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Home My WebLink About1997-09-10 - CC Packet - (Admin.) CENTERVILLE CITY COUNCIL AGENDA WEDNESDAY, SEPTEMBER 10, 1997 6:00 P.M. * * * * * * * * * * * * * * * * * * ** 5 :45 P.M. LITIGATION DISCUSSION * * * * * * * * * * * * * * * * * * ** I. CALL TO ORDER A. Roll Call H. CONSIDERATION FOR TAX INCREMENT FINANCING PUBLIC HEARING CONTINUATION III. CONSIDERATION OF MINUTES A. August 27, 1997 Council Meeting Minutes IV. PAYMENT OF CLAIMS A. City of Centerville August 28 - 31 B. City of Centerville September 1 - 10 C. Centennial Fire District V. SET AGENDA VI. PETITIONS AND COMPLAINTS VII. APPEARANCES VIII. UNFINISHED BUSINESS A. Adopt Proposed Levy Amount IX. NEW BUSINESS A. Set Truth and Taxation and Continuation Date B. Senior Housing Special Use Permit X. COMMITTEE REPORTS A. EDC - Downtown Revitalization Committee XI. CONSENT AGENDA A. Newsletter Entries Due by September 19, 1997 B. Anoka County Resolution #97 -121 XH. ADJOURNMENT ANNOTATIONS Unfinished Business A. Adopt proposed levy amount - By September 15, the Council needs to set an initial levy amount and certify that number to Anoka County. The proposed initial levy in the budget is $501,750. This would be a 17.5% increase in the levied amount over last year. I will have a chart that will be distributed at the Council meeting that will show the tax impacts of various levy amounts on a typical household. The levy can always be decreased before December, but not increased. I will have written comments available at the meeting in regards to the auditors suggestions for the financing of the 87 street bond, municipal building and a future public works building. New Business A. Set Truth in Taxation and Con inuation Date - In your packet is the correspondence from Anoka County in regards to dates that we could choose to hold our Truth in Taxation meeting and a possible continuation date. The dates I would recommend would be December 10 and December 17. B. Senior Housing Special Use Permit - The planning and zoning commission held a public hearing in regards to the issuance of a special use permit and received input from one property owner. Included in your packet is the application for the permit, the motion by Planning and Zoning and a letter from the Engineer in regards to the project. The fire department has reviewed the plans. I will ask the police chief to provide written comment on any possible traffic issues related to the project. I would recommend approving the special use permit for the project. As you may recall, multi - family housing is allowed in the R -2 zoning with the issuance of a special use permit. WEEK =N REV = EW Edition # 29 9 -02 -97 through 9 -5 -97 Building permits issued this period = 1 Building permits issued YTD = 117 * Theresa and I attended the bid openings for the Chauncey Barett Gardens senior housing project on Tuesday afternoon. The Anoka County HRA received five proposals. Of the five proposals, four of the contractors were chosen for interviews. During the interviews, the contractors were asked questions in regards to their housing experience, experience with public agencies, schedule for construction, methods of construction management and proposed construction costs. The four contractors that were interviewed were as follows : Frana and Sons, SB Commercial, Fulco Construction and The Builders, Inc. The contractors have been narrowed down to Frans, and Sons and Fulco Construction. If the references are positive, the contract would be awarded to Frana and Sons. * A meeting was held with three representatives from Sewall Gear. This company currently leases 50,000 sq. ft. of manufacturing space in a building in St. Paul. The company is looking to build a 100,000 sq. ft. building on ten acres of land. They are interested in Gerald Rehbein's property. They currently have 70 employees. They have been in business since 1939. The jobs are all unionized, good paying jobs. They are a gear manufacturer. The owner lives in North Oaks. They would like to move out of St. Paul. They seemed very interested. They are looking at other sites as well. I will let you know if I hear anymore from them. * I have seen the site plans for the Holiday convenience store that is interested in building diagonally from the Corner Express. I was also informed that they are laying out an "L" shaped strip mall for that same area. I was also informed that Gerald Rehbein and C.R. Hackworthy have signed an agreement to build a 37,000 sq. ft. office/warehouse speculative building on the site south of Eagle Trucking. I would not expect construction to begin until next year. I will ask Greg Hellings for a written response in regards to what legalities we would encounter for denying a special use permit for an additional convenience store. * Greg Hellings will be present 15 minutes prior to the next Council meeting to meet with the Council in executive session to discuss the pending litigation against the City. Centerville 1998 Proposed Bud get Revenue: C ity Bud get 1995 Actual 1996 Actual 19 Budget + 1997 YTD 1998 Proposed — - A ccount # _ _ 31000 Levy 328490 403187 426920 220549 501 750 33 HACA 10624 10 3147 1 520 3_7 104075 33401 LGA 20570 30076 43148 22799 51152 Subtotal 455308 536410 574143 295385 6569 33403 Pol Aid 17118 15056 17000 0 15000 32100,32200 Perm 64741 101656 151250 101572 218700 -- - - 35100 Fines 21240 201 94 25000 10963 20800 34800 Par Proceeds 543 526 1000 20 100 36130 Adm. Entp. Fund 0 0 _ 17300 0 19 030 32250 Mailbox Fees 360! 