1 � F : 1 59.29 _ r THANK YOU! HOLIDAY 90HEDULE: Christmas, New Year's Day. Memoria! Day, 4th Of July, Labor Day, Changes In Service: Changes in service Thanksgiving Day ... must be called into our Customer Service Department @ 4he When these holidays fail during the work week account. 6 by the (M -F), all routes will be delayed one da Individuals) listed on the account. y ... le Monday routes on Tues., Tues. on Wed.... and This invoice constitutes an offer by UWS of so on. MN, Inc. to provide service to your home for a specific period of time. By accepting SNOW DAYS: Excessive amounts of snow or this offer you _lthe customer) ee at Ice will delay service one day (same as holiday you will not discontinue selvlce during . im schedule) specified_ period unless you move at the risk of for any prepayment. -- -- - - -- - BULK ITEMS: (white goods and furniture) Must Please set your trish out before 7 a.m. be, pre - scheduled with our office at 429 -6766 on the day Of ynur pick up so we cony provide the proper equipment and r man power to co rrectly dispose of said items. i Current charges are due on the 15th of the � — month you receive your bill Prior balances ,y FREE CARTS - Wheeled refuse carts provided due upon receipt. 7 at no additional cost with all service levels. OFFICE HOURS (MONDAY - FRIDAY) 8:00am - 5:00pm RETURN T3il5iI 617 &l iY711 YOUII PAYMEPJi' •u; 1 I United Waste Systems of Minnesota dha Bellaire Sanitation Inc. P.O. Box 848 Stillwater, MN 55082 Phone: (612) 429 -6766 Fax(612)653-08`18 SERVICE ADDRESS ACCT # 7193 W ROBIN LN 3028187 SERVICE AMOUNT Balance Forward: 64.84 Billing Period : AUG /S PT /OCT 05/22 PAYMENT — THANK —64.84 " 07/18 ANNUAL MN ASSESS 2.00 07/29 FULL SERV CENTER 40,05 07/29 ABATEMENT 90G CE 22.20 07/25 SALES TAX 2.60 F'AGE 1 66.85 United Waste Systems of Minnesota, Inc. REMITTO: United Waste Systems a USA Waste Services, Inc. Company of Minnesota, Inc. PRESORTED P.O.8ox U S. POS TAGE 848 Stillwater, MN 55082 Po. Box 846 AID U. S.OSGE P phone'. (612) 429 -6766 Fax (612) 653 -0818 Stillwater, MN 55082 -0848 WRIERNIE, MN PERMIT NO� 82 SERVICE ADDRESS ACCT # tl. 7193 W ROBIN LN 5028187 SERVICE AMOUNT AYDE, CLARA Balance Forward: 66.£35 ?193 W ROBIN LANE Billing Period : NOV/DEC/JAN 09/17 PAYMENT THANK. —66.85 CENTERVILLE , MN 10/27 Sit GAL CENTERVIL 29.49 55038- 10/27 ABATEMENT 90G CE 27.87 1.0/27 SALES T'AX 1.9^ ' CUST. NO. DUE DATE AMOUNT 30281871.1/15/97 59.25 T Paymenr received alter the 27th of the month L FADE 1 59.28 will be on next months statement. V I r THANK YOU! HOLIDAY SCHEDULE: Christmas, New Year's Day, Memorial Day, 4th Of July, Labor Day, Changes in Service: Changes in service Thanksgiving Day ... must be Called into our Customer Service When thew_ holidays fall during the work week Department n 429 -6766 by the (PA-f all routes will be delayed one day ... ie individual s) listed on the account. ccont. individual( s) routes on Tues., Tues. on Wed.... and This invoice constitutes an offer by UWS of so on. MN, Inc. to provide service to your home for a specific period of time. By accepting SNOW DAYS: Excessive amounts of snow or this offer you, (the customer) agree that ice will delay service one day (same as holiday you will not discontinue service during the schedule) specified period unless you move at the risk of forfeiting any prepayment. BULK ITEMS: (white goods and furniture) Must Please set your trash out before 7:00 a.m_ be pre - scheduled with our office at 429 -6766 on the day of your pick -up, so we may provide the proper equipment and manpower to correctly dispose of said items. Current charges are duo on the 1591 of the month you receive your bill. Prior balances FREE CARTS - Wheeled refuse carts provided ' due upon receipt. at no additional cost with all service levels. �f•�4f•�k• +�sa R�aae��f+r�� +'�sf •xi�lt:�i♦ OFFICE HOU!lS (MONDAY - FRIDAY) 8:00am - 5:00pm REIURN THIS.pOfxtilZJI'll Wilk YOUfd PAYMEPJP ! + - iM d Howard R. Green Company tervi11 e CONSULTING ENGINEERS -- a s r4$7 City of Centerville November 24th City Council Meeting Surface Water Management Plan Project Review I. Update on Planning Status II. Review of revisions to date — see RCWD and Met Council letters of comments III. Issues to Discuss A. Shoreland Ordinance B. Floodplain Ordinance and RCWD requirements C. Stormwater Utility Fee D. Existing Ordinances IV. Miscellaneous RCWD issues to discussion V. Future Direction and Schedule OAPR01\260081 m1081- 1910.nov.doc ® MONTGOMERY WATSON May 13, 1997 Mr. Dave Nyberg MSA Consulting Engineers 1326 Energy Park Drive St. Paul, MN 55108 SUBJECT: City of Centerville Surface Water Management Plan Dear Dave: We have completed our review of your draft surface water management plan for the city of Centerville and have the following comments. To facilitate - understanding, we have organized our comments according to management categories. FLOODPLAIN MANAGEMENT. e�ie 5 2 Lowest Floor Elevations. The city plan currently allows only 1 foot of freeboard between lowest floors and the 100 -year floodplain for commercial and industrial developments. The RCWD requires a minimum freeboard of 2 feet above the 100 -year flood elevation (or 1 foot above an emergency overflow) for all new developments and new additions to existing developments. See en 5 -2- Floodplain Fill. There is no reference in the text of the plan requiring compensatory floodplain storage for any 100 -year floodplain fill. The RCWD requires a minimum 1:1 ratio of compensatory storage for all floodplain fill. Ton S z Easements. The RCWD requires easements over all areas of 100 -year floodplain. The city plan needs to be amended to include this requirement also. �ce�ion S:3 Rate Control Policies. To prevent flooding associated with increased runoff rates occurring with development, the RCWD requires that new developments provide rate control to existing conditions for the 1- and 100 -year critical storm events. For those areas of the city which drain to Clearwater Creek, ate control is of concern to the watershed. With this in mind, the city should require rate control policies for subwatersheds NE and CC. WATER QUALITY SeC �i Ss rJaier Quaiiry Ponding. To protect the water quality of receiving waters, the RCVVD requires that all new developments meeting the requirements for District review provide for treatment of their stormwater discharges. This is most commonly provided through use of an on -site water quality treatment pond. Regional ponds serving several developments are also acceptable and in most cases, are preferable because of Iower construction and maintenance costs and increased pond and land use efficiency. �d�iort S -S The pond design required by the RCWD conforms to the Nationwide Urban Runoff Program (NURP) . In general, NURP ponds have a permanent pool volume equal to the runoff form a 2.5 -inch rainfall event and have an average depth of at least 4 feet. Also of importance in pond design is the inclusion of an outlet skimming device which retains oils, trash, and other fl otable materials within the stormwater pond. Waterford Park Tel: 6125939000 505 U.S Hwy. 169 Fax 671593 9975 Sevin_ rbe World's Fn vironmar:;a! Ncads . Suite 555 Minneapolis, Minnesota 55441 Mr. Dave Nyberg 2- May 13, 1997 l D ' NURP requirements are often included with rate control requirements as described above. Complete design information for NURP ponds can be obtained from the RCWD District pe+diX Engineer. An addition to the city plan requiring water quality treatment equivalent to NURP guidelines for stormwater discharges for any new development will be required. ��im SS Easements. Similar to the requirements for floodplain management, the RCWD requires C - 0) protective easements be provided for all stormwater management provisions associated with development. A statement to this effect will need to be added to the plan. Maintenance. The city should identify in the plan a maintenance program for stormwater ponds with minimum inspection and cleaning frequency specified. WETLAND MANAGEMENT SGt� ia� s� Wetland Conservation Act. The plan contains no reference to the Minnesota Wetland (Isl� Conservation Act (WCA). The RCWD currently serves as the Local Government Unit (LGU) for administering the WCA within the city limits of Centerville and anticipates continuing in that role in the future. This should be acknowledged in the city's plan. .Sed7en 5.6 RCWD Wetland Policy. The watershed district also has its own wetland management plan which encompasses a broader range of wetland alteration activities which need to be included in the city's plan. Detailed information outlining the RCWD wetland policy can be found in section 5 of the RCWD management plan and can be obtained at the District office or the office of the district engineer These policies need to be incorporated into the plan. _,e,4(m 5.6 Easements. Similar to the requirements for floodplain management, the RCWD requires �1,,e T9 protective easements be provided over all wetlands within the property limits of new development. A statement to this effect will need to be added to the plan. �ee�ion5 2•h MDNR/USCOE. While the plan goes into sufficient detail regarding the presence of 4nZ .S. (e MDNR protected waters and wetlands and the importance of the Ordinary High Water (OHW) level, there should be a table included in the plan which identifies the elevation of the OHW for each basin (if available). Also, an inclusion should be made identifying the contact person within the MDNR to whom responsibility for water/wetland management falls. Similar references should be provided for the USCOE. SHORELAND MANAGEMENT ,die„ S -8' The model ordinance included in the plan appendix is sufficient for RCWD purposes. However, we would suggest that Clearwater Creek be included as a watercourse subject to 7 the provisions of the shoreland ordinance. Additionally, a date for adoption of the ordinance Ivn or schedule of revisions and implementation should be included to an administrative improvements plan. GENERAL COMMENTS 52e�lan s.7 Permitting. The city's plan states that the "RCWD shall continue to require permits for construction projects occurring in Centerville." However, there is no mention of wetland alteration or other District - regulated activities not limited to construction. The city needs to clearly specify whether the District is to continue to administer all water resources pemlitting responsibilities. Mr. Dave Nyberg -3- May 13, 1997 Seellor (�. Administrative Improvements. The city should compile an "Administrative Improvements Plan" (AIP) to identify future administrative efforts (i.e., updates to existing / T or Implementation of new ordinances, adoption of a Wetland Protection Plan, establishment J of a stormwater utility, etc.). 