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Home My WebLink About2006-02-08 CC Packet 'L'w6ri.,ficd I,~~;c CITY COUNCIL MEETING W ednesday,February 8, 2006 6:30 P.M. Red = Set Agenda tervi{{e COUNCIL MEETING I. CALL TO ORDER 1. Roll Call ll. APPROVAL OF AGENDA m. APPROVAL OF COUNCIL MINUTES 1. January 25, 2006 City Council Meeting Minutes (Page 1-5) IV. CONSENT AGENDA 1. City of Centerville January 29, 2006 through February 8, 2006 Claims (Page 6 - Replace with 6a) 2. Centennial Fire District Claims through February 2,2006 (Page 7) V. A W ARDSIPRESENTA TIONS/APPEARANCES 1. Centennial Youth Hockey Association - Request for Funding for Schwan's Super Rink Expansion - $16,000 - Ms. Lisa Hockert (President Youth Hockey) & Mr. Paul Erickson, (National Sports Center) (Page 8-23) & Res. #06-015 (Page 23a-23b) VI. PUBLIC HEARINGS vn. NEW BUSINESS 1. Res. #06-009 - Acknowledging Donation from Dead Broke Saddle Club - $9,500 (Page 24-27) 2. Res. #06-010 - Acknowledging Donation from Center Frame & Wheel Alignment, Inc. - $50 (Page 28-29) 3. Res. #06-012 - Acknowledging Donation from Paul H. StefTellnsurance Agency, Inc. (Page 29a-29b) 4. Res. #06-013 - Acknowledging Donation from Gina Paar, Parr Design (Page 29c-2ge) 5. Res. #06-011 - Transfer Funds from Parks & Recreation to the General Fund for 2004/2005 Improvements (Page 30-34) 6. Pheasant Marsh 3nl Addition - Developers Agreement (Page 35) 7. Purchase of (2) Automated External Defibrillator (AED's) from Centennial Fire District (Administrative Offices & Public Works) Not to Exceed $3,500 (page 36-37a) 8. Designate Agent of Record - City Insurance (Page 38-56) & Res. #06-012 (Page 56a-56b) 9.. Successful Performance Review - Building Inspector, Joel McPherson, Completion of Year 5, Advancement to Grade 5 Step 10 vm. OLD BUSINESS 1. 21st AvenuelBackage Road - Feasibility Study on Improvement 2. Legal/Prosecution Services 3. St. Paul Regional Water Purchase IX. ANNOUNCEMENTSfUPDA TES 1. City Administrator, Mr. Dallas Larson 2. CSAH 14 Improvement 3. Eagle Brook Church Traffic (Capra) x. ADJOURNMENT 'Eslafli.4icd' IS". CITY COUNCIL MEETING Wednesday, February 8, 2006 6:30 P.M. tervi[[e COUNCIL MEETING I. CALL TO ORDER 1. Roll Call ll. APPROVAL OF AGENDA ill. APPROVAL OF COUNCIL MINUTES 1. January 25, 2006 City Council Meeting Minutes (Page 1-5) IV. CONSENT AGENDA 1. City of Centerville January 29, 2006 through February 8, 2006 Claims (Page 6) 2. Centennial Fire District Claims through, 2006 (page 7) V. AWARDSIPRESENTATIONS/APPEARANCES 1. Centennial Youth Hockey Association - Request for Funding for Schwan's Super Rink Expansion - $16,000 - Ms. Lisa Hockert (President Youth Hockey) & Mr. Paul Erickson, (National Sports Center) (Page 8-23) VI. PUBLIC HEARINGS Vll. NEW BUSINESS 1. Res. #06-009 - Acknowledging Donation from Dead Broke Saddle Club- $9,500 (Page 24-27) 2. Res. #06-010 - Acknowledging Donation from Center Frame & Wheel Alignment, Inc. - $50 (Page 28-29) 3. Res. #06-011 - Transfer Funds from Parks & Recreation to the General Fund for 2004/2005 Improvements (Page 30-34) 4. Pheasant Marsh 3n1 Addition - Developers Agreement (Page 35) 5. Purchase of (2) Automated External Defibrillator (AED's) from Centennial Fire District (Administrative Offices & Public Works) Not to Exceed $3,500 (page 36-37a) 6. Designate Agent of Record - City Insurance (page 38-56) 7. Successful Performance Review - Building Inspector, Joel McPherson, Completion of Year 5, Advancement to Grade 5 Step 10 VIll. OLD BUSINESS 1. 21st AvenuelBackage Road - Feasibility Study on Improvement 2. Le~al/Prosecution Services 3. St. Paul Regional Water Purchase IX. ANNOUNCEMENTSIUPDA TES 1. City Administrator, Mr. Dallas Larson 2. CSAH 14 Improvement 3. Eagle Brook Church Traffic (Capra) x. ADJOURNMENT CITY OF CENTERVILLE CITY COUNCIL MEETING JANUARY 25, 2006 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on January 25,2006, at City Hall, 1880 Main Street. ABSENT: None. PRESENT: Mayor Mary Capra Council Member Lee Council Member Lakso Council Member Paar Council Member Terway STAFF: City Attorney Mr. Hoeft City Engineer Mr. Peterson City Administrator Mr. Larson I. CALL TO ORDER Mayor Capra called the January 25,2006, City Council meeting to order at 6:30 p.m. ll. SET AGENDA City Administrator Larson requested that grant programs be added under New Business. Motion bv Council Member Paar. seconded bv Council Member Lee to approve the A2enda as amended. All in favor. Motion carried unanimouslv. ID. APPROVAL OF COUNCIL MINUTES 1. January 1 L 2006 City Council Meeting Minutes Motion bv Council Member Terwav. seconded bv Council Member Paar to approve the January 11. 2006 City Council Meetin2 Minutes as presented. All in favor. Motion carried unanimouslv. IV. CONSENT AGENDA 1. City ofCenterville January 12,2006 through January 28,2006 Claims 2. Centennial Fire District Claims through January 3,2006 3. Centennial Fire District Quarterly Claims Page 1 of5 / 4. Centennial Police Department Claims through December 31, 2005 & January 12, 2006 5. Braun Intertec - $471.75 (Backage Road/CSAH 14) Motion bv Council Member Lee. seconded bv Council Member Lakso. to approve the Consent Aeenda as presented. All in favor. Motion carried unanimouslv. V. A W ARDSIPRESENTATIONS/APPEARANCES None. VI. PUBLIC HEARINGS None. VII. NEW BUSINESS 1. Disposal of Tracie McBride Memorial Park Water Tower Mr. Peterson indicated that the water tower expert in his office has recommended that to reuse this water tower would not be practical due to the number of cuts and welds so it is probably not feasible to reuse it. City Administrator Larson recommended the City do a Request for Proposals to companies that dismantle water towers and see what the response is. Motion bv Council Member Paar. seconded bv Council Member Terwav. to direct Staff to solicit requests for proposals for removal and disposal of the water tower. All in favor. Motion carried unanimouslv. 2. Resolution #06-007 - Adopting the General Records Retention Schedule Motion bv Council Member Lee. seconded bv Council Member Paar. to approve Resolution #06-007. Adoptine the General Records Retention Schedule. All in favor. Motion carried unanimouslv. 3. Resolution #06-008 - Appointing An Alternate to the Fire Steering Committee Motion bv Council Member Lee. seconded bv Council Member Paar. to approve Resolution #06-008. a Resolution Appointine an Alternate to the Fire Steerine Committee. All in favor. Motion carried unanimouslv. 4. Grant Programs Mr. Meyer addressed Council and reviewed the Capital Bonding bill request and an Outdoor Recreation Grant request. Page 2 of5 ~ Mr. Meyer indicated that there is a remediation grant that the City could get up to $350,000 and the DNR has recommended that the City apply for both of them and see how things play out. City Administrator Larson indicated that the City will need to restructure the Purchase Agreement to allow an extended option on 2/3 to obligate the City at this time to 1/3 of it because the dollars cannot be committed in order to qualify for the grant. Council Member Lee indicated he would be fine with it if the Board of Water Commissioners agrees but he wants to revert to the original option. City Attorney Hoeft suggested creating an option to purchase from now until six months from now before entering into a Purchase Agreement. Council Member Lee indicated he would like Staff to work with the Board of Water Commissioners to see what they would agree to. Council agreed to an option payment but expressed concern with losing the right to purchase the property or having the price change. Council agreed to make sure that the City does not lose the property or pay more money but would like to get the grant if at all possible. Motion bv Council Member Lakso. seconded bv Council Member Terwav. to set a public hearine on the applications at the February 22. 2006 meetine for consideration of the outdoor recreation erant. Motion bv Council Member Terwav. seconded bv Council Member Lee. to authorize Staff to submit for a Capital Bondine Request for Land Acquisition of $350.000. All in favor. Motion carried unanimouslv. Council Member Terway suggested asking for funds for Centerville Road. Mr. Meyer indicated that these projects currently have federal funding attached to them but there is nothing on Centerville Road right now. Mayor Capra indicated that she would like to have Staff solicit input from Lino Lakes and Anoka County to determine whether they want to participate in this. Mr. Meyer indicated that he would look into it. Motion bv Council Member Lee. seconded bv Council Member Paar to authorize Staff to investieate the Capital Bondine Bill and select the best potential success of the three options presented. All in favor. Motion carried unanimouslv. Page 3 of5 d vm. OLD BUSINESS None. IX. ANNOUNCEMENTS/uPDA TES 1. City Administrator, Mr. Dallas Larson City Administrator Larson asked Council for approval for the police department to use the residence on Centerville Road. He then said that he has asked for a schedule of use. Motion by Council Member Terway. seconded by Council Member Paar. to direct City Staff to work with the Police Department and tbe Fire District for use of tbe former Turcotte property. All in favor. Motion carried unanimously. City Administrator Larson indicated that Staff is preparing to send out requests for proposal to prospective developers. Council agreed to direct Staff to solicit the developers. City Administrator Larson indicated that the Library Board would like to have a presentation from the City on January 31, 2006 at 5:30 p.m. concerning locating the library in Centerville. Mayor Capra indicated that there were some discussions at the 13 5 meeting about Lino Lakes donating property for a library location. City Administrator Larson reported that Mr. Palzer is working on lawn service proposals for review. City Administrator Larson indicated that Staff would prepare information for a joint meeting with Council as a follow up to the goal setting session. 2. CSAH 14 Improvement City Administrator Larson indicated that the County has begun the staking of the rights of way and appraisal firms are working on a report for the County to be considered in March. He then said that he anticipates that property owners would be contacted by the County sometime in April. City Administrator Larson indicated that Staff is working with the County on ponds and has found alternative locations for ponds so they are not on the frontage of the road and that was a goal ofthe City. City Administrator Larson indicated that the County believes they will be funded for the full improvement of the interchange in the 2009 funding cycle with federal funds. Page 4 of5 1 Mayor Capra indicated that she has said that the City does not want 21 51 Avenue to move west and that the City wants to make sure that the traffic issues at Eagle Brook are handled during the construction, x. ADJOURNMENT Motion by Council Member Lee. seconded by Council Member Paar to adiourn the January 25. 2006 City Council Meetin2 at 7:18 p.m. AU in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 5 of5 s CITY OF CENTERVILLE 02/08/06 1 :07 PM Page 1 terviCCe *Check Summary Register@ 'E,Sta6f1sfid 1857 FEBRUARY 2006 Name Check Date 10100 MAIN STREET BANK Paid Chk# 021014 AFLAC 2/8/2006 Paid Chk# 021015 ANOKA COUNTY 2/8/2006 Paid Chk# 021016 ASSURANT EMPLOYEE BENEFIT 2/8/2006 Paid Chk# 021017 AVENET, LLC 2/8/2006 Paid Chk# 021018 BANYON DATA SYSTEMS INC 2/8/2006 Paid Chk# 021019. BONESTROO, ROSENE, ANDERL 2/8/2006 Paid Chk# 021020 BUNKER PARK STABLES, INC. 2/8/2006 Paid Chk# 021021 CENTERPOINT ENERGY 2/8/2006 Paid Chk# 021022 CONNEXUS ENERGY 2/8/2006 Paid Chk# 021023 CORNER EXPRESS 2/8/2006 Paid Chk# 021024 DAMON FARBER ASSOCIATES 2/8/2006 Paid Chk# 021025 GERLACH SERVICE, INC. 2/8/2006 Paid Chk# 021026 INSIGHT PUBLIC SECTOR 2/8/2006 Paid Chk# 021027 INTERNATIONAL UNION OF OPE 2/8/2006 Paid Chk# 021028 LARSON, DALLAS 2/812006 Paid Chk# 021029 MCCOMB GROUP, LTD 2/8/2006 Paid Chk# 021030 METROPOLITAN COUNCIL ENVI 2/8/2006 Paid Chk# 021031 NCPERS LIFE INSURANCE 2/8/2006 Paid Chk# 021032 NORTH STAR PUMP SERVICE 2/8/2006 Paid Chk# 021033 NORTHERN FOREST PRODUCT 2/812006 Paid Chk# 021034 PRESS PUBLICATIONS 2/8/2006 Paid Chk# 021035 R. T. ELECTRIC INC. 2/8/2006 Paid Chk# 021036 RANWEILER, JOHN 2/8/2006 Paid Chk# 021037 SPRING LAKE PARK LIONS 2/8/2006 Paid Chk# 021038 STATE OF MINNESOTA 2/8/2006 Paid Chk# 021039 TIME SAVER 2/8/2006 Paid Chk# 021040 WASTE MANAGEMENT 2/8/2006 Paid Chk# 021041 AVLlC 2/8/2006 Paid Chk# 021042 CITIES DIGITAL 2/812006 Paid Chk# 021043 INSTRUMENTAL RESEARCH INC 2/8/2006 Paid Chk# 021044 MARATHON ASHLAND 2/8/2006 Paid Chk# 021045 NATIONWIDE RETIREMENT SOL 2/8/2006 Paid Chk# 021046 PUBLIC EMPLOYEES RETIREME 2/8/2006 Paid Chk# 021047 US BANK CORPORATE TRUST S 2/8/2006 Paid Chk# 021048 US BANK CORPORATE TRUST S 2/8/2006 Total Checks Check Amt $129.22 FEB. 2006 W/H AFLAC $40.00 ROAD CLOSURE PERMIT - 06 FETE $121.50 4012503-44 FEB. DISABLlTLY INS $308.00 SUB DOMAIN WEBMAIL.CENTERVILLE $780.01 WIN UB REGULAR SUPPORT $19,026.85 GENERAL - SERV THRU 1-31-06 $30.88 REMAINING BAL - SALES TAX ON H $2,880.34 6970 LAMOTE DR - SERV THRU 1-1 $519.87 6900 20TH AVE - SERV THRU 1-19 $410.45 FUEL - THRU DECEMBER $3,877.50 PROF. SERVo - ANOKA COUNTY LIB $4,406.38 REPAIRS ON TRACTOR $154.43 PRINTER $90.00 UNION DUES FOR FEBRUARY 2006 $15.96 REIMBURSED FOR DVD/R 50PK $17,447.35 CENTERVILLE MARKET ANAYSIS $1,534.50 JAN. 06 MONTHLY SAC REPORT $32.00 2-06 T. BENDER & J MEYER LIFE $447.83 CHECK OUT PROBLEM W/ LIFT STAT $18,470.82 TIF NOTE PAYMENT $71.50 PUBLIC HEARING - B & R & REEL $862.00 REPAIRS TO SIREN AT LAKE & FIR $730.00 REFUND DEPOSIT LESS WATER USAG $468.28 ANNUAL 10% PROFITS OVERPAYMENT $90.00 J. MEYER REGISTRATION FOR STAT $115.50 CITY COUNCIL 1-25-06 $6.00 3 - $2.00 STICKERS - GARBAGE P $549.07 DEF COMP W/H 2-9-06 $2,107.87 LASERFISCHE SOFTWARE & SUPPORT $38.00 JANUARY 2006 WATER TESTING $308.07 FUEL $849.78 DEF COMP W/H 2-9-06 $2,182.44 PAYROLL W/H 2-9-06 $200.00 GO IMPR. BONDS OF 2000 - CHG F $80,139.17 #33386930 GEN OBLlG. IMPRV. BO $159,441.57 .