616 2 370 650 1800' 32300 Site M aint. 4430 9000 1750 11250 180 36260 Do nations 0 0 0 0 0 36270,36250 Refunds/Rei 3431 22942 6400 10 100 00 36220,36210 Mi scellaneous _ 3636 15053 4000 _ 1472 5000 Antenna Le ases 0 0 10500 1250 2 In terest Earnings 16256 9481 0 0 9500 Su btotal 115499 194524 236570 151053 323980 General Fund Re Gran Total 570807 730934 810713 4 46438 9809 1995 Actual 1996 Actual 1997 Bud 1997 YT D f998 Pro p osed Ex enses: Ci Budget Account# Department M ayor& Council 8092' 6803 9600 4950 9900 Travel& C onferences Inc. Ab ove 0 1220 1924 1220 Admin. Salaries 97954 74911 110800 50734 141347 Pe Expense _ NIA 3101 4965 2295 9831 FICA Expense NIA 4843 6870 3211 9377 Medicare Ex ens NIA 1132 1606 761 2193 Group Insurance NIA NIA 10 5512 10 Lif Insurance NIA 0 0 0 0 PI LlVVCllnsurance 15806 12365 17600 1801 18000 Su lies NIA 3381 9000 21611 10000 L al Fees 25390 18451 22500 109001 22000 Engineering 7220 1287 3000 7204 6500 Misc ellaneous 8205 NIA 12000 10547 15000 Assessor 967 8423 8632 8721 9700 Auditor 6176 _ 6017 6100 6100 6350 U tilities 10430 13755 1 4_0 . 00 1070 184 5_0 Elections 3 2518 0 0 2600 --- Capital Outlay N/A NIA 5000 0 5000 Subtotal 180243, 156987 243390 143739 297968 Public Safe Police 163285 169959 176340 102333 187350 Fire 95021 55422 54898 27449 56200 Animal Con 704 1007 1000 103 750 Subtotal 2590101 226388 232238 129885 244300 Public Work - - -- - - 1995 Actual 1996 Actual 1997 Budget 19 . 97 YTD 1 998 Pro p osed Salarie 49680 16165 83282 -- - Pera Expen 2199 2030 9443 Fica Expense 3043 2834 9007 Me dicare Expense 712 662 _ _ 2107 Group Insurance 3208 4398 13800 Life Insurance 0 0 0 Su p Fes 11000 426 5000 R & M Streets 9000 7036 15000 — -- - - -- R & M Equipment 6450 5256 10000 R & M Bu ildings — - New 1289 2500 Travel & Veh Ex Fuel 3500 2306 5000 - - - - Cl othing Allowance 900 0 900 Street Ligh 14500 6576 15500 Miscellaneou Expe nse 1000 1534 3000 C apitalOuUay 20000 0 20000 Utilities 6500 321 6500 Co & Training 800 478 900 Subtotal 131892 54203 201939 Bld .Ins ec Salaries 15080 24929 48800 24780 62000 - - - - -- Su pplies Inc. A 669 2000 488 1500 Conferences & T Inc. Above 932 1500 699 1500 Reference B ooks Inc. Above 506 200 375 3001 Travel & M ileage Exp, Inc. Above 363 1000 _ 5 1200 Tele Inc. Above 295 500 405 750 Subtotal 15080 27694 54000 27315 67250 - I Fund Accou i 1 995 Actual 1996 Actual 1997 4W dget 1997 YTD 199 Proposed Capitallmpr 36908 12625 10000 f6 10000 ---Long Term Maint 7994 10384 4000_0 6 316 40 Planning & Zoning _ 380 1059 ____ 150 _ _194 _1500 Economic Dev. Comm_ 5881 1076 1500 135 6500 Park & Recreation 20502 11280 20000 9443 20000 87 Street Bon 0 0 20000 67579 35000 Comprehensive Plan 3323 9039 0 4603 2500 Municipal Building 0 - 0 15000 69030 30000 TraihN s 0 0 0 _ 2000 21stAvenue 0 0 0 0 0 --.—Replace Snow Plow 0 0 15000 0 15000 Election Equipme 0 0 2000 0 2000 Stream Bank Stabilizatoi 0 0 0 _ 0 0 City Celebration - Lion's NIA 1851 1500 2900 5000 Subtotal 74988 160946 126500 161898 169500 General Fund Expenses Grand Total 980957 COUNTY OF ANOKA DIVISION OF PROPERTY RECORDS AND TAXATION Edward M. Treska, Division Manager GOVERNMENT CENTER. 2100 3RD AVENUE . ANOKA, MN 55303 August 15, 1997 Tom Wilharber City of Centerville AUG, 1 9195? 1694 Sorel St Hugo, MN 55038 Dear Mayor Wilharber: The Truth in Taxation law, M.S. 275.065 requires cities to hold a public budget hearing for property taxes payable in the year 1997. The dates for this hearing cannot conflict with the initial hearing set by the county, metropolitan agencies or the school districts located in your city. However, your continuation hearing may conflict with the continuation hearing of another taxing district. These hearings must be held between November 29 and December 20. The continuation hearing must be at least 5 but no more than 14 business days after your initial hearing. The following taxing districts within your city have set the following hearing dates: TAXING HEARING RECONVENING DISTRICT DATE DATE Anoka County ..............December 9 ....... December 16 Metropolitan agencies..... December 1 ....... December 8 School District #12 ....... December 2 ....... December 11 With this information you can now set the initial date for your public hearing and a date for recommencing the meeting, if necessary. In addition, the time and location of the initial meeting, the phone number an interested taxpayer may call and your payable 1998 certified proposed property tax levy is due on or before September 15, 1997. I have enclosed a certification farm for your convenience. If you have any questions concerning the Truth in Taxation process, please contact me at 323 -5438. Sincerely, Dick Sivanich Manager, Property Tax Support Services c Manager /Administrator Affirmative Action / Equal Opportunity Employer CITY OF CENTERVILLE COUNTY OF ANOKA STATE OF N�TNESOTA SPECIAL CISE PF.RAVT REOUE.ST FEE ^lot Applicable PAID: N AvfE: Ands3 County Housing and Redevelopme Autho rity I ONIPANy r;o Dunbar Developne;:t Corporaticn ADDRESS. 