7.0 Capital Improvements. The city plan identifies several areas where untreated stormwater discharges to the creek or into Centerville Lake (La Motte ditch). The city should identify 7 these areas within the capital improvements section as areas for retrofit water quality treatment. The RCWD has a cost -share program available to facilitate such projects. SS Individual Sewage Treatment Systems (ISTS). While the city plans to soon be as+ T O entirely within the metropolitan urban service area, there are still areas of the city served by J ISTS. The 'r' j' should inch de Sn its mutzgement plan an inspo'Ciion schedaie for rcgularly visiting ISTS sites for determining if problematic sewage treatment conditions exist. This should be continued until all sites are abandoned. S• 1 Erosion Control. The city's plan should include a statement adopting the MPCA's "Best Management Practices handbook, Protecting Water Quality in Urban Areas. Also, a process for notifying the MPCA of grading activities affecting areas over 5 acres, as required for NPDES permitting, should be provided. The RCWD would also encourage the city to participate in the District's streambed and bank stabilization (SBBS) program. The RCWD is promoting erosion control projects completed by residents along Clearwater Creek by ffering a cost -share to mitigate the expense of erosion control/bank stabilization profiles. Additional input by the city will make this A program even more attractive. Ah ibi4 7 Mapping. A floodplain map should be included in the appendix for reference by developers and city staff. Sources of information should include the city's revised floodplain $zelo� 2-10 (FEMA) map for Clearwater Creek and Centerville and Peltier Lake, as well as information relating to the stormwater management designs for the recent developments within the city. This latter information is available from the RCWD District Engineer. Fahi4a S A map showing those areas of the city which currently meet RCWD requirements for water quality discharges should also be included in the plan. The limits of RCWD- approved r ear prnjects Can be obtained frOM the Office of lie RC District Engineer. 4&bil ; A citywide map showing the locations of all proposed CIPs should also be included. Fxlub� A final map inclusion showing the location of MDNR protected waters and wetlands, as well as any information shown on the National Wetland Inventory or mosquito control maps, SccT�ons 1_� would be very helpful for determining if wetland management issues might be of concern for s 4? developers and city /watershed staff when reviewing proposed developments. Hydrologic Modeling. The plan should include information relative to floodplain elevations in ponding areas and along Clearwater Creek. 7 The city may wish to include in its stormwater modeling a completely routed stormwater system encompassing the entire city. Special attention could be paid to as yet undeveloped Portions of the city to determine what levels of rate control and water quality provisions will be required for new developments. / Mr. Dave Nyberg -4- May 13, 1997 We hope these comments are useful and provide guidance for revisions to the city's plan. If you require any extra information or clarification of the topics addressed above, please do not hesitate to call me at 595 -5273, or Steve Woods or Derek Knapp at 593 -9000. Sincerely, MONTGO Y WATSON Eric J. Thompson, P.E. :crs Metropolitan Council Working for the Region, Planning for the Future September 5, 1997 Environmental Services Ms. Kate Drewry H0 'PIAR0 R. G District Administrator SEP 111997 Rice Creek Watershed District i 3585 Lexington Avenue North, Suite 330 Arden Hills, Minnesota 55126 -8056 RE: City of Centerville Surface Water Management Plan Metropolitan Council Referral File No. 16466 -2 Dear Ms. Drewry: Council staff has completed its review of the City's draft Surface Water Management Plan in accordance with Minnesota Statutes Section 10313.235, Subdivision 3a. The Rice Creek Watershed District's (District) review of the draft plan by its engineering consultant was very thorough and constructive. The Council's review will focus only on additional issues of concern. Local Plan Requirements �IST 7 Minnesota Rule Chapter 8410.0170, Subpart 2 states that local plans are to include any (Z,w -Fpl appropriate water resource management related agreements that have been entered into by the local community, including joint powers agreements related to water management. This draft plan does not mention any such agreements with Lino Lakes, the District, or private parties. The final plan should include any existing agreements, or make mention in the text that none exist. Sce1T,,,., Posed Shoreland Ordinance ,517. The plan states on page 18 that the Council "requires cities to adopt a shoreland ordinance prior to approval of a comprehensive plan update." The final plan needs to state that the Council does not require such an ordinance change, but it does require from local governments, a statement of cooperation that they will work with the Department of Natural Resources (DNR) to adopt the revised shoreland regulations consistent with the DNB's schedule of priorities. YS�o" 70 Capital Improvement Program + Ta{, /e 3 In The plan provides a proposed fee structure on page 24 for the city's stormwater utility, as �p pal x well as construction cost estimates for three proposed capital improvement projects on pages 21 through 24. The final plan needs to include an estimate of yearly income over a future planning period, an estimate of costs for the program items listed on page 25 on the plan, and a time schedule specifically projecting when each improvement project will be constructed. 230 East Fifth Street St. Paul. Minnesota 55 10 1 -1633 (612) 222 -8423 Fax 229.2183 TDD(T1Y 229 -3760 An Equal Oppo aV Emplay- Ms. Kate Drewry September 5, 1997 Page 2 Appendix S�c�lan Z 7 Table 1 lists calculated composite curve numbers, both existing and future, for each sub- basin within the city. The text on page 12, states that a future `developed' condition in ScC l�c� 3.3 some of the sub - basins actually results in projections of decreased runoff when compared (NE - ;0 to existing row crop cover. Council staff finds this conclusion somewhat disconcerting - C[- 3 7 particularly in sub - basins CC -4 and CC -6 where significant increases in impervious CC -`! T surface coverage is planned. Sub -basin CC -4's developed condition curve number is CL- projected to drop from its existing 79 to 76, with planned conversion of the land (in Cc 7 - Centerville and Lino Lakes) to industrial, commercial, and high density residential uses 3.9 having average curve numbers of 88, 92, and 85, respectively (on `B' soils). Sub -basin (Z,d -F�) CC -6's deveioped condition curve number is projected to remain at 63, with planned conversion of most of the land to industrial uses. Council staff recommends that each of the sub -basin peak runoff flow calculations be reevaluated prior to inclusion in the final plan to insure accurate projection of future development - condition stormflows and flood levels. This letter completes the review process of the Metropolitan Council. If you have questions regarding these comments or wish to discuss them in greater detail, please contact James Larsen, P.E., Environmental Planning and Evaluation, at 602 -1159. Sincerely, y Helen Boyer Director, Environmental Services Division HB:jI c: Jim March, City of Centerville Dave Nyberg, MSA James Wychor, Metropolitan Council District 9 Keith Buttleman, Director, Environmental Planning and Evaluation Department Guy Peterson, Metropolitan Council Sector Representative MEMO DATE : November 21, 1997 TO Honorable Mayor and Council FROM : Jim March RE Senior Housing Update At the last meeting, there were some questions in regards to curb and gutter and the sprinkler system at Chauncey Barett Gardens. As you may recall, the curb and gutter was bid as a project alternate at a price of $16,000. To include the curb and gutter was an expense the City would incur to have the project meet the cash flow projections so that the bonds could be issued. The option that was proposed at that time and supported by the majority of the Council was adding curb and gutter to the area of the driveway and parking lot as depicted in the attached illustration. The cost for this option was $6800, which I proposed to be paid from the Community Development Block Grant funds. As you may recall, we had reallocated some of our unused CDBG funds totalling $15,000 to be used towards the senior housing project. The sprinkler system was determined to be an additional $19,800 to sprinkler the attic as required by the Fire Marshall. As attached in a memo from Tom Dillon (DDC) the net shortfall after deducting sod /seed labor and material from the project is currently $9500. Tim Yantos (Anoka County HRA) had proposed having the County Sentence to Service to do the sod /seed work on site. Additional cost savings in the development are being reviewed as a result of the revised grading plan. I have made it clear at numerous public meetings, that the City of Centerville will not be required to pay for the sprinkler shortfall. If anyone has any additional questions in regards to the Senior Housing project prior to the meeting, please contact me so that I can bring the information to the meeting. I had a report from Tom Dillon on Thursday that the project is proceeding on schedule. Date: 11/5/97 To: Tim Yantos, Anoka County Jim March, City of Centerville / ✓ From: Tom Dillon, DDC (,�' (µp Re: Centerville Senior Housing Enclosed please find a letter from Frana which details the savings that were achieved from the rebidding of the fire protection system at Centerville. The contract for fire protection has been let at this amount ($19,800.00) to the indicated subcontractor, Brothers Fire Protection. The current summary of cost over the contract amount of $1,130,000.00 is summarized as follows: Contract Amount: $1,130,000 Add: Curb /gutter $6,800 Fire Sprinkler $19,800 Sub - Total: $1,156,600 Deletions: Sod/seed labor & material - $10,300 Total $1,146,300 The City of Centerville has the funds to pay for the $6,800 in curb and gutter, so the net shortfall is currently $9,500. We are working to find any savings in the civil work at Centerville. Please review the enclosed and contact me with any questions. Thank you. Enclosure FRANA AND SONS INC. GENERAL CONTRACTORS 755 WILSON RIDGE — 7500 FLYING CLOUD DRIVE — EDEN PRAIRIE, MINNESOTA 55344 (612) 941 -0282 — FAX (612) 941 -4993 October 23, 1997 Tom Dillon Dunbar Development Corporation 5000 Glenwood Avenue, Suite 200 Minneapolis, MN 55422 -5146 Re: Centerville Senior Housing Dear Tom: The cost increase to add the curb and gutter work to the project as described in MHWB transmittal with attached plan dated 10/17197, ( see attached), is an add of $6,800.00. We understand this cost will be added to our contract. If you have any questions please feel free to contact me. Sincerely, uart W estul Project Manager Frana and Sons, Inc. cc: FRANA AND SONS INC. GENERAL CONTRACTORS 755 WILSON RIDGE — 7500 FLYING CLOUD DRIVE — EDEN PRAIRIE, MINNESOTA 55344 (612) 941 -0282 — FAX (612) 941 -4993 October 31, 1997 Tom Dillon Dunbar Development Corporation 5000 Glenwood Avenue, Suite 200 Minneapolis, MN 55422 -5146 Re: Centerville senior Housing Dear Tom: The revised price to add a dry fireprotection system to the attic above the individual units is $19,800.00. This is a $2,700.00 savings over the $22,500.00 original add. Please let us know how this is to be funded. The Subcontractor that will be used to complete the work is Brothers Fireprotection Co. located in Roseville, MN. If you have any questions please feel free to contact me. Si e ly, Stuart W stul Project