~tZ/ Centennial Fire District Check Register 2/2/2006 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE 2f2I2OO6 2f2f2OO6 2f2I2OO6 2f2I2OO6 2f2I2OO6 2f2f2OO6 2/212006 2f2f2OO6 2f2I2OO6 2f2I2OO6 2/212006 2/212006 2f2f2OO6 2/212006 2/212006 2/212006 2/212006 2/212006 21212006 2/212006 2/212006 2/212006 21212006 2/212006 CHECK# NAME 15030 15031 15032 15033 15034 15035 15036 15037 15038 15039 15040 15041 15042 15043 15044 15045 15046 15047 15048 15049 15050 15051 15052 15053 Anoka County GIS Department Centennial Utilities Center Mart CenterPoint Energy City of Uno Lakes Connexus Energy Emergency Apparatus Maintenance Frattallone's Hardware International Assn. of Arson Investigators Inventory Trading Company League of Minnesota Cities Insurance Trust LoffIer Business Systems McLeod USA Metrocall Minnesota Assn. Of EMS Educators MN Chapter IAAIIJeffrey G. Schadegg NeJdel Red Rooster Auto Stores Rick Bangert Sedgwick Speedway Super America Verizon Wireless Viking Office Products Tom Johnson ACCOUNT 42180 - Office Supplies 42251 - Station 1 - Gas 42100 - Fuel & Lube 42253 - Station 2 - Gas 41000 - Payroll Expenses 42252 - Station 1 - Electric 42000 - Vehicle Maintenance 42110 - Other Maintenance 42200 - Dues and Memberships 42280 - Miscellaneous Expense 42140 - Insurance Expense 42180 - Office Supplies 42240 - Telephone 42240 - Telephone 42220 - Travel, Conf. & Schools 42200 - Dues and Memberships 42240 - Telephone 42130 - Equipment Expense 42110 - Other Maintenance 42110 - Other Maintenance 42100 - Fuel & Lube 42240 - Telephone 42180 - Office Supplies 46000 - Firewise Program Expense 1 of 1 AMOUNT 958.50 1,166.78 74.88 1,452.33 64,186.29 411.22 13,948.37 21.56 75.00 443.23 500.00 27.14 357.31 81.26 200.00 25.00 143.59 86.90 150.00 233.00 461.43 4.61 61.68 3.000.00 88,070.08 1 MEMO FROM: Honorable Mayor & City Council Members Kim Stephan ~ TO: SUBJECT: Centennial Youth Hockey Association's Request for Funding DATE: February 2, 2006 The following excerpt and recommendation is from the February 1, 2006 Parks & Recreation Committee Meeting. Ms. Lisa Hocker!. Centennial Youth Hockev Association Ms. Hockert made an appearance to discuss the Centennial Youth Hockey Association's goal to accomplish a new ice arena for the Centennial Community at the Schwan's Super Rink expansion in Blaine. Also in attendance was Mr. Paul Erickson who is with the National Sports Center. Currently, the Centennial Youth Hockey Association (CYHA) has 668 players, 550 families, who skate at the Centennial Arena and the Schwan's Super Rink. The CYHA and teams are renting up to 700 hours (over and above local rinks) at arenas in Minneapolis, St. Paul, Fridley, South St. Paul and East Bethel; at times up to 25 miles from home. The association would rent more hours if they could find them. The CYHA has made a down payment to secure rights to 860 prime hours on one of the new rinks at the Schwan's Super Rink, which will open in October 2006. Ms. Hockert reported Centennial is the 1 ih largest out of 160 youth hockey associations in the State of Minnesota, and the largest association in Minnesota Hockey's District 10. The new sheets would be NHL size; the existing four (4) sheets are Olympic size. Mr. Erickson gave a brief history on ice rinks in general, such as there 280 indoor ice arenas in Minnesota, of which 80 were built on city property and are owned and operated by a city. The cities of Lexington, Circle Pines, Centerville and Lino Lakes have never been involved in an ice arena business, though the school district built the Centennial Ice Arena, which involved tax payer monies. The City of Andover has recently built an indoor ice arena which cost $4.2 million and is completely owned and operated by the City. When the Schwan's Super Rink was built in 1998 it involved six (6) cities and two (2) counties. Four (4) sheets of ice were built at the cost of $750,000 per sheet. Mighty Ducks Grants were available at the time, which reduced the price to $500,000 per sheet. With the first build, the CYHA purchased Y2 sheet of ice for $150,000. lof2 p With the expansion of four (4) more sheets of ice the price is $1,000,000 per sheet and there are no grants available at this time. If the cities back the Anoka County HRA Bonds, the price can be reduced to $780,000. Anoka County also wants to ensure cities back 1,340 hours of ice per year. Mr. Erickson stated there is no problem booking ice from September through March, winter hours have always sold out. The Schwan's Super Rink is state owned, non-profit and self supporting. The ice rate is set yearly in the budget to be self maintaining. Chairperson Peterson questioned when the funding would be required, to which Mr. Erickson stated the expansion is currently under construction, opening in October 2006 and the funding needs to come from the City's 2006 budget. It was asked whether there is room for future expansion. Mr. Erickson said there is potential for two (2) more sheets of ice, but some soccer fields would be lost. The CYHA is recommending that the Cities of Centerville, Circle Pines and Lino Lakes share the backing of 1,340 ice hours/year for 20 years. Of the $780,000 for a sheet of ice, the CYHA will contribute $680,000 and the three (3) cities will collectively contribute $100,000. The City of Lexington has only 1 % of the players involved in the CYHA and will not be involved in this project. The formula used to calculate the cost to each city was the population of the cities and percentage of hockey players in each. Of the 668 players registered, Centerville has 13.5%, Circle Pines has 8.0% and Lino Lakes has 69.0%. The financial breakdown would be Centerville $16,000, Circle Pines $14,000 and Lino Lakes $72,000. If the ice hours are not sold, the same formula would be used to calculate the costs to each city. Both Ms. Hockert and Mr. Erickson gave multiple examples of how the hours are always sold, there are always waiting lists and different associations have demands much greater than the supply. The CYHA currently uses approximately 1,600 hours of ice time by all programs, but the 44 teams also buy ice on their own. The CYHA raises money through charitable gambling. There is an agreement with the Schwan's Super Rink to be able to host a tournament on four (4) sheets of ice for one weekend a year, which is also used as a fund raiser. The Schwan's Super Rink is committed to having a strong Figure Skating Program, as well as Open Skating and a Senior Skating Program. Ms. Hockert and Mr. Erickson have already met with the City Administrator, Mr. Larson; prior to attending the Parks & Recreation Committee Meeting and with the recommendation of the committee they would like to attend the next City Council Meeting. Council Member Paar requested this item be added to the February 8, 2006 City Council Agenda. Chairperson Peterson explained that while the Committee supported the project, the funds could not come from the Parks & Recreation Committee's budget at this time because of commitments to funding other projects. Committee Member Peil said she certainly agreed to the concept and felt there was virtually zero risk All Committee Members and Council Member Paar thought this was a great opportunity for all the Cities involved. Motion was made by Chairperson Peterson, seconded by Committee Member Amundsen to recommend to City Council consideration of the proposal submitted by the Centennial Youth Hockey Association and the Schwan's Super Rink and to allocate general fund monies to support the project. All in favor. Motion carried unanimously. 20f2 f c::: o l.- II- Q) ........, ca c .- (1) uo o tn en... tn ... <e8- ~CJ) 0)- ~ ca o c: o .2 J:1a .cZ ...... 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Centervi[[e,:M:N 55038 STATE OF MINNESOTA (651)429-3232 · PaJ((651) 429-8629 COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #06 - 015 RESOLUTION APPROVING PARTICIPATION IN SUPPORTING A FOUR SHEET ICE FACILITY EXPANSION AND AUTHORIZING EXECUTION OF DOCUMENTS IN CONNECTION THEREWITH WHEREAS, the City of Centerville in conjunction with the Cities of Circle Pines and Lino Lakes have determined a need to provide its residents with access to an indoor ice arena intended to be used predominantly for youth athletic activities; and WHEREAS, the Minnesota Amateur Sports Commission ("MASC") and the National Sports Center ("NSC") propose constructing and operating a facility consisting of four new ice sheet expansion (the "Facility") to the Super Rink on the property of the National Sports Center located in Blaine, Minnesota; and WHEREAS, the City has been offered the opportunity to participate in the support of the operation of the new Facility for the purpose of supporting its community hockey association; and WHEREAS, the financing of the Facility will be undertaken by the issuance of general obligation bonds of the Anoka County Housing and Redevelopment Authority (the "HRA") backed by an annual appropriation lease purchase agreement of Anoka County, Minnesota (the County); and WHEREAS, the County and lIRA have required, as a condition of their participation in the financing, a finding that the Facility's revenues and other available money will be sufficient to pay debt service with respect to the bonds; and WHEREAS, the County, the BRA, the MASC and the NSC will enter into one or more agreements setting forth the respective rights and obligations of the parties with respect to the Facility; and WHEREAS, the City is authorized by Minnesota Statutes, Section 471.191 to enter into an agreement with respect to support the financing the Facility; including securing its obligations pursuant to the agreement by a first charge on the gross revenues of the Facility and to provide for a the payment of operating costs of the Facility to the extent that revenues are insufficient therefore; and ~3O-J NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA. 1) The City hereby detennines and agrees to participate in the support of the operation and use of the Facility, provided that the City's participation shall be in an amount equal to one hundred percent (100%) of one of four ice sheets of the Facility ("Percentage Share") from September to March annually or 1340 hours (exclusive of certain time allocated to MASC). Each City's percentage of 1340 hours is proportionate to their percentage contribution towards construction. 2) The Cities hereby appropriate $100,000 dollars to be applied to costs of construction and financing of the Facility as follows; City ofLino Lakes appropriates $72,000 City ofCenterville appropriates $16,000 City of Circle Pines appropriates $12,000 3) The Cities agree to support rental income for the Facility in an amount equal to the agreed upon annual hourly rate times its Percentage Share of agreed upon prime time hours (not less than 1340 hours) which rental income shall be passed though for the purpose of paying debt service with respect to the bonds and paying operating costs of the Facility. To the extent that actual revenues of the Facility, after application to payment of debt service and accumulation and maintenance of required reserves, are inadequate to pay operating costs of the Facility, the City ofCenterville agrees to pay the amount equal to (16%) of the unsold hours on its designated sheet of ice. In any given year of the 20 year bond repayment period, the City obligation shall be limited to the (16%) of unsold hours on its designated one ice sheet in the high season of September, October, November, December, January, February and March. 4) The ice sheet shall be offered to primarily the Centennial Youth Hockey Association and other public skating programs. In addition, CYHA and the National Sports Center are committed to continue the public access policy of the Super Rink and expansion to offer Centennial area skaters programs such as public skating, senior skating, learn to skate and figure skating. 