5000 rleT.wocd Avenue, vinneapnlis, h(n. 55422 Phone 377 - 7090 PiNg R- 23- 31 -22 °24 - 0007 7024 Centerville Road SPECIAL USE PERMT REQUEST To allot: for the development o a sixteen unit, senior housing, nul =id familc d1welling ,,chin a R -2, single family residential district by approving a special use permit. -- _ - - - -- PLANNING AND 'LONINGACTION Motion b Ms. Brous sard Vickers to grant the Special Use Permit for Chauncey Barett Gardens" Senior Housing Project, which is consistent with 64.02 Special Use Permit standards, een-�i: rrg eat -upon - tire- i_nve - s - rz gativrr o�tra - f fi c`c o n g e s �i o n . CITY COUNCIL ACTION:_ _— OWNER OF PROPERTY Danbe:r Development Corporation ADDRESS 5,,000 Glenwood .M1ve'iue 'h!w e7pol is, �In. 55422 08/28/97 13:18 FAX 1 612 377 7059 DLNBAR DEVLPMNT 0002_ Dunbar Development Corporation &August 19, 1997 Mr. James March City of Centerville City Ifall 1880 Main Street Centerville, Mn. 55038 -9794 Re: Chauncey Barett Gardens Senior Housing Centerville, Mn. Dear Jim: On behalf of the Anoka County Housing and Redevelopment Authority, enclosed please find the Planning Commission and City Council application for the proposed development of the sixteen units of senior housing in Centerville, Minnesota. The enclosed application is a request for approval of a special use permit and site plan approval, The enclosed application materials include: I) Site Plan, 2) Grading Plan ( not enclosed, completion and submittal pending information to be provided from the City of Centerville Public Works department), 3) Landscape PIan It is our understanding that the selected general contractor will be required to submit to the City of C:nterville for their - ,eviev, a sprirL:lcr and rnechanical plan prior to receiving a building permit. Miller Hanson Westerbeck Berger Architects will be providing the City of Centerville the building specircations prior to building permit application. Jim, please review the enclosed and contact es with any questions regarding the enclosed app ' ation. Thank you. in rely, ank Dunbar President Enclosure cc: Mr. Tim Yamos, Anoka County Housing and Redevelopment Authority • 08/28/97 13:11 FAX 1. 6J2 377 7089 DUNBAR DGFLPAINT X003 Centerville Senior Housing Development Anoka County Housing and Redevelopment Authority 16 Units Centerville, Mn. "CHAUNCEY BARET GARDENS" The development will be ';ocat <d on an approximately 4.55 acre site southeast of the intersection on County Highway #21 z.nd heritage Strcei in the City of Centerville, Minnesota. The development will be located on property that the Anoka County HRA/City of Centerville currently has under a contract to purchase. The development will be a onc story, wood frame building built slab on grade. the exterior of the building will be primarily vinyl siding and gray include some brick accent. The single story building will have a pitched roof with asphalt shingles. The development vi :11 contain sixteen livink units including two, one bedroom, six, one bedroom plus den, and eight, t,ao bedroom units. 'Flip development will include sixteen enclosed garage parking stalls and ceumlon areas including a multi- purpose room with residential kitchen. Individual storage lockers will be provided for each apartment unit. The building will have a fire protection system. The sixteen touts of the development will range from one bedroomlone bath units (approximately 970 square fectl, one bedroom plus den!one bath units (approximately 970 square feet) and two bedroom /two bath units (approximately 1,005 square feet). Each apartment will have an appliance, packa--e that includes a frost -free refrigerator, dishwasher, self - cleaning oven, micro and fiull -size washer and dryer. All floors will be carpeted, except for the kitchen, bathroom and laundry moans, .which will be sheet vinyl firished. Mini- blinds will be provided at all windows and vertical hliucis will be provided at sliding glass doors. All apartments will have a patio. Individual heating and cooling systems will be provided for each unit of the development. Heat will be gas fired, forced air. Initial rents for the development are anticipated to be approximately 5525.00 per month for one bedroom units, approximately $575.00 per month for one bedroom plus den units, and $625.00 per month for two bedroom units. Heat, water, sewer, trash removal and maintenance will be included in 'lie rent. Garage rent is an additional $35.00 per month per space The development is planned to begin conQruction in October 1997 and completion is planned for April 199S. COUNTY OF ANOKA Office of County Administration GOVERNMENT CENTER 2100 3rd Avenue - Anoka, Minnesota 55303 -2489 (612) 323 -5680 August 14, 1997 TIM YANTOS Deputy County Administrator Direct #323 -5692 The Honorable Tom Wilharber Mayor, City of Centerville 6849 Centerville Road Centerville, MN 55038 Dear Tom: Please be advised that the Anoka County Board of Commissioners, at the most recent meeting of Tuesday, August 12, 1997, adopted the attached Resolution #97 -121 Relating to the Issuance of A Permit for Archery Deer Hunting in Designated Areas of the Rice Creek Chain of Lakes Regional Park Reserve. Should you have any questions regarding this matter, please contact John VonDeLinde, Director, Parks and Recreation, at 767-2860 - Sincerely, Tim Yantos Deputy County Administrator TY:pdi` Enclosure cc: Jim March, Administrator John VonDeLinde FAX: 323 -5682 Affirmative Action/ Equal Opportunity Employer TDI)f TY: 323 -5289 BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota DATE: August 12, 1997 RESOLUTION #97 -121 OFFERED BY COMMISSIONER: McCauley RESOLUTION RELATING TO THE ISSUANCE OF A PERMIT FOR ARCHERY DEER HUNTING IN DESIGNATED AREAS OF THE RICE CREEK CHAIN OF LAKES REGIONAL PARK RESERVE WHEREAS, the Anoka County Board of Commissioners has been informed by the Parks and Recreation Department that