Manager Frana and Sons, Inc. cc: FRANA AND SONS INC. GENERAL CONTRACTORS 755 WILSON RIDGE — 7500 FLYING CLOUD DRIVE — EDEN PRAIRIE, MINNESOTA 55344 (612) 941 -0282 — FAX (612) 941 -4993 October 23, 1997 Tom Dillon Dunbar Development Corporation 5000 Glenwood Avenue, Suite 200 Minneapolis, MN 55422 -5146 Re: Centerville Senior Housing Dear Tom: The cost savings to delete the sod and seed work on the project is a deduct of $10,300.00. The remaining landscape work will still be included. If you have any questions please feel free to contact me. Sincerely, Stuart W B' tul Project Manager Frana and Sons, Inc. cc: PLANNING, CIVIL ENGNEERNG, LAND SLRVEYING, ENVIRONMENTAL, ARCHAEOLOGY 7200 HENILOCK LANE: S UrrE 300, MAPLE GRovE, NLN 55369 -5592 TELEPHONE: (612) 424 -5505 FAX: (612) 424 -5822 AX TRANSMISSION DATE Thursday, November 20, 1997 ATTN: COWA FAxk PHONE_ David Nyberg Howard R. Green Co. 644 -9446 644 -4389 Paul Palzer City of Centervill- 429 -8620 7 3a 7 Tom Dillon Dunbar Development 377 -7089 BekahPadillah MHRBAJchitects 332 -54265 332 -542$p FRoM: Michael St. Martin NUMBER OF PAGES (INCLUDING THIS SHEET): 2 SUBJECT: Centerville Senior Housing C ente rs ille, Minnesota OLICKS PROJECT 9 97158 TRANSNIITTED: ❑ AS WE DISCUSSED ❑ FOR REvrt A\- CO- ,SPENT ❑ FOR YOLK USL ❑ As REQUESTED ❑ HARD COPY TO FOLLOW BY INLAL, ❑ _,_ {ESSAGE. LNIL ENG'S__R0 LLUP SVRV =YL \G Aucks EJNVIRONNE\TAL & d�ssocrsttts, � ^ — November 19, 1997 Mr. David E. Nyberg, P.E. Howard R. Green Company 1326 Energy Park Drive St, Paul, MN 55108 Re: Centerville Senior Housing Centerville, Minnesota Loucks Project No. 97 -158 Dear Mr. Nyberg: In response the comments listed it your Grading Plan Review letter dated November 6, 1997. we offer the following: > The pipe slope is correct. > The berm will be field verified to insure proper overflow routing. > Ernergency overflows from each sump area will be graded at a 912.0 elevation. Please call if you have any questions or comments. Sincerely, LOUCKS &� INC. Michael J. St. Martin, P.E. Civil Engineer MJS /cros Izzi = 159'.wrtesp'n.bere2,Aoc Paul Palzer, City of Centerville Tom Dillon, Dunbar Development Corporation Bekah Padillah, MHWB Architects .. -530> F 1 .�� six; . x.- 1: �� '200 HE: _�rl, l.v : -. �l:]� ?Oi• -326'1 559n TEL: 1 61 ?) i24 s�. IfiP. 43, -59?' _- .. r- n•.ai' lor.cl'_'= n1il;tlaE' . •..rO ��; pr: I[rp.P I.miivl.reV_IocCF5i P.c._ R VCL. � s Sol< 61015 C A: Lc HI-HIS. . NL Es¢;, S30 0 . TeL 'b 21 - ,57-3645 . Fs: IG12 457.9642 19. Ability of the consultant to furnish adequate and effective construction supervi- APPENDIX Sion services, where such services are an inherent pan of a "package" of services for SAMPLE CONSULTANT QUALIFICATIONS CRITERIA LIST which the consultant is employed The sample list given below is generally based on one used successfully (without 20. Financial stability and capaci ty of the consultant to carry oul the kinds and extent significant controversy) for over 25 years by a medium -size city which engages of work needed consultants for die bulk of its design work. 21. Availability to the consultant of adequate amounts and forms of liability and 1. Educational background of key consultant personnel professional responsibility insurance 2. Experience record of the consultant team 22. Whether the consultant has offered an appropriate response to relevant policy 3. Record of success by the consultant, demonstrated by work previously per - regarding involvement of minorities, women, disadvantaged business, affinnative fonned for the agency or similar work performed for others action, etc. 4. Individual within the consultant's organization who w i l l have direct charge of 23.Other factors or special characteristics of the firth, its project team, or its outlook the work which provide a unique match with the agency's needs and/or objectives 5. Whether the consultant has adequate staff or other resources such as sub- The above ciiieria reflect important considerations, in botlitechnical and policy consultants to perform the work within the time allowance areas. Agencies may desire to add othercriteria and /or assign weighty to the various 6. The approach the consultant proposes to use for the work criteria to guide or assist interview panel members. 7. The abilily of the consultant to make effective public presentations of the report and /or design as may be required 8. The ability of the consultant to work effectively witlt agency staff, other public agencies, and related parties as may be required during the course of the design, study, or other technical services 9. Pertinent new ideas which may be presented by the consultant during the course of tine selection process 10. Where appropriate, whether the consultant has adequate knowledge of local conditions 11. Whether the consultant has supplementary technical certifications appropriate to the work involved 12. Whether the consultant has available experienced, capable, and acceptable resource and design professional personnel or consultants as may be pertinent to the particular project 13. Whether the consultant has demonstrated an appropriate level of effort as reflected by person -hours and classification of personnel allocated to the various tasks 14. Demonstrated continuing interest by the consultant in the success, eff icicncy, and workability of facilities the consultant has designed, both during construction and after they are placed in operation 15. Whether the consultant is already engaged in another project which has direct and substantial physical relationship to the proposed project 16. When an existing facility is being modified or added to, whether tie original designer of the facility should be retained for are new work on grounds of economy, detailed knowledge of the existing facility, or esthetic or technical necessity of involving the same design philosophy 17. Whether the consultant has an cflective qualily conuol progrun, such as independent design review 18. "fheconsullant's record of kecpingcon.cuuclion coslx within project budgets anal design estimates 18 One answer to this dilemma is called "Competitive Negotiation" and it works. Competitive negotiation is weighed first on quality, creativity and performance and second on negotiation of a fair and reasonable price. When this contracting procedure is used, several engineering firms submit qualification and performance records for the client's review. Key elements to consider in this review C1 include: • Technical qualifications • Experience with similar projects • Reputation with existing clients • Timeliness, mobility and current workload O 1 w/� 0 0 0 • Financial references /!5 ��► o o • Any factors peculiar to the project being considered Then the client asks the three to six most qualified firms to make brief presentations explaining alternative design concepts and approaches to meet the client's needs. CITY OF ARDEN HILLS 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112 -5794 REQUEST FOR PROPOSAL FOR ENGINEERING SERVICES CITY OF ARDEN HILLS PROPOSALS DUE AUGUST 15, 1997 PHONE: (612) 633 -5676 FAX (612) 633 -7839 CITY OF ARDEN HILLS - ENGINEERING SERVICES Request for Proposals _REQUEST FOR PROPOSALS The City of Arden Hills is seeking proposals from qualified engineering consultants to provide our community with municipal engineering services. The City's present assigned lead has recently merged with another firm; and the City feels it is appropriate to consider the market for consulting engineering services. CITY INFORMATION The City of Arden Hills currently has a population of approximately, 9,500 and is approximately 95% developed. However, should the Twin City Army Ammunition Plant be excessed by the Federal government, the City will need to plan and construct the infrastructure necessary to support the development of this 2,400 acre site. The City is involved in a progressive street maintenance program which will be the primary responsibility of the engineering firm selected. SCOPE OF SERVICES The scope of services requested is outlined in the attached exhibit. Ten (10) copies of your proposal must be submitted to the City Administrator no later than August 15, 1997 at 11:00 a.m. The City Council anticipates selecting an engineering consultant on or before September 8, 1997. Your proposal should include information listed in Exhibit "A" attached. SELECTION ACTIVITIES AND TIME SCHEDULE Date Event July 14, 1997 RFP approved by Council July 15, 1997 RFP mailed to engineering firms August 15, 1997 Deadline for submitting RFP August 18, 1997 Council makes decision on review process for selection of engineer August 19 - September 5, 1997 Applications reviewed/interviews September 8, 1997 City Council selects engineering firm September 29, 1997 Contract prepared for Council consideration November 1, 1997 Contract effective date DISCLAIMER The City intends to interview firms the weeks of August 25 or September 1, 1997. Upon review of the proposals, the City retains the right to further reduce the number of firms to be interviewed. The City of Arden Hills is not obligated to enter into a contract, nor is it responsible for any costs associated with the proposals and interviews. DEADLINE Au unt 15,1991 at 11.00.Lbt.:: Pleaie N[atl 7;e¢ t10} Copies to £' . BRIAN FRUSINGER, CITY ADNIIN&I`RATOR CITY OF ARDEN HILLS .' -1450 .VEST. FIIGHWAY 96, ARDEN HILLS MN 55112 CITY OF ARDEN HILLS - ENGINEERING SERVICES Request for Proposals EXHIBIT "A" PROPOSAL CONTENT SU BMISSION RE 1RFMENTS At a minimum, your proposals shall include the following irrmation which will be used in the evaluation and selection process: GENERAL INFORMATION FIRM BACKGROUND _. _- In this section, present ahy information about your firm th you feel is appropriate. However, include the size of firm, year firm as established, number of s taff at this time, and an organizational chart by job cat Qbry. EXPERIENCE Present the areas of specialization for which your firm is recognized, and any key features that might set your firm apart. Include names of principals and key personnel with experience of each, years of membership in the firm, and types of specialization. List municipalities in fiich your firm has been involved over the last five (5) years. - 'The qualifications, tions resurnes and a listing of recent assignment's of the professional staff that will be assigned on an ongoing basis to City projects. Please designate �u the primary ongoing contact and backup person nel�PIease expand on the abilities and experience of the construction inspector(s) who would be assigned to the CitmProvide the availability of the aforementioned staff, including all present and ongoing assignments. MUNICIPAL CLIENTS Provide a listing of previous municipal clients including projects worked on, specific activities performed and the name of a person who may be contacted at the municipality in which the project occurred (i.e., plannin zonin rastructure, Chapter 429 projects, etc.). Provide' c tink& e uling arts ob $ -invoice breakdowns, and any other informs ion you fee may e appropriate. Provide a listing of current clients projects being worked on and the name and phone number of a contact person. (We would prefer an emphasis on municipal clients.) If your firm provides both private sector and