5) The Mayor and City Clerk of the City are hereby authorized to execute an agreement with MASC and NSC including terms specifically authorized hereby, and such other terms as are not inconsistent therewith, and are necessary and appropriate to provide for the financing, construction, operation and use of the Facility, all as determined by the Mayor and City Clerk in their discretion. Execution by the Mayor and City Clerk shall be evidence of such determination. Adopted by the City Council this _ day of February, 2006. Mayor ATTEST: City Clerk ;23/; tervi{{e 1880 :M.ain Street . Centervi[[eJ :M.:N 55038 'Esta6{isfied 1857 ST ATE OF MINNESOTA (651) 429-3232 · Pax.. (651) 429-8629 COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #06 - 009 A RESOLUTION ACKNOWLEDGING DONATION FROM THE DEAD BROKE SADDLE CLUB . WHEREAS, the City of Centerville has received a donation in the amount of $9,500.00 from the Dead Broke Saddle Club to offset the expenses associated with the proposed improvements at Laurie LaMotte Memorial Park; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, ANOKA COUNTY, MINNESOTA: 1. Acknowledges and accepts the submitted donation from the Dead Broke Saddle Club. BE IT FURTHER RESOLVED THAT: 1. The City Council and the Parks and Recreation Committee express their gratitude and appreciation to the Dead Broke Saddle Club for their donation. Adopted by the City Council ofCenterville this 8th day of February, 2006. Mary Capra, Mayor Attest: Teresa Bender, City Clerk ~I Minnesota Statutes 2005, 465.03 Page 1 of 1 " M" .~h mnesota ~~_ Office of the Revisor of Statutes House I Senate I Legislature Home I Links to the World I Help I A( Joint Departments and Commissions I Bill Search and Status I Statutes, Laws, and Rules Minnesota Statutes 2005, 465.03 Copyright 2005 by the Office of Revisor of Statutes, State of Minnesota. !_ -~'-"' t. ,::' :-? > 465.03 Gifts to municipalities. Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full. HIS T : ( 1 8 3 0) RL s 7 67; 1 913 c 3 1 9 s 1; 1 9 4 9 c 2 9 4 s 1; 1 973 c 123 art 5 s 7 Please direct all comments concerning issues or legislation to your House Member or State Senator. For Legislative Staff or for directions to the Capitol, visit the Contact Us page. General questions or comments httn.//ummr rp"i<:nr ]po <:tl:ltp mn ll<:/hin/optnllh nhn?mlnt"np=C;;:T A T rl-l A P c;;:prAl,r"p::lr=rllrr $ ')nnon/\ tervi{{e utav{isliecf 1857 1880 :Jy[ain Street . Centervir(e, :Jy[:J{ 55038 (651) 429-3232 . P~(651) 429-8629 February 1,2006 Mr. Mark Larson Dead Broke Saddle Club P.O. Box 441 Hugo, MN 55038 Dear Mr. Larson: On behalf of the City of Centerville and the Parks & Recreation Committee we would like to thank you for the Dead Broke Saddle Club's recent donation of $9,500 for the purpose of purchasing a play structure for Laurie LaMotte Memorial Park. Your generosity is greatly appreciated. Sincerely, Mr. Dallas Larson, City Administrator ----4J~~ ------.~-,.,.. Ms. Kathy Peil p~~ember Ms. Suzanne Seeley Parks & Recreation Committee Member ~~~ Ms. Linda Merkel Parks & R creation Committee Member \ -;;JUtkL- ~ , ' I; I, JM, DEAD BROKE SADDLE CLUB ter'lll! ~ ~~Gg~~~4;503' 'Esta66 I;~ PAYTOTHE ./' c'h' .../... /f // I! ORDER OF C<!".i' '/ V' ~ C:-.-.r.:::ri"~-t' ./.." //'--c-- I ' - fi ' /? C?c> i A/ / 4-;t;./~.:-.i:./--c. ..z-/~/V"Te:--t: 9'-, t', - ,/~ 75-683/919 3011821 9170 DATE 1- Z <;/ -oC I $1 7'<~'="~: ')(>"~~"""'N.4' 'I UULLAK~- ~ 5s;:::'" December 29,2005 MEMO h;--~ , .:Oq .qObB 3B.:' :-- :-;~~==:.- ~--= - . Mr. Mark Larson Dead Broke Saddle Club P.O. Box 441 Hugo, MN 55038 Dear Mr. Larson: T,h"e, f()I"low, ,iIlg, request was, sen,t to, ' your org,aniz, ation, from, the City of Centerville and the Parks &. Recreation Committee on September 29, 2005 and we have not, as of yet, received a response. A,.~th~ r;,trks,~R,ecreation Committee is hoping the play structure can be installed in the spring ()f.2006~oul.d ,y()u please notify us as to the status of this request? Thank you for your consideration. On behalf of the City of Centerville and the Parks & Recreation Committee we would like to thank you for your past support of our park improvements. We are planning an upgrade to Laurie LaMotte Memorial Park in 2006. This park currently does not have a play structure to compliment the skate park, ball fields and soccer fields. The project cost is approximately $45,000 and would include the purchase of equipment, base, border and volunteer labor for installation. The committee would like to request $10,000 in charitable gambling funds from your organization. While recognizing the limitations of your funding, any amount the Dead Broke Saddle Club could donate towards this purchase would be greatly appreciated Thank you in advance for your consideration of the Parks & Recreation Committee's request. If you have any questions or comments, please feel free to call me at City Hall, 651-429-3232. Sincerely, ~~~_._.. Mr :pallas ,I;.-arsol1 ' City Administrator . c;C:Mr.TeddPeterson, Parks & Recreation Committee Chairperson c;~ /" oS- /? " ;({ \ SlY , Il-!' \\ , L. " ..<.J ;'ICJ'" ~~~~^~\Q~ ,. \. \r ;21 -_.........- ""l~" --'.- .:' "':~~'. ,L~' ....__~~~ . ,- . '><,~.~~ :~,-~-,;~ .....~ .~'- ~~~-,:....c': ~,':.r- -- '~:.-:. ~--.,." , .:iL: ..:~ :i3~;;.... ~:!l~~.i. tervi{{e 1880 ?!lain Street . Centervi[[e, ?!l:N 55038 'EstaG{islied 1857 STATE OF MINNESOTA (651)429-3232 · Pa.xJ651) 429-8629 COUNTY OF ANOKA CITY OF CENTERVlLLE RESOLUTION #06 - 010 A RESOLUTION ACKNOWLEDGING DONATION FROM CENTER FRAME & WHEEL ALIGNMENT, INC. WHEREAS, the City of Centerville has received a donation in the amount of $50.00 from Center Frame & Wheel Alignment, Inc. to offset the expenses associated with the proposed improvements at Laurie LaMotte Memorial Park; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, ANOKA COUNTY, MINNESOTA: 1. Acknowledges and accepts the submitted donation from Center Frame & Wheel Alignment, Inc. BE IT FURTHER RESOLVED THAT: 1. The City Council and the Parks and Recreation Committee express their gratitude and appreciation to Center Frame & Wheel Alignment, Inc. for their donation. Adopted by the City Council ofCenterville this 8th day ofFehruary, 2006. Mary Capra, Mayor Attest: Teresa Bender, City Clerk ~j tervi[[e 1:sta6[isfied 1857 1880 :Main Street . Centervilfe, :M:N 55038 (651) 429-3232 . Pa.x..(651) 429-8629 January 20, 2006 Mr. Keith Kruger Center Frame & Wheel Alignment, Inc. Centerville,:MN 55038 Dear Mr. Kruger: On behalf of the City of Centerville and the Parks & Recreation Committee we would like to thank you for your recent donation of $50 for the purpose of purchasing a play structure for Laurie LaMotte Memorial Park. Your generosity is greatly appreciated. Sincerely, ~ ~ Mr. TeddPeterson, Chairperson, Centerville Parks and Recreation Committee ~9 tervi{{e 1880 :Main Street . CentervifCe, :M:N 55038 'Esta6(islied 1857 STATE OF MINNESOTA (651) 429-3232 · p~ (651) 429-8629 COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #06 - 013 A RESOLUTION ACKNOWLEDGING DONATION FROM PAUL H. STEFFEL INSURANCE AGENCY, INe. WHEREAS, the City of Centerville has received a donation in the amount of $50.00 from Paul H. Steffel Insurance, Inc. to offset the expenses associated with the proposed improvements at Laurie LaMotte Memorial Park; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVlLLE, ANOKA COUNTY, MINNESOTA: 1. Acknowledges and accepts the submitted donation from Paul H. Steffel Insurance, Inc. BE IT FURTHER RESOLVED THAT: 1. The City Council and the Parks and Recreation Committee express their gratitude and appreciation to Paul H. Steffel Insurance, Inc. for their donation. Adopted by the City Council ofCenterville this 8th day of February, 2006. Mary Capra, Mayor Attest: Teresa Bender, City Clerk J9cu tervi[[e 'EstaMisfiecf 1857 1880 'Main Street, CenterviC(e, 'M'lf 55038 (651)429-3232 jax(651)429-8629 RECEIVED OF 2251 AMOUNT Mr. Paul Steffel $50,00 1709 Main Street Centerville, MN 55038 FOR: Donation for Laurie LaMotte CHECK # 6285 Memorial Park Play Structure SURCHARGE NA BY Kim Stephan February 7, 2006 Thank you for your business: Recei[?t # 2 2 5 1 r ~e: ~ It) ~ :;~:;", ~&~i 00 '" C\I ~ C8 CD ~ ~ .~ f:I7 cj ~ >= o z UJ c:J cC..I 1ll UJw I-lil OIL~UJLO ~~ ~.~ ~ a:r-C\/(f) - :)cn~~~ ~:ClB~~ -..I:C8lffi ..1:)0...,..,1- wee ~z it 0.. ~ W t; :C ..J :) cC 0.. ~ ~ ~ lI1 I:C ru t..D o o ~ .... ~ 8V<1X 31Bl:fVW 3ma ONVl't:f'q'H Q jrJ; tervi{{e 1880 'Main Street . CenterviaeJ :JvLJ{ 55038 ~ta6{isfied 1857 STATE OF MINNESOTA (651) 429-3232 · Pa:( (651) 429-8629 COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #06 - 014 A RESOLUTION ACKNOWLEDGING DONATION FROM GINA PAAR, PAAR DESIGNS WHEREAS, the City of Centerville has received a donation in the amount of $50.00 from Gina Paar, Paar Designs to offset the expenses associated with the proposed improvements at Laurie LaMotte Memorial Park; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, ANOKA COUNTY, MINNESOTA: 1. Acknowledges and accepts the submitted donation from Gina Paar, Paar Designs. BE IT FURTHER RESOLVED THAT: 1. The City Council and the Parks and Recreation Committee express their gratitude and appreciation to Gina Paar, Paar Designs for their donation. Adopted by the City Council ofCenterville this 8th day of February, 2006. Mary Capra, Mayor Attest: Teresa Bender, City Clerk- J1~ ,;tervi[[e 'Esta6{isfied 1857 1880 ~ai1\ Street, Centervirfe, ~'lf 55038 (651)429-3232 fax (651)429-8629 RECEIVED OF 2253 AMOUNT , Gina Paar $50.00 6984 Meadow Circle Centerville, MN 55038 FOR: Donation for Laurie LaMotte CHECK # 5869 Memorial Park Play Structure SURCHARGE NA ! : BY Kim Stephan I February 7, 2006 I Thank you for your qusiness. Receir?t # 2 2 5 3 ~9a! February 5,2006 City of Centerville Parks and Recreation Committee Attn: Tedd Peterson - Chairman 1880 Main Street Centerville, MN 55038 Dear Tedd Peterson, You recently sent a letter regarding Laurie LaMotte Memorial Park and the need for funding for this park to get much needed playground equipment. Enclosed you will find a check #5869 for $50.00 to help in this mission. Good luck to you and the committee in completing this task. Thank you for your hard work. Gina Paar . Paar Designs 6984 Meadow Circle Centerville, MN 55038 612-747-2941 Indvip1@ao1.com J1~ tervi{{e 1880 'Main Street . Centervi{{e, 'MJ{ 55038 ~ta6{isfiea 1857 STATE OF MINNESOTA (651)429-3232 · Pa.:((651) 429-8629 COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #06 - 011 A RESOLUTION TO TRANSFER FUNDS FROM THE PARKS & RECREATION FUND TO THE GENERAL FUND FOR 2004 IMPROVEMENTS WHEREAS, the Finance Director has determined that various City improvements were made in 2004/2005 and funds were expended from the General Fund to pay for such expenditures; and WHEREAS, the Parks and Recreation Committee budgeted for these expenditures and are an allowable use of Park Dedication Fees; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVlLLE, ANOKA COUNTY, MINNESOTA: 1. The Finance Director is directed to make a Fund transfer from the Parks and Recreation Park Dedication Fund to the General Fund for $65,400 (LaMotte Park Parking Lot - $52,519, LaMotte Park Warming House Roof & Interior Painting - $4,256, and LaMotte Park Skate Park Asphalt/Trail - $8,625) Adopted by the City Council of Centerville this 8th day of February, 2006. Mary Capra, Mayor Attest: Teresa Bender, City Clerk JIJ EslablLlifi! 185; CENTERVILLE CITY COUNCIL Staff Report Park Fund Transfer Date: January 30, 2006 To: Honorable Mayor and City Council Members Mr. Dallas Larson, City Administrator From: John Meyer, Finance Director Re: Transfer Park Fund share of 2004 Improvements ......................................................................... I have calculated the Park Fund costs for various city improvements (attached). A transfer should be made from the Park Fund as follows: Park Fund General Fund $65,400 $65,400 (to transfer park fund share of various 2004 improvements) J/ Centerville Park and Recreation Funds and Budget December 31, 2005 ~i ~~:~~~:~nvestmenls .. - -l- - - $ 20,0~ Pheasant Marsh I ...... . ~_ . $ 39,600 ,------.W. oo..ds of clearw. ater cr.eek.. .- - -=- J ... 1$. 7,500- Pheasant Marsh II : $ 54,000 ~i~~~i~!~:~~g~;Yor-- ... - =- -= . ..- 1-- .. .. -w 1~~:~~~ - ^'. -- '-_._--------_._--------+-,-,-~--_._-- Andre Ziegler I $ 160 Lions Gambling Donation (for warming house)-----~- $ -.. 25,229 Dead Broke Saddle Club (over purchase of bike racks500~;'561 )~- ..~-(61) ~ring Lake Park Lions (Bleacher ()verpurchase 10.00->1070). J.._. ... -.J $. (7Ol i.~H~~~g7::~~;~d~i~~~~onation" . ..---..~J..! ._ ..... ... --JfJ~~ 2005 Dead Broke Saddle Club Donation _-+--! $ 2,500 2005 Net Income less Interest on Im/estments & D()nations_ . ~.-~ 5,342 Interest on Investments : $ 15,072 -.. --~... . .---- '-.-.- Total Cash and Investments .__~__1____~37,022 ASSets, Current----- ---~---=t-- Cash and Investm~nt (frornabOVe)-==-______=l_________: $ 337.~ Trail fund (from Ce~terville _L~ke Dev~______.+.__ $ 12,500 Total Current Assets : $ 349,522 Liabilities, c~rrent -~ . --~~-----'I -- .=-=1=... .--.- Parking lot for LamottePark (completed 2004/2005) Due to GF------- '--n' $" 52,519 -.... _..~..._.._--_._---_..~_._--- --- ~It:i~~r~~~:~ f~~~~:~el.~_ k~~~t~.. .~.n~ ~:~eF.2004) Dueto GF-=-.--. -I..... _ u_ ..-.. I ~ ....-... ::~;~.-..._._- TotalCurrentLiabilities - .--------- i __..f!-..65.400 Fund Balance, Current .______~-~~~-1=_~! $ 284,121 l i Assets', Projected -----------==t=..... - --------- ____. .. ......______._._..u ..._ _ ....____ Receivable: City of Centerville (expected 2006-2008) I $ 75,000 Receivable: Pheasant III (approval expected 2006~2007)-----:------$- 84,000 ---. - -.--.---------. ---.~-_.._~._- Recei",able: Sedona Homes Jexpecte~ 2006)______ J__~2.400 . ;;~.:. :~:~::~ ~~~._..t~~i~~ ~~......~.~6~~~~~;.-.~~t~e;i~6.-.~. jd 2007.... -~008)........-....-~1._..~---~--. _.'.---. -.._..~.. ~ ~~:~~~- TO!CiI Projected Assets_ ._____ u __ _! $ 609,,!QQ.. ---1---.----- Liabilities, Projected '__ __. . ____ ____' ______ __ __ St Paul Water Property on <2.e.