the latest State Department of Natural Resources (DNR) estimate that the deer population in the Rice Creek Chain of Lakes Regional Park Reserve is in excess of a healthy deer herd; and, WHEREAS, the DNR has estimated the deer population to be in excess of 30 deer per square mile in areas of Rice Creek Chain of Lakes Regional Park Reserve; and, WHEREAS, an excess deer population creates a danger to users of roads and highways surrounding and within the park; and, WHEREAS, an excess deer herd is destructive to surrounding crop land and park vegetation; and, WHEREAS, the management goal of the Parks and Recreation Department is to sustain a deer population density of 15 to 20 deer per square mile at the Rice Creek Chain of Lakes Regional Park Reserve: NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of Commissioners hereby authorizes the director of the Parks and Recreation Department to issue permits for archery deer hunting by state - licensed hunters possessing a valid 1997 Anoka County Archery Deer Hunting Permit ($7.00 fee) in the two areas described as: Area 1 All that part of Rice Creek Chain of Lakes Regional Park Reserve that lies south of that part of Rice Creek that flows between Peltier Lake, George Watch Lake and Marshan Lake excluding the Chomonix Golf Course and all park land west of the Golf Course caretaker's residence. All located in Sections 15, 15, 21, and 22 in Township 31 Range 22 West, Anoka County Minnesota (see attached Exhibit A). Area 2 All that part of Rice Creek Chain of Lakes Regional Park Reserve that lies east of County Road 14, south of Hardwood Creek, west of channel between Peltier Lake and Hardwood Creek, and north of the channel between Peltier Lake and George Watch Lake excluding Peltier Island and the land east of channel between Peltier Lake and Hardwood Creek, all located in sections 10, 11, and 15 of Township 31 (see attached Exhibit A). This permit is effective from October 18, 1997, to and including November 23, 1997. Eal IT FURTHER RESOLVED that the Anoka County Board of Commissioners does hereby request that the Department of Parks and Recreation conduct an analysis of the effect of the permit upon the deer population and that the analysis be conducted after the permit sunset date on November 23, 1997, and before the next following deer hunting season for consideration by the county board. BE IT FINALLY RESOLVED that the Cities of Blaine, Lino Lakes, Circle Pines and Centerville be notified of the passage of this resolution and be provided a copy of it. r RESOLUTION #97 -121 Page 2 STATE OF MINNESOTA) SS YES NO COUNTY OFANOKA ) I, John "Jay" McLinden, County Administrator, Anoka County, Minnesota, hereby DISTRICT #1 - BERG X certify that I have compared the foregoing copy of the resolution of the County Board of said County with the original record thereof on file in the DISTRICT #2 - LANG X Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of said Board at a meeting duly held on August 12, 1997, DISTRICT #3 - LANGFELD X and that the same is a true and correct copy of said original record and of the whole thereof, and that said resolution was duly passed by said Board at DISTRICT #4 - KORDIAK X said meeting. Witness my hand and seal this 12th day of DISTRICT #5 - MCCAULEY X August 1997: DISTRICT #6 - MCCARRON X C JOHN "JAY" McLINDEN DISTRICT #7 - ERHART X COUNTY ADMINISTRATOR RICE CREEK CHAIN OF LAKES o � REGIONAL PARK RESERVE DESIGNATEOACCESS COUNTY 14 (MAIN STREET) 111TN Oi m g 0 A DC THIS AREA OPEN N TO ARCHERY HUNTING 1 -35W '- OCTOBER 18th - NOVEMBER 23rd � I V 1 J 11 1 o va 112 314 1 - pESIGNATEO ACCESS POINT SOUTH 1 -35W M Ul H .n,• H HIGHWAY m m r m x_ Z O LAKE m z DRIVE THIS AREA OPEN Z TOARCHERY HUNTING 11T I OCTOBER 18th - NOVEMBER 23rd m Y COUNTY 10 m O BIRCH STREET - O PARK LAND d N IN AREA OPEN TOARCHERY HUNTING _ EI PRIVATE LAND i CHOMONIX GOLF COURSE ■ PARK TRAIL v 1 O ® LAKE OR CREEK 7 1 GOUNTYJ MEMORANDUM TO: Honorable Mayor Tom Wilharber and City Council FROM: Ry -Chei Gaustad, City Clerk RE: Clearwater Meadows Foot Bridge INTRODUCTION: As you may recall, during the August 27, Council meeting Ms. Amy Mample addressed the Council and questioned the construction of a proposed foot bridge in Clearwater Meadows development. The Mample family plan to build a home at 7043 Brian Court and requested the construction of the foot bridge be complete prior to beginning their home construction. Ms. Mample said Mr. Rockne Goertz earlier stated the City received funds to construct a foot bridge over County Road Ditch 47, and that the construction of the bridge rests with the City. The Council requested Staff investigate the claims. INTERIM: The following major points emerged from my analysis of the corresponding minutes. The Planning and Zoning Commission discussed a foot bridge and referred the idea to the Park and Recreation Committee for consideration. After deliberation, the Park and Recreation Committee declined to endorse the foot bridge and elected to apply the funds to the creation of Laurie LaMotte Memorial Park. The foot bridge concept lacked substantial support. Thus, the Park and Recreation Committee did not forward a foot bridge concept to the Council. Reflecting the consensus of the Park and Recreation Committee, park fees were accepted in lieu of parks dedicated land or construction of a park. However, in addition to the fees, a trail casement was secured for future trailway /sidewalk consideration. CONCLUSION: On Thursday, August 