municipal engineering services, please explain in more detail. CITY OF ARDEN HILLS - ENGINEERING SERVICES Request for Proposals 4. CURRENMECENT PROJECTS Provide a listing of four recent projects (completed within the last three years) ransiing in size from $100,000 to $1,000,000 based on the cost of construction. This listing should indicate the services provided, for whom the work was performed, construction costs, engineering costs and any special circumstances which affected this job. Ideally, the engineering services provided should be from project inception through construction, including but not limited to feasibility, design, surveying, bidding, staking, inspection, etc. This list of projects should be representative of the type of work which could be undertaken in the City of Arden Hills. ADDITIONAL INFORMA ION rovide any additional information you feel is pertinent to our consideration of your firm in this selection process. a. Does your firm carry insurance to protect clients from errors and omissions? In what amount? .b. Has your firm been the subject of litigation, mediation, or arbitration during the last five years? If so, give details of the issue and its resolution IQ. Has your firm ever been re uested by a client to retire from a project? If 0, present details. Cf. What experience do you have in assisting communities in marketing building projects. I e. What experience do you have in dealing with the "public process "? f. Describe your approach to various projects — Holy Flo you deal with design or site pro lems - anticipated or upexpected' SELECTION CRITERIA The City will consider each of the submitted areas in its selection process. additional criteria used in the selection process will include the demonstrated ability to effectively and efficiently manage the project within the City's stated requirements, approach to scope of services, demonstrated previous experience, compatibility of approach with the requirements of this specific project, and cost control methods. MINIMUM ENGINEERING SERVICES RFOUIRED The City requires the following areas of engineering expertise for existing and future projects: 1. Stormwater quantity and quality management. 2. Sanitary sewer and municipal water management. CITY OF ARDEN HILLS - ENGINEERING SERVICES Request for Proposals 3. Streets, including State Aid streets, construction, and management. 4. Public utility planning and construction supervision. j. "Private" public utility (gas, electric, communication cable) coordination management. 6. Transportation planning and consultation. 7. Environmental concerns review and planning. ' 8. Review and approval of plats, minor subdivisions and site plans. 9. Miscellaneous and Administrative abilities as follows: A. Primary Engineer must have good communication skills with the ability to professionally represent the City at various public meetings and hearings; B. Construction Inspectors must have good practical experience and ability to work in a harmonious manner; C. Construction Inspector to be accessible by cell phone; D. Primary Engineer and Primary Inspector must have experience and back up support and a continuity in their relationship to the City; and E. Primary Engineer and Primary Inspector must have good communications with the City and give quick, reasonable responses to the City Council, staff and general public. 10. Assist Public Works, Parks and Recreation, Community DeveloVment, and Planning/Zoning Departments in technical aspects and keep the respective department(s) informed as to the latest technologies conceming operations affecting operations in each of those respective departments. 11. Additional desired experience and capabilities: A. Familiarity with Pavement Management software and records; B. Familiarity and accessibility to geographic information systems; C. Federal and State Grant application/funding exterience` CITY OF ARDEN HILLS - ENGINEERING SERVICES Request for Proposals D, Experience with trail design construction and ISTEA project administration; E. Municipal record keeping; and F. Comprehensive Transportation Planning. FEES The City of Arden Hills has historically paid it's Consulting Engineer a _ retainer for ce am - engineering services, and a percentage of project costs, on an hourly basis f r all other expenses. The City prefers to continue paying for services in this manner. The retainer shall be for attendance at two (2) City Council meetings and one (1) Planning Commission meeting per month; attendance at monthly Parks and Recreation meetings as requested; review of private utility permits (i.e. cable, communications, natural gas, electric, etc.); furnishing up to one -hour of service per week to developerslapplicants who seek information prior to a formal application; review of assessment reapportionments; attendance at weekly City staff meetings; and answering telephone calls from the Council, Commission members, other City consultants, staff and the general public. Explain . t he hourly rate of personnel for all other billable services. This schedule shall list the hourly rate fo r each billable engineering service, and t hen list the multiplier appl ied if any. The intent is to show us the billable rate we would be subject to paying. Also, provide the percentage of project costs schedule used by your firm for major projects (i.e., those street reconstruction projects in excess of $100,000). INSURANCE The engineering firm shall provide proof of insurance that will protect the firm from claims under the Workers' Compensation Act and from claims from bodily injury, death or property damage which may arise from the performance of their services under an agreement. Limits of insurance shall be for a minimum of $1,000,000 per occurrence. TERMS OF THE AGREEMENT The term of the agreement shall be for a period of fourteen (14) months, from November 1, 1997 through December 31, 1998, with the term renewable on an annual basis thereafter. The City would require that a review of services performed to -date, and project results be completed every six (6) months with the results being used as the benchmark for consideration of renewal. BF /sls ap CITY OF CHATFIELD .� ■ !!:� ., _ Thurber Community Center - Chatfield Municipal Building 21 Second Street Southeast Chatfield, Minnesota 55923 507 - 667.3810 July 25, 1997 TO: THOMAS ROUSHAR, BONESTRO & ASSOCL9TES FR: JOEL YOUNG, CITY CLERK , J n I�NLC A RE: ENGINEERING SERVICES Over the past several years, the City of Chatfield has completed a variety of projects which have demanded engineering design, staking, inspection and total project management as well as mechanical engineering and architectural services. The City has retained the services of several professional firms to complete those projects. The City is currently considering the appointment of an individual or engineering firm to serve as a "City Engineer." One of the goals of the City is to develop a consistency of quality and communication on all capital projects and related studies. This would also result in a designated individual or firm with whom city staff would feel free to consult. Over time, the City Engineer would become a repository of technical information.' - Projects that are currently under consideration by the City of Chatfield include: I. The analysis and implementation of a high level municipal water system, including reservoirs and distribution system 2. The extension of water mains under and beyond a local creek, 3. The development of a capital improvement plan for the municipal water system, 4. The development of a capital improvement plan for the sanitary sewer system, 5. The updating of the city zoning code, 6. The updating of the City Comprehensive Plan, 7. The continuation of the street overlay / handicap sidewalk ramp program, 8. The development of a Wellhead Protection Program, and _ 9. The development of an implementation program to comply with the Americans with Disabilities Act. At this point, it is expected that the City Engineer would respond to routine requests for information from city staff, assist in the development of project ideas and, if not manage specific projects for the City, then assist the City in selecting qualified professionals who would manage those projects. While it would not be expected that any one engineer be qualified in all disciplines, it is important that the City Engineer possess a broad and deep base of knowledge regarding municipal engineering as well as an understanding of the workings of municipal government. Experience is important. If you are interested in acting as the City Engineer for the Cite of Chatfield, we would like to talk with you. It is our intent to talk independently with some of the professionals that we have retained over the past few years andjointly develop a scope of services and a general understanding of expectations in regard to this relationship. If you would like to submit a proposal in this regard, please send it to my attention by August 5. 1'You would like more information, please contact me right away. Thank you in advance for your consideration - I look forward to hearing from you. ENGINEERING SERVICES REQUEST FOR PROPOSALS September 24, 1997 1 The City Council of Sauk Rapids, population.9,318, is doing its bi- annual solicitation for professional engineering services for calendar years 1998 and 1999. RCM and Terry Wotzka the current engineer is designated State Aid engineer for the city and attends bi- monthly city council meetings at no charge to the city. Work for the Housing and Redevelopment Authority is billed separately. Currently there are no large projects in the planning stage. The policy and practice has been that developers petition the city council for the typical new subdivision, road and utility improvements and the city engineer prepares a preliminary report, designs them for bid, supervises construction and prepares record drawings. Projects that have been designed by the present firm would be completed by the present firm. Engineering firms are invited to submit eight (8) copies of a Statement of Qualifications that would explain your range of services, the types of disciplines employed with the firm and name and resume of the engineers that would be assigned to Sauk Rapids work. In the fee schedule please quote the following minimum job classifications: Registered Professional Engineers EIT Certificate Engineer Registered Land Surveyor Senior Technicians Project Field Representative 2 Person Survey Crew 3 Person Survey Crew Include a list of present cities you are providing engineering services for and the two year fee schedule you propose to do the work in Sauk Rapids. Lastly, provide us with anything that you think would better qualify your engineering services compared to others. If you have any questions or need additional information please call the undersigned. Please respond by October 20, 1997 City Council c/o Robert Haarman City Administrator 115 2nd Avenue North Sauk Rapids MN 56379 (612) 251 -1103 y , REQUEST FOR PROPOSAL CONSULTING ENGINEER CITY OF OSSEO JANUARY 1997 (Engineering Firm Name and Address) Gentlemen: The City of Osseo, Minnesota, is in the process of selecting a consulting engineer for general municipal engineering and also for engineering services for special projects. We have enclosed a questionnaire that will give us essential information regarding your firm. Please feel free to provide us with additional information that you feel would assist us in making a decision about your firm. The City Council will review each of the consultant's proposals and will interview selected firms within 30 days after receiving the proposals. If your firm is interested in being considered for this work, we request that you submit, at a minumum, the data requested on the attached questionnaire. We will also consider additional information you may wish to submit in the form of brochures, etc. Please sen ix co ' four proposal to me by February 6, 1997 Please refrain from contacting any counci�'Imembers regarding this RFP. Instead, please direct any questions to me at 425 -3861. Sincerely, CITY OF OSSEO 4- CaJt ave Callister City Administrator Enclosures oamt 'D Post -it' Fax NOW 7671 2 pae� Z T° S <1,3A -PP F • ° �rt I of o5--- co Mept Co. Phone# 9, Phdt9# ZS —Z�,)�L Fax# G o _ 1p5 Fa % a QUESTIONNAIRE FOR CONSULTING FIRMS 1, Firm Name 2. Business Address 3, Telephone 4. Year Established 5. Type of Service(s) particularly qualified to perform. 