-n. tervill~_~ake (2096... - 200~. . ...- _... =t. .. ------r.... .'-.~. 536,qQQ...... Playground EquiprTlent - Lamotte Park (~_006 & 2007) _ _ _ _ _ I $ 45,000 Renovate Warming House (2006) . . --I $ 20,000 Renovation of McBride Park - 2007 : $ 45,000 TE Trail Grant Match - 2008 .===-_---..I::n- .. _ 1- 71,250 (TE includes Meadow Lane & Chauncy Barrott to Lamotte Pk & Clearwater Creek) Total Projected LiabilitiE!s : $ 717,250 Total - All Assets Total - All Liabilities Total - All Fund Balance $ 893,521 -- $ 782,650 - I $ 110,871 I 3Z Fund Budget YTD Balance 402 PARK CAPITAL PROJECT Expenditure E 402-45202-210 Operating Supplies $0.00 $0.00 $ E 402-45207-304 Legal Fees $0.00 $902.50 E 402-46000-300 Professional Srvs $10,000.00 $3,450.00 $ 6,550.00 St. Paul Water Board Property Appraisal $2,650.00 SRF Consulting Clearwater Creek Application $800.00 E 402-46000-500 Capital Outlay (GENERAL) $0.00 $7,533.43 $ (7,533.43) 11500MH Sport Lights $0.00 $1,595.00 Skate Park Equipment $ 5,938.43 Total Expenditures $10,000.00 $11,885.93 $ (1,885.93) Revenue R 402-45000-34791 Park Dedication Fees - Centerville Redi-mix $0.00 $17,227.50 $ (17,227.50) R 402-45000-36210 Interest Earnings $0.00 $11,979.09 $ (11,979.09) R 402-45000-36200 Miscellaneous Revenues $0.00 $0.00 $ R 402-45000-36260 Donations and Contributions - Ziegler $0.00 $40.00 $ (40.00) R 402-49200-36260 Donations and Contributions - Dead Broke $0.00 $2,500.00 $ (2,500.00) Total Revenue $0.00 $31,746.59 ($31,746.59) Net Income (Loss) $ (10,000.00) $ 19,860.66 33 CITY OF CENTERVILLE Cash Balances jwm MTD MTD Current FUND Descr Account Debit Credit Balance Last Dim 10100 GENERAL FUND G 101-10100 5901,710.73 $333,753.22 51,696,138.52 FED COMMUNITY DEV BLK GRANT G 202-10100 523,698.37 $0.00 -$4,596.25 MOUND TRAIL DEBT SERViCE G 306-10100 $91.77 $42.62 $22,038.23 21ST AVE IMP DEBT SERVICE G 308-10100 $207.20 598.16 $38,835.98 MUNi STREET iMP DEBT SERVICE G 312-10100 5132,763.91 $1,445.58 $433,960.89 iND PARK T1F 1-4 DEBT SERV G 317-10100 $19,442.97 $0.00 $13,305.67 G.O. Bond Pheasant I 2001 G 327-10100 $7,662.88 $2,899.46 $621,047.67 G.O. Bond Hunters Cross.1 2000 G 336-10100 $3,012.91 5684.21 $147,576.74 CSAH 14 WATERMAIN G 339-10100 50.00 $0.00 $4,829.93 PHEASANT MARSH II G.O. 2002 G 342-10100 $10,429.05 54,559.73 $844,776.34 PEL TIER PRESERVE DEBT SERVICE G 345-10100 $28,529.88 $8,493.50 $640,530.16 Hunters Crossing II G.O. Bond G 346-10100 $54.177.89 $3,047.80 $549.692.41 PARK CAPITAL PROJECT G 402-10100 $7,546.83 $1.456.50 $337,021.28 MUNI STREET CAPITAL PROJECT G 412-10100 $8.162.74 $995.32 $134.797.90 PEDESTRIAN TRAIL WAYS G 414-10100 $0.00 SO.OO $12,500.00 STORM WATER IMP PROJECTS G 415-10100 $17,909.12 $2,193.88 $228.516.61 PHEASANT MARSH III G 443-10100 $0.00 $1,110.00 $7,333.10 HUNTERS CROSSING PHASE II G 446-10100 $1,020.50 $13,256.18 $68,692.81 CENTERVILLE TOWN OFFICE PARK G 447-10100 $0.00 $0.00 $8.437.00 HUNTER'S CROSSING 3RD ADDN G 448-10100 $12,320.00 $2,600.50 $77.90 WATER FUND G 601-10100 $48,870.43 $65,423.54 $361.339.60 SEWER FUND G 602-10100 $50,913.81 $47,967.09 51,997,265.21 CABLE TV FUND G 614-10100 SO.OO $255.26 $10,420.36 Last Dim 10100 $1,328,470.9 $490,282.55 $8,174,538.06 9 S1,328,470.99 $490,282.55 $8,174,538.06 01/27/069:31 AM Page 1 sf Message Page 1 of 1 Teresa Bender Sent: To: Cc: From: Dallas Larson [dlarson@centervillemn.com) Wednesday, February 01,2006 3:47 PM 'Dale Runkle' Teresa Bender'; 'Dan & Mary Capra'; 'Hoeft Jim'; 'Jeff Paar'; 'Lakso, Michelle'; 'Lee, Tom'; 'Paul Palzer'; Rick Terway Subject: Pheasant Marsh 3rd Addition V12 Dale, Attached is a redlined version of the development agreement. I have accepted all of your changes to pages 8 & 9 where we have taken out individual amounts and included them in your construction contract total, except street lights. Since street lights would be a separate agreement with the utility supplier, it should remain a line item in the agreement. Pursuant to our earlier conversation, we will want to see the specifications for your construction contract to verify that all of the deleted items are covered there. If this agreement now looks okay, I can send you two clean originals for execution. I will place this on the agenda for next week's council meeting, but before Wednesday of next week will need to have you confirm in writing that you are prepared to execute the contract. Lacking that, we will need to defer action. A faxed letter to confirm that the agreement is now okay, would be fine. Let me know ifthere is anything else to consider. Thanks. Dallas Larson, Administrator City of Centerville 651-429-3232 2/2/2006 cdS- PURCHASE ORDER Purchase Order # 65 'r,'/nN:.,lrl'.1 !S~, 1880 MaiH SI,.41 (14HI...;1I4, MN MOJ8 6fJf.lt29.J232 . Fax: 6fJI.'t29.8629 . - L..._._.._._j,l\~I:>:~~,,~~~~~~~:~~~I.~:~.~~~a!~r~--._~_~-~O~O. O~_ "dmin. & P. W. ,.::'_~':~~=1~tl~~t~~eGan'-b1ing(1ook.~~t~:=:==:.== J=:__i~J)'~I ..... ...._...__......__ , moo! 1---,----+-------------- -----.L------------------------- $0.00 ii i $O.OIT= 'r-- .. -.....-...-------.--.-.--I---"$"():.ool-.......--..----..----- _ ___----"____________________ _ _______________________________--1--____~__--L.___________._____.. .--.-----1 ! ------- ----------{ Shipping Charges $0.00 Sales Tax _ $0.00 J ~ ~ ~ J~ Minnesota Statutes 2005,349.213 Page 1 of2 Minnesota Statutes 2005, Table of Chapters Table of contents for Chapter 349 349.213 Local authority. Subdivision 1. Local regulation. (a) A statutory or home rule city or county has the authority to adopt more stringent regulation of lawful gambling within its jurisdiction, including the prohibition of lawful gambling, and may require a permit for the conduct of gambling exempt from licensing under section 349.166. The fee for a permit issued under this subdivision may not exceed $100. The authority granted by this subdivision does not include the authority to require a license or permit to conduct gambling by organizations or sales by distributors or linked bingo game providers licensed by the board. The authority granted by this subdivision does not include the authority to require an organization to make specific expenditures of more than ten percent per year from its net profi ts derived from lawful gambling. E'or::' tl'1'e:'puxrrcrses' of' this;,.subd:Lvisionr net profits are gross profits, less: amounts expendecf:-for allowable expenses and.' paid' irrtaxesC"ass:essed:-on: ~. IawruF"gambling-. A statutory or home rule charter city or a county may not require an organization conducting lawful gambling within its jurisdiction to make an expenditure to the city or county as a condition to operate within that city or county, except as authorized under section 349.16, subdivision 8, or 297E.02; provided, however, that an ordinance requirement that such organizations must contribute ten percent per year of their net profits derived from lawful gambling conducted at premises within the city's or county's jurisdiction to a fund administered and regulated by the responsible local unit of government without cost to such fund, for disbursement QY the respon~,ible local unit of goverIlIll.ent of the receipts for '(i). lawful purposes, or (ii) police, fire, and other emergency or public safety-related services, equipment, and training, excluding pension obligations, is not considered an expenditure to the city or cottt nor a tax under section 297E.02, and is valid.and lawful: A city or county making expenditures authorized under t 1S paragraph must by March 15 of each year file a report with the board, on a form the board prescribes, that lists all such revenues collected and expenditures for the previous calendar yea~ ~Ar (b) A statutory or home rule city or county may by ordinance require that a licensed organization conducting lawful gambling within its jurisdiction expend all or a portion of its expenditures for lawful purposes on lawful purposes conducted or located within the city's or county's trade area. Such an ordinance must be limited to lawful purpose expenditures of gross profits derived from lawful gambling conducted at premises within the city's or county's jurisdiction, must define the city's or county's trade area, and must specify the percentage of lawful purpose expenditures which must be expended within the trade area. A trade area defined by a city under this subdivision must include each city and township contiguous to the defining city. . http://www.revisor.1eg.state.mn.us/data/revisor/ statutes/2005/3 49/213 .html 1/25/2006 31 Dead Broke TriolWiseguys 2005 LINE E 10% 40% 50% Jan. $2,552.00 $255.20 $1,020.80 $1,276.00 Trio $1,004.00 $100.40 $401.60 $502.00 Wiseguys Feb. $2,408.00 $240.80 $963.20 $1,204.00 Trio ($916.00) ($91.60) ($366.40) ($458.00) Wiseguys Mar. ($565.00) ($56.50) ($226.00) ($282.50) Trio ($17.00) ($1.70) ($6.80) ($8.50) Wiseguys Apr. ($682.00) ($68.20) ($272.80) ($341.00) Trio ($1,779.00) ($177.90) ($711.60) ($889.50) Wiseguys May $1,040.00 $104.00 $416.00 $520.00 Trio $1,708.00 $170.80 $683.20 $854.00 Wiseguys June ($1,781.00) ($178.10) ($712.40) ($890.50) Trio $376.00 $37.60 $150.40 $188.00 Wiseguys July $6,426.00 $642.60 $2,570.40 $3,213.00 Trio ($519.00) ($51.90) ($207.60) ($259.50) Wiseguys Aug. $469.00 $46.90 $187.60 $234.50 Trio $3,417.00 $341.70 $1,366.80 $1,708.50 Wiseguys Sept. $3,125.00 $312.50 $1,250.00 $1,562.50 Trio $363.00 $36.30 $145.20 $181.50 Wiseguys Oct. $5,684.00 $568.40 $2,273.60 $2,842.00 Trio $4,450.00 $445.00 $1,780.00 $2,225.00 Wiseguys Nov. $6,369.00 $636.90 $2,547.60 $3,184.50 Trio ($72.00) ($7.20) ($28.80) ($36.00) Wiseguys Dec. ($1,928.00) ($192.80) ($771.20) ($964.00) Trio ($1,399.00) ($139.90) ($559.60) ($699.50) Wiseguys $29, 733_<~7~ $11,893_20 $14,866.50 ~ ;1aJ THE BEULKE AGENCY, INe. 4782 W ASIDNGTON AVENUE WHITE BEAR LAKE, MN 55110 651-429-3383 651-429-0843 FAX February 1,2006 Dallas Larson, City Administrator John Meyer, Finance Director City of Centerville 1880 Main Street Centerville, Mn 55038 Dallas and John, We would like to thank you for allowing our office the opportunity to offer our bid for Professional Services for your Property and Casualty Insurance Program. We have provided Professional Services to the City from the early 1970's to the present date. Enclosed please find our bid and qualifications for the Cities Property and Casualty Insurance Program which is written through the League of Minnesota Cities Insurance Trust. We would like to thank you for accepting our bid and we look forward to your favorable reply. Sincerely, ~~~;;;,.~ Gordon R. Beulke, C.LC. The Beulke Agency, Inc. enclosures 31 PROPOSAL FOR CITY OF CENTERVILLE PREPARED BY: THE BEUKLE AGENCY, INC. GORDON R. BEULKE, C.I.C. 4782 WASHINGTON AVE WHITE BEAR LAKE, MN 55110 FEBRUARY 2006 3~ CITY OF CENTERVILLE PROFESSIONAL SERVICES BID After careful consideration, we propose a five year contract which would provide continuity to your account. Our Professional Fee for the first year would be $1,650.00, with a maximum increase of 3% per year for the remaining four years. In exchange we would provide the services as outlined in your Bid Request. QUALIFICATIONS Gordon R. Beulke, President: I have been a Licensed Insurance Agent for over 28 years and hold the Certified Insurance Counselor Designation. I have provided Professional Services to The City of Centerville for the past 28 years, and am knowledgeable and aware of issues confronting the city in the past and present. In addition to the City of Centerville, we write Insurance for four other municipalities in the area so we feel we are well versed with the LMC Program and the unique exposures a municipality presents. I am also active in other area organizations including Board Member of the White Bear Area Chamber of Commerce and a member of the White Bear Rotary Club. Barbara J. Schumacher, CSR: Barb is a Licensed Insurance Agent and has worked in the Insurance Industry for 34 years as a Commercial Lines Account Representative. She assists our Commercial Clients with their various insurance needs and has provided assistance to the City of Centerville since 1995. The Beulke Agency has been in our current location since 1961. As your local Insurance Professionals, we offer you over 60 years of combined experience in the Insurance Industry and Municipality Business. ~c) REQUEST FOR PROPOSAL (2006) INSURANCE AGENT SERVICES SUBMISSION DATE: FEBRUARY 2,2006 PREPARED BY: MARK D. LENZ VICE PRESIDENT T.e. FIELD &'COMPANY Insurance and Bonds Since 19U .. Mark D. Lenz * Vice President 530 North Robert Street * S1. Paul*MN*55101 (651) 726-5146 * mlenz@tcfield.com February 2, 2006 John Meyer, Finance Director City of Centerville 1880 Main Street Centerville, MN 55038 Dear Mr. Meyer: On behalf of T.C. Field & Company, it is my pleasure to provide the following proposal for your consideration. This proposal outlines our experience, capabilities and commitment should we be appointed agent of record for the City of Centerville. T. C. Field & Company has an extensive background working with public entities including: cities, watershed districts, public schools, charter schools, cable communication commissions, and a variety of other joint powers entities. Our current business relationship with local municipalities provides us with an in-depth perspective on insurance and risk assessment solutions for government entities. With a staff of over 30 insurance professionals, our firm has the capacity and demonstrated expertise to assist the city with its risk management needs now and into the future. I would like to thank you for the opportunity to provide our proposal and should you have any questions regarding the information or if I may be of assistance in any way, please do not hesitate to call. ~j7~ Vice President Enclosure T.e. FIELD &-COMPANY Insurance and Bonds Since 1912 ., 4~ 1. General Profile T.C. Field & Company is the benchmark for insurance agencies in the Upper Midwest because of its tradition of excellence. The firm was founded in 1912 by Thaddeus C. Field to provide contractor surety and insurance services. Since then, the company has grown and diversified into a full service insurance agency with a complement of 33 employees. The company has staff that has strong public sector experience to provide for the unique insurance and risk management needs of local government. T.C. Field & Company emphasizes the fundamentals of insurance by providing service to clients backed by a professional staff with expertise in risk management techniques to limit exposures and minimize costs. The firm has been extremely successful with public sector clients because it understands the needs of government and provides the appropriate vehicles for risk reduction and insurance protection. Our firm has served public sector clients since 1964. Our staffs expertise in local government has enabled our agency to recognize gaps in coverage and work directly with the underwriters to improve and broaden coverages. Members of our staff have served on several committees and have reviewed form changes for Mr. Peter Tritz, the League of Minnesota Cities Insurance Trust (LMCIT) Administrator. In addition, we have worked with Berkley Risk Administrators Co., LLC, and the underwriters for the LMCIT to address bonding and to improve other coverages for public entities. 