28, I reiterated the above - mentioned findings to Ms. Mample and Ms. Trudi Breuninger of K -G Development. K -G Development fails to recognize that any park funds submitted to the city are not exclusive to a "foot bridge." In view of the presented concern, I referred Ms. Mample to Ms. Breuninger at K -G Development for clarification on the developers' position. I also suggested Ms. Mample contact me if additional concerns or questions arise. CLEARWATER MEADOWS PLANNING & ZONING -- JANUARY 9, 1996 Rockey Goertz, Klosner -Goertz Homes, Inc., appeared before the planning and zoning commission with a concept plan for Clearwater Meadows. A single family housing development with 32 homes. The discussed the wetland mitigation area being used as a sedimentation pond. Mr. Goertz would like to berm the area butting the commercial zone. This would be landscaped and used as a buffer zone between the two, this would also be a noise barrier. Mr. Goertz has started the process with Rice Creek Watershed District and has spoke with Kate Drury. The area zoned R -3 is already within the MUSA boundary and was stated that was an area that may have been missed when completing the zoning map. The outlots B & C would be deeded over to the property owner that is currently using the space. This area was no use to Mr. Goertz and as he says, it makes the plat cleaner. Mr. Goertz described his idea for a trail easement. Because there was not land set aside for a park, he offered his suggestion for a foot bridge between lots 12 & 13 and lots 23 & 24. Councilmember Buckbee stated she would be in favor of abridge -it adds charm and character. Mr. Goertz stated they have looked into many different styles and the cost would be approximately $20,000. The Planning and Zoning Commission said that the park dedication and trail system would have to be determined by the Park & Recreation Committee. The lots that have the mitigation area in their backyard would have a wetland easement. Meaning it would be the responsibility of the property owner to maintain the area but that nothing could be built on that area. This would be made know to each buyer and also written in the title work. Mr. Goertz stated his motivation for developing in Centerville is because Lino Lakes is becoming to expensive. Mr. Goertz currently has project in Pheasant Hills, Birchwood Acres and in Blaine (between 85 & 95 on the west side of the freeway), to name a few. Mr. Goertz stated the lots would sell for 29,000 - 30,000 and homes would vary from $115,000 to $150,000. Discussion of Brian Drive - at the end of the road would need to °T" off or have a temporary cul -de -sac. Discussion of utilities: There is water available on Main Street and also behind City Hall. They would be able to loop the water system through the cul -de -sacs between the same lots mentioned above for the trail easement. CLRMM.WPS 1 CLEARWATER MEADOWS A. LaMotte stated that he doesn't see any reason why it can't be rezoned and stated that the concept was good. K. Welk stated that this plan blends better with the pre - existing homes than the previous concept plans brought before them. MOTION by Tourville, second by LaMotte to approve the concept plan for Clearwater Meadows project. Motion carried unanimously. P &Z scheduled the re- zoning hearing and preliminary plat hearing for February 6, 1996. It was suggested that P &R be called for a special meeting to discuss the park dedication. CITY COUNCIL — JANUARY 10, 1996 Nyberg stated that this project will be going before P &Z to be rezoned. John Stewart added that water service is available on the west side and a provision may need to be made to provide water to the east side. Nyberg stated the developer is working with Rice Creek on the mitigation ponding and that the excavation work would be done prior to utilities going in. It is against the flood plain regulations to bring in a lot of fill. Nyberg stated that FEMA has requested additional information and he will be sending it in within 2 weeks. FEMA would provide the city with new flood maps with correct elevations. Buckbee stated that the developer is proposing the homes be sold at $150,000 and lots would be approximately $30,000. Councihnember Brenner questioned whether this is within the Comp Plan. Brenner added that the city does not want to lose commercial property. Wilharber suggested the council wait until the proposal is before them to discuss further. PARK AND RECREATION — JANUARY 17, 1996 Rockey Goertz, Klosner -Goertz Homes, Inc., presented the Clearwater Meadows concept plan and rezoning map. He suggested an easement between lots 13 & 12, 23 & 24, with a bridge costing approximately $20,000. Zoff - Pelton suggested another easement between lots 3 & 4 to provide access to the future park south of the city hall site identified in the park comp plan. P &R considered the merits of installing trails and bridges at the lots listed above. In the end, we decided the $20- 25,000 it would cost to install pavement and a bridge will be better spent at this time at the Laurie LaMotte Park extension. We will take easements, which Mr. Goertz is very agreeable to, for future development. CLRMM. WPS 2 ULhAKW A 1 hK MhAD V W MOTION by Zoff- Pelton, second by Bisek to take $750 per lot at 31 lots for park land dedication. Motion carried unanimously. MOTION by Zoff - Pelton, second by Bisek to waive the $150 per lot for trail dedication, to enforce the sidewalk ordinance requiring sidewalks on