6. Names of principals of firm and their experience. 7. Names of key personnel, with experience of each, years of membership in firm, and type of specialization. Please indicate the name of primary engineer proposed to be assigned to City and appropriate experience. 8, Number of staff at this time. 9. Present activities: Number of Projects: Estimated Construction Cost: 10. List of completed municipal engineering work similar to Osseo's size and needs. 11. List of hourly fee schedule, office overhead multiplier and normal process for billing large and small projects. 12. References. CITY OF HENNEPIN COUNTY February 14,1996 REQUEST FOR PROPOSALS I. Introduction Independence is a 36 square mile rural agricultural and residential city in western Hennepin County, ;Minnesota. Recognizing the inevitable pressures of residential, commercial, and industrial development emanating from the expansion of the Twin Cities metropolitan area, residents of the city have expressed a desire to preserve and protect their land and .vater resources to enhance the quality of life in the city and for the enjoyment of future generations. The City of Independence hereby requests that qualified organizations submit proposals for the following a) Municipal engineering services and/or b) Municipal planning services and/or c) Zoning administration services. II. Scope of Work A. Civil Engineering: Provide routine municipal engineering services and advise the Public Works Director or City Council as may be requested. Such advise does not include preparing plans and specifications that may be necessary to implement a public works project. Prepare feasibility studies that may be necessary to implement street and roadway improvements. When directed by the City Council, prepare plans and specifications to implement street and roadway improvements, preparation of legal notices for bidding an improvement project, conduct pre - construction meetings, and perform inspection services to insure proper construction techniques. B. Nfunicipal Planning Services: Spend one -half day per week at City Hall to meet with staff. developers or residents to discuss and evaluate specific requests. Telephone consultation to staff, city council, planning commission, developers and/or residents will be provided as required. 1 1920 COUNTY ROAD 90, MAPLE PLAIN, MINNESOTA 55359 — PHONE (612) 479 -0527 — FAX (612) 479 -0528 The planner will prepare for and attend one Planning Commission and one City Council meeting per month. The planner will be required to attend county, regional, state or federal agencies meetings as directed by the City Council. Process comprehensive plan amendments, as needed, through the Metropolitan Council in addition to zoning ordinance amendments. C. Zoning Administration Services: Conduct zoning enforcement, on -site reviews and process ordinance violations as required. May be combined with Planning Services. III. Corporate Information Required Proposals must contain the following information: A. FIRM: Name, address, telephone number, and fax number of the firm. B. CONTACT: Name of the principal contact person with whom the City will be dealing with for any negotiation. C. CORPORATE CAPABILITIES: A summary of the firm's history and the capabilities of the firm to implement the activities detailed in this RFP. D. CORPORATE EXPERIENCE: Documentation that demonstrates the firm's experience in the engineering, planning or zoning administration area. Include specific references, with names, addresses, and telephone numbers of persons in other jurisdictions for whom the firm has worked. IV. Financial Section: The proposal must include the following. 0 s (1 A. Price for each task; i.e., municipal engineering services; and/or ' municipal planning services; and /or zoning administration activities. B. Hourly rate for additional work by professionals whose services are offered inD�`, the proposal. C. Discounts for prompt payment or added tasks. I ld, V. Administrative Notices A. No financial obligation shall be incurred by the City of Independence for any costs incurred by individuals or firms in the preparation of their proposals. 2 B. The City of Independence reserves the right to accept or reject any proposal and to waive any irregularity of the same. The City will make the award based on the quality of the proposal's content and a cost - benefit analysis. The city reserves the right to choose a proposal that is not the lowest cost bid. C. Eight (8) copies of the proposal must be received at City Hall no later than 4:30 P.M. on Wednesday, April 3, 1996 to be initially reviewed by the City Council at their meeting of Tuesday, April 9, 1996. D. Address proposals as follows: City of Independence Attn: Mary Leintz, Clerk- Treasurer 1920 County Road 90 Maple Plain, MN 55359 E. All prices quoted must be firm for one year following the date of submission. file: RFP.adm 3 MEMORANDUM TO: The Honorable Mayor and the City Council FROM: Ms. Ry -Chel Gaustad, CMC City Clerk RE: Waterworks Enclosed please find Waterworks outstanding balance sheet. The City can retain Waterworks 1998 liquor license until all governmental agencies are satisfied. Waterworks Financial: Paid Outstanding Balance Anoka County Parks Department X Anoka County Property Taxes $10,998.49 $22,229.53 $ 1,200.09 Anoka County Sheriffs Department X Centennial Fire District 59 Circle Pines/Lexington Police Department X North Memorial Health Care 1996 $ 861.50 Centerville Elementary School X *Centerville Lions Club $ 800.00 $ 100.00 $ 100.00 City Incurred Expenses for Summer Jam X City Utility Service X DNR Unaware of an outstanding balance Lorenz Bus Service X Total Amount Outstanding 11/14 $ 36,502.11 *Amount may not be reliable facsi TRANSMITTAL Fax #: ,I re: c, I 4 t t- cGyvs p dale: pages: ) -Z . J G Grt�ory /. FlrEl�n,�. A ttarricy at Taw 13000 CrUx LAc Blvd Con RApide, ., vvN O:44$ (47:?) Y55_p576 t Circle Pines — Lexington David O. Van Burkleo l Police Department Chief of Police !00 Civic Hetphts Chx* • Circle Pines, MN 55014 • (618) 78¢8501 Gerry Riamoen Administrative Secretary CIRCLE PINES- LEXINGTON POLICE DEPARTMENT CONFIDENTIAL BACKGROUND INVESTIGATION This law enforcement agency has conducted a background investigation on the below listed individual for the stated purpose. The following information is a result of this investigation: Reason for Investigation: Transfer of liquor license Department Requesting Information: City of Centerville Date Received: 10/06/97 Date Completed: 10/13/97 Subject of Investigation: Richard A. DeFoe Data Evaluated: Local Record Check: No criminal record ✓ Driving Record: Clear, no violations Personal References: N/A FBI Criminal History: No Record BCA Criminal History: No Record Outstanding Arrest Warrants: None Other: N/A ✓ Comments: Background investigation revealed that applicant is presently owner of two other establishments, Sharx in Fridley and Club Cancun in St. Paul. I made contact with the City of Fridley and learned that the applicant's license was suspended for one (1) week in June of 1997. Citing what appeared to be an annual review of all licensed liquor establishments in the City of Fridley, the applicant was suspended for what was referred to as "an unusually high level of incident reports related to assaults and disorderly conduct ". In reviewing this matter I was also made aware of a driveby shooting that took place on 11/24/96 and involved injuries to at least one patron. In reviewing public response data from St- Paul, I noted five (5) aggravated assaults that were reported between January and October of 1997: Recommendation: I believe that certain conditions should be placed upon this establishment. They should include the following: 1. That the license is subject to annual review by the Council 2. That all criminal incidents as defined by the Chief of Police and City Attorney, that occur on -site immediately be reported to the Circle Pines - Lexington Police Department, and will cooperate fully with any resulting criminal investigation and prosecution. 3. In the event that Teen Night activities are resumed, and for Eighteen and Over Night activities, the licensee shall provide to the Chief of Police a security plan to be approved by the Chief of Police. 4. Waterworks management will undertake aggressive training of all employees in the following areas: a. Detecting and dealing with excessive consumption of alcohol on the licensed premises. Patrons and staff will be notified in no uncertain terms that no alcohol is to be served to obviously intoxicated persons. b. Security personnel will be provided with Use of Force Training in an effort to reduce use of force complaints lodged against security personnel. Such training is to be approved by the Chief of Police. Submitted By: Chief VanBurkleo USA WASTE 95 W. WY Ave. St. Paul, MN 55117 (6 12) 227639 • Fax (612) 488 -509r DATE I 14 ` i 1 Y TO 0 1 t COMPANY: FAX # : - PHONE FROW Numf)er of pages including CoYcr spec[ 11/14/97 FRI 16:16 FAX 612 488 5096 U13:S - ST PAUL 0002 ........................... ........................... . Mada Quary aanedC210P D =Ca Dace : 11/14/9 _______________ _____ ____ _________ ____________ ____ _________ ______________' Aces Ne 739244 Star:: [3401/96 SeoP' Type F Naae 91 ) wA'.ERWORRS 22ACH CLL' INCSC MO TO HE TH FA 6A .ranch!.. A Name 112 0 0 203 0 0 0 0 Stdtua C Atd reae YEN SORENSON CODcalner : - F.C- S[arte : C FRICLiY 6:N 55032 Cycle M 6cacemonc N 4 Phcr.e s 425 -3.33 L,St Paid : 07/19/9' Del. Set• Adds ) NA3N 6T, 0 391 Lnee Rant 1 500.00 Del. 9:acuR C urb Llled D_rr en[ 30 Days 60 DRY. 30. Day9 ti.. 0.*. Tocfl� 0.00 325.56 325.54 115.56 1505.64 96.43 2576.75 Dace Codc ^- ea.Yipci.n On10e Amcunc Balance Re E.k --------------- ______--- ___ ............. _------ _ ------------- _---------------- _ [1/31/97 97 6 YD /2 X WEEK 1.000 x05.00 2445.06 ".1131/97 19 MN WA3:E ASSES9ME9°_ FEE 65.200 41.57 = x66,61 123 R2CfCLC:G EYD /3X WEEK 1.000 65.00 2551.63 01131/97 39 FINANCE CKAF.OE 1.000 30.60 15e2. 