2. Years in business T.C. Field & Company has been providing surety and insurance services for 93 years. 3. Governmental entities and services provided through the LMCIT by Agent We provide typical agent services for all of our customers though the LMCIT. They include the following: A. Advise and assist the city in assembling and accurate reporting of underwriting data, including updating property values for rating purposes. B. Advising and assisting the city in evaluating and selecting among coverage alternatives such as deductibles, limits, optional coverages and alternative coverage forms. C. Review coverage documents and invoices to assure that coverage has been correctly issued and billed. D. Advise the city on potential gaps or overlaps in coverage. E. Provide assistance to the city in the reporting of claims to the insurance company. T.e. FIELD &-COMPANY Insurance and Bonds Since 19U ., 'y F. Issue Certificates of Insurance as needed. G. Review loss experience reports for correct reporting, and appropriateness of reserves for outstanding claims. H. Assist as requested with safety and loss control activities. I. Assist the city in identifying risk exposures and developing appropriate strategies to address those exposures. Government Entities Serviced by T.C. Field & Company Andover Economic Development Authority Bassett Creek Water Management Organization Brooklyn Center Economic Authority Brooklyn Center Fire Relief Association Browns Creek Watershed District Burnsville/Eagan Telecommunications Commission Capitol Region Watershed District City of Afton City of Andover City of Anoka City of Arden Hills City of Birchwood Village City of Brooklyn Center City of Cambridge City of Coon Rapids City of Dellwood City of Lexington City of Loretto City of Mahtomedi City of Medicine Lake City of Minnetonka City of Minnetrista City of Plymouth City of Ramsey City of Shoreview City of Spring Park City of S1. Anthony Village City of Sunfish Lake City of Victoria City of West St Paul City of Woodbury Coon Creek Watershed District Dakota County Domestic Preparedness Dakota County Mutual Aid Assistance Fridley Historical Society Friends of The Southshore Senior Center 1-494 Corridor Commission Isanti Area Joint Operating Board Joint Cities Recycling Board Lake Area Bus Lake Minnetonka Conservation District League of Minnesota Cities Library Park Association Lower Rum River Water Management Organization MACT A Public Policy Institute Minnehaha Creek Watershed District Minnesota Environmental Science Minnesota Municipal Power Agency Minnesota Valley Transit Authority Municipal Legislative Commission Nine Mile Creek Watershed District North Metro 1-35W Corridor North Metro Mayors Association North Metro Telecommunications Commission North Suburban Communications Commission North Suburban Regional Mutual Aid Northern Dakota County Cable Commission Prior Lake-Spring Lake Watershed District Quad Cities Cable Communications Commission Ramsey-Washington Metro Watershed District Red Rock Corridor Commission Rice Creek Watershed District Rush Line Corridor Task Force Six Cities Watershed Management Organization South Washington County Telecommunications Commission South Washington Watershed District Suburban Rate Authority West St Paul Economic Development Authority White Bear Lake Conservation District Woodbury Economic Development Authority T.C. FIELD &'COMPANY Insurance and Bonds Since 1912 8; 9/ 4. Staff that will serve the City of Centerville Mark D. Lenz Vice President Experience and area of expertise: twelve years with T.C. Field & Company. Prior to his employment with T.C. Field & Company, Mark was a city administrator and has over fourteen years of municipal management experience. Because he has been a buyer of insurance and related products, he has a unique background from which to assist the City of Centerville. He has also been a presenter, panel member and advisor in insurance and risk management in many different forums. Mark has made presentations before the Minnesota Public Risk Management Association, The Minnesota Association of Cable Television Administrators, The Minnesota City Attorneys Association, Graduate Finance Classes at Mankato State University, Small Business Classes at Normandale Community College and the North American Association of Inventory Services. He is an active member of a number of professional associations and serves as the Chapter Advisor for the Minnesota Chapter of the Public Risk Managers Association, Past President of the Independent Insurance Agents of Greater St. Paul and was recently named to the Minnesota Independent Insurance Agents and Brokers- Board of Directors. Professional Designations and Education: BA, University of Minnesota; MA, Mankato State University. Recipient of the Minnesota Independent Insurance Agents and Brokers "Agent of the Year Award 2005" Mark will be the primary contact person for the City of Centerville. He will coordinate agency efforts, set up meetings, and gather exposure data. Bonnie L. Huber, CPCU Commercial Account Manager Experience and area of expertise: Bonnie has over 30 years of experience in the insurance industry 10 of which are with T.C. Field & Company. Her expertise comes from her responsibilities in both the insurance company and insurance agency workforce. She has held positions in technical, customer service, and account executive roles. Bonnie is primarily responsible for marketing and servicing our firm's public sector business. Professional Designations and Education: Bonnie is an active member in the insurance community. She has her Chartered Property Casualty Underwriter (CPCU) designation and is a member of the Minnesota Chapter of the CPCU Society. Bonnie will be responsible for the marketing and customer service efforts for the City of Centerville. She will process and review all policies, endorsements, certificates and other correspondence germane to these efforts. T.e. FIELD &'COMPANY Insurance and Bonds Since 1912 ., 40 Judith Smekta-Pettit, AIC, ARM Claim Manager and Loss Control Coordinator Experience and area of expertise: Judy has 30 years of experience in the insurance industry. She began her career as a claims adjuster for a national insurance company. She has been with T.C. Field & Company for over 19 years managing claim activity and providing loss control assistance. Professional Designations and Education: Bachelor of Arts, Mankato State University. Associate in Claims designation, Associate in Risk Management designation, Member of American Society of Safety Engineers. Claims can be processed through Ms. Pettit. She will be involved on a regular basis to coordinate safety program development and monitor claims, including settlements and lawsuits to protect the City's interests. Douglas Ahlstrom, CPCU Technical Coordinator Experience and area of expertise: Douglas has worked in the insurance industry for over 22 years in technical, sales and management positions. During his 21 years with I.C. Field & Company, he has specialized in negotiating, developing and auditing insurance programs for our clients. Professional Designations and Education: Bachelor of Science, Business Administration, University of Minnesota. Chartered Property Casualty Underwriter (CPCU) designation. Douglas will review the policy audits to determine their accuracy. Steve Ross Vice President - Commercial Lines Mr. Ross has extensive insurance company experience and expertise as well as relationships with a vast number of insurance company personnel. He would assist in the marketing efforts, if needed for the City of Centerville. He has over 25 years in commercial underwriting and sales management for several insurance carriers and agencies, with the past 11 years within the Minnesota marketplace. He has established business relationships with numerous carrier personnel in major markets. He has an excellent working knowledge of large account marketing and pricing and serves on the Board of Directors for the Minnesota Joint Underwriting Association. T.e. FIELD &'COMPANY Insurance and Bonds Since 1912 ., ~ 5. Broker premium volume excluding personal lines. $35,000,000 6. Present errors and omissions coverage in place. Our present limit is $4,000,000 per c1aim/$8,OOO,000 aggregate 7. Broker resources or special qualifications Our marketing approach for the City of Centerville We would first review the existing insurance program, including but not limited to the following steps: Review insurance limits, coverage, costs, claims, service from companies, schedules, budget, and financial report. We note areas of concern or potential problems that we find. Meet with your staff to determine issues for upcoming year as well as any potential problems noted from the above review, discuss any problems the City has had in the past. Determine underwriting information necessary to solicit proposals from various insurance providers. Collect and review information from City staff and consultants, if used, to obtain quotations. Submit underwriting information to insurance companies for quotations. Receive, review and analyze quotations for accuracy to our request, compare quotations to other entities we serve for reasonableness, review rating for mathematical errors. Present quotations with options to City staff. Discuss recommendations. Attend City Council meeting, if desired by staff, to explain recommendations and quotations. Our process is to meet with the staff to determine what issues are for the upcoming year so that we know how to direct our marketing efforts. Unique coverage issues can sometimes be addressed. Manuscript endorsements have been obtained for our customers by providing underwriters with voluminous amounts of information and in some cases, having the underwriters and/or loss control personnel meet with the clients. In some instances we personally deliver and review submissions with the underwriters. We believe personal relationships and personal contact with the underwriters does favorably impact the products, service and pricing that we receive for our customers. T.e. FIELD &'COMPANY Insurance and Bonds Since 1912 -- ~1 Our claim handling process and services The objective of I. C. Field & Company claim department personnel is to provide clients with assistance in effecting prompt, fair, cost-effective resolution of claims based on the facilitation of communication between insured and insurer. To meet this objective, T.C. Field claim representatives offer customers: help with filing claims, answer client questions on coverage and the claim process, advocate for the insured on coverage issues, and monitor first party and litigated claims to see that such claims are appropriately reserved and resolved. Other services include, but are not limited to: An annual review of workers compensation claims prior to development of the experience modification factor. The review includes contact with handling claim representatives to see that files are properly reserved and considered for closing or reserve reduction before the modification factor is figured. A formal written report on this activity is provided to the client. Maintenance of a database of claims that provides claim numbers, adjusters' contact information, status updates and reserve and payment information for reference by the client. Review of insurer loss history reports to check for new claims filed and claim closures, as well as change in reserving and payments that might