Brian Drive, and to include recorded trail easements (20 feet wide) between lots 3 & 4, 13 & 12, and 23 & 24 for future development. Motion carried unanimously. P &R would Eke the City Council to have the engineer design utilities so they allow for future trail development. In addition, per the MSA letter of January 5, 1996, per paragraph 6, this conservation land is not park land and will be privately owned. Maintenance would be as with other ponds and ditches. CITY COUNCIL — JANUARY 24,1996 As per Dave Nyberg's letter dated January 23, 1996 he recommends at this time to order preparation of a feasibility study on the proposed improvements. It also states that the feasibility study will include such issues as permits, floodplain regulations, potential utility alignments, and proposed street cross - sections. If the Council so desires, the feasibility study will also include a review of possible water hook -ups for the residents on the east side of Brian Drive. MOTION by Buckbee, second by Helmbrecht of the acknowledgment of receipt of the petition for local improvement for project referred to as Clearwater Meadows. Motion carried unanimously. Buckbee stated that the Resolution should state adequacy of petition. MOTION by Buckbee, second by Helmbrecht to approve resolution 96 -07 a resolution declaring adequacy of the petition and ordering preparation of a study for improvement. Motion carried unanimously. PLANNING & ZONING — FEBRUARY 6, 1996 PUBLIC HEARING - CLEARWATER MEADOWS REZONING Rockey Goertz explained that the area of the project that needs to be rezoned consists of the area south of Brian Drive, which is in the MUSA, currently zoned R -3 and on the east side of the project approximately an 85 foot strip of commercial property to residential. Kathy and Mike Johnson, 7046 Brian Drive expressed some concerns regarding lot 21, of block 2, because the front of their house would face the side of the new house. The commission and Mr. Goertz went over the MSA letter dated February 6, 1996 regarding the preliminary plat and grading plan review. CLRMM.WPS 3 CITY OF CENTERVILLE PARK AND RECREATION COMMITTEE SEPTEMBER 3, 1997 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly schedule meeting on September 3, 1997 at City Hall. Chairperson Richard Thompson called the meeting to order at 6:55 p.m. PRESENT: Chairperson Richard Thompson Dale Larson Steve Brown ABSENT: Alternate Chairperson Michael Navin Kevin Fogarty CONSENT ITEMS Minutes of July 1, 1997 Approval of July 1, 1997, minutes postponed until all committee members are present. PETITIONS AND COMPLAINTS UNFINISHED BUSINESS Review Soccer and Softball Field Dimensions Prior to approval of the field dimensions Park and Rec. request Staff provide wetland relocation options. Mr. Thompson commented he will request wetland options from Administrator March. Management of Ice Rinks Report of Board Restoration & Report of Sidewalk Heaving The Park and Recreation Committee request Building Inspection/Public Works Director Palzer submit recommendations to correct the ice rink boards and sidewalk. Lc0lfotte Park Hockey Rink Location No relocation of the hockey rink is planned in the foreseeable future. NEW BUSINESS Budget for 1998 The Park and Recreation Committee suggested a budget proposal be submitted by Administrator March. DISCUSSION ITEMS October Agenda Items * Approval of July Minutes * Review Mr. Palzer's recommendations for repair of rink boards and sidewalk * Management of the Ice Rink including scheduling and employment * Review Fund Raiser * LaMotte Park Review revenue sources Review Park and Recreation Budget Information Review Government Park Grant Money * Request Mr. March submits an Eagle Pass Park update * Lakeland Hills Park Plans, Dedication, or Cash Value ADJOURNMENT MOTION by Mr. Thompson to adjourn the September 3, 1997 Park and Recreation Committee Meeting. Motion seconded by Mr. Larson. Motion carried unanimously. Meeting adjourned at 8:01 p.m. Respectfully Submitted, Mr, Steve Brown SB:rdg CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION TUESDAY, AUGUST 5, 1997 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held their regular meeting and a public hearing on August 5, 1997 at 1880 Main Street, City Hall. PRESENT: Kathy Welk Tina Vermeulen Linda Broussard- Vickers ABSENT: AI LaMotte STAFFICONSULTANTS: City Administrator Jim March City Clerk Ry -Chel Gaustad Liaison Mary Jo Helmbrcht OPENING CONSIDERATION TO GRANT VARIANCE PUBLIC HEARING CALLED TO ORDER AT 7:00 p.m. Alternate Chairperson Kathy Welk opened the public hearing to discuss a variance request for a 5' encroachment on the drainage and utility easement located at Industrial Park, Lot 2, Block 2. Mr. Rich Tuomi (Odyssey Lures) requested variance approval, because under the current easement restrictions the parking regulations for the proposed building will not be met. Mr. March reported Kate Drewry (Rice Creek Watershed District) commented it is a common procedure among communities to grant a variance to encroach upon an easement. However, Ms. Drewry noted the direction of the drainage should not flow into the parking lot. Ms. Brossard - Vickers questioned the direction of flow from the drainage. Mr. Tuomi replied the drainage will flow southwest of the property. Ms. Welk asked if there were further comments from the audience. There were no further comments. Ms. Welk also asked Staff if the City received written comments on the variance. Ms. Gaustad reported