01/31/97 200 SALES TAX 1.0:0 26.33 2:03,56 TAX 01/17/3 10 PAYMrNT -TFAAK YOU 1.000 •310.00 2056.56 CASH 6 67 a y;./. X WEEK 1.000 405.00 1 - a x03.56 9!97 193 hLM WASTE ASSE56MENT FU 69.280 41.57 2345.13 01/26/3 123 RE CxCt]NO 9YD /1X WEEK 1.000 65.00 2610.13 02129/9: 39 FINANCE CKA:Ce 1.000 31.4E 7641.61 02/10/97 230 Set - c Tb0 1.070 26.33 2667.94 TAX 01/17/97 10 PA1 ?7 -THANK YOU 1.000 - 510.00 1:57.3 CASH 01/31/37 07 6 Y7 /2 X W"7, 1.0 405.00 2562.94 01/31/97 152 MN WASTE A33E35h =N1' FEE 69.2EC 41.57 2604.51 3]/21/37 1 ^ _ REC "YCLJWG 3YD /1X WEEK 1.0 65.00 1669.51 031)1197 39 FIMCE CYA£O£ 1.900 32.37 170:,66 :00 SALES TAX 3.ctO .6.33 2726.21 TAX 04/00/97 10 PAY.MEKT -TKWK YOU 1.000 - 910.a0 s30S.21 C'NSH J4/09/97 211 EXTRA YAA--AGE 2.50: 33.00 1236.21 0:/23/97 19 ?A:^ N1'- TJJusi: YOU 1.aC0 - ..O.00 1716,:3 CASK .4430/9 di 6 YO /1 X WEEK i.000 224.66 - -"I, 3 .4/30/97 192 NN HASTE A.SS96. PER 34.6x0 20.7E 1963.6 0:/30/97 122 RECYCLING 9]'D/IX HEEK 1.000 65.50 ^- 029.17 W/3C/97 39 F1:ANCE CHARGE 1.000 2`..32 1054.49 04/30/97 200 SAES TAX 1.000 16.55 2071.04 TAIL O S/J:/97 66 6 YD /: X WREK 1.000 224.66 2195. ]5/31 192 MN WdtiTE ASSEssn,[,' FEE :4.640 30.76 2316.` -C 29421 %97 ..S RECxCt:RO BYOf Ws i A00 65.50 ' -33 -'2.00 39 FINANCE CA4FIGC 1.000 ]0.69 141:.69 200 SALES TAX 3. act 14.60 2427.29 TAX z 1 1 . IXTM YARDAGE 3.000 36.00 1493.19 Af x26/97 10 PAY.: NT -THANK YDJ 1.000 - 750.CC 1713.29 3a.7 r 197 10 PAYMENT - THANK Y0D 1.000 - 251.00 1463.25 3057 .6/27!97 240 £ITIL1 PICK JP 1.010 99.00 1543.29 06;37!47 229 DZ! % ?RY /FRETCKT CHARGE 1 -000 35.00 '-570.29 725:19 06/n,'" 66 4 YCil Y. WEEK 1.000 224.69 :902 -9 06/30/97 132 .MN HASTE A3329-MR-4T FRS 34.640 20.79 1613.79 06/20/97 121 AECY.I]NO 00 /1X WUK 1.040 65-50 1999.25 06/30/97 39 FINANCE CHARGE 1 000 21.41 1910.66 Gallo /97 200 AXL26 TAX 1.000 24 Al 1935.06 TAX 07/29/91 10 PAYMONT•TRANX YOU 1.000 - 500.00 935.00 3165 07/04(97 777 TRIP CW /20YO CLEAN +CN1 l.aao 245.00 119a.U9 91529. /31/97 t6 B YD /1 X WEEZ ?.000 224.68 1404.76 01; 97 192 61N WASTE USOSSMT PM 34.6:0 20.79 1425.54 07131/97 122 RECYCLING 9YD /IX WEEP: 5.000 65.50 1591.04 07/31/97 33 FINANCIC C1 AGL 1 000 14.03 110S.07 07/31/97 200 SALES TAX 11000 14.60 1529.67 TAX 08/11/97 06 5 10/1 X WEEX 1.000 224.66 1744.2s 01 /31/97 L92 NN WASTE ASSE3£MENT FEE 3+.550 20.78 1765.13 09131/37 lit RECYCLING aY9 /1% n6EY. 1.0t0 65.50 1910.63 09/31191 39 FINANCE CRMM 1.000 22.5a 1053.21 08/3:/37 .30 BALSS TAX I. 000 14.60 1967.61 TAX 09/30/57 ii 0 YD /l X WEEK 1.000 224.68 2092.49 03/30/37 192 MN WASTE AA$2SBXENC FEE 34.640 20.79 2113.27 0913C19? 122 RECYCLING BYD /1X WEEB 1. C00 65.53 2179.77 10/03/97 39 :INANCE CIwa2 1.000 27.47 22C6.14 0130/97 200 SALES TAY. 1.000 14.60 2220.94 TAX 10/3107 96 9 YDI1 Y WEEK 1.D00 224.6a 2445.52 10)31)91 192 NN WAST. FOE 34.640 90.79 2466.30 10/31/97 132 RECYCLING 9YD /1X WEEK 1.000 55.50 2531.90 ]0;11/97 39 FONAlct CNARAF 1.000 31.35 2:64.15 10/31)97 200 SALES TAX 2 -o1a 14.60 2519,75 TAX III CENTENNIAL FIRE DISTRICT 7741 Lake Drive Lino Lakes MN 55014 (612) 784 -7472 July 3,1997 INVOICE To: Waterworks Beach Club 7281 Main Street Centerville MN 55038 First responder coverage for Summer Jam event on June 28, 1997. T Chevalliar 5.0 hours T French 2.0 hours A Mohler 2.0 hours R Rolstad 6.0 hours K Stewart 6.0 hours T Sweeney 4.0 hours Total 25.0 hours @ $8.50 per hour = $212.50 Please remit payment to Centennial Fire District 7741 Lake Drive Lino Lakes MN 55014 e to yiCCe 1880 Mai S treet • C entendie, MN 55038 EStabfished 1857 (612) 429 -3232 • Fax (612) 429 -8629 October 02, 1997 Waterworks 7281 Main Street Centervik MN 55038 Dear Waterworks, This letter Is to inform you as of 9/30/97 your comparryr currently owes the City Of Centerville $1,380.20 for miscellaneous items as fisted below. Your effort in clearing up this matter as soon as possible would be greatly appreciated or these amounts may be certified to your upcoming years property taxes. Arry questions regarding this, please feel free to contact me at 612 -429 -3232. Sewer Service Account 088 Past Due $521.40 7/01197 - 9/30197 $173.80 Total Due $695.20 Summer Jam Expenses to the City Lorenz Bus Service $595.00 Rental Of City Barricades $ 30.00 Labor for set-up $ 60.00 Total Due far Summer Jam $685.00 Sincerely, 1cu L11 Ltvlr� eic D Westbrock Deputy Clerk Circle Pines - Lexington David O. Van Barkieo Police Department Chief Qf Police 200 Cloic Heights Circle • Circle Pins, HN 55024 • (612) 78¢2501 Gerry Rismoen Administrative p. Secretary July 3, 1997 / Waterworks Beach Club Centerville, M innesota 55038 / D Attn. Mir, Kenneth Sorenson Dear Ken: I am providing you vi :th a breakdown of the hours provided to the Waterworks by officers of this agencv in connection with the Summer Jam held on June 28 Officer Gleason — 8 hours C 530.60 Officer Parks — 13 hours @ $30.60 Officer Jensen — 4 ; i hours � $30.60 Officer Sortor — 7 V2 hours @ ';11.25 Officer Krueger — 4 Y hours 0 S 11.35 Five Reserve Officers - S500.00 donation payable to Circle Pines - Lexington Police Reserve Unit. You should be advised that there were actually more hours worked than what I have indicated. I am only charging you for the overtime expenses. I am also not charging you for any vehicle expenses. The total due for my officers comes to 5915.30 which is payable to the Circle Pines - Lexington Police Commission. The donaton to the Reserve Unit is in addition to the 5915.30 Please feel ee to see either Officer Gleason or myself should you have ai} questions eegarding this matter. JJ// Since,�Xv; 12/✓id O. VanBurkleo Chief of Police hl North Memorial Health Care FACSIMILE COVER SHEE An Orgaina�flan of !ital&h Cure P4q 3811^4 To: Richelle Company: City of Centerville Department: Phone: Fax: 429 -8629 From: Chuck Lindstrom Company: NMHC Department: Medical Transportation Forest Lake Phone: 464 -3341 Ext. 197 Fax: 982 -0104 Date: 11/13/97 Pages including this cover page: Comments: The last statement was sent "registered mail" and I do have a return receipt. The check dated 1 /23/97 was voided by the Waterworks. The Second check was cashed. The event we covered in July of this year was paid cash in advance. Feel free to call with any questions. WATEI�WOIlKS B1ACH CCl18 INC. 1511 V s.[] 0r., X Mp 551738 s 52ugw of :iJanEat}F �s,.eS��'ca3.`T _�ars�r,gr)t'"s�irorc--� - -•— ��>�S]? —s - -'- nocuas M r n All ..� f MtNNESD7A'�NA - _ J_ St..PaW. MN.551U1 1M2�YHk3100 _ .. . 4 L 241 :_n'844304 351 Q CO Anoka County Department of Parks and Recreation 550 Bunker Lake Boulevard - Anoka, MN 55304 Telephone (612) 757 -3920 FAX (612) 755 -0230 This is a FACSIMILE TRANSMISSION PLEASE DELIVER THIS TRANSMISSION TO: Name: & - j Organization. Date: / Y _ Fax Number. Pages (including cover sheet): 2 From: �o -r� • Direct Line: 7 6 2 ff Comments:—.,. Aga / « = no r a7 fl +7 C - r,- A- 7 7 T r � a T T r If you encounter any problems with this Gnansmission, please contact Joe Gonko at (692) 767 -2862. NAMEx l(flV�t ACCOUNTNO. - - C� .-/ IS- 15221910 - DATE PAY TO THE DOLLARS .b per Ww 8o La, ama *a w� tb9b FOR_.- � _3.�_.4;� •1:09 10 15 2 24 847304 R' i I 3IENIO To: Jim March, Citv .administrator Centenille City Council From: Troy Bonkowske. Intern Date: 11 19:`97 Re: Flashing 'Traffic Signs for Elcme itan School Zone Introduction At the November 12 Council meeting. I was directed to research the cost and the availability of flashing traffic signs for the elementary- school zone crossing located at Main Street and Progress Road. The cities of Minneapolis and St. Paul didn't have extra sets of flashing signs to give ayyal. However. I was referred to contact Warning Lites of !: hi.. Inc. in Mnmeapolis, and Brown Traffic Products of Maplewood. .after talking to both of these companies, I was Liken quotes for flashing lights and signs (see alernatives and attachmenis). There is a recommendation which quote would be more cost - effective for the City in the analysis. .alternatives llarning Lites u1a_fn. The total cost of this quote for two flashing lights. two an and four school crossing signs would be appro_xirnateh- 53,178.00. including sales tax and freight. In addition, school crossing signs can be included in front of the flashing lights (see SI -1, S_' -I in <rnachment)". Shipment of the equipment can be made yyithin four weeks after purchase order. Broiwi Trq#ic Prochici - The total cost of this quote for nyo flashing lights and four school dossing sighs cFOUId be approximately 52.20 .?3. includin sales tax and freight. This quote does rot include school crossing signs with band ng materials on the pedestal poles". Shipment of the equipment can be made within six to eight weeks. *Ve)rario„- Not included in these quotes "cre °stim ted costs for pashin3 RSC under Main Street by an outside contractor at 525.00 a foot for an additional S1,000 -1, '500 (frozen ground might be an additional 10 1 o). This RSC. estimation includes Public Works ernplo� ees helping with the installation of pedestal poles. Bulbs can be purchased at a lesser cost from an electrical supple warehouse. .analysis .after reviewing the alternatives, it is recommended the City purchase flashing traffic signs from Warning Lites of NIn. Considering the cost, materials included. and a quicker shipment schedule, Warning Lites has the most comprehensive package for the City-. Chily Warning Lites t� pieall includes additional signs along with flashing lights, whereas Brown would have to place a special order for extra signs. CA I found the 16arning Lites package more efficient and : nnpatible to our needs. The total estimated cost for two flashing lights, two arrows and four- school crossing signs would be S4- 5,000. L BR BROWN November 17, 1997 Attn; Troy Bonkowske City of Centerville Quote # 1997 -328 Subject: Price quote for Flashing Beacons. We are pleased to quote the equipment. following traffic signal QUANTimlgg DESCR IPTTON 1 Each 1 sec 12 alum vehicle signal with amber glass lens, yellow body, black door, black tunnel visor, SIGIOIB2131YBB PRICE RACE _ 5 4 72. 00 1 Each Pinnacle closure for top of signal A 700817, yellow PRICE >_ACH = $ 3.50 1 Each lo' Pedestal base and shaft, yellow shaft, green base with anchor bolts, MNDOT Spec, PR_ e EACE _ i S 235.00 1 Each MS4A, collar for mounting signal, Yellow, MNDOT Spec PRTCS EACH = $ 50.00 A ? "antj Y of , ne etch each application, per 1 Each Flasher cabinet with NEMA panel, solid state flasher, solid stare time clock, cabinet is yellow in color "' EACH $ 995.00 GO TO PAGE 2 736 Federal Straet, Davenport, fowa b2803 3i9 323 -0009 fax 319 26.95 rCishoin Parkway Mjpjewo�, Minnesota ( ) ) 323 -825s 1868 Tathny CO:lrt N CQ ( Fax, (612) 7 48 -0288 orthbrook, 1L 6Q062 (B47) 205 -9722 (ax (847) 2054738 Traffic Products, Inc. November 20, 1997 Attn; Troy Bonkowske City of Centerville Quote # 1997 -339 Subject: Price quote for signs. We are pleased to quote the following traffic signal equipment. QUA14TITIES DESCRIPTION 1 Bach S2 -1. 36 x 36 sign with two nuts and bolts, 3?Rxes EACH = A 88.70 Pricing does not include banding material or sales tax. It is anticipated that shipment of the equipment quoted herein can be made within r_. to 8 weeks after receipt of both an acceptable purchase ords- and approved submittal data where required. Payment terms are net 30 days upon credit approval. Brown Traffic Products, Inc. retains title to material until paid in full. A service charge of 1.5% per month ( 18% annual rate ) wi11 be assessed against past due accounts, Prices and delivery quoted are firm for 30 days from date of bid_ Brown Traffic Products, Inc. is a manufacturer and distribute_ of highway safety products. The above quot<ltion does not in.