require follow-up. Efforts by the T.C. Field & Company claim department are focused on developing channels of communication between client and insurer, providing claim-related information to both and assisting wherever possible with the often difficult task of concluding claims fairly, on a timely basis, at a reasonable cost. T. C Field & Company Service Standards Our firm has service standards that are incorporated into our employee handbook that recite what the statutory requirement is as well as our firm's requirement. I have attached it for your review. The key item to note that isn't shown in the handbook is regular personal contact to assure that issues are addressed in a timely fashion and to keep us apprised of changes or issues that could affect the City of Centerville or its risk management program. T.e. FIELD &'COMPANY Insurance and Bonds Since 1912 ., If SERVICE STANDARDS Additional agency service standards are included in the "Current Year Agency Goals and Objectives" located in the front of this manual. Individual performance standards are specified for each position in the company. Violation of statute requirements is strictly prohibited. Failure to provide service that meets or exceeds T. C. Field & Company service standards will result in disciplinary action up to and including termination. TYPE OF SERVICE STATUTE REQUIRES SERVICE STANDARDS Issue Certificates No later than 3 days from date Within 1 day of request or 1 day of requested or renewal date renewal date Change Requests No later than 3 days from date Within 1 day of request of request Cancel Requests Within 10 days of request Within 1 day of request Binders - Renewals Within 3 days of effective date 2 days prior to expiration Binders - New Business Within 3 days of effective date Within 1 day of request Return Premium Credits Within 5 days from receipt Within 3 days of receipt from & Checks from company company Send Policies and No later than 30 days of No later than 30 days from receipt Endorsements to Insured receipt from company from company Deposit Premiums As soon as possible Same day it is received from Insureds Forward Premiums to As soon as possible Same day it is received Company Sent in Error Phone Calls Returned No requirement Within 24 hours Quote Requests from No requirement 45 days prior to expiration when Producers possible Renewal Quotes to No requirements 15 days prior to expiration when Producers received 45 days prior to expiration from producer T.e. FIELD &-'COMPANY Insurance and Bonds Since 1912 . ~1 We typically personally deliver applications, quotations and policies to assure understanding of the information required for underwriting, explain the cost of the insurance being procured, and finally, reviewing the policy with the assigned contact person so that they understand what they are paying for. This approach, while labor intensive, does minimize communication problems and helps maintain service standards. Given our experience and involvement with a number of local government entities, we are able to provide valuable insight and solutions to the issues facing the City of Centerville. 8. Cost of Services Our fee for the above described services for the City of Centerville would be $2500.00 T.C. FIELD &'COMPANY Insurance and Bonds Since 1912 . ~tJ . FARMERS Paul H. Steffel, LUTCF Paul H. Steffel Insurance Agency, Inc. 1709 Main Street CenterviIle, MN 55038 Bus: 651-762-7801 Fax: 651-762-7813 License # 20081920 . psteffel@farmersagem.com February 2,2006 City of Centerville Attn: Dallas Larson and John Meyer 1880 Main Street Centerville, MN 55038 Dear Gentlemen, I would like to be considered for the Agent of Record for the City of Centerville. Enclosed, please find my resume and supporting documents. References will be provided at your request. I am requesting an amount of $700 per year for my services. Your consideration of my application is greatly appreciated. 57 . FARMERS Paul H. Steffel, LUTCF Paul H. Steffel Insurance Agency, Inc. 1709 Main Street Centerville, MN 55038 Bus: 651-762-7801 Fax: 651-762-7813 License # 20081920 psteffel@farmetsagent.com OBJECTIVE To obtain the position of Agent of Record for the City of Centerville EDUCATION Bachelors of Mathematics degree from the University of Minnesota Emphasis in Actuarial Science EXPERIENCE Paul H Steffel Insurance Agency, Inc. August 1997 - Present Captive Agent for Farmers Insurance Group of Companies Perform duties of a personal lines agent advising clients on limits of Insurance as well as various other insurance and coverage issues Perform duties of Life Insurance agent advising clients on the proper amount of life protection as well as the proper type of policy Perform duties of Commercial Insurance agent advising businesses on the proper limits of property coverage as well as liability limits Perform duties of Financial Services Registered Representative for Farmers Financial Solutions, LLC advising clients on retirement, financial planning and college savings Universal Underwriter Group September 1994 - August 1997 Underwriting Specialist Preformed duties of Commercial lines underwriter, that included rating and coding of policy data, processing building replacement cost estimators, determining coverage eligibility, processing motor vehicle reports, and looked for coverage gaps Processed bonds Provided training of other underwriting employees Developed Lotus Spreadsheet for workers' compensation audits Investors Savings Bank September 1993 -September 1994 Loan Processing Performed processing of new loans into the company data base. PROFESSIONAL DESIGNATION Life Underwriting Training Council Fellow (LUTCF), from The American College and the National Association ofInsurance & Financial Advisors SL. 1~19j2Qn5"_ 8:46 pm 11 CO InJ~, CEI{TIFICATE OF INSURANCE ISSUE DATE (MM/DDfYY) '2/19105 Producer: Brown & Brown of CA, rnc" DBA CalSurance. THIS CERTIFICME IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICA P.O. Box 7048 DOES NOT AMEND, EXTEND OR ALTER THE.COVERAGE AFFORDED BY TH! Orange, CA 92863 POLICIES BELOW. COMPANIES AFFORDING COVERAGES Insured The Agents Of Farmers Insurance Group I COMPANY I A Arch Insurance Company PAUL STEFfEL LETTER 1709 MAIN ST COMPANY I IJ. CENTERVILLE, MN 55038 " LETTER COMPANY Ie FAX: LET/ER CUMPANY ID , l.ETTER CUMPANY IE LEllER Coverages .... . , .'. . ....". ." ",';;::iii;;;}"" ..... <JI,/ .......".. . ,. '. ..c'. " . ,. . . '.. . : ~'" ., 'c' '; "', ,". . "e I, ,.. I ' .."., THIS IS TO CERTIFY n T THE POLICIES OF INSURANCE LISTED BElOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSlJHANCE POLICY POLICY I'OLlCY I LI 1\1 lTS LT l'lJ~rnER EffECTIVE L\J'IHATlON GENERAL L1AnlLITY I . . ~COMMERClAL GENERAL LIA",UlY CLAIMS MADE D OCCUR ~ OWNER'S 8. CONTRACTOR'S PROTo " I I AUTOI\IOUlLE L1,\UILlTY COMBINED SINGLE LIMIT $ ~ = ANY AUTO '- All OWtlED AUTOS BODilY INJURY(Per person) $ f-- SCHEDUlED AUTOS '- HIRED AUlDS I-- ."NONOWNED AUTOS BODILY INJURY(Per Accident) $ I-- GARAGE UAOIUTY PROPERTY,DAMAGE $ I " EXCESS L1AIlILlTY EACH OCCURRENCE $ B UMBRElLA FORM AGGREGA TE $ OTHER THAN UMBRELLA FORM , WORKER'S COMPENSATION / STATUTORY liMITS & , EACH ACCIDENT $ EMPLOYER'S LIABILITY $ DISEASE POLICY LIMIT , , DISEASE EACH EMPLOYEE $ OTIJEn Description Amount [i] CLAIMS MADE AND REPORTED 11CAPI720602 01/0 1/2006 01/01/2007 Annual A,gg Ea Agency $ 2;000,000.00 A Description Deductible Each Claim $ 1,000,000.00 Agents E&O Liability End Ded Buy Back $ 10,000.00 Oed. Buy Back Coverage . Endorsement , DESCRIPTION OF OPERA T10NSlLOCA T10NSNEHICLES/SPECIAL ITEMS Coverage is provided for professional services rendered for olhers in the conduct of the Named Insured's profession as a licensed Insurance AgenVBroker. Fr agents registered with Farmers Financial Solulions, LLC, coverage includes the sale and/or servicing of mutual funds & variable products. Deductible is $1,001 per claim involving products and'or services of Farmers Insurance Group and $5,000 for all other claims. The terms of the policy dictate Ihat if the agent's contractlerminates, coverage under this policy ceases that same date. Individual Coverage Effective Date is the later 0(11112006 12:00:00AM or dale o( contract with sponsor. CERTIFICATE HOLDERd CANCELLATION PAUL STEFfEL SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED UEFORE TIlE EXPIRA TIOI~ 1709 MAIN ST DAlE TIIEREOF, TilE ISSUING COMPANY WILL ENDEAVOR TO MAIL 0 UAYS WRITTEN NOTICE 10 TilE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MJ'.IL SUCH NOTICE SHALL CENTERVILLE, MN 55038 IMPOSE NO OBLlGAlIOfJ OR LIABIlITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENT A liVES. AUTHORIZED REPRESENT A TlVE r' ;,~. .../} /..V/.L1 ~.. . , f .. ACORD 25-S (7-90) @ACORDCORPORATION 1990 ~53 Copy of License for wallet (cut along lines) INSURANCE PRODUCER LICENSE Variable Annuities Life AccidenUHeallh Property Casuallv PAUL H STEFFEL 7095 CENTERVILLE RD CENTERVILLE. MN 55038 License Number: IN- 20081920 License Expiration: 10/31/2006 State of Minnesota . Department of Commerce 85 - 7th Place East, Suite 600 st. Paul, MN 55101~3,165 State of Minnesota Dept. of Commerce 85 - 7th Place East St. Paul, MN 55101 651-296-6319 WNW.commerce.slale. mn.us Department of Commerce Licensing Division Telepholle: (651) 296,-6319, 'Vi i" , .'" ..... E-mail address:..ncens..ng.0mm.:t~@stat~:mllys ""Website addt~ss: ,'. commerce.stat,e:l\lri.us 'i,,::",/ Le~al Name: Address: Insurance.Prodticer License .. PAULfiSTEFFEl' 7095 CE~nERVILLE RD . ',: CENTERVILLE,MN 55038 I I I L License Identification Number: License Expiration Date: IN- 20081920 10/31/2006 .. Line of Authoritv Casualty .',.:i" Properly,:,'" ,':"",:::,:\,:, ,_'l1\,'.<..,'-," :'''-: ,1: '''.:' :,' ;:", .:<.1 ,:':,.(i Accide~t1Healt~;.': ':;:iil,;..Life' \:,:.... '..... .... ....... 'l'Variabj~ AnhGitl~s IssUe Date 11/1411996 .... ~1/14/~~96 3/18/1997 ,'. .3/18/W~7 . ',' 2i27/2001 Continuing Education: 30 credits due by 10/31/2006 .54 1----- ; i-I I . I --- -. .-- --- . . . State of Minnesota Department of Commerce 85 " 7th Place East, Suite 600 St. Paul, MN 55101-3165 . Department of Commerce Licensing Division . Telephone: (651)296-6319 .. ...... .......< . ......' E-m~il address: licEinsing.commerce@slate.mn':tis . /.ilveb~itl'Jaadfess: c:ommercl!.slaliftnh,usi ....... "c._\..,-;', . .... .... '. ;In~uranc~.~gency License .. PAuL H ST~FFE[ INs"AGCYINC Business Structure: . ,'.")' - )', ~,_':.-,::, ,,',oi' .', ::',;,),!:',:-":',::. 7095 CENTERVILLE RD (;:E~TE~VIL~E, MN 55038 License Identification NUmber: License Expiration Dale: IA- 20249985 10/31/2006 -;,,::.; CORPORATION I ___i . ~5 ~. ". ...~.~- - ~-,'.".'_:"a~...'-- '.i"m. ]:.. ''''M~T j;it.t\~ .~,:_ ~'lK; ."~.... .,~ . .'~ ; . t;~;';li:! .'t'~~;l ",k \. t::r lS\ - ,:'; .- '.'__:..'...'._' '/. l.'. "........... J. .... '..' "." ...t'I) " II..,.", .. .e.... .,,,..~. . \\.~!t"~)i:.-"'m' ...~~~ ":' a...;$, . .'. '0.. . J~;;,i.i;~~;;;ll .'"~ :;, .":;;~J..~jl;;;i~ ';~10 >g(';2rl:-' .:~.< ~...-......~"-.~ "~;Y';'aii> 19:i ~;~a:?r'~ 8ri\\:ll;' -8':-- :::.;;:-,...,."~;,,.. , __ , ~~/-~;~.:_:. "U\-" :~.~..,.-.:..., ,'~' ~., ~ . ~ e...- ~ en ~. m O. :D' , ---1- -< :3 J. - ~"-':""""""'; . , . . ..~.. , .' ~.- '. '~-'-. '. '. ,:,', " ,- -, c z ~, < m ~..'.'.'.""'."..'- .' "..., V? ~ ~ I ~ [ -r-~. ~ ~ h.= '.'~'a "g' 1'""'\ m: "r~ ~ H...~ ~ J Z .. ~ t::rn GtJ <0 ~ > -e: U\ ~ E+- ~:~ ~'lt ~ ~;' ...t:$7 '.". t'I) ~t ~(:- '.~. m- 1:4- ...s:. ~ $ tervi{{e utab[ishecf 1857 1880 'Main Street . Centeroi{[e, 'MW 55038 STATE OF MINNESOTA (651)429-3232 · P~(651)429-8629 COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #06 - 012 RESOLUTION APPOINTING A CITY AGENT FOR PURPOSES OF SECURING THE CITY OF CENTERVILLE'S INSURANCE THROUGH THE LMCIT WHEREAS, the League of Minnesota Cities Insurance Trust requires cities to use the services of an agent in order to participate in the LMCIT property/casualty program; and WHEREAS, the City Council has reviewed and considered the written materials from LMCIT discussing the agent's role and compensation in LMCIT; and WHEREAS, Paul H. Steffel has agreed to provide to the city the services listed below under the terms and conditions listed. THE CITY COUNCIL OF THE CITY OF CENTERVILLE RESOLVES AS FOLLOWS: Appointment. The City of Centerville hereby appoints Paul H. Steffel as its agent for purposes of the City's participation in the League of Minnesota Cities Insurance Trust (LMCIT) property/casualty and workers compensation program[ s]. Term. This appointment shall remain effective until February 28,2009. Compensation. As compensation for the services provided to the City as described in Paragraph 4 below, the City will pay to the agent a fee of $700 annually. The City hereby directs LMCIT not to include any allowance for an agent's fee in quoting and billing the City's premiums for property, liability, and automotive coverage and to refund the 2% workers compensation coverage agent fee allowance to the City. Services. The agent will perform the following services: a. Advise and assist the City in assembling and accurately reporting underwriting data, including updating property values, for rating purpose~. b. Assisting with the completion of the renewal questionnaire and assembling information at annual renewal and transmitting the same to the LMCIT. c. Review coverage documents and invoices to assure coverage has been correctly issued and billed. , ,'., ""~/;,, Advise:the:Gity'onpotential"gaps:or~overlap5"in<eov.erage:;"""'" ~,.