the City has not received any written comments on the proposed variance. MOTION by Ms. Brossard- Vickers to close the August 5, 1997 public hearing at 7:08 p.m. Motion seconded by Ms. Vermeulen. Motion carried unanimously. CONSENT ITEMS Resolution 97 -01 Resolution - Tax Increment Financing (TIQ Plan. Mr. March briefed the Commission on Tax Increment Districts I -4 and the current and proposed TIF plans. Currently, Mr. March explained the City adopts a TIF district at which time the tax increment begins, regardless of its development status. Also, he added the tax increment benefit expires nine years after the City adopts the TIF district. Mr. March added the proposed plan will allow TIF to be applied at the time a business is developed, ensuring the entire nine -year increment benefit. Mr. March recommended approving resolution 97 -01. MOTION by Ms. Brossard - Vickers to approve Resolution 97 -01. Motion seconded by Ms. Vermeulen. Motion carried unanimously. Action on Variance Request MOTION by Ms. Brossard- Vickers to recommend to the City Council approval of the variance request as submitted. Motion seconded by Ms. Vermeulen. Motion carried unanimously. Gerald Rehbein - Concert Plan Review Mr. Gerald Rehbein (R &R Leasing) briefed the Commission on a proposed commercial concept plan. The commercial property is located north of Main Street (CSAH 21) and south of the Willow Glen Development. Mr. Rehbein indicated several businesses expressed interested in the property and requested a sketch/ preliminary plat public hearing in September. Ms. Welk requested Staff to check on the legalities and proceed as required. MOTION by Ms_ Vermeulen to have Staff check with the City Attorney in regards to the public hearing requirements. Follow as needed for a public hearing in September on the proposed Main Street commercial plat. Minutes of July 1, 1997 Ms. Welk tabled the July 1, 1997 minutes. ACTION ITEMS Dan Tourville's Resonation MOTION by Ms. Brossard- Vickers to reluctantly accepted Dan Tourville's verbal resignation. Motion seconded by Ms. Vermeulen. Motion carried unanimously. Elect Chairperson - by ballot MOTION by Ms. Brossard- Vickers to advertise the Planning and Zoning Commission vacancy in the paper. Motion seconded by Ms. Vermeulen. Motion carried unanimously. MOTION by Ms. Brossard - Vickers to appoint Ms. Kathy Welk as temporary Chairperson. Motion seconded by Ms. Vermeulen. Motion carried unanimously. Ms. Kathy Welk stated she will temporarily fill the Chairperson position until the position is filled or until January, 1998. 2 Pawn Shoji Ordinance MOTION by Ms. Brossard- Vickers to recommend the Pawn Shop Ordinance with additions to the City Council contingent upon Police Chief VanBurkleo's approval. Ms. Broussard- Vickers asked that Staff draft a resolution indicating the associated fees. Motion seconded by Ms. Vermeulen. Motion carried unanimously. APPEARANCES Lynette Christen - Restaurant Concept Plan Ms. Lynette Christen briefed the Commission on a proposed restaurant concept plan. Ms. Christen planned to build on a commercial lot north of Main Street (CSAH 14). Ms. Christen commented the plan and lot has been designed to accommodate future expansion. In addition, she distributed a preconstruction /construction time chart with an anticipated opening date of February 17, 1998. Ms. Christen requested recommendations or comments from the Planning and Zoning Commission. Ms. Welk replied that comments will be delayed since the Commission did not have an opportunity to observe the concept plan. Mr. March mentioned Staff is working with Ms. Christen on several aspects of the preconstruction phase. Ms. Gaustad suggested once the City receives the grading and building plans, a preconstruction meeting should be set. Ms. Christen stated she will submit these plans as soon as they are completed. DISCUSSION ITEMS Proposed Budget for 1998 MOTION by Ms. Vermeulen to request $1,500 for the 1998 Budget, share the cost to codify the City Ordinance, contingent upon the City Council matching funds. Motion seconded by Ms. Brossard - Vickers. Motion carried unanimously. Tobacco Ordinance The Commission requested Staff research Tobacco Ordinance goals from surrounding communities and report findings. September Agenda North Main Street (CSAH 14) Commercial Public Hearing Tobacco Ordinance and Information 1998 Budget Sewer Ordinance ADJOURNMENT MOTION by Ms. Brossard - Vickers to adjourn the August 5, 1997 Planning and Zoning Meeting. Motion seconded by Ms. Vermeulen. Motion carried unanimously. 3 w Meeting adjourned at 9:05 p.m. Respectfully Submitted, Ry -Chel Gaustad, CMC City Clerk 4 CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION SEPTEMBER 2, 1997 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held their regular meeting and a public hearing on September 2, 1997, at City Hall. Meeting was called to order by Chairperson Kathy Welk at 7:05 p.m. PRESENT: Chairperson Kathy Welk Tina Vermeulen Linda Broussard- Vickers ABSENT: AI LaMotte STAFF /CONSULTANTS: City Administrator Jim March City Clerk Ry -Chel Gaustad Councilmember Theresa Brenner OPENING PUBLIC HEARING (S) CONSIDERATION TO GRANT SPECIAL USE PERMIT FOR SENIOR FACILITY Mr. Tom Dillion (Project Coordinator for Dunbar Development Corporation) gave a brief overview of the proposed Senior Housing Facility. Mr. Dillion explained the facility will house 16 units consisting of one, two and one bedroom plus den apartments. The covered parking