-lude any instillation of the products quoted. Technical advice is available at the job site and will be quoted ser, : - ately upon request. Assistance is not included in the quoc: -tion. Items quoted are F.O.B. shipping point. Very Truly, Connie Freric }:s Brown Traffic Products, Iric. 73 Federal Street, Devenpor?, Iowa 52603 (319) 323 -0009 fax (319) 323 -8266 29aS Chisholm oarknav }A8N19n: ;t�rnasote 55109 (612) 748-0285 Fax. (612) 748 -0288 1 @S6 7echny Ceurt, IL 60OA2 205.9722 fax 1 647) 2059736 i- f Bid Date: Bid Time: fi 11/17/97 10 WARNING LITES OF MN, INC. TRAFFIC LITES DIVISION 1 1O ffc -ring SIGNAL HARDWARE QUOTATION a Complete ,_in:= of Traffic CENTERVILLE, MINNESOTA Conte �l SCHOOL FLASHERS Products .d 8er ices ATTN: TROY $ONKOWSKE, PH: 429 -3232, FX 429-8629 Rentals ITEM # DESCRIPTION UNIT QTY UNIT $ TOTAL $ Sales 1 SCHOOL FLASHER SYSTEM SYS 1 $ 1,548.00 $ 1,548.00 Traffic Control (2) S1 -1, (2) S2 -P2, (2) S2 -1 & Plans Banding for S2 -P2 & S2 -1 Installation 2 Signs LS 1 $ 500.00 $ 500.00 Total $ 2,04$.00 _ -_ •- c iJ'r_.�.I:. 114 UDC ..i(�Z 'Ices THIS QUOTE DOES NOT INCLUDE TAX, INSTALLA T IOt , ULBS R CONDUIT, i `y="='' BUT DOES INCLUDE THE FOLLOWING: X Freight Cutaway Alum. Visors 2 8" Yellow Beacon 2 Signs, 81-1 l Tr air.Ing F_ 2 Signs, S2 -P2 with banding 2 Signs, S2 -1 with banding l :c,ysulti,.�,a 1 Flasher Cabinet Ass'y SE -10G 1 I Back Panel Ass'y, SE -1006 1 Cabinet Mount Kit, 4" Pole ^ 2 -j Pedestal Bases, Green 2 Pedestal Poles, Yellow, 10 Ft. 2 Slip Fitter Ass'y, 1 -Way Signal 1 PVC Handhole, Metal Cover } This Quote is good for 90 days. Call Todd Foster with any questions, All Prices include freight- ok / Please ensure that all other quotes are compariable in quantities & items. r � E12- 521-4200 5`10-766 -54E3 Call me if you would like to amend this quote to better fit your needs. Don't forget power to the system. Figure $251ft for pushing 3" RSC under roadway. i �nnescca, Inc. `__.__...___ /_ ar: Confidential Quote Page 1 e � r 0 F S 1 -1 ilm Beqcm W/ C �. aKJ10} r. F- c 6 i ' 1 I t I L �1 PU'C 11ancl�ctn_ � � SZ —1 M-g-tkN cvv ex' S � -1 s2 -Pz. C3�x6� RY- -� MEMORANDUM TO Honorable Mayor and Council FROM: Ms. Ry -Chel Gaustad, CMC City Clerk RE: 1998 LICENSE RENEWALS Ent—ity Lice 1. Comer Express Cigarette License 1990 Main Street 2. Kelly's Korner Bar Cigarette License 7098 Centerville Road Off -Sale Liquor Off -Sale Non - Intoxicating Liquor On -Sale Liquor Sunday Liquor License 3. T.M.'s Liquor Cigarette License 7093 20th Avenue Off -Sale Liquors 4. Tom Thumb Cigarette License 1801 Main Street 5. Trio Inn Cigarette License 7082 Centerville Road Off -Sale Liquor Off -Sale Non - Intoxicating Liquor On -Sale Liquor Sunday Liquor License 6. Waterworks Beach Club Cigarette License 7281 Main Street Off -Sale Liquor Off -Sale Non - Intoxicating Liquor On -Sale Liquor Sunday Liquor License I recommend the Council consider approving the above - mentioned license renewal contingent upon receipt of Fees Property Taxes Chief of Police Approval All Required Forms are Received, namely Certificate of Insurance. As Applicable RESOLUTION 97 -02 APPROVING FEE STRUCTURE FOR 1997 THE CITY OF CENTERVILLE RESOLVES: Section 1. The following fees for indicated sales, permits and licenses are approved. TITLE FEE Administrative Fees 100.00 per unit/lot Assessment Search 20.00 Bingo Permit 15.00 Building Permits See Exhibit "A" Cigarette License 20.00 Charitable Gambling: Investigative Fee 50.00 Permit Fee 20.00 *Commercial Rubbish Collection License Fee 250.00 (Exclusive to Commercial and Industrial Businesses) Damage Deposit 200.00 Dance Permit 100.00 Dog License 12.00 Replacement Tag 2.00 Filing Fees 2.00 Fill Permit See Exhibit "B" Final Plat Fee - Filing 200.00 Kennel Permit Fee 25.00 1 Resolution 97 -02 Liquor Licenses: 3.2 Beer Permit - Special Events 3 5. 00 plus $5.00 for each add'l day Off -Sale Liquor 100.00 Off -Sale Non - Intoxication Liquor 20.00 On -Sale Liquor See Exhibit "C" On -Sale Non - Intoxication Liquor 250.00 Sunday Liquor License 200.00 Wine License 300.00 Lot Split 175.00 plus legal fees Mailbox Group Stand Fee 25.00 per unit Maps and Charts 5.00 Mileage Rate 0.31 per mile Mining/Grading Permits 50.00 Park Dedication Fees - per dwelling unit Land Dedication 750.00 Trail Dedication 150.00 (waived if developer installs trails and walkways per City Council) Park Ball Field Use - Per Tournament 200.00 Permit Surcharge See Exhibit "D" Photo Copies 0.25 per page (one side) Plumbing Permits See Exhibit "E" Preliminary Plat Fee - Filing 200.00 PUD Application Fee 200.00 Research Charge 20.00 half hour minimum charge 30.00 for each hour thereafter Rezoning Requests 250.00 plus additional expenses Sewer Availability Charge (SAC) 950.00 Sewer Utility Billing (Quarterly) 39.00 per unity /10% late fee 2 Resolution 97 -02 3 3. 00 per unit/ 10% late fee Site Maintenance Deposit 225.00 Special Use Permit 75.00 plus legal & engineering fees Transient Sales See Exhibit "F" Variance Request 175.00 Water Hook Up 1,300.00 Water Meter Deposit 175.73 Water Utility Billing See Exhibit "G" Wild and Exotic Animal Permit Fee 25.00 Section 2. these fees shall become effective on approval by the City Council of the City of Centerville. ADOPTED BY THE CITY COUNCIL OF CENTERVILLE ON JANUARY 8, 1997. Tom Wilharber, Mayor ATTEST: Ry -Chel Gaustad, City Clerk *Amended, September 24, 1997 3 97,Sk1 SSl, li'19) Rffi85 .NK 'OPT"?f u c x) 7 FAIL 'lle -I pa o- ) UOof:1 Aar -) yr A al"O py � ` ll 1 D 3O :# xe� '�I�.LI.I IN S NF�2i, L CITY OF CENTERVILLE ANOKA COUNTY STATE OF MINNESOTA RESOLUTION 97 -26 A RESOLUTION REQUESTING AUTHORIZATION FROM THE ANOKA COUNTY BOARD OF COMMISSIONERS FOR SNOWMOBILE USE ON THE NORTH AND SOUTH SHOULDER OF COUNTY STATE AID HIGHWAY 14 (MAIN STREET) FROM MILL ROAD TO COUNTY STATE AID HIGHWAY 21 (20TH AVENUE) IN THE CITY OF CENTERVILLE. WHEREAS, on November 12, 1997 the City Council of the City of Centerville moved to request authorization from the Anoka County Board of Commissioners to allow snowmobile use on the north and south shoulder of County State Aid Highway 14 (Main Street) from Mill Road to County State Aid Highway 21 (20th Avenue), because the safe operation of snowmobiles in the remaining portion of right -of -way adjacent to County State Aid Highway 14 is not possible; and, WHEREAS, the safe operation of both vehicles and snowmobiles on this section of County State Aid Highway 14 in this area is possible: WHEREAS, Minn. Slat. 84.87, subd, I provides in part, "No person shall operate a snowmobile upon the roadway, shoulder, or inside bank or slope of any Trunk, County State Aid, or County Highway in this state and, in the case of a divided Trunk or County Highway, on the right -of -way between the opposing lanes of traffic ... ," and, WHEREAS, Notwithstanding the provisions of Minn. Slat. 84.87, subd. IA, a county may, pursuant to Minn. Slat. 84.87, subd. 3, by resolution, allow for snowmobile traffic on the shoulder of a County State Aid Highway if the county finds that safe operations in the ditch or outside bank or slope thereof is not possible; and, WHEREAS, Minn. Slat. 84.87, subd. IA, provides, "Nothing in this section or chapter 169 shall prohibit the use of snowmobiles within the right -of -way of any state trunk or county state -aid highway or upon public lands or waters under the jurisdiction of the commissioner of natural resources, in any organized contest, subject to the consent of the official or board having jurisdiction over the highway or public lands or water. In permitting such contests, the official or board having jurisdiction may prescribe such restrictions or conditions as they may deem advisable," and, WHEREAS, Minn. Slat. 84.804, subd. 1, b, states, "A person may not operate a vehicle off -road within a public road right -of -way between the hours of one -half hour after sunset to one -half hour before sunrise, except on the right -hand side of the right -of -way and in the same direction as traffic on the nearest lane of the road." and. WHEREAS, Minn. Stat. 84.804, subd. 3. 6, "A person may not drive or operate a vehicle off - road: in the manner that violates rules adopted by the commissioner," and, WHEREAS, the City Council of the City of Centerville request the Anoka County Board of Commissioners to allow snowmobile speeds not to exceed ten (10) miles per hour on County State Aid Highway 14 (Main Street) from County State Aid Highway 21 (Centerville Road) to County State Aid Highway 21 (20th Avenue) to ensure the safe operations of both vehicles and snowmobiles on this section of County State Aid Highway 14 (Main Street). NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA, that hereby requests the Anoka County Board of Commissioners to allow that snowmobile speeds not exceeding ten (10) miles per hour on this section of County State Aid Highway 14 (Main Street). ADOPTED BY THE CENTERVILLE CITY COUNCIL ON NOVEMBER 24, 1997. Mayor Tom Wilharber ATTEST: Ry -Chel Gaustad, CMC City Clerk MEMORANDUM TO: The Honorable Mayor and the City Council FROM: Ms. Ry -Chel Gaustad, CMC City Clerk RE: Newsletter Entries Due by December 10, 1997 Please submit articles or items to be included in the newsletter by December 10, 1997. C teryi CCe MN 5 1880 Main Street � Centervilfe, V�Es tab(�hamv (612) 429 -3232 o Fax (612) 429 -8629 November 14, 1997 To: park B Recreation Committee Members From: Danell Westbrock Re: Reimbursement for Disolution of North Metro Recreation Dear Committee Members, This letter is to inform you that on 10/16/97 the Centennial School District #12 reimbursed the City $5,519.50 for the disolution of North Metro Recreation. The above amount has been added to the park proceeds account. Any questions regarding this reimbursement, please feel free to contact me at City Hall. Sincerely, Danell Westbrock Deputy Clerk teryiCCe 1880 900 Street e CentewilCe, M 55038 �sta6Crshed 1857 (612) 429 -3232 • faX (612) 429 -8629 November 19, 1997 Dear Committee Members, It's that time of year again to nominate a citizen and business person of the year. If you know of anyone that you would like to nominate for this award, please complete the attached forms and return them to me at City Hall by December 10, 1997. The EDC Committee will be making the final determination at their meeting on December 16, 1997. The awards will be presented at the Holiday Party scheduled for January 10, 1999. More information to follow soon regarding time and place for this years party. Hope to see you there. l Sincerely ,p yy �p�� 1�IL1.9'l�.l,Q. DU.J Danell Westbnock Deputy Clerk ' ~ Previous Vears Award Recipients Year Citizen 8xs1nes5 19V@ Marcel Rivard xenz Roessler 1991 Walter Neumann 6ernio Henbine 1992 Carol peiton "unoy uadruzcz 199,L lhpresa 8renner uzl/ b/sex 1994 Waiter Neumann 014n Lerue 1995 Trm Wilnarber jv^o Nagzl1 1996 Dan |ourvi1le uicH *ubers CITIZEN OF THE YEAR - 199 Nominee name: Address: WHY NOMINEE SHOULD BE AWARDED CITIZEN OF THE YEAR. Organization(s) and /or business(s) nominee is associated with Tasks initiated and /or accomplished Time /effort dedicated toward City service Major contribution to the City Are there any other factors which may be important to consider regarding the applicant? Name of persons) /organization(s) Signature Please print. Date BUSINESS PERSON OF THE YEAR - 199 Nominee name: Address: WHY NOMINEE SHOULD BE AWARDED BUSINESS PERSON OF THE YEAR. Organization(s) and /or business(s) nominee is associated with Tasks initiated and /or accomplished Time /effort dedicated toward City service Major contribution to the City Are there any other factors which may be important to consider regarding the applicant? Name of person(s) /organization(s) Signature Please print Date CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE REGULAR MEETING MINUIES TUESDAY, OCIUeER 21, 109t Pursuant to due call and notice thereof, the Centerville Economic Development Committee did not hold there regular scheduled meeting due to lack of quorum. Respectfully submitted, l� wo D014estbrock Deputy Clerk J)eparlincr'd of Reveinll Offirc of IU dminumlal Assisianie Mail Station 4300 St, Irmo• MN 55146• A(H) Phone (611) 296 1764 Mix (612) 29( 972,R News Release Por Lm)ecliaN Helcuse: November 4, 1997. (;unlace: hob Mcicr Wslee L:utc lWyant %1N 01fice tit $nvirtua itiWai AssWant•c MN Itcpt. of Revenue Phonic: (G12) 215 02(16, 1 -MM- 657 3 843 Phnne. ((100)796.0193, I. alit. 7 -3j91i 1...k i-:.mall v., \ \c-I, rilt'. ;,u'. I,. (;:u'beht• sot rive bills Ltki on.m.