<<....." '.,' ..,' ,. "...J.."......,'''.~.""....",.#.~",,'''','',..'',,...'''y;..~,.'''''',,..~.,~,,~; ~ja. e. Assisting the City as requested in submitting claims and interpreting coverage as applied to particular claims. The City of Centerville will submit claims and injury reports directly to. the LMCIT. f. Transmitting requests for coverage changes to the LMCIT. Adopted by the City Council of Centerville this 8th day of February, 2006. .. Attest: Mary Capra, Mayor Teresa Bender, City Clerk ~~~rM~,_~~~ff_~~(~~~~;,r.;:';J"~~:~~'~'~~~~!'\'!'~_'f~V'1~~{;:"!r!r:,'t:~1~~~~~;f;1:~~'tr'..-i'!'$:tt4~~~i,.~",~<1/tbjt;<(,~_:~.':{5ft1;.;~~,~~r~~t:.:t~_?~~-J:~!:~-r:!"<.ttl(',i.-~:J;';jV~~l:;J:';...~!t~fl~:ryr~!~-~!;\tJt:t':?:"-~1X~ . , ':'\ .) ",""., <' '322 " ,. . .. r J. COUNTY OF ANOKA OFFICE OF GOVERNMENTAL SERVICES DIVISION GOVERNMENT CENTER 2100 3RDAvENUEoANOKA,MINNESOTA 55303-2265 (763) 323-5700 January 19, 2006 BARB McKUSICK Administrative Coordinator Direct #763-323-5722 TO: Anoka County Local Elected Officials Anoka County Legislative Delegation Anoka County Commissioners REtltSIVED JAN 2 3 2006 FR: Barb McKusick, Administrative Coordinator Governmental Services Division RE: 2006 Local Elected Officials Meeting Dates Listed on this memo are the dates that were discussed and chosen by members attending the November 30 Local Officials Meeting. Please put these dates in your calendar and plan on attending these meetings with your fellow elected officials. Any agenda item that you would like to have discllssed should be forwarded to me so that it can be put on the agenda. The agendas are usually mailed out 30 days prior to the meeting but items can always be added, so please don't hesitate to call. At this point we have heard from all of our cities, or those that wanted to participate, for our segment "Spotlight on a City". These meetings are for the cities and should be city driven, therefore, if you have any other agenda formats that you would like for these meetings, please contact me. Mayors Gamache, Ryan and Gamec make up the committee for these meetings and can also be contacted for input. If you are interested in participating on the committee, please contact them as well. Just a reminder, when you RSVP for a meeting, you are also reserving a dinner. If you do not RSVP, you may not have a dilmer. Also, if you RSVP and do not attend the meeting, you will still be billed for the meal. Several establishments have requested that payment be taken care of at the conclusion of the meeting. Therefore, please remind your staffto have checks prepared to cover the cost associated with the dinner so that you can bring that with you. Checks can also be mailed to my attention at Anoka County. If you have ideas for locations for these meetings, please feel free to call me with your suggestions. We generally need space that accommodates 40 - 60 people for dinner FAJ<: 763-323-5682 Affirmative Actionj_~qual Opportunity Employer TDDITTY: 763-323-5289 January 19,2006 Page 2 ..,. and the meeting. I am also looking for an area to hold a picnic for our summer meeting, so any ideas would be appreciated. Here are your 2006 dates: Wednesday, February 22,2006 Wednesday, May 31,2006 Wednesday, August 30, 2006 Wednesday, November 29,2006 Thank you. Cc: Anoka County Partners Jay McLinden, Anoka County Administrator Anoka County Division Managers Alexandra House, Inc. P.O. Box 49039 Blaine, MN 55449 Phone: 763.780.2332 CrisisjTTY: 763.780.2330 Fax: 763.780.9696 www.alexandrahouse.org Board of Directors Vicki Reece, Chair Laurie Wolfe, Vice Chair David Rymanowski, Treasurer Mary Steege, Secretary Gayle Anderson, Ph.D Mary Lcschansky Ron Lewis Dave Sollman Terri Neely Tinklenberg Connie Moore, Executive Director Ending domestic violence for women, families and communities. January 18, 2006 ltl!l OJ!) tVlDb JAN 2 3 2006 City of Centerville 1880 Main St. Centerville, MN 55038 Dear Friends of City of Centerville: On behalf of Alexandra House, Inc., I would like to thank you for your generous contribution of $400.00 to help support our Community Program services provided to residents of the City of Centerville. Your support makes it possible for us to provide safety, prevention and outreach services to battered women, families and the community. In fiscal year 2005, we sheltered 424 women and 417 children, and were able to assist over 1,348 clients with the court system and support groups through our Community Program. Violence Prevention Services were provided to 1,068 students in area schools. With your support, we will be able to continue our work in helping battered women and their children live safer and healthier lives. Your contribution represents an investment in our community and a partnership that we value greatly. We pledge to be worthy of that partnership and your confidence in the work that we do. Sincerely, ~~~ Executive Director Anoka County Department of Parks and Recreation Wargo Nature Center 7701 Main st.. Centerville. MN 55038 (Phone) 651- 429-8007 (Fax) 651- 429-8167 www.anokacountyparks.com January 16, 2006 BIl011 IVIlD JAN 2 3 2006 Dear Earth Day Participants- IUs that time of year to start planning for the Annual Earth Day Event Celebration! The actual event will take place at Wargo Nature Center on April 22, 2006. The County-wide Service Project will run 9:30-11:30 am, lunch will be served for volunteers at Wargo from 11:30-12:15, and the Celebration will take place from 12:30-2:30. We are putting together our planning committee to make the event as wonderful as in past years. There is plenty of room for creativity and participation from a wide variety of organizations. We welcome backpast Earth Day participants and hope to see some new faces. Our first planning meeting will tak{:qjlat~ on Wednesday, February 1st from 6-7:30pm at Wargo Nature Center. Snacks will be provided. If you or your organization would like to be involved, please come to our meeting or let us know of your interest. We can be reached at 651-429-8007. Bring your ideas and enthusiasm for Earth Day. We look forward to working with you. (f~ " ~L~ . ) J '( W. do Hot IHlWlt tlUz MIlA Ito". 0141 tutuslors, "'. Oorrow It Ito". 0141 emSdrtut. - N """. A1rt.rletut Prav.rO L-g.uz of Minruzsom Cmu Cities promoting ,.".",JIrm"" League of Minnesota Cities 145 University Avenue West, St. Paul, MN 55103-2044 (651) 281-1200 · (800) 925-1122 Fax: (651) 281-1299 . TOD: (651) 281-1290 www.lmnc.org January 24,2006 TO: Members of the League of Minnesota Cities (Please distribute to interested city officials) RECJ!lTVI1P l/U\J '). f }(/Of , ~ ' ~ FROM: James Miller, Executive Director RE: LMC 2007-2008 POLICY COMMITTEE MEMBERSHIP It is time to begin preparing for the 2007-2008 legislative biennium. The LMC policy development process begins with the formation of the four new LMC policy committees. Now is your opportunity to help LMC establish its legislative policies and direct its legislative program for the coming two-year period. Who is eligible, can I be a member? Yes, all city members of LMC, both appointed and elected, can participate in the policy development process as members of policy committees. However, when cOlmnittee votes occur each city receives only one vote on that committee issue. What are the four policy committees? The four member-led policy committees, which will deal with both state and federal issues, cover areas as follows: Improvin2. Service Deliverv . Environmental Mandates . Elections . Ethics . Open Meetings . Govenmlental Innovation and Cooperation . Public Safety Improvin2. Fiscal Futures . Financial Management of Cities . Property Tax . State Aid Programs Human Resources & Data Practices . Personnel . Pensions . Labor Relations . Data Practices Improvin2. Local Economies . Growth Management and Land Use . Boundary Adjustment . Housing . Transportation . Economic Development and Redevelopment . Telecommunications and Information System Is that all? No, these and many more city issues & policies can be read online at www.lmnc.org AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Members of the League of Minnesota Cities Page 2 What's the time commitment? Two or three meetings. The committee meets in two-year sessions, and typically meets two or three times each year over the summer. Meetings are held in St. Paul at the LMC Building to facilitate face-to-face discussions on city issues and priorities. During the legislative session, the chairs and vice chairs of the policy committees work with the LMC Board to develop interim policies as needed. What becomes of the committee work? The policy committees make their recommendations to the Board of Directors, who ultimately vote on final approval ofthe policies. Once approved by the LMC Board, the "City Policies" document is published on the LMC web site as well as distributed to each city and to each of the 201 state legislators prior to the legislative session. However, prior to Board consideration the committee's work - the draft policies - are published online and distributed to all member cities for comments (see time line below). The draft policies are also shared with other local government interests and discussed at member events such as the annual conference and regional meetings before being considered for approval by the LMC Board of Directors. Did you say 2007-2008, what's the rush? As you may know, the LMC policy committees meet in two-year sessions, which correspond to the next legislative biennium. The 2006 LMC City Policies, for example, is the product ofthe 2005 policy committees. The policy committees meeting in the summer of 2006 will be working on the policies for the 2007 legislative session. City Policies are designed and discussed ahead ofthe next legislative session in an attempt to pro actively address a variety of municipal issues and concerns. What else do I need to know about the LMC policy development process? First, this is a member-driven, member-focused policy development process. The ideas that become City Policies come from city officials like you. Second, the City Policies document addresses more than 100 legislative issues that impact cities and serves as the foundation of the LMC advocacy efforts. Policies are considered, discussed, and revised annually--with considerable member input. Listed below is a brief chronology of the major events in the policy development process. January The Minnesota Legislature begins the first session of each two-year biennium in January of odd-numbered years. Guided by the City Policies, LMC member cities and staff actively advocate for city-friendly legislation. LMC solicits member city officials to serve on the policy committees. FebruarylMarch The Minnesota Legislature typically begins the second session of each biennium in February or March of even-numbered years. Despite the later start of second sessions, legislative hearings can begin as early as January. March State of the Cities Legislative Conference & City Day at the Capitol brings city leaders to St. Paul for policy updates and face-to-face meetings with state lawmakers. Also in March, the National League of Cities hosts the Congressional City Congress in Washington, D.C. Members of the League of Minnesota Cities Page 3 May Under the Minnesota Constitution, the deadline to end any given legislative session is the first Monday following the third Saturday in May. The Governor may call special legislative sessions when necessary. June At the LMC Annual Conference, members provide comments on City Policies throughout the conference and during the policy session. July Policy committees hold their first of three meetings. The July meeting typically includes a review of the most recent legislative session and a preliminary discussion ofthe relevance to City Policies. August Policy committees hold their second of three meetings to review and consider member input gathered at the Annual Conference. September Policy committees meet for a third time to finalize their work and make specific policy recommendations to the LMC Board of Directors. October Draft policies, as approved by the policy committees, are distributed to the members and comments are sought. Member input is also sought from city officials attending Regional Meetings each fall. November The Board of Directors reviews member input collected throughout the year, and at their discretion, considers and amends the policies for the following calendar year. The Board adopts policies on behalf of League members at their November or December meeting. When should I sign-up? Now! How do I sign-up? Ifyou would like to be involved in the League's policy development process for 2007-2008, please complete the attached sign-up form by March 1,2006 and send by fax to 651.215.4115 or mail to Lynn Peterson, LMC, 145 University Avenue West, St. Paul, MN 55103. Should you have any questions, contact Lynn Peterson at 651.281.1254 or by email at lpeterson@lmnc.org. What else can I do? Several things. First, make sure your city's voice is heard by participating in at least one of the LMC policy committees. Second, review the most recent City Policies document and include these policy objectives along with your own city agenda when you meet with your legislators. If you have an issue not addressed, contact LMC staff immediately and prepare to bring that concern to the next policy committee meeting. Finally, advocate for your city, local control issues, and municipal authority by talking to your legislators, telling your city- story, and clarifying the services and solutions provided by your city and other cities across Minnesota. Thank you for telling your city-story! Serve on an lMe 2001/2008 pulicv committee Get involved in the League's policy development process! Questions? Contact Brian Strub at (651) 281-1256 or Lynn Peterson, at (651) 281-1254 Complete the form below by March 1, 2006 and fax to: (651) 215-4115 Or Mail to: Lynn Peterson, LMC, 145 University Avenue W., St. Paul, MN 55103 Schedule for 2006 policy committee meetings Service Delivery Local Economies Fiscal Futures HR and Data Practices Monday, July 10 Tuesday, July 11 Wednesday, July 12 Friday, July 14 9:30 - Noon 9:30 - Noon 9:30 - Noon 9:30 - Noon Monday, August 7 Tuesday August 8 Wednesday, August 9 Friday, August 11 9:30 - Noon 9:30 - Noon 9:30 - Noon 9:30 - Noon Monday, Sept. 18 Tuesday, Sept. 19 Wednesday, Sept. 20 Friday, Sept. 15 9:30 - Noon 9:30 - Noon 9:30 - Noon 9:30 - Noon Sign UP now to serve on an lMe 2001/2008 policv comminee Name Title : I would like to serve a two- : year term on the following City : committee(s): Address I : Local Economies (_) : Service Delivery L-) : Fiscal Futures L--> : HR & Data Practices (-.