containing 16 stalls will be available for the cost of $35.00 per month. Outside parking embodying of 16 stalls is proposed for residents and visitors. Furthermore, the facility includes keyed security access, natural gas heating, air conditioning, ground maintenance, and garbage collection. Mr. Dillion explained each unit will be equipped with patio access, major appliances and sprinklers for fire protection. Mr. March explained the reason why the city pursued senior housing was because of the senior resident's desire and demand. Ms. Bekah Padilla (Project Architect for Miller, Hanson, Westerbeck & Berger) explained the senior housing facility is designed for active seniors. Ms. Padilla described the land layout which provided space for a future facility. Ms. Welk asked if a lot split between the Barret house and the facility will be required. Mr. March replied the Barret house may be raised but a lot split will not be required. Ms. Welk questioned the likelihood of another similar housing facility. Mr. March explained the city plans to see this facility to completion before addressing another. Ms. Padilla replied an area has been dedicated for the possibility of a future facility. 1 - Ms. Vermeulen questioned if the facility will be staffed 24 hours. Ms. Gaustad replied the facility will not be staffed 24 hours, however, a 1 -800 "help" number will be available to residents. Ms. Gaustad questioned potential traffic congestion. Mr. Dillion was not sure of the traffic impact. Ms. Broussard - Vickers asked if another access was viable through the Eagle Pass Development. Mr. March responded no other access is available with the way Eagle Pass development was designed. Mr. Steve and Ms. Sara Lieffring (1724 Heritage) addressed the direction of the drainage. Ms. Lieffring commented the land north is built up and water drains into the back yards causing ponding. Ms. Padilla explained drainage is directed to pool behind the existing Barett house. Ms. Lieffring questioned exposure of the garbage container. Mr. Dillion stated the garbage is self contained. Ms. Welk asked if there is sufficient parking. Mr. Dillion stated most senior parking is based on a 1/2:1 ratio. Mr. March suggested for infrequent events, overflow parking can be directed to the public works parking lot. MOTION by Ms. Vermeulen to close the public hearing. Motion seconded by Ms. Broussard - Vickers. Motion carried unanimously. CONSIDERATION TO APPROVE NORTH MAIN STREET COMMERCIAL PRELIMINARY PLAT TABLED CONSENT ITEMS Minutes of July 1 1997 MOTION by Ms. Broussard - Vickers to table July 1, 1997 meeting minutes. Motion seconded by Ms. Vermeulen. Motion carried unanimously. Minutes of August 5 1997 MOTION by Ms. Broussard - Vickers to approve the August 5, 1997 meeting minutes. Motion seconded by Ms. Vermeulen. Motion carried unanimously. ACTION ITEMS Action on Senior Housing Special Use Permit Mr. March explained the Special Use Permit Standards: All activities upon such property shall comply with Ordinance 4 of the City of Centerville and any other building and zoning codes and ordinances; the building will be harmonious and appropriate in the area; will not be hazardous or disturbing to neighboring uses, will not result in traffic congestion nor create excessive additional public expense. MOTION by Ms. Broussard - Vickers to grant the Special Use Permit for "Chauncey Barett Garden" Senior Housing Project, which is consistent with the 64.02 Special Use Permit standards, contingent traffic congestion be investigated. Motion seconded by Ms. Vermeulen. Motion 2 carried unanimously, Action on Commercial Preliminary Plat TABLED Consideration of New Planning Commission Member MOTION by Ms. Broussard- Vickers to direct Staff to report to Ms. Ayde that the Planning and Zoning Commission has received her resume and are in the application acceptance process and when completed, Planning and Zoning will report back. Motion seconded by Ms. Vermeulen. Motion carried unanimously. APPEARANCES DISCUSSION ITEMS Tobacco Ordinance Findine Ms. Gaustad reported the City of Circle Pines has drafted a copy of a Tobacco Ordinance and has scheduled a reading in September. Upon the tobacco ordinance completion the City Administrator Jim Keinath will forward Centerville a copy. Furthermore, the City of Lino Lakes plans to examine their current tobacco ordinance after fall elections. Ms. Gaustad suggested achieving continuity among the communities whom are served by the same police department. Therefore Ms. Gaustad recommended tabling the issue until more information becomes available. Sanitary Sewer Ordinance Ms. Gaustad reported pertinent information has not been received to update the Residential Equivalent Unit figures listed in the sanitary sewer ordinance. Continuing, perhaps the City Engineer or Building Official/Public Works Director may have additional information. October Agenda *Willow Glen Business Park Ms. Gaustad reported the results of the August Commission action. The budget and codification was addressed and will be considered at the budget meeting Thursday, September 4, 1997. Seconded Rich Toumi's varience request was granted. The pawn shop ordinance was passed with the Planning and Zoning recommendations which were outlined by resolution. The TIF ADJOURNMENT MOTION by Ms. Vermeulen to adjourn the September 2, 1997, planning and zoning meeting. Motion seconded by Ms Broussard- Vickers. Motion carried unanimously. Meeting adjourned at 9:30 p.m. 3