\5' Inulc ar; simplified, rombint•d tax syMem lakt:e cffcci M. }'aa „-- Minn:•sa:.l tcriJrnn ar%1 busines i,%' nel:s paying; li,r !;al rbapc set rice, will ctrti, te\%o loos ilcmi>.uita» ,nl lbni 199s numicipal Solid waste bill., the Ntinncsnta ( ?llice. of 1[mirobrnnu:+l Assislanie;md the Nliuo:ao(a 1)(7.pcu'uucul of Rincnnc -.%tlI1OvII VJ tc,doy. 1'.li "ca.(ivc Jali. I, 19F);i, a,iu;,le. I:�x �allcd the Sulid W':uac. Nl..�.lgcl uew Tae will idol' a d". 65 percent xadcs (aA i,A nvlompal solid waste (MSW') ntampenuml services (3CQ111 hm) amd the Solid Mastic Gencr:d,ll Assc.www that i lrwluly appear on icsid nti:d:md ctvmtierDia Unnnrcsidontial r+al ha�c cnllrction hills. Resident, 1110 SCORk'. Ln hod an annual V. a,ses nn:nc nonrttNid.:nlial noslumat >, p:.y the SCORE Cts aml an as >. ama of bMils pct rabic y:ud of culkswun c:gtac, 10do Ile.: simplified. tvalbincd sy, mr. n- tidcros will pay a 9 .T') pcl,vllt ltn o,: MSW collccUun sorrices alid eamnu'ICia1 /nonoisid:rili;d }cncra;ors trill pay 1'/ piarenl Iln:au.F the tar is tt pafCCnlagc ('I the service bill, dtc li l.rhl+ to ::: 1•cnclally tat! 1AW as the auu+unl (it w tslc vellmlwM liso Nl gcncrukrr avdl pay 111n. s,mr inhalnt of I,u as undel the Co"Vul SC.UkE test ao(I ,olid a I. It :cut,au �i ati FCSSllktn 1. '1 1:ix is pi oji.rtcd „r vatic iq+p tsimm0y $11 Mum Imr you and "ill Innal the sfav"s cwnutitntont to In to t }' ;011.1 r Isti Solely. Hfiy pnc of (u Vh million. wlwhevc.r 1'. vltadct u d. to build boo 11111 t c:'nup I Id sal 1 wchlc sysltnl llr ti61i0i that nkillLe 11611uti0u h', +u, tsi,linl I:uid"11%, mtd the 10110 odcr t, ill supp Iecycling and Othcl Office ill llncnonutcnial As p: njha. 1 t:is cotrbincd last talroauci : a !;it:.ln•.I IcvPI Of accouul:d,ihty and cliutin: acs tt11111ki,m about (lc LL \ purp<o,r,` s:;i.!:yfl Uunn urtwg dilr N9inac,ula Ofhcc of 1110nonlnrntnl AasisLuwc. "thi, cbnu�c ❑:,ac- !hi t•arhal:: bill m.nplcr, u:orc cyu:tAilc, and ltopeli ll) e.: to vndcrsLald. OceGdl the Lax r:lk;t, dn' cocas asst,ci:11c(1 with fio:un ill the sobd waAV sf:den”. •. "1.'C•Ilrcliag 11,101 dlr eu lmd gcuco:dcn assasiu.af'Wiled ctanpbmn•c dinlunh s for . IOVILI g:M om»cnp::a.,1 ,.:,s!C 11 111%-1 s, u:;;lasiPn Itu resideoa:d Xlkl 011111110ciu0 Mauer t_cni ratio,. and :alnliuitu:,tivr dl licoll;c., I', star purel ualcnl," Bald George I Inyum, dil;ilnr. Spot i;d'laecs. N9mnrsoct llep,n Unc�;l ut l:,tcnuc. "16: n tt solid e tnan:l!!cOIem I:,s suuplifles Ibc IunJiu>: vl ,tn ryrodryq rrrrpLnrr .. %'Nfr•- (617).^'17.21'14 the prugraans f(urrlerly funded by Ihc lax and assc%Nownl While n101e cl: ;u disclOSing the. cost of Ihc. solid wits(: uraaagemcnr prugtaals." 1) e. SCORE lax has been c011cetccl sin 1989 when die AI ill ucsa(n I episla(urc established a cuuglrrelmnsive, statewide wilSle. reduclilm :old rucyi•linp, program. B;rscd on rac0nulcndaliuns of the Scle t Co ml]llcc• uu kccy'elinp Ili •] Ihc Luvilitnment (SCORE), the S'('010 srlcS lax IIIII& 111'00,cts I]Itit Ieduce 11rC Stdle'S I'eltailce. oil ]it I it] IIIN It Waste disposal lino( ]III Ill ,ve. recycling, Source. reduction, y:uel mast: cornp0slinp, and waStc cduc:alion aettv16CS. In 1993, the MihneSoul Legisl :Itulc adilpleil Ill(' 501111 waste geltela(Ot asscesmcut, which limds 9 Variety of impullrml activities to protcc4 Mihncsota's gruwld wafer resourecs. it id.o funds lire Minnesota Closed L indf ill C'Ieonulp Prugraul, the principal draw (n1 1)1e projected cuJloeliohs. 11 p:ryS for a111R11'1lehUn, ultlill(enancc and cluinup :cans at c•.loscd lanclfill5 as dcsig,nalcd under state IaW. I'ruceeds &001 Ihc single lax will continue to I'Lind the Closed Litildfill C'lomil) Program and ounty bluCk grant; for recycling, nlarkcl dcvOopurcol pmnrs and loays, ptalilem marerialz collection, Irnd ruled solid Wicslc ikCdVilieS. Mih Ile sot:l's waste Ivductton and rccychng program Ilas diunialicalIy improved the state's overall recycling e011CLUOIl rate from Icss flian 9 percent in 1989 to more than 45 Pcrccnt ill 1996. In addition, the. pmgrinn raiu•s source mincrial icduelion awarcncs.c cold IX.16 ipati0h, nlxnagculenl 0f problrin materio]s, and lox ;u reduction. In 199b more than 730 1'esldetlital curbside r".yclillg collection pi oVriiml (hat served route. (hall 3.5 million. More Ihan 13110 rc:ycll ug (11 op -off ccmeals kind smliuns providod additional oppuriuuitips, The ChYicc Of TAIN'll'Oolliental Ass]sclnce is wurkins. wide local and iegion(l prlgrarls to make. Sonicc rcduciiva alld waste. pnw:utiou prnCr]ccs as I'auuili91 as recycling licp,inning Ucl. 15. 1997, lull -li'Ce munbers will pwvide J.lias 10 file. inlustry an(I 001IMMICt'S about lh(• i011d W3s'IC Illy dg.e ont r ,x. Messages cover general infomintion and provide �qecifw PllOnc• muuber: f0l' 1echnical iucplirics. Froal the Twill Cities inoropolitan area, call 215 -01 from dscwllere ]n A111111:eUta, (hat 1 -88R 234 -3788. Nate: Medih pnckcts available l0 repnrturs upon re((uaat. Call (612) 296 -0141 WHAT WHY WOULD A HOW TO WHAT PRECEDENTS PUBLIC OWNER ENGAGE IS EXIST FOR WANT TO USE DESIGN QBS? Q BS? US? PROFESSIONALS Qualification -based selection (QBS) is BECAUSE ACHIEVE QUALITY AND a process for the selection of design Drofessionals by Public 0 - mers. It is a 1. a : c n oaur rcS c O. ; _ i „� o` �n p o F .o cdcto:e COST tFFECT(l�ENESS ( negotiated procurement process for s. r,re , ou ome. selection based on qualif and PUBLIC PROJECTS competence in relation to the � ork to 2 o es ov a 7 be erformed. y n 'rot ec entu a,,_�cr-c c_cnytha p scc::,c of a reoulred- 3. OG i : s ? i r' r l pal " .. .. �au,..,.. _ E rICeL 3 I T leads to reo' s• ;c . o s ru_ticr 6 ds bcsed ...a br introduction to u ❑ neii i e scope ofworl;. a. Hmerica i_ a. I t j,,L3 shcw i hat Lse v r sS for public THE PROCESS: a r - IT i � �� i mo and less costly :ran use c s_ e_tic � ,c_ ' ..see ce as pr. cr,,, 0 P os t ers m_ . ,a os,ers broad based competition:. r pion. 'l_e - S r n .�,. a S � av -S SIYLa r n nere t'e at • /- ',f{OrdS Pbe selected DrOfesslOnai an opportunity _ c d t ' ' 4 a ii o Pia ess onal s innovation QUALIFICATION _ La . n y8_ �� r - ci Pativi . l�si be us its iranirance wcs BASED SELECTION �e understand the public ewne: , s neeas and OF DESIGN obiectives as a basis for negotiating *!,e Jodi o r re e isw IC ..acouri a at m e p 000sal shge. PROFESSIONALS' proiesslonal fee. - u eme , mcsr b _ ur it , BY PUBLIC OWNERS WHY? . Is governed by ovei 100 years cf ccmmon T O LEARN MORE ABOUT HOW AND Practice, emboa ed in the Broo'K's Act, a Archiiecs . .7 )o; me u g ' _ oa, a a „ WHY THE QBS PROCESS WORKS, t - Feaeral Lcw. �syoi c id landscc ,e ArChifer sl = suit= di icu t tc mc4e of to time the sdec -io CONTACT 71 de. F. c - 7 ase cost P -9 s I a i n c as based on Saves money over bid -based methods, as y Minnesota Coalition for Qualification Based Selection, Inc. st - uctlot , cost increases. T,�e c.,> �n_ �c , . >u_.i �e�� = x�eis�o. a�,,,e� -a -d -sae A 1. Federal Law PL 92 -582 proven in actual practice by public ownei s. hm and erFor 'n. -, S;, nhar e�c h' SS�t a 2. Federal Law PL 100 464 V Pi, O G d to ; e ore a scope o- v l, wri�c; c uid be one 5 22- 596 F P 3. Common Practice in public projects ,ad to obtain bids from design professona s- �� 6 °L/ 8706 DO WE HAVE THIS QUALIFICATION -BASED HIRING PROCESS WHAT ABOUT TO USE STANDS UP TO PUBLIC SCRUTINY* PRICE � BASED `R_CCf,4M[NCED ol'TAE N}hEiiC4N 3AR ASSOCIATIC,� CIBS� DECIDE IF SELECTION 15DESI R DESIRABLE S E LECT ION IS DESIAB N O - you, the public owners, have the ESTABLISH EVALUATION CRITERIA right to choose any selection process you STEP e d sig that requests Tee proposals requires wish. Likewise, the design protessionai has the design professional to determine the freedom of choice as to perticipatior. SOLICIT STATEMENTS OF lowest fee at which the tasks for your project UAIIFICATION5 FROM can be accomplished. A fee proposal can For example: INTERESTED FIRMS P P P SITUATION NO. 1 Select the best only be as precise and accurate as the public qualified firm DEVELOP ASHORT-UST OF3TO5 owner's statement of the scope of work. For *YOU, the owner, have an existing relationship FIRMS. INVESTIGATE REFERENCES, JOBS some p it may be possible to state in with a design professional. AND OFFICE. INVITE FOR INTERVIEWS. advance a comprehensive scope of work on *You are satisfied with their performance, your needs are met, and the firm you ore working which proposals can be based, but many with has the technical qualificaPorms required public projects are complex, often more so for the new project. than they first appear. The recommended method is for you to continue the current relationship by STEP INVITE THE HIGHEST RANKED FIRM jointly developing the new project TO ASSIST IN DEFINING THE SCOPE of WORK. Go TO scope, contract Perm and fee. XT NEXT FIRM Jointly define scope ESTABLISH CONTRACT FORM. ° SHO T SITUATION NO s and contract form, r LIST. WHO DEFINES THIS SCOPE. -You do not have a reiat:Onship with a taking advantage of -AT WHAT COST? design professional. t experience of the AGREEMENT ? ?? • *You have a project which requires the attention selected firm of a competent technical professional. You, as the public owner, must define the The recommended method is for you YES scope of design services that you expect. to procure the services using the QBS This is a difficult task and is best accomplished method. ASK FOR FEE PROPOSAL. jointly with the highest rated firm CIS deter - mined with the QBS process. SITUATION NO. 3 STEP AGREEMENT ? ?? • *An existing relationship with a design profes- sional may or may not exist. *You have to (or want to) go through a YES competitive selection process. Retain the firm _ The recommended method is for you on the basis of an to use the ass method of selection. acceptable proposal.