-> Address 2 City/Zip : Note: more than one official from : each city may serve on a : committee, however, on voting : matters, each city has only one : vote. Work Phone Work Fax E-mail Please return this form by March 1, 2006 to: Lynn Peterson, Intergovernmental Relations Department, League of Minnesota Cities, 145 University Avenue West, St. Paul, MN 55103 or by fax to 651.215.4115 JANUARY 2006 CITY OF CENTERVILLE CITY COUNCIL REPORT 1. Financial Statement & Budget Report 2. Bank Reconciliation & Investment Allocation Prepared By: John W. Meyer Finance Director VClII#udttld General Fund (i .. .~.. Monthly Financial Report ' " (iJ .. Month Ended January 31,2006 % of year - 8.33% MTD YTO Budget Variance % of Budget 1/31/06 2006 2006 +(-) Used Revenues: Property Taxes 14,716.35 14,716.35 1,725,000.00 1,710,283.65 0.85% Other Taxes & Assessments 468.28 468.28 84,500.00 84,031.72 0.00% Licenses & Permits 22,731.31 22,731.31 195,000.00 172,268.69 11.66% Building Inspection 5,028.76 5,028.76 168,000.00 162,971.24 2.99% Fines & Forfeits 2,747.63 2,747.63 30,000.00 27,252.37 9.16% Intergovernmental 0.00 0.00 110,000.00 110,000.00 0.00% Fire Relief Aid 0.00 0.00 95,000.00 95,000.00 0.00% Charges for Services 0.00 0.00 2,000.00 2,000.00 0.00% Interest Earnings 1,146.87 1,146.87 40,000.00 38,853.13 0.00% Miscellaneous Revenues 818.35 818.35 10,000.00 9,181.65 8.18% Refunds & Reimbursements 3,249.70 3,249.70 4,000.00 750.30 81.24% Fund Balance 0.00 0.00 0.00 0.00 0.00% Total Revenues 45,878.49 45,878.49 2,200,500.00 2,154,621.51 2.08% Expenditures: Current General Government Mayor and Council 2,096.23 2,096.23 23,000.00 20,903.77 9.11% Elections 0.00 0.00 5,000.00 5,000.00 0.00% Planning & Zoning 544.00 544.00 10,000.00 9,456.00 5.44% Administration 31,464.20 31,464.20 324,600.00 293,135.80 9.69% Financial Administration 0.00 0.00 18,000.00 18,000.00 0.00% Assessing 0.00 0.00 20,000.00 20,000.00 0.00% Legal 5,185.05 5,185.05 80,000.00 74,814.95 6.48% City Hall 1,123.06 1,123.06 38,000.00 36,876.94 2.96% Total General Government 40,412.54 40,412.54 518,600.00 478,187.46 7.79% Public Safety Police Protection 48,114.67 48,114.67 577,376.00 529,261.33 8.33% Fire Protection 22,746.50 22,746.50 186,000.00 163,253.50 12.23% Building Inspection 11,627.81 11,627.81 155,000.00 143,372.19 7.50% Electrical Inspection 0.00 0.00 9,000.00 9,000.00 0.00% Civil Defense 0.00 0.00 4,000.00 4,000.00 0.00% Animal Control 490.70 490.70 1,500.00 1,009.30 32.71% Total Public Safety 82,979.68 82,979.68 932,876.00 849,896.32 8.90% Public Works Public Works 10,672.98 10,672.98 170,000.00 159,327.02 6.28% Engineering Services 1,944.57 1,944.57 15,000.00 13,055.43 12.96% Recycling 257.16 257.16 5,000.00 4,742.84 5.14% Streets 380.25 380.25 80,000.00 79,619.75 0.48% Street Lighting 2,453.85 2,453.85 27,000.00 24,546.15 9.09% Total Public Works 15,708.81 15,708.81 297,000.00 281,291.19 5.29% 2/7/2006 8:58 AM budget GF 2006 '?ed<<-t ~ "cWd" MTD YTD Budget Variance % of Budget 1/31/06 2006 2006 +(-) Used Culture and Recreation Park/Rec. Committee 200.00 200.00 2,500.00 2,300.00 8.00% Park/Rec. Programs 269.66 269.66 10,000.00 9,730.34 2.70% Park Maintenance 1,564.66 1,564.66 65,000.00 63,435.34 2.41% Total Culture and Recreation 2,034.32 2,034.32 77,500.00 75,465.68 2.62% Community Development 11,437.82 11,437.82 0.00 (11,437.82) 0.00% Economic Development Economic Development 500.00 500.00 6,500.00 6,000.00 7.69% EDC - Frozen Fete Des Lacs 500.00 500.00 EDC - Business Directory 0.00 0.00 EDC - Business Promotion 0.00 0.00 EDC - Miscellaneous 0.00 0.00 Cougar Cash 0.00 0.00 Total Economic Development 500.00 500.00 6,500.00 6,000.00 7.69% Unallocated Miscellaneous 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements 0.00 0.00 0.00 0.00 0.00% City Summer Festival 0.00 0.00 20,000.00 20,000.00 0.00% Total Miscellaneous 0.00 0.00 20,000.00 20,000.00 0.00% Total Current Expenditures 153,073.17 153,073.17 1,852,4 76.00 1,710,840.65 8.26% Capital Outlay General Government 0.00 0.00 42,124.00 42,124.00 0.00% Public Safety 0.00 0.00 0.00 0.00 0.00% Streets and Highways 0.00 0.00 100,000.00 100,000.00 0.00% Culture and Recreation 0.00 0.00 25,000.00 25,000.00 0.00% Total Capital Outlay 0.00 0.00 167,124.00 167,124.00 0.00% TOTAL EXPENDITURES 153,073.17 153,073.17 2,019,600.00 1,877,964.65 7.58% EXCESS (DEFICIT) OF REVENUES (107,194.68) (107,194.68) 180,900.00 276,656.86 N/A OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfer In 0.00 0.00 0.00 0.00 N/A Operating Transfer Out 0.00 0.00 (180,900.00) (180,900.00) N/A Sale of General Fixed Assets 0.00 0.00 0.00 0.00 N/A TOTAL OTHER FINANCING 0.00 0.00 (180,900.00) (180,900.00) N/A SOURCES (USES) EXCESS (DEFICIENCY) OF (107,194.68) (107,194.68) 0.00 95,756.86 REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES PREPARED BY: JOHN W. MEYER, FINANCE DIRECTOR 2/7/2006 8:58 AM budget GF 2006 UlMludtttd a~cnc.. Sewer Fund te'fll/iIje' Monthly Financial Report .. Month Ended January 31,2006 % of year - 8.33% MTD YTD Budget Variance % of Budget 1/31/06 2006 2006 +(-) Used Operating Revenue: Charges for Services 32,307.43 32,307.43 230,000.00 197,692.57 14.05% Total Operating Revenue 32,307.43 32,307.43 230,000.00 197,692.57 14.05% Operating Expenses: Salaries and Benefits 4,854.62 4,854.62 63,779.00 58,924.38 7.61% Professional Services 123.00 123.00 10,000.00 9,877.00 1.23% Supplies 243.97 243.97 13,550.00 13,306.03 1.80% MCES Disposal Charges 12,011.46 12,011.46 130,000.00 117,988.54 9.24% Utilities 192.11 192.11 1,500.00 1 ,307.89 12.81% Depreciation 0.00 0.00 30,000.00 30,000.00 0.00% Total Operating Expenses 17,425.16 17,425.16 248,829.00 231,403.84 7.00% OPERATING INCOME 14,882.27 14,882.27 (18,829.00) (33,711.27) -79.04% Nonoperating Revenue (Expense) Interest on Investments 1,354.19 1,354.19 26,000.00 24,645.81 0.00% Special Assessments 8,290.19 8,290.19 50,000.00 41,709.81 16.58% Hook up Fees and Unit Charges 2,165.50 2,165.50 80,500.00 78,334.50 2.69% Other Equipment 0.00 0.00 0.00 0.00 0.00% Interest Expense 0.00 0.00 (8,780.25) (8,780.25) 0.00% Refunds & Reimbursements Rev 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements Exp 0.00 0.00 0.00 0.00 0.00% Total Nonoperating Revenue 11,809.88 11,809.88 147,719.75 135,909.87 7.99% (Expense) INCOME BEFORE OPERATING 26,692.15 26,692.15 128,890.75 102,198.60 20.71% TRANSFERS OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00% NET INCOME 26,692.15 26,692.15 128,890.75 102,198.60 20.71% CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00% CONTRIBUTED ASSETS NET INCREASE IN RETAINED 26,692.15 26,692.15 128,890.75 102,198.60 20.71% EARNINGS PREPARED BY: JOHN MEYER FINANCE DIRECTOR 2/7/2006 9:53 AM budget report sewer 06 lA..lMludtted (Ilf_'ift Water Fund Monthly Financial Report .. Month Ended January 31,2006 % of year - 8.33% MTD YTD Budget Variance % of Budget 1/31/06 2006 2006 +(-) Used Operating Revenue: Charges for Services 18,492.89 18,492.89 210,000.00 191,507.11 8.81% Total Operating Revenue 18,492.89 18,492.89 210,000.00 191,507.11 8.81% Operating Expenses: Salaries and Benefits 4,674.35 4,674.35 65,000.00 60,325.65 7.19% Professional Services 11,270.15 11,270.15 15,000.00 3,729.85 75.13% Supplies 1,236.37 1,236.37 48,000.00 46,763.63 2.58% Other Services and Charges 0.00 0.00 5,000.00 5,000.00 0.00% Utilities 550.30 550.30 3,000.00 2,449.70 18.34% Depreciation 0.00 0.00 30,500.00 30,500.00 0.00% Total Operating Expenses 17,731.17 17,731.17 166,500.00 148,768.83 10.65% OPERATING INCOME 761.72 761.72 43,500.00 42,738.28 1.75% Nonoperating Revenue (Expense) Interest on Investments 246.67 246.67 15,000.00 14,753.33 0.00% Special Assessments 6,782.89 6,782.89 26,800.00 20,017.11 25.31 % Hook up Fees and Unit Charges 2,015.00 2,015.00 34,000.00 31,985.00 5.93% Other Equipment 0.00 0.00 0.00 0.00 0.00% Interest Expense 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements Rev 1.39 1.39 0.00 (1.39) 0.00% Refunds & Reimbursements Exp (35.00) (35.00) 0.00 35.00 0.00% Total Nonoperating Revenue 9,010.95 9,010.95 75,800.00 66,789.05 11.89% (Expense) INCOME BEFORE OPERATING 9,772.67 9,772.67 119,300.00 109,527.33 8.19% TRANSFERS OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00% NET INCOME 9,772.67 9,772.67 119,300.00 109,527.33 8.19% CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00% CONTRIBUTED ASSETS NET INCREASE IN RETAINED 9,772.67 9,772.67 119,300.00 109,527.33 8.19% EARNINGS PREPARED BY: JOHN MEYER FINANCE DIRECTOR 2/7/2006 9:31 AM budget report water 06 2006 MONTHLY CASH/GENERAL LEDGER BALANCE RECONCILIATIONS 2006 Interest 1/31/2006 Bank Checking Statement Balance $ 803,247.18 Outstanding Deposits $ Outstanding Checks $ (67,771.16) Monthly Interest $ 2,751.26 $ 2,751.26 Net Checking Account Balance $ 735,476.02 Investments Mainstreet Bank Flex CD Beginning $ 823,948.42 Other Tansactions $ Monthly Interest $ $ Ending Balance $ 823,948.42 Mainstreet Bank CD's Beginning $ 3,641,036.10 1000532645 CDARS $ 1,094,725.69 1000532637 CDARS $ 2,546,310.41 Other Transactions Monthly Interest - CD $ $ Monthly Interest - CDARS $ $ Ending Balance $ 3,641,036.10 Mainstreet Bank. Subtotal $ 5,200,460.54 Smith Barney Smith Barney Money Fund Beginning $ 167,502.62 Monthly Adjustments $ 2,784.70 $ 2,784.70 Other Transactions $ Ending Balance $ 170,287.32 Smith Barney Gov't Bonds Beginning $ 1,770,493.16 FHLB DTD 9/29/03 $ 100,000.00 FHLB DTD 6/30/03 $ 100,411.37 FHLMC DTD 8/14/03 $ 150,000.00 FHLMC DTD 6/30/03 $ 99,750.00 FNMA DTD 2/7/03 $ 205,000.00 FNMA DTD 3/30/04 $ 100,000.12 FNMA DTD 4/8/04 $ 200,394.17 FHLB DTD 4/19/04 $ 250,000.00 FHLM DTD 11/28/03 $ FHLM DTD 3/25/04 $ 150,000.00 FHLM DTD 3/17/04 $ 99,937.50 FHLM DTD 3/24/04 $ 150,000.00 FHLM DTD 2/27/03 $ 165,000.00 Other Transactions Monthly Adjustments $ Ending Balance $ 1,770,493.16 Smith Barney CD's Beginning $ 657,100.00 Direct Merchants Bank $ 100,000.00 Capitol One Bank $ 100,000.00 Hemisphere Natl Bank $ 96,000.00 Lehman Brothers Bank $ 96,000.00 CIB Bank $ 89,100.00 Compass Bank $ 1 sl. Natl Bk of Nevada $ 80,000.00 Cole Taylor Bank $ 96,000.00 Other Transactions Monthly Adjustments $ Ending Balance $ 657,100.00 Smith Barney - Subtotal $ 2,597,880.48 Total Cash/Investments Per Statement $ 7,798,341.02 General Ledger Cash Balance $ 7,798,341.02 Total Monthly Interest $ 5,535.96 $ 5,535.96 CITY OF CENTERVILLE Cash Balances jwm MTD MTD Current FUND Descr Account Debit Credit Balance GENERAL. FUND G 101-10"00 $76,373.02 $181,841.22 51,590,670.32 FED COMMUNITY DEV BLK GRANT G 202-10100 $4,596.25 $6.865.21 -$6,865.21 MOUND TRAIL DEBT SERViCE G 306-10100 $14.96 50.00 $22,053.19 21ST AVE IMP DEBT SERViCE G 308-10100 526.59 $0.00 $313,1362.57 fv1UNI STREET IMP DEBT SERVICE G 312-10100 $4.459.7:3 $152,275.00 $2130,145.62 IND P!\RK TIF 14 DEBT SERV G 317-10'00 $106.00 $[).()O $13.411.67 G.O. Bond Pheasant I 2001 G 327-10100 $421.27 5101,89250 $519,576.44 G.O. Bond Hunters Cross I 2000 G 330-10100 5100.32 512.34500 5135,332.06 CSAH 14 VVATERMAIN G 339-10100 50.00 $0.00 $4.829.93 PHEASANT MARSH II G.O. 2002 G 342-10100 $572.00 565,300.00 $779,988.94 PELTIER PRESERVE DEBT SERVICE G 345-10100 $18,956.55 SO.OO $659.486.71 Hunters Crossing II G.O, Bond G 346-10100 $1.825.92 $2,89990 $548,618.43 PARK C!\PITAL PHOJECT G 402-10100 $228.37 $0,00 $337,249.65 MUNI STREET CAPITAL PROJECT G 412-10100 $5.788.88 $117.54 $140,468,24 PEDESTHIf\N TRAIL W!\YS G 414-10100 $831 SO.OO $12,508.31 STORM WATER IMP PFWJECTS G 415-10100 $3,65657 $1,04580 $231.127.38 PHEASANT MAF"SH iii G 443-10100 $4.98 5000 $7,338.08 HUNTERS CROSSING PHASE II C 446-10100 S4b,55 $147.67 $613.591.69 CENTERIJILLE TOWN OFFICE PIIRK G 44710100 $0.00 $0.00 $8,437.00 HUNTER'S CROSSING 3RD I\DDN G 448.H)1 00 SO,OO $0.00 $n.90 WAFEr" FUND G 601-1U100 $27,67668 $18.56917 $370.44711 SEWER FUND G 602-10100 $45,651.81 $23.167.16 S2,019,749.813 CABLE TV FUND G 1314-1010Cl S739 $193.62 $1C1.234.13 Last Dim 10100 $190,522.75 $566,719.79 $7,798,341.02 $190,522.75 $566,719.79 $7,798,341.02 02/06/06 8:58 AM Page 1